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HomeMy WebLinkAboutPickleweed Advisory Committee 2024-06-05 Agenda Packet PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, June 5, 2024 7:00 P.M. Attend and Participate in Person at Albert J. Boro Community Center, Meeting Room 3 50 Canal Street, San Rafael, CA 94901 -OR – Watch on Zoom Webinar: https://tinyurl.com/PWAC-6-5-2024 Telephone: (669)900-9128 Meeting ID: 933 3089 5431 CALL TO ORDER MINUTES 1. Approve regular meeting minutes of April 3, 2024 MEETING OPEN TO THE PUBLIC 2. Public Comment from the in-person audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 2 minutes. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Schoolyear Co-Sponsorship Application Committee Recommendations A. Marin YMCA: YMCA 2024-2025 Afterschool Program B. Tamalpais Adult School: English as a Second Language Classes C. DrawBridge: Weekly Expressive Art Groups D. Parent Services Project: Aprendiendo Juntos E. Vivalon: Zumba by Vivalon F. The Canal Alliance/ACCESS U Foundation: Canal FC G. Troop 2000: Scouts BSA H. The Canal Arts: Canal Family Arts 4. New Co-Sponsorship Application and Final Report Presentations: A. Raíces Del Canal: 2024-2025 Afterschool Program COMMITTEE REPORTS AND COMMENTS 5. Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 6. Updates and Events of Interest NEXT REGULAR MEETING: August 7, 2024 (In Person- Albert J. Boro Community Center) ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda - related materials on the table in front of the [location prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Miercoles, Junio 5,2024 7:00 P.M. Reunion Hibrida: Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3 50 Canal Street -OR – Vea en Zoom: https://tinyurl.com/PWAC-6-5-2024 Telefono: (669)900-9128 ID de reunion: 933 3089 5431 Llamar a Orden MINUTOS 1. Aprobar los minutos de la reunión ordinara de abril 3, 2024 REUNIÓN ABIERTA AL PÚBLICO 2. Comentarios públicos de la audiencia en persona sobre temas que no figuran en la agenda.. Los comentarios no pueden durar más de 2 minutos ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede establecer límites de tiempo para las presentaciones de los oradores individuales. 3. Solicitud de copatrocinio del año escolar y presentaciones del informe final: A. Marin YMCA – YMCA 2024-2025 Programa después de escuela B. Tamalpais Adult School: Ingles como segundo lenguaje C. Drawbridge: Grupos Semanales de Arte Expresivo D. Parent Services Project: Aprendiendo Juntos E. Vivalon: Zumba by Vivalon F. Canal Alliance/ ACCESS U Foundation: Canal FC G. Troop 2000: Scouts BSA H. The Canal Arts: Canal Family Arts 4. Nueva Solicitud de Co-Patrocinio y Presentaciones del Informe Final A. Raíces Del Canal: 2024-2025 Programa después de escuela INFORMES Y COMENTARIOS DEL COMITÉ 5. Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los miembros del Comité. COMENTARIOS DEL PERSONAL 6. Actualizaciones y eventos de interés PRÓXIMA REUNIÓN ORDINARIA: Agosto 7, 2024 (En Persona- Centro Comunitario Albert J Boro) APLAZAMIENTO Noticia Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a city.clerk@cityofsanrafael.org o utilizando el Servicio de retransmisión de telecomunicaciones de California marcando "711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponibles en formatos accesibles a pedido. Para solicitar interpretación en español, envíe un formulario en línea en https://www.cityofsanrafael.org/request - for-interpretation/. Para permitir que las personas con enfermedades ambientales o sensibilidad química múltiple asistan a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados. PICKLEWEED ADVISORY COMMITTEE April 3, 2024 – 7:00 p.m. DRAFT MINUTES Watch on Zoom:https://tinyurl.com/PWAC-4-3-2023 CALL TO ORDER Telephone: (669) 900-9128 Meeting ID: 933 3089 5431 Chair Mason called the meeting to order at 7:07 p.m. ROLL CALL Present: Chair Mason Member Nguyen Member Ruiz Member Sprague Member Vasquez Member Yost Park & Recreation Commissioner Pasternak Absent: Member Ceballos, Member Hau-Guiterrez, Member Palacios, Member Tanchez Also Present: Becky Ordin, Senior Administrative Assistant Kate Hagemann, City of San Rafael Climate Adaptation and Resilience Planner Cory Bytof, City of San Rafael Sustainability Program Manager AGENDA AMENDMENTS Chair Mason made a date correction on Item 4 which should read, 2024 Meeting Schedule. MINUTES 1. Approve regular meeting minutes of February 7, 2024 Member Sprague moved and Member Yost seconded, to approve the meetings minutes of February 7, 2024. AYES: Members: Nguyen, Ruiz, Sprague, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos, Hau-Guiterrez, Palacios, Tanchez ABSTAINED: Members: None Page 1 of 4 2 Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Presentations: A. Sea Level Rise – Kate Hagemann, City of San Rafael Climate Adaptation and Resilience Planner & Cory Bytof, City of San Rafael Sustainability Program Manager Chair Mason introduced Kate Hagemann who is the City of San Rafael Climate Adaptation and Resilience Planner who gave her presentation. Staff responded to questions from the Members Public Comment: None B. Canal Garbage Q & A – Cory Bytof, City of San Rafael Sustainability Program Manager Chair Mason introduced Cory Bytof the City of San Rafael Sustainability Program Manager who gave an overview of the program. Staff responded to questions from the Members Public Comment: None 4. Summer Co-Sponsorship Application Committee Recommendations A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center Chair Mason gave a brief overview of the Marin YMCA Summer Camp Co- Sponsorship application. Member Yost moved and Member Vasquez seconded, to approve the Marin YMCA Summer Camp Co-Sponsorship Application at Al Boro Community Center. AYES: Members: Nguyen, Ruiz, Sprague, Vasquez, Yost NOES: Members: None 3 ABSENT: Members: Ceballos, Hau-Guiterrez, Palacios, Tanchez ABSTAINED: Members: None 5. Summer Co-Sponsorship Application Committee Recommendations A. Marin YMCA: YMCA 2024-2025 Afterschool Program Mr. Mason gave an overview of the Co-Sponsorship application for the Marin YMCA 2024-2025 Afterschool Program. Mr. Mason introduced Bethel Gebreyesus with the Marin YMCA who gave her presentation. Staff and Ms. Gebreyesus responded to questions from the members. Public comments: None B. Tamalpais Adult School: English as a Second Language Classes Mr. Mason gave an overview of the Co-Sponsorship application for the Tamalpais Adult School: English as a Second Language Classes. Mr. Mason introduced Sue Hall who gave her presentation. Staff and Ms. Hall responded to questions from the members. Public comments: None C. DrawBridge: Weekly Expressive Arts Groups Mr. Mason gave an overview of the Co-Sponsorship application for the DrawBridge: Weekly Expressive Arts Groups. Mr. Mason introduced Tracy Bays-Boothe who gave her presentation. Staff and Ms. Bays-Boothe responded to questions from the members. Public comments: None D. Parent Services Project: Aprendiendo Juntos Mr. Mason gave an overview of the Co-Sponsorship application for the Parent Services Project: Aprendiendo Jutos. Mr. Mason introduced Perla De Los Santos who gave her presentation. Staff and Ms. De Los Santos responded to questions from the members. Public comments: None E. Vivalon: Zumba by Vivalon 4 Mr. Mason gave an overview of the Co-Sponsorship application for the Vivalon: Zumba by Vivalon. Mr. Mason introduced Rebekah Wilson who gave her presentation. Staff and Ms. Wilson responded to questions from the members. Public comments: None F. The Canal Alliance/ACCESS U Foundation: Canal FC Mr. Mason gave an overview of the Co-Sponsorship application for the Canal Alliance/ACCESS U Foundation: Canal FC. Mr. Mason introduced Omar Carrera who gave his presentation. Staff and Mr. Carrera responded to questions from the members. Public comments: None G. Troop 2000: Scouts BSA Mr. Mason gave an overview of the Co-Sponsorship application for the Troop 2000: Scouts BSA. Mr. Mason introduced Delia Lucio and Carla Ramos who gave their presentation. Staff, Delia Lucio and Carla Ramos responded to questions from the members. Public comments: None H. The Canal Arts: Canal Family Arts Mr. Mason gave an overview of the Co-Sponsorship application for The Canal Arts: Canal Family Arts. Mr. Mason introduced Vladimir Cuevas who gave his presentation. Staff and Mr. Cuevas responded to questions from the members. Public comments: None COMMITTEE REPORTS AND COMMENTS 6. