HomeMy WebLinkAboutPW Pickleweed Park Enhancement Project____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: March 18, 2024
Disposition: Authorized a supplemental budget appropriation for a third amendment to Task Order
#74 with WRA, Inc. for additional permitting support services associated with the Pickleweed Park
Enhancement Project, in the amount not to exceed $21,500, increasing the total not to exceed
contract amount to $71,660
Agenda Item No: 4.c
Meeting Date: March 18, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
April Miller, Public Works Director
Prepared by: Theo Sanchez, Associate Civil Engineer
City Manager Approval: __________
TOPIC: PICKLEWEED PARK ENHANCEMENT PROJECT
SUBJECT: AUTHORIZE A SUPPLEMENTAL BUDGET APPROPRIATION FOR ADDITIONAL
PERMITTING SUPPORT SERVICES ASSOCIATED WITH THE PICKLEWEED PARK
ENHANCEMENT PROJECT, IN THE AMOUNT NOT TO EXCEED $21,500
RECOMMENDATION:
Staff recommends that the City Council authorize a supplemental budget appropriation for a third
amendment to Task Order #74 with WRA, Inc. Staff recommends that the City Council authorize a
supplemental budget appropriation for additional permitting support services associated with the
Pickleweed Park Enhancement Project, in the amount not to exceed $21,500.
BACKGROUND:
The Pickleweed Park Enhancement Project proposes to add several park amenities, including a synthetic
turf field, basketball/sport court, playground structure for children under five, fitness equipment for adults,
shaded seating, and a gazebo. As the project is located within the jurisdiction of the Bay Conservation
and Development Commission (BCDC), a task order was set up with WRA, Inc. on April 14, 2022, to
facilitate the BCDC permit application. The existing budget for the permitting support services is $50,160.
ANALYSIS:
City staff have been working on coordinating the Pickleweed Park Enhancement Project and the
Tiscornia Marsh Restoration Project, which is currently being designed under the direction of the Marin
Audubon Society (MAS).
The two proposed projects are located adjacent to each other and are anticipated to have overlapping
construction windows. The Tiscornia Marsh Restoration Project will take place over several years, while
the Pickleweed Park Enhancement Project is estimated to last six months. Although these project
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
duration estimates are dependent on the presence of protected nesting birds, the City’s park
enhancement project should be completed before the marsh restoration project. A design was needed
for this interim condition when the City’s park project is nearing completion and needs to be tied into the
partially completed marsh restoration project.
The coordination between these two projects and the limited construction budget for the City’s project
have resulted in several changes to the design requiring revisions to the original BCDC permit application.
City staff have requested a proposal from WRA, Inc. for additional services needed to finalize obtaining
the BCDC permit.
FISCAL IMPACT:
The proposal from WRA, Inc. to provide additional permitting support services totals $21,500. Because
this amount exceeds the approved budget for the permitting support services of $50,160, a supplemental
budget appropriation in the amount of $21,500 is required for this expenditure. Funding to support this
budget augmentation is available through General Fund resources (fund balance) assigned for priority
capital projects.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the supplemental budget appropriation as recommended.
2. Do not authorize the supplemental budget appropriation and provide further direction to staff.
RECOMMENDED ACTION:
Staff recommends that the City Council authorize a supplemental budget appropriation for additional
permitting support services associated with the Pickleweed Park Enhancement Project, in the amount
not to exceed $21,500.
ATTACHMENTS:
N/A