HomeMy WebLinkAboutPW North San Rafael Pavement Maintenance Project____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: January 16, 2024
Disposition: Accepted Completion and Authorized City Clerk to File Notice of Completion
Agenda Item No: 4.e
Meeting Date: January 16, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Sage Crosby, Junior Engineer
April Miller, Public Works Director
City Manager Approval: _________
File No.: 16.06.98
TOPIC: NORTH SAN RAFAEL PAVEMENT MAINTENANCE PROJECT
SUBJECT: ACCEPT COMPLETION OF THE NORTH SAN RAFAEL PAVEMENT MAINTENANCE
PROJECT AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION
RECOMMENDATION:
Accept the completion of the North San Rafael Pavement Maintenance Project and authorize the City
Clerk to file the Notice of Completion.
BACKGROUND:
The Pavement Management Program (PMP) is an annual program vital to maintaining the City’s 175
centerline miles of roadway. Each year, the City’s streets are inspected, and a portion of them are
selected to receive a pavement maintenance treatment. This year’s project included crack sealing and
slurry sealing to over 4.5 centerline miles of roadway and improvements to bicycle striping on Las
Gallinas Avenue.
The project was advertised in accordance with San Rafael’s Municipal Code Chapter 11.50 on August
2, 2023, and sealed bids were publicly opened and read aloud on August 18, 2023. On September 5,
2023, the City Council authorized the City Manager to execute a construction agreement with the
lowest bidder, VSS International, Inc., in the amount of $1,035,522 and approved a construction
contingency of $154,478 for a total appropriation in an amount of $1,190,000. The final cost of the
project is $1,184,210.75 which leaves $5,789.25 in unused contingency funds. City staff recommend
that the City Council accept the completion of the project.
ANALYSIS:
Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City
acceptance of the improvements. This acceptance initiates a time period during which project
subcontractors may file stop notices to seek payment from the City for funds owed to the contractor for
the project work.
FISCAL IMPACT:
There is no fiscal impact associated with this staff report.
RECOMMENDED ACTION:
Accept the completion of the North San Rafael Project and authorize the City Clerk to file the Notice of
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Completion.
ATTACHMENTS:
1.Notice of Completion
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE § 27383
Ilitll IIlN lilll IIIN Illt I� iN IlIN IIIN IIIII IIIII IIIII NIII IIII IIII
2024-0008639
Recorded
Offlclal Records
County of
Malin
SHELLY SCOTT
Assessor -Recorder
County a N*
09,44AM 27-Mar--2024
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
REC FEE 0.00
CONFORMED COPY 0.00
a
Page 1 of I
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below
2 Owner's full name is City of San Rafael ("City")
3 City's address is 1400 51h Ave, San Rafael, CA 94901
4 The nature of City's interest in the Project is:
_ Fee Ownership _ Lessee X Other: Public Right of Way
5. Construction work on the Project performed on City's behalf is generally described as
follows: the removal of existing striping, the placement of crack seal and fiberized slurry seal on
various roadways, and the installation of new striping.
6. The name of the original Contractor for the Project is: VSS International, Inc. located at
3785 Channel Dr, West Sacramento, CA 95691
The Project was accepted as complete on: January 16, 2023.
8. The Project is located at: various locations in the City of San Rafael.
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under
the laws of the State of California that I have read this notice, and I know and understand the
contents of this notice, and that the facts stated in this notice are true and correct.
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Date and Place ign re
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Name1land Title
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
North San Rafael Pavement Maintenance 2022 Form NOTICE OF COMPLETION
Project No. 11432 Page 1