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Member Sprague expressed her frustration for the City of San Rafael’s long timeline for improvements such as parking issues and the garbage changes. Member Ruiz shared that the Canal Alliance is spreading the word and encouraging people to sign up for notifications with Alert Marin. 5 STAFF COMMENTS 7. Updates and Events of Interest Chair Mason provided the following updates: Recreation and Department of Public Works staff continue to provide input to the consultant to fine tune the Pickleweed Park Enhancement Project. DPW continues to work with BCDC (Bay Conservation and Development Commission) whose jurisdiction over San Francisco Bay extends over Bay tidal areas for their approval, and the project also need to work around clapper rail breeding season. Staff recently found out that the Marin Audubon’s Tiscornia Marsh Project, which is directly adjacent to ours and will, among other environmental improvements, will raise the levy surrounding part of the soccer field, basketball court and expanded parking lot, will be delayed another year. This is problematic for us as our project was to include ADA access to the new, higher levy and due to our grant constraints, needs to be finished by a specific time which more than likely now will not correspond with the Marsh project. Staff will be requesting a meeting with the Tiscornia team to come up with an agreement. We still hope to go out to bid later this spring and start construction of the all-weather turf soccer fields on September 1, 2024. The area where the outdoor basketball court and extended parking lot are planned will potentially serve as the construction staging area and then construction on those amenities that are also close to the water, will possibly begin September 1, 2025. The new park restroom, adult fitness area, and gazebo could potentially be scheduled to be installed in between those amenities on the schedule since they are set back from the water. The Custodian recruitment application deadline was April 1 and we had 53 applicants. The first interviews will be April 10th and the second interview scheduled for April 12th. The City is waiting for a string of dry weather before the replacement of the Art and Teen Room windows can happen. We are hopeful that Canal Arts will submit their final required paperwork soon so that the mural can go before the City Council for final approval in the next month or two and hopefully the painting can begin on the front of the Center this summer. Winter Spring programs are in full swing and we are taking registrations for summer camps and programs. This summer we will be directly offering: • Canal Karate • Canal Mini Soccer League • Multiple Dance, Music, Theater, Arts & Fitness Summer Camps • Junior Giants Baseball/Softball (Led by our own Program Coordinator Stephen Rogers) • Multicultural Older Adult Program and Congregate Meal • National Academy of Athletics Basketball Camps 6 • National Academy of Athletics All Sports Camp • San Rafael Basketball Academy Camp (Taught by our own Program Coordinator Stephen Rogers) • Yoga for Adults • …Plus other partnered programs here at the Center and Park. The indoor, drop-in, unsupervised Pickleball program was scheduled to conclude at the end of February but since the rains continued, was extended through March. The Dia de los Muertos Organizing Committee began meeting last month to plan for this year’s event, which will be bigger and better than past years. Downtown Car Procession will be Saturday, October 19 and the main event at the Albert J. Boro Community Center will be on Saturday, November 2nd. ADJOURNMENT Chair Mason adjourned the meeting at 9:54 p.m. BECKY ORDIN, Senior Administrative Assistant APPROVED THIS DAY OF , 2024 Catherine Quffa, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item # 3.A. TITLE: Marin YMCA 2024/2025 Afterschool Program Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting a fee reduction or waiver for use of the Albert J. Boro Community Center’s Meeting Rooms and Picnic Area for a 2024/2025 afterschool program Monday through Friday, August 12, 2024 through June 13, 2025, excluding holidays and closures, with permission for City staff to grant additional space on a day-to-day basis, depending on availability. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from YMCA requesting a full fee-waiver, valued at $46,638.00, for use the Albert J. Boro Community Center and Pickleweed Park for their afterschool program for Canal children. The application requests use of many of the Center’s rooms and amenities. As was done in the past, in order to accommodate other offerings in the facility, the City co-sponsored and provided the YMCA with three meeting rooms and the picnic area daily. Additional rooms are granted on a daily, space available, basis. The listed fiscal impact of the program, therefore, reflects the base fees and not the extras that will be added during the period of use. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members Page 2 of 2 must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The non-profit value of granting a full co-sponsorship for the meeting rooms and picnic area total $46,638.00, while still retaining space for other programs. The fee waiver potentially results in lost revenue to the City should a paying program be interested renting the facilities at that time. ALTERNATIVE ACTION No action is required by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Co-Sponsorship Application 11/15/2023 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: __ Principal contacts: Name: _________________________ Phone: Email: ______________________ Is this a first time program at Pickleweed? Yes If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve ?NNo 02/26/2024 YMCA @ Al Boro YMCA of San Francisco; Marin Branch 1500 Los Gamos Dr. San Rafael, Ca 94903 415-492-9622 Bgebreyesus@ymcasf.org ymcasf.org/marin Bethel Gebreyesus Bgebreyesus@ymcasf.org Albert J. Boro Community Center8/12/2024 In partnership with the San Rafael City Schools we will provide a safe and enriching environment for the students at Bahia Vista and San Pedro. We provide academic support, enrichment activities and social-emotional support for the youth. 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Children will have a safe space - emotionally and physically Children will have a supportive environment where they can explore, learn and grow Children will interact positively with the staff and each other Children will engage with new ideas and experiences Program Measurement Quality Index (PQMI) - survey for participants 3rd-5th grade and families for direct feedback on their program experience Aeries & Paper Sign in & Out sheets. 