HomeMy WebLinkAboutFin Fiscal Year 2023-24 Mid-Year Budget Update and Personnel Changes____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: March 4, 2024
Disposition: Accepted report x Resolution 15279
Agenda Item No: 7.b
Meeting Date: March 4, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director City Manager Approval: ______________
TOPIC: FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE AND PERSONNEL CHANGES
SUBJECT: FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE FOR THE SECOND QUARTER
ENDING DECEMBER 31, 2023 AND APPROVAL OF A RESOLUTION AUTHORIZING
AMENDMENTS TO SALARY SCHEDULES TO REFLECT FY 2023-24 MID-YEAR
PERSONNEL CHANGES
RECOMMENDATION:
Staff recommends that the City Council:
1)Accept the FY 2023-24 Mid-Year Budget Update presenting revenue and expenditure results through
the second quarter of the current fiscal year (through the accounting period ended December 31, 2023),
and
2)Adopt the resolution authorizing amendments to Salary Schedules to reflect FY 2023-24 Mid-Year
Personnel Changes.
BACKGROUND:
This agenda item presents the mid-year budget update report summarizing revenue and expenditure
results through the second quarter of the fiscal year. In addition, the report provides updated revenue
and expenditure projections for the City’s General Fund through the end of the fiscal year (June 30,
2024). The quarterly budget updates are primarily informational reports providing periodic updates of
financial results relative to the approved budget. This report informs mid-year budget adjustments and
the initial development of the City’s FY 2024-25 budget.
The information provided in this mid-year budget update is organized as follows in Attachments A and B:
Table 1 – All Fund Revenues, by Fund Type Table 4 – General Fund Revenues
Table 2 – All Fund Expenditures by Fund Type Table 5 – General Fund Expenditures by Category
Table 3 – All Fund Expenditures by Dept. Table 6 – General Fund Expenditures by Dept.
ANALYSIS:
Highlights of the FY 2023-24 mid-year results (Attachment A) include the following:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
• All Funds revenues through the second quarter of FY 2023-24 were $81.76 million or 46.2% of the
amended revenue budget of $177.12 million.
• All Funds expenditures through the second quarter of FY 2023-24 totaled $87.92 million. This,
combined with an additional $22.13 million in encumbrances related to executed contracts and
purchase orders, represents 41.6% of the amended expenditure budget of $211.58 million.
• General Fund revenues through the second quarter of FY 2023-24 totaled $42.90 million, or 42.9%
of the approved budget of $100.02 million.
o Most categories of General Fund revenues appear to be tracking at, or above, the expected
budget through the second quarter of the fiscal year.
Property tax revenues are tracking slightly ahead of budget, consistent with overall
growth in assessed values, as reported by the County Assessor’s Office.
Transient Occupancy (Hotel) Tax revenues are well ahead of budget, reflecting a
strong rebound in hotel occupancy and the performance of new hotel property (AC
Marriott).
Use of Money (Interest Earnings) recorded through the first half of the fiscal year has
already exceeded the budget estimate. It is expected to continue strong performance
through the remainder of the fiscal year. These results are attributable to the current
interest rate environment and the re-balancing of the City’s investment portfolio as
investments mature.
o Selected General Fund revenues that appear to be lagging budget estimates through the first
two quarters include:
Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect
receipts through November 2023 due to the lag time in collections.
Franchise Fees and Taxes reflect partial payments through December 2023 due to
the delay in payments accounting for activity through the first six months of the fiscal
year. As such, these revenues are expected to end the year consistent with the
adopted budget.
Development Fees are tracking below budget (41.6%) but are expected to pick up in
the second half of the fiscal year, reflecting seasonality in these revenues.
• General Fund expenditures through the second quarter of FY 2023-24 were at $49.95 million.
Combined with encumbrances of $0.88 million, this represents a combined commitment of 47.8% of
the adjusted budget of $104.47 million.
o Through the second quarter, results across most expenditure categories are tracking within
the adopted budget. Personnel costs are trending slightly below budget due to ongoing
vacancies in selected departments.
o Departmental expenditures appear to be within budget, accounting for selected professional
services contracts that reflect as encumbered appropriations as of the end of the second
quarter.
General Fund Year-End Projections
Based on results through the first half of the fiscal year, staff has prepared updated projections for
General Fund revenue and expenditures through the end of the fiscal year.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
• General Fund revenues are currently projected at $102.97 million, or $2.95 million (2.95%) above
the amended budget of $100.02 million.
• General Fund expenditures are projected to end the year at $98.38 million, or $6.09 million
(5.83%) below the amended budget.
Adopted
FY2023-24
Budget
Amended
FY2023-
24 Budget
Actual
Results
Thru
12/31/23
Encumbrances
% of
Amended
FY2023-
24
Budget
Year-End
Projections
Projected Variance
$ %
Revenues $100.02 $100.02 $42.90 42.9% $102.97 $2.95 2.95%
Expenses $100.04 $104.47 $49.95 $0.88 47.8% $98.38 ($6.09) (5.83%)
Net ($0.02) ($4.45) ($7.05) $4.59 $9.04
General Fund Revenues. Major contributors to the projected favorable result for General Fund revenues
are Property Taxes and Interest Earnings. All other major General Fund revenues categories combine
to yield year-end projections consistent with budget estimates.
