HomeMy WebLinkAboutPD Special Event Street Closure____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: November 20, 2023
Disposition: Resolution 15262
Agenda Item No: 4.j
Meeting Date: November 20, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Lieutenant City Manager Approval: ______________
TOPIC: SPECIAL EVENT STREET CLOSURE
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF STREETS FOR THE
SAN RAFAEL WINTER WONDERLAND EVENT
RECOMMENDATION: Adopt the resolution authorizing the temporary closure of streets in San Rafael
for the San Rafael Winter Wonderland Event.
BACKGROUND:
The San Rafael Police Department (SRPD) received a special event application requiring road closures.
California Vehicle Code section 21101(e) authorizes the City to adopt a resolution temporarily closing a
portion of any street for celebrations, parades, local special events, and other purposes when, in the
opinion of local authorities having jurisdiction or a public officer or employee that the local authority
designates by resolution, the closing is necessary for the safety and protection of persons who are to use
that portion of the street during the temporary closing.
ANALYSIS:
The Police Department reviewed the special event application for the San Rafael Winter Wonderland
event.
Event producers for the event must obtain an encroachment permit, fulfill insurance requirements to
indemnify the City from liability associated with the event, and provide detailed information regarding the
operation, logistics, and activities included in the event. The permitting process includes submission of
street closure diagrams and traffic control plans that are used to develop internal plans including event
staffing, required signage, infrastructure, and other needs.
The Police Chief has the authority to approve special event permits if all the above obligations are met
by the applicants. Since these events require temporary road closures, the City Council must consider
the matter before the special event permit can be approved. The Police Chief recommends the adoption
of the attached resolution authorizing the temporary road closures. Information regarding the event is
summarized on the following page.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Event: San Rafael Winter Wonderland Event
Date: November 25, 2023 (Saturday)
Details: The Downtown San Rafael Business Improvement District will host the Annual
Winter Wonderland and Holiday Maker’s Market. This family-friendly event and
merchant open house attracts residents and visitors throughout the Bay Area.
There will be holiday entertainment and musical performances along Fourth Street
and activities for children. There will not be a lighted car parade this year.
Closure
Location(s): Fourth Street from A Street to Lincoln Avenue, Lootens Place from Fifth Avenue
to Commercial Place, and Cijos Street from Fourth Street to Commercial Place.
Event Time: 12:00 p.m. – 6:00 p.m.
Closure Time: 10:00 a.m. – 7:00 p.m.
COMMUNITY OUTREACH:
If approved, the applicants must conduct outreach to neighboring merchants, businesses, residents, and
the general public to notify them of the impacts of their events. The Police Department will utilize social
media accounts to notify the general for traffic planning purposes of any street closures.
FISCAL IMPACT:
The San Rafael Police Department will be providing in-kind law enforcement services to include two
police officers during the closure period, valued at approximately $2,340. The Department of Public
Works will be providing in-kind road closure services, valued at approximately $500. The City’s Economic
Development Department’s budget will fund $6,500 of the associated event costs. The event producer
will be responsible for entertainment, tree lighting equipment and infrastructure, event equipment, and
other associated costs.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution.
2. Adopt resolution with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt the resolution authorizing the temporary closure of streets in San Rafael for the San Rafael Winter
Wonderland Event.
ATTACHMENTS:
1. Resolution
RESOLUTION NO. 15262
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE TEMPORARY CLOSURE
OF STREETS FOR A SPECIAL EVENT
WHEREAS, it is in the best interests of public health and safety to implement modified traffic plans and
road closures for certain special events in San Rafael and nearby neighborhoods; and
WHEREAS, after reviewing plans for the proposed San Rafael Winter Wonderland, City staff recommend
that certain streets be closed to accommodate this special event for the safety and protection of persons
who are to use that portion of the streets during the temporary closings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES as
follows:
1. Pursuant to the authority of Vehicle Code section 21101(e), the City Council hereby authorizes
the temporary closure of streets in downtown San Rafael to accommodate the San Rafael Winter
Wonderland Event. These authorized road closures are necessary for the safety and protection
of persons who are to use that portion of the streets during the temporary closings.
2. City staff in consultation with the Police Department shall determine the specific time periods for
the temporary closures and give timely notice to the public of those time periods by signage and/or
other appropriate means.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly
and regularly introduced and adopted at a regular meeting of the City Council held on the 20th day of
November 2023 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Kertz, Llorens Gulati & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Hill
Lindsay Lara, City Clerk