11/15/2023 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Core+HHcombo_3-5_PAPER_Eng YMCA of San Fransisco Youth Core Survey 24-25 Al Boro rough budget 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. YMCA @ Al Boro Bethel Gebreyesus Director of Youth Development 02/26/2024 6/13/2024 70 1.Children will have a safe space - emotionally and physically 2.Children will have a supportive environment where they can explore, learn and grow 3.Children will interact positively with the staff and each other 4.Children will engage with new ideas and experiences 5.Children completed a 6-week Tennis Enrichment in Partnership with Serving Up Hope 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Surveys are administered at the end of the year. The program is still in session. Children continue to receive academic, emotional and tangible support from the Al Boro YMCA staff. Children in the program engage with new ideas and develop their social emotional skills by working with their peers. In partnership with Serving Up Hope, children in the program completed a 6-week Tennis basics Enrichment. Through the Tennis program children learned team-work, problem solving, strategy, and good sportsmanship. Al Boro ASP(August-June) Budget based on serving 75 youth School year program Per 4 week session, assuming ASP hours 2-6pm School year program Payrate Hours Subtotal FICA WC UE Benefits Total Session Staff #1 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #2 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #3 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60 Staff #4 $22.00 22 $484.00 $37.03 $9.00 $9.68 $539.71 Staff #5 $22.00 22 $484.00 $37.03 $11.00 $9.68 $541.71 Mental Health Support Staff $42.00 10 $420.00 $32.13 $12.00 $8.40 $350.00 $472.53 Site Coordinator $28.00 40 $1,120.00 $85.68 $25.20 $22.40 $700.00 $1,253.28 SRCS programs Site Director $35.00 20 $700.00 $53.55 $15.75 $14.00 $350.00 $783.30 $- $- $- $- $- Executive Supervision/Support $650.00 $1,400.00 $5,865.31 4 $24,861.24 Expense Total per month # of Youth Per Youth per month 24-25 SY Total Staffing $24,861.24 75 $331.48 $248,612 Supplies $3,750.00 75 $50.00 $37,500 Admin $6,294.47 75 $83.93 $62,945 Start up supplies $0 TOTAL $34,905.71 $465.41 $349,057.13 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.B. TITLE: Tamalpais Adult School: English as a Second Language Class Co- Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Tamalpais Adult School a fee reduction or waiver for the use of an Albert J. Boro Community Center Meeting Room on Monday and Wednesday mornings from September 9, 2024 through May 28, 2025, with breaks during school holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Tamalpais Adult School requesting full co- sponsorship of rental fees valued at $3,240.00 for use of a Meeting Room on Mondays and Wednesdays from 8:30 am to 11:00 am from September 9, 2024 through May 28, 2025. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $3,240.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Meeting Room at that time. Page 2 of 2 ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Use Agreement Application 11/15/2023 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ________________ Principal contacts: Name: _________________________ Phone: _______________ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve March 6, 2024 Tamalpais Adult School, English as a Second Language Classes 375 Doherty Drive, Larkspur, CA 94939 (415) 945 3780 JNaish@tamdistrict.org www.tamadulted.org LEA Sue Hall 415. 945 1057 Shall@tamdistrict.org Albert J. Boro Community Center2018-19 Tamalpais Adult School provides free ESL, GED, High School Diploma and Home Care Aid classes to adults in Marin County. TAS partners with school districts, College of Marin, Marin Adult Education Consortium, and non-profit organizations to support adult learners, many of whom have been under-served in education, to thrive in their community, learn English, attain high school equivalency, attend college, and earn a family-sustainable wage. Tam Adult School is a WASC accredited school and is celebrating over 90 years of service to adult learners in Marin County. 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Tam Adult School has enjoyed a partnership with Albert J. Boro and Bahia Vista Elementary School for 7+ years and has successfully provided ESL classes to San Rafael parents who assess at the lowest level of English language proficiency. CASAS reading assessments are conducted for each enrolled student prior to classes beginning and once again after 50+ hours of instruction. El Civics assessments are conducted five times per school year to measure student learning in areas such as community resources, employment skills, and utilizing technology. Regular attendance is required and student persistence is reported quarterly. Regular semi-weekly attendance is expected of students and most students will record a minimum of 60 direct instructional hours throughout the fall and spring semesters. 1. Apply language, critical thinking and transferable skills to real-world contexts Measurement: EL Civics written and oral assessments after 30 hours of instruction (El Civics Units include Qualities of An Effective Employee, Community Resources, and Utilizing Technology to Communicate), and CASAS scores for all students measuring growth with pre and post assessments after 50 hours of instruction per student. CASAS individual score reports are available and will be used to differentiate curriculum. 2. Use our College of Marin and Marin County partnerships to increase learning and use of community resources and transition opportunities Measurement: Introduction to community resources in Marin County, transition planning appointments with COM counselor, college guest presentations, partner presentations on employment support services, CAL WORKS, bilingual support services, health presentations (Narcan, etc.), El Civics assessments including "Community Resources", and student surveys. 3. Increase access to technology and develop digital literacy skills to access, analyze and communicate information Measurement: El Civics assessments including "Utilizing Technology to Communicate" Unit Test, teacher assessments of computer skills such as using the Internet, emailing, applying for employment and courses/education, and instructional tools such as Zoom and Google Suite tools. A Tech 4 Life component is taught each semester. Chromebooks are loaned to students as needed and the instructor uses iPhone accessible programs. TAS utilizes student surveys and TopsPro data reporting tools regularly. Student data is shared with TAS teachers for curriculum and program improvement. All data is reported to TAS director quarterly. Attendance is taken at each class session using the ASAP student information system. Attendance is reported weekly and reviewed monthly and quarterly. Calls/texts/emails are made to students who are absent and staff follow up with students who are no longer attending or who have missed 3+ class sessions. CASAS pre- and post- assessments are compared for each student to determine learning gains achieved, El Civics assessments passed, and total attendance hours achieved. 11/15/2023 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Students are provided with a Google survey (updated annually with whole staff input) at least one time per year to assess their satisfaction with the program, provide a confidential voice for program improvement, and to solicit feedback. It is a very useful and valuable tool for program improvement. The student survey is provided in English and Spanish. Google translate allows for translation of the survey in many additional languages. N/A Cindy Winship, ESL Teacher - cwinship@tamdistrict.org Isabel Farga, Secretary at Tam Adult School - Ifarga@tamdistrict.org Monica McMillan, Secretary at Tam Adult School - mmcmillan@tamdistrict.org Luiza Bertozo, Paraeducator at Tam Adult School - lbertozo@tamdistrict.org Rebecca Nowlen, Marin Adult Education Outreach Coordinator - rnowlen@tamdistrict.org Mari Kernan, Principal at Bahia Vista School Support in marketing, enroll 11/15/2023 Page 13 of 16 Attach a program budget. 