• Property Tax revenues are projected to end the year at $20.19 million, or $1.20 million (6.3%)
over the FY 2023-24 budget of $18.98.
• Interest Earnings (Use of Money) are projected to end the year at $2.0 million, or $1.58 million
over the FY 2023-24 budget estimate of $0.46 million.
• Combined Sales Tax revenues, including Measure E and Measure R, are projected to end
the year at $44.53 million which is 99.6% of the FY 2023-24 budget figure of $44.73 million.
• Better than anticipated Transient Occupancy (Hotel) Tax revenues are projected to end the
year at $3.9 million or $800,000 above budget, while Property Transfer and Supplemental
Property Taxes are currently projected to end the year a combined $800,000 under budget.
The latter is largely attributable to a slow-down in the real estate resale market.
General Fund Expenditures. As was the case in the prior fiscal year, the single largest contributor to
General Fund expenditures projected to be under budget is personnel costs savings resulting from the
large number of vacancies across all city departments. General Fund Personnel Costs are projected to
end the year $5.3 million (or 7.73%) below the FY 2023-24 budget of $68.57 million. This represents
nearly 90% of the projected budget variance of $6.09 million for overall General Fund expenditures.
These Mid-Year General Fund revenue and expenditure projections yield a net $9.04 million favorable
variance to the projected year-end fund balance. This one-time funding source is anticipated to be
recommended for allocation to priority one-time needs as part of the year-end close, subject formal action
by the City Council at that time. Staff’s preliminary recommendations for allocation of available year-end
fund balance include:
• One-time costs associated with pending successor labor agreements,
• Capital Improvement Program support (priority projects),
• Liability / Self-Insurance Fund set-aside, and
• Funding to support implementation of the City’s new Enterprise Resource Planning (ERP) System
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Specific recommendations will be provided to the City Council in June, concurrent with the year-end close
adjustments as well as the proposed FY 2024-25 budget.
Attachments A through D to this report present additional details related to the revenue and expenditure
results through the second quarter of FY 2023-24.
Mid-Year Personnel Changes:
Periodically, the Human Resources Department seeks to establish, reallocate, or delete positions to
reorganize or restructure staffing to deliver City services and programs more effectively. As a result of
this review, and in conjunction with the filling of the Director of Community Development vacancy, the
Community Development Department and Economic Development Department are being consolidated.
With the City Council priorities focused on neighborhood and economic vitality and housing, the
collaboration between the Community Development and the Economic Development departments has
been apparent over the past few years through multiple cross-projects and programs. Combining the
skillsets between the two departments allows for greater collaboration, resource depth, and efficiencies
for city operations. In addition, the expanded five department core functions of planning, building, code
enforcement, housing, and economic development allows for cross-training and skill development for
staff. Merging the departments will also provide for a more streamlined approach to housing production
and major project development. This new department will have a clear mission related to community
priorities and the reorganization will not result in an increased headcount due to the consolidation of
related services under one strong management team.
To support this consolidation, the Human Resources Department has developed revised job titles,
descriptions, and salary ranges for selected classifications.
City Council action is being requested via this agenda item to:
1. Amend the Executive Salary Schedule to reflect the new classification of Director of Community
and Economic Development, and
2. Amend the Mid-Management Salary Schedule to reflect the new classification of Assistant
Director of Community and Economic Development.
The Mid-Management Employee Association has been notified of these proposed personnel changes
and staff will meet all requirements of the Meyers Milias Brown Act (MMBA) prior to implementing this
change.
FISCAL IMPACT:
The Mid-Year Budget Update includes financial results through the second quarter of the fiscal year as
measured against the approved FY 2023-24 amended budget which provides for authorized expenditure
appropriations of $211,581,188 supported by projected revenues of $177,119,653 as well as the use of
available fund balances, across all funds. The approved FY 2023-24 General Fund budget provides for
expenditure appropriations of $104,465,324 supported by projected revenues of $100,017,059 along with
available fund balance.
The proposed personnel changes associated with the consolidation of the Community Development
Department and the Economic Development Department result in a modest budget impact for the current
fiscal year of $17,000. These costs are expected to be fully absorbed through projected salary savings
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
within the department. Annualized increased costs are estimated at $70,000 and will be incorporated
into the FY 2024-25 budget for the Department of Community and Economic Development.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1) Accept the FY 2023-24 Mid-Year Budget Update presenting revenue and expenditure results through
the second quarter of the current fiscal year (through the accounting period ended December 31, 2023),
and
2) Adopt the resolution authorizing amendments to Salary Schedules to reflect FY2023-24 Mid-Year
Personnel Changes.
ATTACHMENTS:
1. Attachment A – All Funds Revenue and Expenditure Results (through December 31, 2023)
2. Attachment B – General Fund Revenue and Expenditure Results (through December 31, 2023)
3. Attachment C – FY 2023-24 Revenues by Fund
4. Attachment D – FY 2023-24 Expenditures by Fund
5. Attachment E – Resolution
6. Attachment F – Proposed personnel changes
a. Executive salary schedule
b. Mid Management salary schedule
c. Director of Community and Economic Development job description
d. Assistant Director of Community and Economic Development job description
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
ATTACHMENT A
FY 2023-24 Q2 Budget Update
All Funds Revenues and Expenditures
• All Funds revenues through the second quarter of FY 2023-24 were $81.76 million or 46.2% of the
amended revenue budget of $177.12 million.
