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Home My WebLink AboutCC SA Agenda 2024-02-20 AGENDA SAN RAFAEL CITY COUNCIL - TUESDAY, FEBRUARY 20, 2024 REGULAR MEETING AT 6:00 P.M. San Rafael City Council Chambers 1400 Fifth Avenue, San Rafael, CA 94901 Watch Online: Watch on Zoom Webinar: http://tinyurl.com/cc-2024-02-20 Watch on YouTube: www.youtube.com/cityofsanrafael Listen by phone: (669) 444-9171 ID: 860-6190-5675# One Tap Mobile: +16694449171,,86061905675# US This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael. How to participate in the meeting: • You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment. • Submit your comments by email to city.clerk@cityofsanrafael.org by 4:00 p.m. the day of the meeting. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 P.M. 1. Mayor Kate to announce Closed Session items. CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 P.M. 2. Closed Session: a. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation (Paragraph (2) of subdivision (d) of Government Code Section 54956.9): 1 potential case b. CONFERENCE WITH LEGAL COUNSEL–EXISTING LITIGATION Paragraph (1) of subdivision (d) of Government Code Section 54956.9: 1 case Shaleeta Boyd, et al. v. City of San Rafael, et al. (U.S. District Court, N.D. Cal., Case No. 23- cv-04085-EMC) CITY MANAGER AND COUNCILMEMBER REPORTS: (including AB 1234 Reports on Meetings and Conferences Attended at City Expense) 3. City Manager and Councilmember Reports: CONSENT CALENDAR: The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote. 2 4. Consent Calendar Items: a. Approval of Minutes Approve Minutes of the Regular City Council Meeting of February 5, 2024 (CC) Recommended Action - Approve minutes as submitted b. Gender-Neutral Language Amendments to Municipal Code Final Adoption of Ordinance 2033: An Ordinance Amending the San Rafael Municipal Code in its Entirety to Replace Gender-Specific Language with Gender-Neutral Language (CC) Recommended Action – Final Adoption of Ordinance 2033 c. San Rafael Library Foundation Board Appointment Rescind City Council Appointment to the San Rafael Public Library Foundation Board (CC) Recommended Action – Rescind appointment of Councilmember Maribeth Bushey to the San Rafael Public Library Foundation Board with no replacement d. Voter Approved Tax Oversight Voter Approved Tax Oversight Committee Annual Report for FY2022-23 (Fin) Recommended Action – Accept report e. Authorize a Software Services Agreement with Tyler Technologies, Inc. for an Enterprise Resource Planning (ERP) System Resolution Authorizing the City Manager to Enter into a Software Services Agreement with Tyler Technologies, Inc. for a New Enterprise Resource Planning (ERP) System and to Appropriate Available Funding to Support Year 1 Project Costs Through the FY 2024-25 Budget Process (Fin) Recommended Action – Adopt Resolution f. Terra Linda Community Center and Park Plan Project Authorize the City Manager to Enter into a Professional Services Agreement with Gates + Associates for Landscape Architectural and Engineering Design Services for The Terra Linda Community Center and Park Plan Project in the Amount Not to Exceed $166,818 (LR) Recommended Action – Authorize the City Manager to enter into a Professional Services Agreement with Gates + Associates in the amount not to exceed $166,818, using Measure A Funds that were appropriated as part of the FY 2023-24 budget g. Pickleweed Park Enhancement Project Authorize the City Manager to Enter into the First Amendment to Professional Service Agreement with Gates + Associates for Additional Landscape Architectural and Engineering Design Services Associated with the Pickleweed Park Enhancement Project, in the Amount Not to Exceed $47,600, and Appropriate Funding for the Amendment, for a Total Not to Exceed Contract Amount of $546,344 (PW) Recommended Action – Authorize the City Manager to execute a first amendment to the professional services agreement with Gates + Associates for additional landscape architectural and engineering design services associated with the Pickleweed Park Enhancement Project, in the amount not to exceed $47,600, for a total not-to-exceed contract amount of $546,344; And, Authorize a supplemental budget appropriation of $47,600 from available General Fund balance set aside for priority capital projects 3 h. Rotary Manor Culvert Replacement Project Accept Completion of the Rotary Manor Culvert Replacement Project, City Project No. 11371, and Authorize the City Clerk to File the Notice of Completion (PW) Recommended Action – Accept completion of the Rotary Manor Culvert Replacement Project and authorize the City Clerk to file the Notice of Completion i. Citywide Janitorial Service Agreements Authorize the City Manager to Negotiate and Enter into a Service Agreement with the Lowest and Responsible Bidder for Up to Four Years For Citywide Janitorial Services in the Total Not To Exceed Amount Of $274,120 Per Fiscal Year (PW) Recommended Action – Authorize the City Manager to negotiate and enter into a service agreement with the recommended contractor for up to four years for citywide janitorial services in the total not to exceed amount of $274,120 per fiscal year SPECIAL PRESENTATIONS 5. Special Presentations: a. Proclamation to Mark Hedeen, Retiring after 55 Years of Service (PD) OTHER AGENDA ITEMS: 6. Other Agenda Items: a. Agreement for 9-1-1 Emergency Communications & Fire Dispatch Services Resolution Approving and Authorizing the City Manager to Execute an Agreement with the County of Marin for 9-1-1 Emergency Communications & Fire Dispatch Services (FD) Recommended Action – Adopt Resolution OPEN TIME FOR PUBLIC EXPRESSION The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community. SAN RAFAEL SUCCESSOR AGENCY: 1. Consent Calendar: - None. ADJOURNMENT: Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda- related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.