6HH (QG 2I <HDU 5HSRUW  Section VI Attachments List all attachments submitted with this application ESL morning attendance sample report - ASAP (January 2024) ESL morning learning gains, total hours of attendance, pre-post tests by student EL Civics Schedule and Topics covered (2023-2024) El Civics assessments and student scores 2022-23 TAS End of Year Report (23-24 Report available after September 2024) 2022-23 End of Year Student Survey (23-24 Survey available after May 2024) 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Tamalpais Adult School, English As A Second Language Class Sue Hall Assistant Director March 6 2024 May 2024 11 Apply language and critical thinking to real-world contexts; Use school and community resources to enhance learning; Acquire digital literacy skills to access information Attendance: As seen on the attached report, 11 students are attending the morning ESL class regularly, total attendance hours is 516 for the class, average attendance for the year (at time of this writing) is 43 hours over the course of the year per student. This indicates student attendance is strong. Please see attached attendance report. All students (10 plus hours) have participated and passed between 2-3 EL Civics units which is a measurement of learning gains. All students now use their personal loaner Chromebooks to access their emails, instruction and assignments, and online learning tools and websites. Students use their Chromebooks to take El Civics assessments and use the devices at home to complete additional practice assignments. The CASAS tests have been administered and will be given again in May to assess student growth. See attached learning gains report. ESL teacher Cindy Winship continues to remain dedicated to the program and provide students with a strong community classroom experience at Albert J. Boro Community Center. 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Attached documents show student hours of attendance and student learning for this 2023-2024 school year to date. ASAP Attendance: average attendance hours per student enrolled in the AM class is 43 direct instructional hours (and growing). EL Civics assessments: Over 100% of the class has passed at least 2 EL Civics assessments at the time of this writing, expectation is that most students in class will pass the 3-4 EL Civics assessments by the end of the year. CASAS assessments will be given in May and we expect to see learning gains after 60 hours of instruction. 2023-24 Student Satisfaction Survey: results will be available in mid-May 2024 2023-24 End of Year Report: available in September 2024 We met our objectives but hope to see additional learning gains with students after increasing their access to technology. For example, all students now have Chromebooks on loan to help support learning and skills practice at home. Tam Adult School is thankful for the opportunity to partner with the city of San Rafael's Albert J. Boro Community Center by providing adult learners access to free English classes. Providing a central location to access free education classes is vital in the Canal area of San Rafael. The morning ESL class has been very successful, attendance is strong as are learning gains. This time is an alternative to many students who cannot attend evening classes. Cindy Winship is an experienced, dedicated teacher who has enjoyed working at AJB for years. We look forward to continuing a partnership with Albert J. Boro Community Center to serve adult learners who live primarily in the surrounding neighborhood. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.C. TITLE: DrawBridge- Weekly Expressive Art Groups Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons from September 9, 2024 through August 25, 2025, excluding holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from DrawBridge requesting a full fee-waiver, valued at $1,408.00, for use of the Art Room on Mondays from 3:30 pm to 5:30 pm, excluding holidays, September 9, 2024 through August 25, 2025. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $1,408.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Use Agreement Application 11/15/2023 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: __ Principal contacts: Name: _________________________ Phone: Email: Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3.12.24 DrawBridge Weekly Expressive Art Groups PO Box 2698 San Rafael CA 94912 415.444.0930 tracy@drawbridge.org www.drawbridge.org Tracy Bays-Boothe Art Room 2013 For over 35 years, DrawBridge has provided free expressive arts programs for children in shelters, affordable housing facilities, and community centers across the Bay Area. Always free, DrawBridge programs are offered where children live, removing barriers of access for the families we serve. DrawBridge's trained facilitators and volunteers provide children a fun, supportive environment to explore playful creativity that is critical to healthy development and emotional well-being. 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, creativity, and self-confidence. 2. To provide an outlet for the creative emotional expression for children which may not be regularly available in other settings. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will attend the group 450 times or more per calendar year. 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. Participants sign in as they arrive, and facilitators track attendance at each group. Attendance information is submitted monthly to DrawBridge through an online attendance portal in which facilitators upload information on each group. A screen shot of DrawBridge’s attendance form and online facilitator portal is attached. 11/15/2023 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Children are asked about their experience and feelings about DrawBridge programs. Caregivers are asked what they notice about their children after participating in DrawBridge programs. Samples from the most recent caregiver and participant surveys are included as an attachment. Observations, program feedback, and testimonials are also gathered from volunteers and facilitators. In addition to current evaluation strategies, DrawBridge will embark on a comprehensive program evaluation in 2024. Children, families, facilitators, volunteers, and partner site coordinators will be invited to participate in qualitative post-program evaluations to measure impact and identify successes and opportunities for program improvement. Kathleen Keating, Art Group Facilitator Sarah Yazdani, Program Manager We do not receive direct funds for this group. 11/15/2023 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application - Application Form - Program Budget - Outcome Statement Form (included in application) - Community Outreach Plan (included in application) - Attendance Reporting Requirements - Program Evaluation Form - Final (or Interim) Report (Renewals Only included in this application 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. DrawBridge Weekly Expressive Art Groups Tracy Bays-Boothe Executive Director 3.12.24 Ongoing 334 (to date) 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, self-discipline, and self-worth. 2. To provide an outlet for emotional expression which may not be available to them in any other environment. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, will attend the group 450 times or more. To date, DrawBridge programs at the Albert J. Boro Community Center have served an estimated 65 unduplicated children with a total program attendance of 334 children since the beginning of the grant period. This year, as part of DrawBridge's free weekly expressive arts groups, participants at the Boro Center have enjoyed holiday distributions of art supplies and Creativity Kits from our partners at Blick Art Materials, opportunities to participate in San Rafael's Day of the Dead events, and expanded program opportunities including DrawBridge's Summer Art Adventures program and new annual children's exhibition "Drawn Together: Celebrating DrawBridge Youth Artists." The average attendance for DrawBridge programs at the Albert J. Boro Community Center has been consistently strong and we anticipate meeting our annual attendance goals of 450 children served by the end of August as stated in our application. 