• All Funds expenditures through the second quarter of FY 2023-24 totaled $87.92 million. This,
combined with an additional $22.13 million in encumbrances related to executed contracts and
purchase orders, represents 41.6% of the amended expenditure budget of $211.58 million.
Table 1
FY 2023-24 All Fund Revenues and Transfers-In by Fund Type
Fund Type
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Budget %
General Fund 100,017,059 100,017,059 42,898,702 42.9%
Special Revenue Funds 46,954,882 50,332,418 22,822,281 45.3%
Capital Funds - 4,240,000 4,345,456 102.5%
Enterprise Funds 4,600,010 4,600,010 2,274,079 49.4%
Internal Service Funds 17,830,166 17,830,166 9,194,046 51.6%
Fiduciary Funds - 100,000 225,043 225.0%
Grand Total 169,402,117.32 177,119,653.32 81,759,608.07 46.2%
Table 2
FY 2023-24 All Fund Expenditures and Transfers-Out by Fund Type
Fund Type
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
General Fund 100,041,123 104,465,324 49,945,937 875,600 47.8%
Special Revenue Funds 63,826,608 72,172,905 22,536,914 16,601,306 31.2%
Capital Funds 2,645,760 3,763,664 303,588 1,377,906 8.1%
Enterprise Funds 4,973,452 4,973,452 2,171,482 9,551 43.7%
Internal Service Funds 22,152,838 24,237,873 12,738,190 3,265,514 52.6%
Fiduciary Funds 1,967,970 1,967,970 219,334 - 11.1%
Grand Total 195,607,751 211,581,188 87,915,445 22,129,877 41.6%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
• All Departments are tracking within budget through the first six months of the fiscal year.
• The Adjusted FY2023-24 budget reflects budget augmentations totaling $15.97 million approved
by the City Council following the adoption of the original budget. Significant budget augmentations
have included:
o Rollover of FY 2022-23 encumbered appropriations totaling $1.57 (various funds) related
to contracts and purchase orders executed in the prior fiscal year.
o Housing Trust Fund appropriations totaling $1.45 million supporting grants and loans
approved under the 2023 NOFA.
o Gas Tax supplemental appropriations ($1.19 million) supporting FY 2023-24 pavement
maintenance program contracts.
o Transfers totaling $6.93 million:
General Fund – Transfers to Other Funds totaling $4.42 million; primarily reflecting
a transfer to the Capital Improvement Fund (410) of ARPA funds being set aside
as a grant match for the Pickleweed Park Field Renovation project.
Liability Fund transfers totaling $2.1 million to the Stormwater Fund (205) and Gas
Tax Fund (206) supporting capital projects.
ATTACHMENT B
FY 2023-24 Q2 Budget Update
General Fund Revenues and Expenditures
Table 3
FY 2023-24 All Fund Expenditures and Transfers-Out by Department
Department Name
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
10 - Finance Department 16,550,388 20,890,388 11,650,252 5,967 55.8%
12 - City Manager/City Council Department 3,618,369 4,530,512 1,909,394 232,657 42.1%
13 - City Clerk Department 581,169 581,169 295,850 - 50.9%
14 - Management Services Department 24,164,239 26,431,394 14,643,191 1,984,589 55.4%
15 - City Attorney Department 1,327,403 1,327,403 534,377 119,765 40.3%
16 - Comm. Development Department 9,233,460 10,683,460 2,761,068 260,311 25.8%
31 - Police Department 28,517,599 28,675,598 13,096,669 - 45.7%
33 - Fire Department 35,594,756 35,594,756 16,702,588 113,464 46.9%
44 - Public Works Department 54,923,508 61,769,648 19,543,846 18,689,969 31.6%
51 - Library Department 11,051,698 11,051,698 2,266,735 317,352 20.5%
66 - Community Services Department 9,117,457 9,117,457 4,130,809 384,153 45.3%
90 - Redevelopment Agency Department 927,704 927,704 380,666 21,652 41.0%
Grand Total 195,607,751 211,581,188 87,915,445 22,129,877 41.6%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
• General Fund revenues through the second quarter of FY 2023-24 totaled $42.90 million, or 42.9%
of the approved budget of $100.02 million.
o Most categories of General Fund revenues appear to be tracking at, or above, the expected
budget through the second quarter of the fiscal year.
Property tax revenues are tracking slightly ahead of budget, consistent with overall
growth in assessed values, as reported by the County Assessor’s Office.
Transient Occupancy (Hotel) Tax revenues are well ahead of budget reflecting both
a strong rebound in hotel occupancy as well as the performance of a new hotel
property (AC Marriott).
Use of Money (Interest Earnings) recorded through the first half of the fiscal year has
already exceeded the budget estimate. Itis expected to continue strong performance
through the remainder of the fiscal year. These results are attributable to the current
interest rate environment and the re-balancing of the City’s investment portfolio as
investments mature.
