HomeMy WebLinkAboutCC Pickleweed Advisory Committee____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: November 6, 2023
Disposition: Appointed Mydung Nguyen as an Alternate Member to the End of October 2027 on
the Pickleweed Advisory Committee x Resolution 15255
Agenda Item No: 4.c
Meeting Date: November 6, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________
TOPIC: PICKLEWEED ADVISORY COMMITTEE
SUBJECT: RESOLUTION ADOPTING NEW BYLAWS OF THE PICKLEWEED ADVISORY
COMMITTEE AND APPOINTING MYDUNG NGUYEN AS AN ALTERNATE MEMBER
TO THE END OF OCTOBER 2027 ON THE PICKLEWEED ADVISORY COMMITTEE
RECOMMENDATION:
Adopt a resolution adopting new bylaws for the Pickleweed Advisory Committee; and appointing Mydung
Nguyen as an Alternate Member to the end of October 2027 to the Pickleweed Advisory Committee.
BACKGROUND:
In 1982, the Pickleweed Advisory Board was created through the Joint Use Agreement between the City
and the Canal Community Alliance. The Agreement was amended in 1984, 1992, and 1997, but the
Board remained constant as an advisory body charged with making recommendations regarding the now-
Albert J. Boro Community Center facility and Pickleweed Park’s use, programs, and policies. In 2006,
the Agreement was terminated, and the City Council approved new “Community Use Policies” for the
management of the then-Pickleweed Park Community Center as well as a set of “Guidelines and Policy”
for governance of the Pickleweed Advisory Board. In 2019, the City Council adopted a resolution
changing the name of the Pickleweed Advisory Board to the Pickleweed Advisory Committee and
adopted new bylaws for Committee governance. In 2021, the City Council adopted a resolution approving
new bylaws for the Committee governance to increase its membership from five to seven members due
to the increased interest in civic participation and leadership among Canal residents.
In 2022, the City Clerk’s office amended bylaws for all board, commission, and committees (BCCs), and
removed limitations on the number of Alternate Members each BCC may have to allow for flexibility for
the City Council to appoint more Alternate Members, as needed. The Pickleweed Advisory Committee
was not included in this round of updates because it had been recently amended to the recommended
template. Staff recommends adopting new bylaws to bring the Pickleweed Advisory Committee bylaws
to uniformity with our other BCCs.
On October 16, 2023, the City Council held interviews for the Pickleweed Advisory Committee and
appointed Darlin Ruiz to serve as the Alternate Member on the Pickleweed Advisory Committee. The
City Council was interested in appointing Mydung Nguyen as the Second Alternate Member but were
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
unable to make the appointment because the Bylaws clearly state the Committee shall have one
Alternate Member. The City Council provided feedback to staff expressing a desire to remove the
limitation of having only one Alternate Member on the Committee.
ANALYSIS:
Bylaws
When the Bylaws were amended in 2019, they indicated the Pickleweed Advisory Committee would have
one (1) Alternate Member and included other sections in the Bylaws that are now covered in the Boards,
Commissions, Committees Rules & Procedures document, adopted in 2023. Staff recommend adopting
new bylaws to allow the City Council to appoint any number of Alternate Members, using the BCC Rules
& Procedures guidelines of having a first and second Alternate that rotates annually. In addition to the
administrative updates to the Bylaws.
Appointment
On October 16, 2023, the City Council held interviews for the appointment of an Alternate Member on
the Pickleweed Advisory Committee. Darlin Ruiz was appointed to serve as the Alternate Member, but
the City Council recommended the subsequent appointment of Mydung Nguyen at a future City Council
meeting and recommended bringing an item reviewing the Bylaws for the Pickleweed Advisory
Committee. Staff recommends that Mydung Nguyen be appointed as the 2nd Alternate Member to the
Pickleweed Advisory Committee.