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. We anticipate meeting our objectives this year and expanding evaluation offerings in 2024 to measure program impact not only at the Boro Center but across the community at large to better serve the families and children who participate in our programs. DrawBridge has offered expressive arts programs to the Canal community for over 25 years. This past year, the number of children served by DrawBridge increased by 250%, reaching more than 5,000 families. Working in collaboration with site directors and long-time artist and facilitator Kathleen Keating, a San Rafael native, DrawBridge is looking forward to once again offering free expressive on-site arts programs to children at the Albert J. Boro Community Center. PROGRAM BUDGET, FYE 24 One site, based on 45 sessions per year Facilitators $3600 Community Artists $1000 Program Manager $3500 Payroll Taxes $1000 Art Materials and Supplies $1500 Training and Recruitment $1500 Marketing and Advertising $100 Printing $100 Insurance $200 Supplies Storage $200 TOTAL $12,700 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.D. TITLE: Parent Services Project: Aprendiendo Juntos Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Parent Services Project a fee reduction or waiver for use of the Albert J. Boro Community Center Multipurpose Room on Thursday mornings from September 5, 2024 through June 6, 2025, excluding holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Parent Services Project requesting a full fee-waiver, valued at $9,823.00 for use of the Multipurpose Room on Thursdays from 9:00 am to 2:30 pm, excluding holidays and closures. The applicant also listed Fridays on the co- sponsorship application but is aware that the Multipurpose Room is not eligible for co- sponsorship on Fridays, and therefore is willing to pay for rental fees for that day. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $9,823.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Multipurpose Room at that time. Page 2 of 2 ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Use Agreement Application 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. Coordinate 4 interactive developmental playgroups for children ages birth-5 and their caregivers, four times/two days per week, 1.5 hours per group. 2. The interactive playgroup will provide school readiness activities that are developmentally appropriate to the children's ages and will provide caregivers with information and resources to support raising children. 3. Families must live in San Rafael and have limited to no access to early care and education. 1. 100 families per year are engaged in weekly developmentally appropriate playgroups including bilingual socialization and learning opportunities for children and families. 2. 100% of children identified without insurance will be connected to resources to become insured by year end. 3. 75% of parents will report new knowledge gained about community resources. 4. 75% of parents will indicate that they have seen improvement in their children's readiness for school. 5. 75% of parents will report that they have built knowledge and skills related to parenting and their children's development. 6. 75% of parents will report increased connection with their child(ren). 7. 75% of parents will report increased connection with other parents. 8. Quality, bi-lingual and culturally competent mental health services will be available for all playgroup families who seek support through a partnership with Jewish Family Children's Services The attendance will be tracked by a weekly sign in sheet per playgroup. 11/15/2023 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application sign in sheet pre and post survey projected budget 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Aprendiendo Juntos Balandra Fregoso Executive Director 3-18-24 6-7-24 116 The results of our goals and outcomes will not be determined until June/July once the program has been completed for the year. We will distribute the post surveys mid to late May 2024. As of this point in time, we believe that 100% of our outcomes will have been met by June 2024. 60 families are participating regularly in Aprendiendo Juntos this year. We will have held over 100 developmental playgroup sessions Sept 2023-June 2024. Playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. Aprendiendo Juntos has a positive reputation in the Canal and families know and trust Parent Services Project. We meet parents where they are at and challenge them to learn new ways of engaging with the community and with their families. They are deeply committed to giving their children a better life. Parent Leaders have been doing an amazing job hosting playgroups, growing their professional development skills and creating a supportive learning environment for everyone. In fiscal year 22-23 Aprendiendo Juntos reached the following performance measures: - 65 families were engaged in weekly developmental playgroups this year including bilingual socialization and learning opportunities for children and families. - 100% of children identified without insurance were connected to resources to become insured by year end. - 100% of parents reported new knowledge gained about community resources. - 98% of parents indicated that they have seen improvement in their children's readiness for school. - 98% of parents report that they have built knowledge and skills related to parenting and their children's development. - 98% of parents report an increased connection with their child(ren). - 100% of parents report an increased connection with other parents. 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. PSP conducts pre and post surveys in order to evaluate Aprendiendo Juntos. There are parent-child activities, presentations, workshops and referrals throughout the year to help and support families. Jewish Family Children's Services offers Early Childhood Mental Health Consultation as well. A lot has changed for Aprendiendo Juntos since last year. We decided to embrace a new model and train parent leaders to host the playgroups. This has been challenging for org staff as supporting parent leaders requires additional effort. Fortunately, the playgroup hosts have a lot of experience as parents and leaders in the community. We have embraced this model and will be expanding it to our others playgroups in Marin. We firmly bellieve that we will reach all of our performance measures this year. This summer we will be hosting an ECE Adacemy for parent leaders/ECE Promotoras. We will continue to offer behavioral health support and early childhood mental health consultation through the partnership with JFCS and well as individual brief case management for all playgroup families in need. PSP staff are trained in Triple P (Positive Parenting Program) as well as Parent Cafe's, both of which we hope to offer to playgroup families next year. PSP supports families with young children who live in the Canal through our early literacy program, Raising A Reader, as well as our tech-equity program, Impact Technology. PSP is represented on a variety of advisory boards including, the Child Abuse Prevention Council, the Perinatal Service Network, the Marin Home Visiting Collaborative, The Help Me Grow Leadership Team, the Immigrants Rights & Justice Coalition, The Marin Promise Partnership Leadership Team and The Canal Community Response Team. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.E. TITLE: Vivalon: Zumba by Vivalon Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting a fee reduction or waiver for use of the Albert J. Boro Community Center Gymnasium or Multipurpose Room on Thursday mornings for Zumba classes for older adults from September 1, 2024 through August 31, 2025, excluding holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Vivalon requesting a full fee-waiver, valued at $2,063.00, for use of the Gymnasium or Multipurpose Room on Thursdays from 10:00 am to 11:00 am, excluding holidays and closures. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $2,063.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Gymnasium or Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Zumba by Vivalon Co-Sponsorship Application 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1) Provide movement opportunity with lower intensity workout focusing on balance, range of motion, and coordination. The class includes all elements of fitness such as cardiovascular, muscular conditioning, flexibility, and balance. 