Table 4
FY 2023-24 General Fund Revenues and Transfers-In
Revenue Category
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Budget %
Taxes
1101 - Property Tax (Current Secured]18,983,496 18,983,496 11,103,329 58.5%
1102 - Property Tax [Current Unsecured]400,000 400,000 379,969 95.0%
1104 - Supplemental Tax 550,000 550,000 112,672 20.5%
1107 - E.R.A.F.3,348,000 3,348,000 2,120,119 63.3%
1110 - Franchise Fee: Refuse 2,660,000 2,660,000 1,183,102 44.5%
1111 - Sales & Use Taxes 25,414,990 25,414,990 8,382,838 33.0%
1112 - Franchise Tax 1,610,000 1,610,000 214,968 13.4%
1113 - Transient Occupancy Tax 3,100,000 3,100,000 1,360,002 43.9%
1115 - Business License Tax 2,600,000 2,600,000 599,014 23.0%
1116 - Measure S - Use Tax (TUT)- - 5,227 0.0%
1117 - Measure E - Use Tax (TUT)14,487,000 14,487,000 4,954,723 34.2%
1121 - Property Transfer Tax 1,800,000 1,800,000 576,080 32.0%
1124 - Unitary Tax 270,000 270,000 - 0.0%
1129 - Measure R - Use Tax (TUT)4,829,000 4,829,000 1,622,978 33.6%
1150 - Business License Tax (Prior Years)2,000 2,000 - 0.0%
Taxes Total 80,054,486 80,054,486 32,615,021 40.7%
2X00 - Licenses & Permits 2,855,788 2,855,788 1,668,578 58.4%
3300 - Citation Collections 135,000 135,000 53,277 39.5%
3400 - Fines & Forfeitures 77,740 77,740 55,830 71.8%
4400 - Use Of Money 456,900 456,900 1,246,815 272.9%
5500 - Intergovernmental 11,369,421 11,369,421 5,183,044 45.6%
6000 - Charges For Services - - - 0.0%
6300 - Development Fees 2,061,394 2,061,394 858,563 41.6%
6600 - Project Review Fees 447,145 447,145 146,481 32.8%
6700 - False Alarm Fees 137,000 137,000 69,653 50.8%
6800 - Duplication Costs 100 100 3,541 3540.9%
6900 - Business Tax Processing 125 125 75 60.0%
7700 - Other 594,500 594,500 424,250 71.4%
7900 - Transfers 1,827,461 1,827,461 573,574 31.4%
Grand Total 100,017,059 100,017,059 42,898,702 42.9%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
o Selected General Fund revenues that appear to be lagging budget estimates through the
first two quarters include:
Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect
receipts through November 2023 due to the lag-time in collections.
Franchise Fees and Taxes also reflect partial payments through December 2023 due
to the delay in payments accounting for activity through the first six months of the
fiscal year. As such, these are expected to end the year consistent with the budget.
Development Fees are tracking below budget (41.6%) but are expected to pick up in
the second half of the fiscal year, reflecting seasonality in these revenues.
• General Fund expenditures through the second quarter of FY 2023-24 were recorded at $49.95
million. Combined with encumbrances of $0.88 million, this represents a combined commitment of
$47.8% of the adjusted budget of $104.47 million.
o Through the second quarter, results across most expenditure categories are tracking within
budget. Personnel costs are trending slightly below budget due to ongoing vacancies in
selected departments.
o Departmental expenditures appear to be within budget, accounting for selected professional
services contracts that reflect as encumbered appropriations as of the end of the second
quarter.