COMMUNITY OUTREACH:
As stated in the current bylaws, “All proposed amendments to the Bylaws shall be made available to the
membership at least ten (10) days prior to the meeting at which the City Council will vote on the proposed
changes.” Current Pickleweed Advisory Committee members were therefore sent the proposed draft
bylaws and have been notified of the meeting date in which the City Council will consider adopting the
proposed change.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
RECOMMENDED ACTION:
Adopt a resolution adopting new bylaws for the Pickleweed Advisory Committee; and appointing Mydung
Nguyen as an Alternate Member to the end of October 2027 to the Pickleweed Advisory Committee.
ATTACHMENTS:
1. Resolution
2.Exhibit A to Resolution: Pickleweed Advisory Committee Bylaws
3.Mydung Nguyen Application
RESOLUTION NO. 15255
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
ADOPTING NEW BYLAWS OF THE PICKLEWEED ADVISORY COMMITTEE
WHEREAS, by Resolution No. 11884 the City Council approved policy changes on
February 6, 2006 allowing for increased community use at the Albert J. Boro Community Center
(formerly known as the Pickleweed Park Community Center) for little or no charge; and
WHEREAS, the results of those changes created a more vital and inclusive community
center by allowing valuable new programs and services to use the space and support needed to
best serve the Canal neighborhood and its residents; and
WHEREAS, by Resolution No. 12003 adopted July 17, 2006, the City Council established
a Pickleweed Advisory Board under new “Guidelines and Policy” to assist staff with the review and
implementation of the Community Center’s Use Policies and Procedures; and
WHEREAS, by Resolution No. 14727 adopted October 7, 2019, the City Council expanded
and amended the Pickleweed Advisory Board Guidelines and Policy by renaming the Board the
“Pickleweed Advisory Committee” and adopting new bylaws; and
WHEREAS, by Resolution No. 14901 adopted April 19, 2021, the City Council amended
the Pickleweed Advisory Committee Composition by changing its membership from five to seven
members and one (1) Alternate Member and adopting new bylaws; and
WHEREAS, the City Council wishes to expand the Pickleweed Advisory Committee to meet
community interest and representation by adopting revised Pickleweed Advisory Committee Bylaws
set forth in Exhibit A attached and incorporated herein;
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adopts the City of
San Rafael Pickleweed Advisory Committee Bylaws as set forth in Exhibit A.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of the City of
San Rafael, held on Monday, the 6th day of November 2023, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Hill
__________________
LINDSAY LARA, City Clerk
EXHIBIT A: PICKLEWEED ADVISORY COMMITTEE BYLAWS
Pickleweed Advisory Committee Bylaws November 6, 2023 1
PICKLEWEED ADVISORY COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Pickleweed
Advisory Committee, hereinafter referred to as the "Pickleweed Advisory Committee," or
the “Committee.”
Section 1.2. Purpose. The Pickleweed Advisory Committee provides valuable input
in representing and advocating for Canal area resident’s needs and wishes for programs
and services; and is a primary public networking resource between the Canal residents,
representatives from governmental and non-profit agencies, and others. The Pickleweed
Advisory Committee works in conjunction with the City of San Rafael.
Section 1.3. Committee Responsibility. The Pickleweed Advisory Committee’s
responsibilities shall be in accord with these Bylaws, as amended from time-to-time by
the City Council. The Pickleweed Advisory Committee’s authority is advisory only. The
Pickleweed Advisory Committee has no power to act on behalf of the City of San Rafael
or any other entity.
The duties of the Pickleweed Advisory Committee shall include the following:
1. The Advisory Committee shall be responsible for advising the Park and Recreation
Commission, City Council and City Staff on all matters pertaining to the facilities,
programs and services of the Albert J. Boro Community Center and Pickleweed
Park;
2. As needed, make recommendations on policies and procedures governing the use
of the Albert J. Boro Community Center and Pickleweed Park in accordance with
the mission of the City of San Rafael;
3. Assist the City with reviewing and evaluating “Use Agreements for Co-Sponsored
Programming” at the Albert J. Boro Community Center and Pickleweed Community
Park;
4. Promote the use and support of the Albert J. Boro Community Center and
Pickleweed Park within Canal area neighborhood, including working in cooperation
with citizen and business organizations, foundations, school districts and other
governmental agencies.