1) Survey participants using our standard program survey (see attached) to report on quality of instruction and overall satisfaction with the class. See how participants self-report on how they are feeling by engaging in movement. 2) Track attendance as a percentage of capacity. We will provide our instructor with a sign-in sheet for the class that both Vivalon and the center can use to track attendance (see attached for a copy). 11/15/2023 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind See our program survey attached. Feedback from the instructor. Jimna Calmell, Zumba Instructor, 11/15/2023 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Sample Attendance Sheet Sample Survey Program Budget 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Zumba by Vivalon Rebekah Wilson Programs Supervisor 3/12/2024 8/31/2024 34 as of 3/24 Stated Outcome: 1)Provide movement opportunity with lower intensity workout focusing on balance, range of motion, and coordination. The class includes all elements of fitness such as cardiovascular, muscular conditioning, flexibility, and balance. Stated Measurements: 1) Survey participants using our standard program survey (see attached) to report on quality of instruction and overall satisfaction with the class. See how participants self-report on how they are feeling by engaging in movement. 2) Track attendance as a percentage of capacity. Report on success of meeting outcome as of March 13, 2024: 1) We surveyed 6 participants, all of whom attend the class regularly. Of the 6 people surveyed, all reported that they were "very satisfied" with the class and all said that they were "extremely likely" to recommend the class to a friend or colleague. They also all reported as being "very satisfied" with the instructor. Below are some specific comments that were written on the surveys: - "This class helps me improve most every day. I feel good after I attend the Zumba class. I'm so satisfied with Zumba class. Jimna is a very good instructor." - "So grateful for this free class. We seniors needs to keep moving!" "T i i l l i " 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Jimna collected attendance each week on our sign-in sheets (see attached for sample), and we input it into our database to track unique individuals and overall attendance. Thus far we have served 34 unique individuals and have provided 24 Zumba classes. 8 people have taken Zumba 6 or more times and 5 people have taken Zumba 14 or more times between 9/1/23 and 3/12/24. We also had a program coordinator do a site visit to distribute our standard program survey (see attached) and collect participant satisfaction data/ additional feedback. All participants noted how much they appreciate the big, open, and air-conditioned space that allows them to move around freely and safely. Overall, based on the data and participant feedback, I believe that we have met our objective of providing a "movement opportunity with lower intensity workout focusing on balance, range of motion, and coordination". One area that we would like to continue to improve in is increasing the class attendance, ideally serving 10+ participants per class. We did update and distribute flyers promoting the class in January and have noticed a few new participants since then. We will continue to circulate flyers and promote the class on a regular basis. We feel strongly that the Zumba program is making a positive impact on people's lives based on what they shared in the program survey. Everyone that we surveyed shared only positive things about the class and instructor. Additionally, the instructor continues to share how much she loves teaching Zumba at the Albert J. Boro Community Center. We would very much appreciate the opportunity to be able to continue offering this class free of charge to older adults in the community at the Albert J. Boro Community Center. Budget for Zumba by Vivalon at Albert J. Boro Instructor Fees (per class)$45.00 Number of Classes 50 Total Cost (per year)$2,250.00 Staff time to coordinate not included PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item # 3.F. TITLE: Canal FC Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting The Canal Alliance/ACCESS U Foundation a fee reduction or waiver for use of one Pickleweed Park Soccer Field on Mondays, Wednesdays, and Sundays, from June 17, 2024 to August 31, 2024, with use extended to November 15, 2024 should the Pickleweed Park Enhancement Project be delayed. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Canal FC requesting a full fee-waiver, valued at $1,386.00 for use of one soccer field on Mondays and Wednesdays from 4:00 pm to 5:30 pm, and Sundays from 9:00 am to 12:00 pm, excluding holidays. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The non-profit value of a full co-sponsorship for one soccer field totals $1,386.00 for June 17 through August 31, 2024. A fee reduction or waiver would potentially result in lost revenue to the City, should a paying program be interested renting the fields at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Canal FC Use Agreement Application 2024 Proposed Start Date: ___ 8_/1_/_2 4 __ • __ _ Proposed End Date: ____ 1_1_/1_5_/2_4 ___ _ Number participants estimated: +/-60 Maximum number estimated: +/-100 Target age group: ____ 6_-_1 _2 ___ _ Requested Rooms: □Classroom #□ □ Teen Activity Room □ □ Gymnasium Days and Times Requested: Community Room Computer Lab !l( Playing Field # □Art Room □Kitchen □Picnic Area Or: 6/17 -8/31/24 Alternative Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time: Practice will likely occur after school Mondays and Wednesdays with games Sundays Fee Reduction Request □25%□50%□75% � 100% OFFICE USE ONLY: Monetary value of fee waiver re quest: $ Will there be a charge to participants? Yes_X_ No __ If so, what will the fee be? $1 2 5 How will the proceeds be used? There are various costs for the program, eg. professional coaching, uniforms, league fees, tournament fees, insurance, medical items. The organizers propose to minimize fees through cost savings, sponsorships and fundraising. The exact cost to participants is not fully known at this time. We plan to have a scholarship program to help families who can't afford the full amount. Describe your community outreach plan and how you will advertise: Canal FC already has numerous players and families from the area in the club with whom we will communicate this program. Additionally, the Canal Alliance, together with volunteers from Voces del Canal, have specific outreach mechanisms specifically tailored to the youth to be served. In what languages will your marketing materials be distributed? � English � Spanish □Vietnamese □Other 10/29/2021 Page 10 of 16 1,386.00 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The organizers hope to effect the following outcomes: 1. Enrollment 2. Retention 3. Satisfaction 4.Advancement 1. Enrollment - The first measure of success is actually engaging those youth who might enjoy and benefit from the program. 2. Retention - Secondly, keeping the youth playing regularly represents a measurement of affecting the stability of the lives of the youth. 3. Satisfaction - Feedback on satisfaction by the participants will be tracked. 4. Advancement - Canal FC will still work closely with Marin FC to offer opportunities for advancing youth from the initial program to these other levels will demonstrate program success. All teams will maintain a roster in the registration tracking system. Coaches track attendance against these rosters for both trainings and games. 10/29/2021 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Canal FC uses in-person and online meetings conducted in Spanish to get direct feedback on the success of the program. No other forms of measurement at this time. Coaching will be lead by Edwin Tenorio, a former Ecuadorean professional soccer player and supported by professional coaches Martin Vasquez and Adilson Moura. Additional coaching resources will be brought in depending on enrollment numbers. ACCESS U Foundation and others to be determined Canal Alliance Voces Del Canal Individual Donors 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Attached please find the following documents: - Program budget - 2023 overview Please note: We understand that the fields may be closed for construction from Sep 1 - Jan 31. We would love to have the option to either hold clinics or a shortened season from Jun-Aug or postpone play to Feb-May. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.G. TITLE: Scouts BSA: Troop 2000 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Scouts BSA a fee reduction or waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on Monday evenings from September 9, 2024 through August 25, 2025, excluding holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from the Scouts BSA requesting full co -sponsorship of rental fees, valued at $4,136.00, for their proposed Scout program on Mondays from September 9, 2024 through August 25, 2025, 7:00 pm to 9:00 pm, excluding holidays and closures. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $4,136.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.2024-2025 Use Agreement Application for Co-Sponsorship 11/15/2023 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _____________________ Ext. _______________ Email: ____________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ____ Principal contacts: Name: _________________________ Phone: _ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/25/24 Troop 2000 scouts BSA San Rafael Police Association PO BOX 151557 San Rafael CA 94915-1557 415-717-5360 d Oscar Guardado 4 9/1/2000 In the year 2000, the san Rafael Police Association recognized the need for outreach to the families of San Rafael whose first language is not English and whose resources are limited mostly because being first generation of immigrant parents. The Boy Scouts of America (now Scouts BSA) is a part of an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including planning outings and activities, In 2023 the long time scout master retired and since then the parents are taking the leadership of the troop, the transition has not been an easy process. 4,136.00 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness The fundamental goals of the scouts BSA are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. All these goals are related to the advancement program that the scout needs to achieve his goals. The measurement would be the earned badges all oriented towards the maximum goal of achieving the highest rank: Eagle Award. (see attached) see attached sample attendance form 11/15/2023 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application 1. copy of attendance spread sheet 2. copy of evaluation plan 3. copy of measurement tools for rank advancement and list of activities and service project done 11/15/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Troop 2000 scouts BSA Oscar Guardado Scout Master Assistant 3/25/2024 on going 6 We have provided and continue to provide services to boys in Marin County that want to joint scouting. The Scouts BSA is an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including: planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community 11/15/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Rank advancement as outlined in the attachments: Tenderfoot, Second Class, and First Class ranks are oriented toward learning and practicing skills that will help the Scout develop confidence and fitness, challenge his thought processes, introduce him to his responsibilities as a citizen, and prepare him for an exciting and successful Scouting experience. Requirements for Tenderfoot, Second Class, and First Class may be passed at any time after the Scout badge has been earned The troop has successfully graduated more than 15 eagle scouts since established in Canal. Currently we are working with the next generation of eagle scouts and recruiting more new members to the troop. We will continue to request support from organizations that value that Scouting brings to our youth. Troop 2000 continues to provide community service projects to different agencies in the Canal and Marin County areas including Marin Conunty Health and Human Services. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #3.H. TITLE: The Canal Arts- Canal Families Arts Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting The Canal Arts a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Saturday mornings from June 22, 2024 through May 24, 2025, excluding holidays and closures. BACKGROUND At the April 3, 2024 regular meeting, the Pickleweed Advisory Committee received an application and presentation from The Canal Arts requesting full co-sponsorship of rental fees valued at $648.00 for their monthly program in the Center’s Art Room on the fourth Saturday of each month, 9:00 am to 12:00 pm, excluding holidays and closures , from June 22, 2024 through May 24, 2025. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co -sponsorship application all together. Members must also consider the Committee’s annual total allocation of $144,200 in fees that can be waived. FISCAL IMPACT The non-resident/non-profit value of the rental totals $648.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Page 2 of 2 Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application 11/15/2023 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ____March 26, 2024 ________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: _____________________ Telephone: ________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ________________ Principal contacts: Name: _________________________ Phone: ___ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve March 25, 2024 Canal Families Arts The Canal Arts thecanalarts@gmail.com thecanalarts.org Fiscal sponsor Rich Storek rich@thecanalarts.org Albert J. Boro CenterSpring 2020 We co-manage monthly art sessions for Canal families with Voces del Canal, practicing art basics, as part of our public art mural program, focused on the Canal And East San Rafael. Selected attendees are able to participate in public art projects, for pay. The Canal Arts also contributes art services during special events, such as the Annual Christmas Gift Fair at Bahia Vista School, Movie Nights and the Easter Egg event at Pickleweed Park. Our mission is creation of inspiring public art for all. We are planning a special monthly event teaching mural arts to Canal residents interested in furthering their skills, and interested in participating in mural production, to be held at Marin Society of Artists, our fiscal sponsor. 11/15/2023 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The expected outcome of our program is increased interest and understanding of the place of art in our environmment, in our lives, and participation by Canal residents in public art projects. We monitor attendance at our meetings, and encourage attendees to pursue their art apart from our sessions. We measure program outcome by the number of parents and kids who attend, and those who attend regularly. We will initiate, Spring ’24, an evaluation by attendees, and discussion to improve the program. Attendance form to be completed by our April ’24 session, and will be submitted for review. 