Table 5
FY 2023-24 General Fund Expenditures and Transfers-Out by Category
Expenditure Category
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
8100 - Salaries & Wages 38,657,208 38,657,208 18,429,038 - 47.7%
8300 - Fringe Benefits 29,916,522 29,916,522 13,098,758 - 43.8%
9200 - Services 11,741,504 11,741,504 4,433,827 631,571 37.8%
9300 - Supplies 1,312,842 1,312,842 687,884 21,531 52.4%
9400 - Utilities/Communication 1,596,150 1,596,150 819,203 - 51.3%
9500 - Other 1,238,871 1,238,871 784,259 222,497 63.3%
9600 - Debt Services 5,248,727 5,248,727 1,739,850 - 33.1%
9700 - Assets-Purchase/Cost 122,776 122,776 82,000 - 66.8%
9900 - Transfer Out & Internal Srv Charges 10,206,523 14,630,724 9,871,119 - 67.5%
Grand Total 100,041,123 104,465,324 49,945,937 875,600 47.8%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
Table 6
FY 2023-24 General Fund Expenditures and Transfers-Out by Department
Department Name
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
10 - Finance Department 15,919,139 20,259,139 10,840,953 5,967 53.5%
12 - City Manager/City Council Department 3,247,603 3,247,603 1,708,938 26,528 52.6%
13 - City Clerk Department 581,169 581,169 295,850 - 50.9%
14 - Management Services Department 2,673,580 2,673,580 1,440,922 20,813 53.9%
15 - City Attorney Department 1,211,301 1,211,301 476,607 119,765 39.3%
16 - Comm. Development Department 6,686,641 6,686,641 2,450,855 260,311 36.7%
31 - Police Department 26,818,488 26,818,488 12,521,893 - 46.7%
33 - Fire Department 23,570,763 23,570,763 10,994,536 10,828 46.6%
44 - Public Works Department 15,125,013 15,209,214 7,212,854 409,737 47.4%
51 - Library Department 3,392,971 3,392,971 1,712,020 - 50.5%
90 - Redevelopment Agency Department 814,455 814,455 290,509 21,652 35.7%
Grand Total 100,041,123 104,465,324 49,945,937 875,600 47.8%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11
ATTACHMENT C
FY 2023-24 Revenues by Fund
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12
ATTCHMENT D
FY 2023-24 Expenditures by Fund
RESOLUTION NO. 15279
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING
AMENDMENTS TO SALARY SCHEDULES TO REFLECT
FY 2023-24 MID-YEAR PERSONNEL CHANGES
WHEREAS, the City recognizes the benefit to City operations and services by
combining the Community Development and Economic Development Departments to
allow for improved service delivery, innovation and collaboration; and
WHEREAS, as a result of this organizational consolidation the Human Resources
Department has developed new position titles, job descriptions and salary ranges for
selected classifications; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Rafael
hereby authorizes amendments to the Executive Salary Schedule to reflect the
classification of Director of Community & Economic Development as well as the
amendment to the Mid-Management Salary Schedules to reflect the new classification
of Assistant Director of Community & Economic Development, to be effective March 4,
2024.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the
City Council of the City of San Rafael, held on Monday, the 4th day of March 2024, by
the following vote, to wit:
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: None
Lindsay Lara, City Clerk
Grade Position A B C D E
2501 Assistant City Attorney 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2001 Assistant City Manager 16,849$ 17,691$ 18,576$ 19,504$ 20,480$ *
2300 Director of Community & Economic Development 14,878$ 15,621$ 16,403$ 17,223$ 18,084$ **
4205 Director of Digital Service & Open Government 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2801 Director of Economic Development & Innovation 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2205 District Manager/Engineer (SRSD) 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2140 Finance Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
7101 Fire Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ *
1106 Human Resources Director 13,677$ 14,361$ 15,079$ 15,833$ 16,625$
2406 Library and Recreation Director 14,366$ 15,085$ 15,839$ 16,631$ 17,462$
6101 Police Chief 15,396$ 16,166$ 16,974$ 17,823$ 18,714$ *
2201 Public Works Director 15,094$ 15,849$ 16,641$ 17,474$ 18,347$
** adjusted per Council action
24,494$
* Based on language in the executive resolution, steps can be at a maximum per the below based
on City Manager discretion pertaining to performance evaluation
**Position title reclassified from Community Development Director; salary range unchanged.
Assistant City Manager 17,523$ 18,399$ 19,319$ 20,285$ 21,299$
Police Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$
Fire Chief 17,077$ 17,931$ 18,828$ 19,769$ 20,758$
City Manager (Appointed)
SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT
SALARY SCHEDULE
Effective March 4, 2024
Position Monthly Salary
Grade Position A B C D E
7315 Accounting Manager 10,080$ 10,584$ 11,113$ 11,668$ 12,252$
2303 Assistant Community Development Director 12,646$ 13,278$ 13,942$ 14,639$ 15,371$
TBD
Assistant Community & Economic Development
Director**13,278$ 13,942$ 14,639$ 15,371$ 16,139$
2400 Assistant Library and Recreation Director 11,355$ 11,923$ 12,519$ 13,145$ 13,802$
2202 Assistant Public Works Director 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
2302 Chief Building Official 11,975$ 12,574$ 13,202$ 13,863$ 14,556$
4203 Civic Design Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
2122 Code Enforcement Supervisor 7,796$ 8,186$ 8,595$ 9,025$ 9,477$
4204 Data & Infrastructure Manager 11,328$ 11,894$ 12,489$ 13,113$ 13,769$
4213 Deputy Building Official 10,778$ 11,317$ 11,882$ 12,477$ 13,100$
1105 Deputy City Attorney I 10,852$ 11,395$ 11,965$ 12,563$ 13,191$
1109 Deputy City Attorney II 11,965$ 12,564$ 13,192$ 13,852$ 14,544$
7125 Deputy Director of Emergency Management 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
7127 Deputy Fire Chief 14,663$ 15,396$ 16,166$ 16,974$ 17,823$
2120 Deputy Fire Marshall 10,193$ 10,702$ 11,237$ 11,799$ 12,389$
2135 Deputy Public Works Director 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
7313 Economic Development Coordinator 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
2128 Economic Development Manager 10,814$ 11,355$ 11,923$ 12,519$ 13,145$
7117 Emergency Services Manager 9,595$ 10,075$ 10,579$ 11,108$ 11,663$
2137 Housing Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2107 Human Resources Operations Manager 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
2208 Operations and Maintenance Manager 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2208 Operations and Maintenance Manager (SRSD)10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2703 Parking Services Manager 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
7312 Parks Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2116 Planning Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2206 Principal Civil Engineer (SRSD)13,404$ 14,074$ 14,778$ 15,517$ 16,293$
2143 Principal HR Analyst 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
4206 Product Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
8103 Recreation Supervisor 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
TBD Risk Manager*11,173$ 11,732$ 12,318$ 12,934$ 13,581$
7317 Senior Code Enforcement Supervisor 8,605$ 9,036$ 9,487$ 9,962$ 10,460$
2101 Senior Management Analyst I 7,985$ 8,384$ 8,803$ 9,243$ 9,705$
2105 Senior Management Analyst II 9,507$ 9,982$ 10,481$ 11,005$ 11,555$
2203 Senior Project Manager 9,729$ 10,216$ 10,726$ 11,263$ 11,826$
8102 Senior Recreation Supervisor 9,097$ 9,552$ 10,030$ 10,531$ 11,058$
7310 Sewer Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7311 Street Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7245 Supervising Librarian 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2150 Sustainability Program Manager 8,013$ 8,413$ 8,834$ 9,275$ 9,739$
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective March 4, 2024
*Approved by Resolution 15270 on January 16, 2024; position recruitment in progress.
