HomeMy WebLinkAboutHR First Repsonder Counseling Services Agreement Amendment____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: May 6, 2024
Disposition: Authorized the City Manager to enter into a Second Amendment to the Professional
Services Agreement with Public Safety Family Counseling Group, Inc. for first responder
counseling services, in an amount not to exceed $30,000, increasing the total not to exceed amount
under the agreement to $150,000; and Authorized a supplemental budget appropriation with
Employee Benefits Fund (Fund 604) in an amount not to exceed $30,000
Agenda Item No: 4.d
Meeting Date: May 6, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by: Marissa Sanchez, Human Resources
Director
City Manager Approval: ______________
TOPIC: FIRST RESPONDER COUNSELING SERVICES AGREEMENT AMENDMENT
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE SECOND AMENDMENT TO
THE PROFESSIONAL SERVICES AGREEMENT WITH PUBLIC SAFETY FAMILY
COUNSELING GROUP, INC., IN THE AMOUNT NOT TO EXCEED $30,000, FOR A
TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000
RECOMMENDATION:
1. Authorize the City Manager to enter into a Second Amendment to the Professional Services
Agreement with Public Safety Family Counseling Group, Inc. for first responder counseling
services, in an amount not to exceed $30,000, increasing the total not to exceed amount under
the Agreement to $150,000.
2.Authorize a supplemental budget appropriation with Employee Benefits Fund (Fund 604) in an
amount not to exceed $30,000.
BACKGROUND:
The City entered into a one-year Professional Services Agreement with Public Safety Family Counseling
Group, Inc. on January 20, 2022, for an amount not to exceed $60,000, to provide specialized
professional wellness resources and perform services for San Rafael Police and Fire Department first
responders, to aid in managing job-related stressors and assist them for the successful performance of
their jobs.
On July 14, 2023, a First Amendment to the Professional Services Agreement was made, extending the
Agreement term by one additional year for an amount not to exceed $60,000 and increasing the total not
to exceed under the Agreement to $120,000.
Through this proposed Second Amendment, the City would extend the Professional Services Agreement
with Public Safety Family Counseling Group, Inc., through the end of the current fiscal year, June 30,
2024, for an amount not to exceed $30,000 and increasing the total not to exceed under the Agreement
to $150,000. The City is currently negotiating a new agreement with the Public Safety Family Counseling
Group that would be effective July 1, 2024.
ANALYSIS:
The City desires to provide first responders with the emotional, mental, and wellness support they need
to successfully conduct their demanding and often dangerous jobs. The specialized resources provided
by Public Safety Family Counseling Group, Inc., are integral to fulfilling this need. Public Safety Family
Counseling Group, Inc., is a local service provider with the requisite experience in public safety
counseling and wellness. The services provided under this Agreement complement the Employee
Assistance Program (EAP) services available to all City of San Rafael employees.
The agreement offers a full range of services, including crisis response and stabilization services for
groups and individuals; individual crisis intervention and counseling services; in-house training services
for policy development and review; and a variety of additional relevant support for line, supervisory, and
management first responders. The City’s first responders have utilized these specialized services on
various occasions; specific examples include comprehensive onboarding wellness training for new
employees and their families, confidential counseling for first responders and their families, regular and
ongoing training for new and existing peer support members, all line-level staff, supervisors, and
command staff, and elevated crisis response and counseling to manage close calls and line-of-duty death
situations.
FISCAL IMPACT:
The associated fiscal impact for the second amendment is $30,000. Funding is available and
appropriated in the FY 2023-24 contractual services budget within the Employee Benefits Fund (Fund
604).
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the Second Amendment to the Professional Services
Agreement and supplemental budget appropriations as recommended.
2. Do not authorize the City Manager to enter into the Second Amendment to the Professional
Services Agreement or supplemental budget appropriations and provide further direction to staff.
RECOMMENDED ACTION:
1. Authorize the City Manager to enter into a Second Amendment to the Professional Services
Agreement with Public Safety Family Counseling Group, Inc. for first responder counseling
services, in an amount not to exceed $30,000, increasing the total not to exceed amount under
the Agreement to $150,000.
2. Authorize a supplemental budget appropriation with Employee Benefits Fund (Fund 604) in an
amount not to exceed $30,000.
ATTACHMENTS:
None.