HomeMy WebLinkAboutFD Authorized Agents for FEMA and CalOES Disaster and Grant Funds____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: May 20, 2024
Disposition: Resolution 15287
Agenda Item No: 4.d
Meeting Date: May 20, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Quinn Gardner, Deputy Director of
Emergency Management
City Manager Approval: ______________
TOPIC: AUTHORIZED AGENTS FOR FEMA AND CALOES DISASTER AND GRANT FUNDS
SUBJECT: CALIFORNIA OFFICE OF EMERGENCY SERVICES RESOLUTION DESIGNATING
AUTHORIZED AGENTS TO EXECUTE ON BEHALF OF THE CITY OF SAN RAFAEL
AGREEMENTS TO OBTAIN FEDERAL FINANCIAL ASSISTANCE FOR EXISTING
AND FUTURE GRANT PROGRAMS
RECOMMENDATION:
Adopt the California Office of Emergency Services Resolution (Form OES-FPD-130) designating
authorized agents to execute on behalf of the City of San Rafael agreements to obtain federal financial
assistance for existing and future grant programs.
BACKGROUND:
On April 15, 2019, the City Council adopted Resolution 14658 authorizing the Finance Director, Fire
Chief, and Emergency Management Project Manager to execute all documents required to accept and
obtain hazard mitigation and pre-disaster mitigation grant funding. This resolution was valid for three
years.
On September 16, 2019, the City Council adopted Resolution No. 14724 adding the Director of Public
Works to the designated applicants agents list on Cal OES Form 130. This resolution was valid for three
years.
On June 21st, 2022, the City Council adopted Resolution No. 15096, which established the Administrative
Service Director, Fire Chief, Deputy Director of Emergency Management, Director of Public Works, and
City Manager as authorized agents.
ANALYSIS:
CalOES and FEMA require the City Council to authorize, via resolution, a list of titles to serve as
Authorized Agents in matters relating to disaster response, recovery, pre-disaster mitigation grants
(PDM), hazard mitigation grants (HMPG), and planning. Authorized agents can act as signature
authorities and validate and receive funds from CalOES and FEMA.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The updated designations on the CalOES 130 form will address title changes of the authorized agent list
and validate the signature authority for three years from the date of the resolution. The changes include
reinstating the Finance Director and removing the Administrative Service Director and adding the
Assistant City Manager(s) as authorized agents.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt resolution.
2. Adopt resolution with modifications.
3. Do not adopt the resolution and provide direction to staff.
RECOMMENDED ACTION:
Adopt the California Office of Emergency Services Resolution (Form OES-FPD-130) designating
authorized agents to execute on behalf of the City of San Rafael agreements to obtain federal financial
assistance for existing and future grant programs.
ATTACHMENTS:
1. Resolution (Form OES-FPD-130)