**Assistant Director of Community & Economic Development added;
City of San Rafael
Job Class Specification
Job Title: Director of Community and Economic
Development
SUMMARY
The Director of Community and Economic Development is responsible for the planning,
administration, and operation of the City's community and economic development activities;
performs responsible and innovative administrative management in support of the City's goals
and objectives; and is a member of the City's executive management team.
Under general direction of the City Manager, develops, implements, coordinates and directs
community and economic development activities of the City including current and advance
planning, development and environmental review, zoning, housing, code enforcement, building
safety and inspection, plan checking/permit services, transportation planning, and economic
development; addresses all aspects of community growth, encourages business retention,
attraction and expansion; provides financial, technical, and administrative assistance in the
areas of community and economic development; coordinates assigned activities with other City
departments, officials, outside agencies, and the public; fosters cooperative working
relationships among City departments and with intergovernmental and regulatory agencies and
various public and private groups; provides highly responsible and complex professional
assistance to the City Manager in areas of expertise and other special projects; and performs
other duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be
representative, not exhaustive. Some incumbents may not perform all the duties listed while in
other cases related duties may also be assigned.
• Determines and justifies departmental goals and related personnel and financial resources
needed; ensures accomplishment of departmental goals; and the coordination of department's
activities with City goals.
• Administers the department budget; participates in the forecast of revenue, expenses and
additional funds needed; guides subordinate staff in developing and administering fiscally
responsible budgets; carries out departmental functions in the most cost effective ways
• Directs, oversees and participates in the development of the department's work plan; assigns
work activities, projects and programs; monitors work flow; reviews and evaluates work
products, methods and procedures.
• Selects, trains, motivates, and evaluates staff; provides or coordinates staff training; works
with employee to correct deficiencies; conducts performance evaluations; implements
performance plans; and implements discipline and termination procedures as needed.
• Represents the department to other City departments, the community and outside groups and
agencies; explains and interprets departmental programs, policies, and activities; participates
in and speaks at professional and public meetings and organizations; provides technical
assistance as necessary.
• Provides administrative support for the Planning Commission and Design Review Committee;
serves as the City's Zoning Administrator, makes presentations to City Council and other
groups concerning community and economic development projects and programs.
• Consults with and advises the City Manager, Assistant City Manager and other City officials
regarding community and economic development and administration of plans, policies, and
regulations and related activities within the City
• Selects, supervises and evaluates work of consultants and integrates consultants' work into
division work program
• Monitors Federal and State legislative activity that pertains to programs and operations
germane to the City
• Oversees the preparation of environmental impact evaluations on proposed projects as
required by the California Environmental Quality Act (CEQA), including special studies.
