HomeMy WebLinkAboutFin Final Citywide Budget for Fiscal Year 2024-25____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 17, 2024
Disposition: Resolutions 15309 x 15310 x 15311; And, Approved the Capital Improvement Program
–FY 2024-25 through FY 2026-27 and related Capital and Transportation Infrastructure Workplan
FY 2023-25
Agenda Item No: 6.c
Meeting Date: June 17, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director
Shawn Plate, Finance Manager
Van Bach, Accounting Manager
City Manager Approval: ___________
TOPIC: FINAL CITYWIDE BUDGET FOR FISCAL YEAR 2024-25, GANN LEGAL
SPENDING LIMIT, MEASURE A WORK PLAN, CAPITAL IMPROVEMENT
PROGRAM, AND CAPITAL AND INFRASTRUCTURE WORKPLAN
SUBJECT: 1. RESOLUTION APPROVING THE CITYWIDE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR 2024-
25; PROVIDING FOR THE APPROPRIATIONS AND EXPENDITURE
OF ALL SUMS SET FORTH IN THE BUDGET IN THE AMOUNT OF
$211,121,633, WITH NET APPROPRIATIONS OF $179,844,098.
2.RESOLUTION APPROVING FISCAL YEAR 2024-25 GANN
APPROPRIATIONS LIMIT AT $185,036,651.
3.RESOLUTION APPROVING THE MEASURE A WORK PLAN FOR
PROPOSED EXPENDITURE OF MEASURE A FUNDS FOR FY 2024-25
4.APPROVAL OF THE CAPITAL IMPROVEMENT PROGRAM – FY 2024-
25 THROUGH FY 2026-27 AND RELATED CAPITAL AND
TRANSPORTATION INFRASTRUCTURE WORKPLAN
EXECUTIVE SUMMARY:
This report presents the final proposed citywide budget for Fiscal Year (FY) 2024-25. This item
represents the culmination of the budget development process that has included considerable
cross-departmental collaboration and City Council input. A status report on achieving the 2023-
2025 City Council Goals and Objectives was presented at the City Council meeting on May 20th.
Most recently, the Preliminary Proposed FY 2024-25 Budget was presented and discussed at the
City Council meeting on June 5th. This agenda item incorporates feedback received from the City
Council as well as minor revisions to the FY 2024-25 budget and is presented for City Council
consideration and adoption.
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 2
RECOMMENDATION:
1. Adopt a resolution approving the Citywide Budget and Capital Improvement Program for
the Fiscal Year 2024-25, providing for the appropriations and expenditure of all sums set
forth in the budget in the amount of $211,121,633 with net appropriations of
$179,844.098. (Attachment 1)
2. Adopt a resolution approving the Fiscal Year 2024-25 Gann Appropriations Limit.
(Attachment 2)
3. Adopt a resolution approving the Measure A Work Plan for Fiscal Year 2024-25
(Attachment 3).
4. Approval of the Capital Improvement Program – FY 2024-25 through FY 2026-27
(Attachment 4) and related Capital and Transportation Infrastructure Workplan FY 2023-
25 (Attachment 5)
BACKGROUND:
The budget is both a spending plan for the City’s available financial resources and the legal
authority for City departments to spend these resources for public purposes. It is through these
resources that programs and services are provided, and capital investments are made to meet
the needs of the community. As a result, in addition to considering the constraints imposed by
current and projected resources available to meet these needs, the annual budget and multi-year
capital plan are aligned with the City Council’s Goals and Objectives as well as fiscal policies
approved by the City Council.
To balance these objectives, the budget supporting ongoing operations and service levels must
be funded largely through recurring revenues, while one-time projects and capital investments
are funded through a combination of recurring and one-time funding sources, as well as available
fund balances identified for specific projects and initiatives. Another primary objective of the
budget development process is to ensure the sustainability of City programs and services through
the three- to five-year planning horizon to ensure that service levels and community needs can
continue to be met in the future and that the FY 2024-25 budget does not compromise the City’s
long-term fiscal condition.