11/15/2023 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Attendee evaluation form to be completed by our April ’24 session, and will be also be submitted for review. We expect an increase in number of community volunteers this year which is a measure of the effectiveness and appeal of the program. Vladimir Cuevas, artist-teacher, Claudia Muñoz, artist- teacher, Storek Studio / Architecture Canal Alliance $1,500 $300 Liability Insurance, materials and donations for food Translation services PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 5, 2024 Item #4.A. TITLE: Raíces Del Canal: Afterschool Program RECOMMENDATION It is recommended that the Pickleweed Advisory Committee consider granting a fee reduction or waiver for the use of the Albert J. Boro Community Center Teen Room Monday through Friday afternoons to the Raíces Del Canal afterschool program. BACKGROUND Raíces Del Canal provides Latino youth and families access to the community programs they need to overcome barriers and thrive by increasing knowledge and understanding of environmentalism, climate change, and conservation issues along with mental health and culturally sensitive topics related to immigration, trauma, motherhood and navigating life in Marin County as a Latina immigrant. The term of the proposed youth afterschool program is from September 3, 2024 through June 14, 2025, with breaks during school holidays. Raíces Del Canal is requesting a full fee-waiver valued at $10,360.00 for use of the Teen Room on Monday through Friday from 3:00 pm to 6:30 pm. Being a new program, the application was received after the recent round of schoolyear program review and therefore meets the criteria of demonstrating the urgency of the application and why they were not able to apply during the traditional timeframe. DISCUSSION While the Pickleweed Advisory Committee reviews the Co-sponsorship Application, Raíces Del Canal staff will be present to provide a program overview in support of their application which is before the Committee. Committee members will then have an opportunity to ask questions of Raíces Del Canal staff. The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee -waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. The Committee will make their recommendation at their August 7, 2024 regular meeting. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $10,360.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Teen Room at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Use Agreement Application and Supporting Information Page 2 of 2 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency 4/26/24 Date Submitted: Revision Dates (if applicable) Raíces Del Canal Title of Program: Marin Link Co-sponsoring agency or individual: 5800 Northgate Dr # 250 Address: San Rafael CA 94903 Telephone: Ext. maited@raicesdelcanal.org Email: raicesdelcanal.org Website: Non-Profit 501c3 Number: Principal contacts: Maite Durán (415) 717-1099 maited@raicesdelcanal.org Name: Phone: Email: Is this a first time program at Pickleweed? Yes No If no, start date of original program: Location: Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 11/15/2023 Page 9 of 16 At Raices Del Canal we are dedicated to building an equitable future in the Canal neighborhood and Marin County by providing Latino youth and families access to the community programs they need to overcome barriers and thrive. We envision a Canal neighborh ood, San Rafael, and Marin County where Latino youth and families live in dignity and are empowered to realize their full potentia l as residents of Marin County. Through this funding opportunity we will be able to establish ourselves and build our capacity to deliver important culturally sensitive programs for the Latino community of the Canal, San Rafael, and Marin County in our areas of f ocus including environmental Justice, Mental Health, Restorative Justice, Literacy and Academic Support, and Community art. We have assembled a diverse and dedicated team led by Maite Durán. Raíces Del Canal is the latest iteration of the community programs and services that she has developed and implemented with the Latino community in the Canal, San Rafael, and Marin Cou nty over her twenty years of service and commitment to delivering culturally competent community programs. We are a new fiscally sponsored project of 501c3 Marin Link. We are currently operating and delivering our community programs and we are excited to b egin our new fiscal year on July 1st! Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 11/15/2023 Page 11 of 16 1. We will conduct before, during, and after assessments/surveys of program participants to check for understanding, growth, satisfaction, and motivation to continue implementing sustainable solutions in their lives. Attendance will be tracked. 2. We will conduct before, during, and after assessments/surveys of program participants to check for understanding of the art curriculum, art skills and knowledge gained, growth, and satisfaction. Attendance will be tracked. 3. We will conduct before, during, and after assessments/surveys of program participants to check for understanding of mental health education topics related to Latino Women, healing from trauma, satisfaction, and motivation to continue learning about and improving their mental health. Attendance will be tracked. 4. We will conduct before, during, and after assessments/surveys of program participants to receive feedback on cultural competency, representation of participants cultures, and satisfaction with the program. Attendance will be tracked. We track attendance through a sign-in sheet that is then entered into a data management software that records the attendance of all program participants. 1. Our goal is that 100% of program participants will increase their knowledge and understanding of environmentalism, climate change, and conservation issues. 2. Another outcome is that 100% of program participants including youth and families will have access to a weekly community art program that will educate them on the topics of environmentalism and mental health and learn art skills and knowledge. 3. 100% percent of participants in our Latino Women’s Mental Health program will receive important mental health education that discusses culturally sensitive topics related to immigration, trauma, motherhood and navigating life in Marin County as a Latina immigrant. 4. 100% of program participants will have access to culturally sensitive community programs where they will interact with culturally competent staff and a program curriculum that includes an emphasis on the cultural knowledge and ancestral wisdom of the Latino/Indigenous community. Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Pickleweed Library TeamWorks Art 11/15/2023 Page 12 of 16 Community Feedback Form Attached See Above Maite Durán, Director, Yavar Amidi, Director, Attach a program budget. Section VI Attachments List all attachments submitted with this application 11/15/2023 Page 13 of 16 Community Feedback Form Attendance Sheet Raíces Del Canal Attendance Sheet Raíces Del Canal 9/3-9/13 Student Name 9/3 P A E 9/4 P A E 9/5 P A E 9/6 P A E 9/9 P A E 9/10 P A E 9/11 P A E 9/12 P A E 9/13 P A E Legend: Raices Del Canal Community Feedback Form Thank you for participating in Raices Del Canal's programs! Your feedback is important to us as we strive to improve our services and better meet the needs of our community. Please take a few moments to complete this survey. Your responses will remain confidential and will be used for program evaluation purposes only. Program Name: _______________________________ Date of Participation: __________________________ Please indicate your level of satisfaction with the following aspects of the program: (Please circle the appropriate response) a. Program Content and Activities Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied b. Program Organization and Timeliness Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied c. Program Staff and Volunteers Very Satisfied Satisfied Neutral Dissatisfied Very Dissatisfied How would you rate the overall quality of the program? Excellent Good Fair Poor Did the program meet your expectations? 1. Yes No Somewhat 2. What did you like most about the program? 3. What aspects of the program do you think could be improved? How likely are you to recommend this program to others? 4. Very Likely Likely Neutral Unlikely Very Unlikely 5. Do you have any additional comments or suggestions for us? Please indicate the name, age, and grade of your student: Student: Name: ________ Age: ________ Gender: ________ Thank you for taking the time to complete this survey. Your feedback is valuable to us. If you have any further comments or concerns, please feel free to contact us at (415) 450-5993 or maited@raicesdelcanal.org Sincerely, Raíces Del Canal Leadership and Staff