5. The Committee shall have no authority to direct, nor shall it direct, City staff,
officials or volunteers;
ARTICLE II. MEMBERSHIP
Pickleweed Advisory Committee Bylaws November 6, 2023 2
Section 2.1. Number of Members. The Pickleweed Advisory Committee shall consist
of a total of ten (10) members as follows: seven (7) voting members, one (1) non-voting
representative from the Park and Recreation Commission and one (1) non-voting City
staff member who will act as the Committee Chairperson. The City Council has the
authority to appoint alternates as needed. The City staff member will typically be the Albert
J. Boro site supervisor, but in all instances shall be appointed by the City Manager.
Section 2.2. Eligibility. The Committee shall be composed of seven (7) regular voting
members which may include up to two (2) youth members, and the City Council has the
authority to appoint alternates as needed.. Each shall have the same duties and
responsibilities and shall consist of the following:
1. Members of the Committee shall be at least 18 years of age, except for the youth
members who shall be a minimum age of a high school 9th grade student
2. At least six (6) regular voting members of the Committee shall reside within the
Canal neighborhood
3. One (1) member of the Committee must be a City of San Rafael resident but may
reside outside of the Canal neighborhood.
Section 2.3. Appointment of Committee Members. With exception of the
representative of the Park and Recreation Commission and City staff, all other regular
voting members and alternate member(s) shall be appointed by the City Council.
Appointments shall be published on the website for the City of San Rafael in accordance
with Government Code Section 54973, as amended from time to time. The
representative from the Park and Recreation Commission will be selected by the Park
and Recreation Commission on an annual basis.
Section 2.4. Terms of Appointment. With exception of the representative from the
Park and Recreation Commission, each Committee Member shall serve a term of four (4)
years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
The representative from the Park and Recreation Commission shall serve a term of one
(1) year, but not more than two consecutive terms. However, if there is a vacancy, the
Park and Recreation Commission has the authority to extend the current representative’s
term at their discretion.
Section 2.5. Term Limits. Committee Members shall be limited to two (2) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2)
consecutive Commission meetings without notification to the Staff Liaison shall be
considered a voluntary resignation from the Commission. Previously dismissed
Commissioners may be eligible for reappointment to the Commission. Commissioners
shall be subject to removal by the affirmative vote of three members of the city council.
Pickleweed Advisory Committee Bylaws November 6, 2023 3
Section 2.9. Compensation. Committee members serve without compensation.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael website.
A minimum of five (5) meetings shall be scheduled annually, on a consistent day of the
month; the schedule for the upcoming year will be set by November of the previous year;
staff will contact the Committee one week prior to scheduled meetings to determine if a
quorum will be present; lack of quorum will result in the cancellation of the scheduled
meeting.
Boards, Commissions & Committees Application
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Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido MyDung
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive
actualmente?
District 4/Northern / Distrito 4/Norte
Q3
How long have you lived in San Rafael?
10 Years +
Q4
Business Information
Respondent skipped this question
Q5
How did you hear about this vacant position?
Other (please specify):
FLYER
#40
COMPLETE
Collector: Web Link 1 (Web Link)
Started: Wednesday, September 20, 2023 11:09:28 PM
Last Modified: Thursday, September 21, 2023 12:03:58 AM
Time Spent: 00:54:30
IP Address: 24.6.234.161
Page 1
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Q6
What Board would you like to apply to?¿A cuál te gustaría
aplicar?
Marin Commission on Aging,
Marin County Hazardous & Solid Waste Management
JPA Local Task Force Advisory Member
,
Pickleweed Advisory Committee,
Police Accountability Advisory Committee
Q10
Do you participate in any civic activities? If so, what are they?
No
Q11
List any civic organizations of which you are a member:
N/A
Q12
Education:
HS Diplomas, College degree, AS degree in Medical Assistant
Q13
Why are you interested in serving on a board or commission?
Because I concern the living in community
Q14
Describe possible areas in which you may have a conflict of interest with the City:
N/A
Q15
Upload your resume.
Respondent skipped this question
Page 3
Page 5: Demographics / Datos demográficos
Boards, Commissions & Committees Application
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