The Final Proposed FY 2024-25 All Funds Budget reflects expenditure appropriations of
$211,121,633, including operations ($164,649,064), capital ($33,260,763), and transfers
($13,211,806). This level of expenditure appropriations, representing an increase of 8.0% over
the original FY 2023-24 adopted budget, is supported through a combination of FY 2024-25
revenues ($177,340,360), transfers ($13,211,806) and available fund balances ($20,569,467).
The Final Proposed FY 2024-25 budget supports an authorized staffing level of 416.34 full-time
equivalent positions, unchanged from the FY 2023-24 Final Budget (and representing a net
reduction of 9.72 FTE when compared to the FY 2023-24 Adopted Budget).
The Final Proposed FY 2024-25 General Fund budget reflects recommended appropriations of
$112,291,757, supporting ongoing General Fund operational expenditures as well as selected
one-time funding needs and transfers. This level of appropriations is supported through projected
FY 2024-25 revenues of $103,790,510 and the use of available one-time assigned fund balance
of $8,501,247. Expenditures for City programs and services supported by the General Fund are
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 3
proposed to increase by 4.3% (excluding transfers) over the levels provided for in the FY 2023-
24 Adopted Budget.
Overall, the appropriations included in the Final Proposed FY 2024-25 budget, as presented
herein, are within the City’s constitutional GANN spending limit.
This report will focus on the following key areas:
1) Update on Current Budget – Fiscal Year 2023-24
2) City Council Goals and Objectives
3) FY 2024-25 Proposed Budget Highlights
a) All Funds Citywide Budget Summary
b) General Fund Budget Summary
c) Summary of Funding Recommendations
3) FY 2024-25 Capital Improvement Program (CIP) Budget
4) Funding Status of Pension Obligations
5) General Fund Reserves and Fund Balance
6) GANN Appropriations Limit
7) Staffing Levels / Job Classification Changes
A separate companion staff report was presented to the City Council at their meeting on May 20th
that provided a status update on progress toward the City Council’s 2023-25 Goals and Objectives
across Policy Focus Areas and City Service Areas. The Final Proposed FY 2024-25 Budget is
intended to allocate available resources to advance key initiatives and projects aligned with the
City Council’s stated priorities while maintaining service levels for baseline city programs,
services, and operations.
ANALYSIS:
Current Budget - Fiscal Year 2023-24 Third Quarter Update
All Funds
Table 1 provides current year (FY 2023-24) revenue and expenditure results through the third
quarter of the fiscal, ending March 31, 2024.
• All Funds revenues through the third quarter were recorded at $117.65 million, which
represented 68.1% of the amended budget of $172.68 million.
• All Funds expenditures for the same period were recorded at $130.33 million, or 61.5% of
the amended FY 2023-24 budget of $211.95 million.
Table 1: All Funds Revenue and Expenditure Results (through 3/31/24)
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 4
General Fund
Revenues: The original FY 2023-24 budget, adopted on June 5, 2023, projected $100.0 million
in revenues. The Mid-Year Budget Update presented on March 4, 2024, projected year-end
General Fund revenues of $102.97 million.
• Revenue results through the third quarter of the fiscal year were recorded at $61.6 million,
or 61.6% of the approved budget.
• Based on results through the third quarter, year-end General Fund revenue projections
have been updated to $103.56 million, or 3.5% above the FY 2023-24 adopted budget
figure.
• Current year revenues continued to show favorable variances in property tax, interest
earnings, and transient occupancy (Hotel) tax receipts, while sales tax and transfer tax
revenues are slightly below budgeted levels.
Expenditures: The FY 2023-24 adopted budget reflected expenditure appropriations of $100.0
million. The current amended FY 2023-24 General Fund budget stands at $104.47 million,
reflecting supplemental appropriations for capital projects approved by the City Council, primarily
matching funds for the Pickleweed Park Improvement Project grant.
• Expenditures through the third quarter of the fiscal year were recorded at $71.67 million,
or 68.6% of the amended budget.
• Based on these results, year-end General Fund expenditures are projected at $98.77
million, or $5.69 million (5.5%) below the amended budget.