Develops, maintains, implements, and interprets the comprehensive General Plan,
master/specific plans, environmental impact reports, capital improvement plans and other
applicable planning areas
• Act as the City's point of contact for Economic Development related workforce development
programs and activities
• Directs professional staff in the review, analysis, and assessment of development proposals;
develops and presents recommendations on a variety of permits, maps, ordinances, zone
changes, and applications
• Leads, coordinates and monitors the development review process for the City
• Develops and administers citywide economic development and revitalization strategies and
programs, conducts economic studies, needs assessments, research and financial analyses;
researches and analyzes business community demographics; compiles and updates an
economic development database, including establishing and maintaining a real estate
inventory, land costs, lease rates and related records for businesses; keeps abreast of current
trends affecting business development
• Develops and markets techniques, strategies, programs, and promotional material to stimulate
retail and light commercial industrial, and related business activity
• Act as City liaison with business community and discusses issues concerning business
retention and attraction, financing and other economic issues with interested parties; provides
opinions and suggestions from these parties to City staff and officials
• Assists in analyzing proposed development and community projects for financial feasibility
and impacts on City businesses and residents
• Negotiates and resolves difficult, complex and/or sensitive citizen complaints or problems
concerning activities of the department
• Negotiates development agreements with proponents of private development projects
• Administers enforcement of land use and building codes and prepares proposed code
revisions as necessary
• Prepares and monitors project budgets and expenditures; develops project timetables and
work programs; researches and analyzes complex data; evaluates alternatives and makes
recommendations
• Performs general administrative activities including preparing, negotiating and administering
contracts, agreements, grant applications, requests for proposals and related material
• Prepares and presents clear and concise written and oral reports to residents, the business
community, and government officials
• Attends and makes presentations at meetings during day, evening, and occasional weekend
hours
• Attends off-site meetings during day, evening, and occasional weekend hours
• Acts for the City Manager and performs related duties as assigned
ABILITY TO:
• Plan, organize and direct activities of a community and economic development department;
review and interpret planning, zoning, land development/infrastructure, code enforcement and
building permitting, plan review and inspection activities; identify and resolve a wide variety of
interests in the development of land use policy; work effectively with business and community
leaders, developers, residents and merchant groups, other City staff in planning, developing
and implementing economic development and business attraction, retention and expansion
programs; analyze economic studies, financial statements, marketing studies, plans,
specifications, and bid documents; skillfully represent the agency in all types of contract
negotiations, compile and analyze data pertaining to downtown revitalization
• Manage the department's operations and activities and direct the work of employees; conduct,
analyze, and make recommendations on a variety of administrative activities; prepare and
administer budgets; interpret and effectively apply pertinent aspects of related Federal and
State laws and regulations; communicate skillfully and effectively orally and in writing; and
establish and maintain cooperative and effective relationships with those contacted in the
course of work
• Understand, interpret, apply and explain laws, regulations, polices and professional practices;
develop and direct implementation of new/changed organizational systems; learn and apply
related City and departmental policies and practices; analyze problems, identify alternative
solutions, project consequences of proposed actions, and implement recommendations in
support of goals; interpret political and administrative direction and incorporate into
operational policy and procedures; prepare narrative, statistical and technical reports; analyze
existing systems, processes, and procedures and modify/develop changes as necessary;
effectively build and lead teams; plan, organize, and prioritize work assignments; supervise,
train, and evaluate personnel; effectively utilize computer applications and technology related
to the work and perform database management and spreadsheet functions
• Work successfully with a broad range of people and organizations to accomplish the City's
community and economic development goals, represent the City's interests before other
agencies; identify and respond to public and City Council issues and concerns; demonstrate
political acumen; deal positively with confrontation and controversial issues; and, facilitate
community participatory decision making to resolution; work long and varied hours, including
evenings and/or weekends if required; work under pressure and time constraints
EDUCATION and/or EXPERIENCE:
Requires any combination of education and experience that would likely provide the required
knowledge, skills and abilities. A typical way to obtain the knowledge and abilities would be:
A Bachelor's degree from an accredited college or university with major coursework in Public or
Business Administration, Economics, Urban Planning or a closely related field. A Master's
degree is desirable
and
Five (5) years of full time increasingly responsible professional experience in community and
economic development management, including three (3) years of administrative supervisory
experience, involving program development; business attraction, retention and marketing; real
estate development; commercial property brokerage/management; financial analysis; and/or
community engagement experience.
Desired: Certification from the American Institute of Certified Planners (AICP), International
Economic Development Council (IEDC), or Accredited California Economic Developer (ACE) is
highly desirable.
Valid driver’s license and satisfactory driving record.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear.
The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and
reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and
regularly works near video display. The employee is occasionally exposed to outside weather
conditions and uses personal vehicle and occasionally works in evenings or on weekends. The
noise level in the work environment is usually moderate.
Department: Community & Economic Development
FLSA Status: Exempt
Prepared By: Marissa Sanchez
Prepared Date: February 2024
Approved By: City of San Rafael
Approved Date: February 2024
City of San Rafael
Job Class Specification
Job Title: Assistant Director of Community and
Economic Development
SUMMARY
The Assistant Director of Community and Economic Development will assist the Director of
Community and Economic Development to manage, direct, supervise, and coordinate the
activities and operations which involve the divisions of the Community and Economic
Development Department, including Planning, Building, Code Enforcement, Housing, and
Economic Development divisions; engage with the community on various projects to include
forums and neighborhood meetings; serve as liaison to the Planning Commission; serves in
the absence of the Director; prepare reports and conduct presentations to Council, Boards,
Commissions, and community groups; work cross-departmentally throughout the city and
community partners on development and community engagement projects; support
development and management of department budget; and perform other related duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This list is meant to be representative, not exhaustive. Some incumbents may not
perform all the duties listed while in other cases related duties may also be assigned.
• Assist the Director of Community and Economic Development in managing and directing
the Community and Economic Development Department.
• Assist in developing department goals and objectives; assist in the development of and
implementation of policies and procedures.
• Plan, organize and direct activities of Planning, Building, Code Enforcement, Housing, and
Economic Development Divisions.
• Direct, oversee and participate in the development of the divisions work plans; assign work
activities, projects, and programs; monitor workflow; review and evaluate work products,
methods and procedures.
• Prepare the division’s budget; assist in budget implementation; participate in the forecast of
additional funds needed for staffing, equipment, materials and supplies; administer the
approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline
and high standards necessary for the efficient and professional operation of the department.
• Represent the department to outside agencies and organizations; participate in outside
community and professional groups and committees; provide technical assistance as
necessary.
• Research and prepare technical and administrative reports; prepare written
correspondence.
• Directs and participates in the pre-development and permit review of major projects
including annexations, general plan amendments, re-zonings, major subdivisions, multi-
family housing, and non-residential development projects.
• Oversees the processing, review, and scheduling of development applications submitted to
the City; ensures result is a thorough, comprehensive project analysis that is consistent with
all City codes and ordinances; ensures implementation of the City's General Plan and City
Council decisions.
• Develops, maintains, updates, implements, and interprets the City's General Plan, Zoning
Ordinance, State Subdivision Map Act, area plans, environmental impact reports, capital
improvement plans, and related City codes, ordinances, and policies affecting and/or
related to planning and land use issues.
• Serves as the liaison for the Community and Economic Development Department with other
divisions, departments, and outside agencies; meets with developers, engineers, architects,
businesses and other project proponents to explain City policies, design issues, and City
standards relating to project development; negotiates and resolves sensitive and
controversial issues.
• Serves as staff on a variety of boards, commissions, and committees including to provide
technical and professional advice; schedules items for Planning Commission review and
action; prepares and coordinates reports and presentations on current planning issues for
City Council, Planning Commission, community groups, and regulatory agencies; ensures
timely action on City Council and Planning Commission directives and initiatives.
• Provides responsible staff assistance to the Director of Community and Economic
Development; conducts a variety of organizational studies, investigations, and operational
studies; recommends modifications to departmental programs, policies, and procedures as
appropriate.
• Advises the Director of Community and Economic Development, Planning Commission on
aspects of community and economic development and the implementation of the municipal
code and other development regulations.
• Develops and maintains records, statistics and reports on department related activities.
• Attends and participates in professional group meetings; maintain awareness of new trends
and developments in the field of planning, building, code enforcement, housing and
economic development; incorporates new developments as appropriate.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Represent the City with dignity, integrity, and the spirit of cooperation in all relations with
staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Build and maintain positive working relationships with co-workers, other City employees and
the public using principles of good customer service
• Perform related duties as assigned
KNOWLEDGE OF:
Operational characteristics, services, and activities of planning, building, code enforcement,
housing, and economic development program functions. Principles and practices of program
development and administration. Principles and practices of policy development and
implementation. Principles and practices of leadership, customer service, motivation, team
building and conflict resolution. Modern principles, practices, and techniques of community
and economic development. Land use, physical design, demographic, environmental,
economic, and social concepts as applied to community and economic development.
Statistical methods and research techniques applicable to the preparation of municipal
planning, building, code enforcement, housing, and economic development studies.
Principles and practices of municipal budget preparation and administration. Principles of
supervision, training, and performance evaluation. Personnel policies and practices. Pertinent
federal, state, and local laws, codes, and regulations. Modern office practices, methods, and
computer equipment including relevant software programs. Oral and written communication
skills; business English including vocabulary, spelling, and correct grammatical usage and
punctuation.
ABILITY TO:
Organize and direct community and economic development operations, ensuring compliance
with City policies and procedures, local, state and federal laws and regulations. Analyze
problems, identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals. Gain cooperation through discussion and
persuasion. Interpret and apply City and department policies, procedures, rules, and
regulations. Supervise, train, and evaluate personnel. Oversee and participate in the
management of a comprehensive planning program including current and advanced planning
activities and projects. Analyze complex planning issues, evaluate alternatives, and reach
sound conclusions. Exercise sound independent judgment. Adjust operating procedures as
necessary to improve organizational effectiveness. Prepare clear and concise administrative
and financial reports. Research, analyze, and evaluate new service delivery methods and
techniques. Review and prepare ordinances, resolutions, and other legal documents. Read
blueprints, site plans, topography maps, and related documents. Interpret and apply federal,
state, and local policies, laws, and regulations. Operate office equipment including computers
and supporting word processing, spreadsheet, and database applications. Communicate
clearly and concisely, both orally and in writing.
EDUCATION AND EXPERIENCE: Any combination of education, experience, and training
that would provide the best qualified candidates. A typical way to obtain the knowledge and
abilities would be:
Education: Possession of the equivalent of a bachelor’s degree from an accredited college
or university with major coursework in urban or regional planning, economics, public
administration, or another field of study applicable to the responsibilities and requirements
of this job class. Possession of a master’s degree is desirable.
Experience: Five (5) years of progressively responsible community and economic
development experience, including (2) two years of supervisory experience.
Working Conditions:
Environment: Work is performed primarily in a standard office environment with some travel
to different sites; incumbents may be required to work extended hours including evenings and
weekends and may be required to travel outside City boundaries to attend meetings.
Physical: Primary functions require sufficient physical ability and mobility to work in an office
setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel,
crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight;
to operate office equipment requiring repetitive hand movement and fine coordination
including use of a computer keyboard; to travel to other locations using various modes of
private and commercial transportation; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
Department: Community & Economic Development
FLSA Status: Exempt
Prepared By: Marissa Sanchez
Prepared Date: February 2024
Approved By: City of San Rafael
Approved Date: February 2024