• Consistent with the results presented in the Mid-Year Budget Update, these budgetary
savings stem almost entirely from personnel cost savings due to the number of vacancies
across all city departments.
Operating results: The projected year-end General Fund revenue and expenditure results
combine to yield a net $9.34 million increase in fund balance as of June 30, 2024. This represents
a slight increase ($0.20 million) over the year-end projections presented in the Mid-Year Budget
Update.
Table 2: FY 2023-24 General Fund Results and Projections
All Funds
Adopted Budget
FY 2023-24
Amended Budget
FY 2023-24
Actual Results
Through 3/31/24
% of Amended
FY2023-24 Budget
Revenues 167,575,656 170,857,209 116,616,641 68.3%
Transfers in 1,827,461 1,827,461 1,030,439 56.4%
Total Resources 169,403,117 172,684,670 117,647,080 68.1%
Expenditures 193,400,751 205,306,716 124,232,326 60.5%
Transfers out 2,207,000 6,644,483 6,094,483 91.7%
Total Appropriations 195,607,751 211,951,199 130,326,809 61.5%
Net Results (26,204,634) (39,266,529)
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 5
The projected year-end fund balances in excess of reserve levels established by City Council
policy represent resources available for re-appropriation to address priority one-time funding
needs and represent a significant portion of the available budget flexibility within the context of
the FY 2024-25 budget and updated multi-year Capital Improvement Plan.
Specific funding recommendations related to use of available fund balances are contained in the
discussion of the Final Proposed FY 2024-25 Budget.
City Council’s Goals and Objectives
In 2023, the City Council adopted formal two-year Goals and Objectives covering FY 2023-24
and FY 2024-25. The adopted City Council Goals and Objectives serve as an important
foundation for the development of the annual budget by identifying priority policy areas as well as
specific projects and initiatives identified as deliverables within each focus area. One of the
primary objectives throughout the annual budget process is to identify and allocate staff and
financial resources, to the extent available, to advance these goals and objectives while also
providing for ongoing baseline City services, programs, and operations.
The City Council’s Goals and Objectives are summarized in this section to support the alignment
of the FY 2024-25 Proposed Budget with workplan milestones established for FY 2024-25.
Four Key Policy Focus Areas
• Economic Growth: Building our economy to be stronger and more resilient.
• Housing & Homelessness: Creating new housing, keeping people in their homes, and
using a “Housing First” model.
• Diversity, Equity, Inclusion & Belonging (DEIB): Working to create equitable outcomes
for all while addressing systemic racial injustices.
• Sustainability, Climate Change & Disaster Preparedness: Reducing greenhouse gas
emissions while mitigating and adapting to climate change.
Five City Service Areas
A. Neighborhood and Economic Vitality: Create and preserve a healthy economy and
sustain vibrant neighborhoods, Downtown, and other business areas.
B. Quality of Life: Serve and strengthen community relationships by providing literary,
artistic, recreational, and cultural experiences for all residents and improving resident
engagement and governmental transparency.
C. Public Safety: Prevent and respond to emergencies through essential facility
improvements and community and organizational emergency readiness.
D. Public Assets: Improve and preserve public assets by sustaining effective levels of core
infrastructure while reducing traffic congestion by expanding bicycle, pedestrian, and
transit options.
General Fund Adopted Budget
FY 2023-24
Amended Budget
FY 2023-24
Actual Results
Through 3/31/24
% of Amended
FY2023-24 Budget
Projected Year-
End Results
Revenues 98,189,598 98,189,598 60,591,904 61.7% 101,733,272 3,543,674 3.6%
Transfers in 1,827,461 1,827,461 1,030,439 56.4% 1,827,461 - 0.0%
Total Resources 100,017,059 100,017,059 61,622,343 61.6% 103,560,733 3,543,674 3.5%
Expenditures 97,834,123 97,820,841 65,573,374 67.0% 92,127,365 (5,693,476) -5.8%
Operating Transfer out 2,207,000 6,644,483 6,094,483 91.7% 6,644,483 - 0.0%
Total Appropriations 100,041,123 104,465,324 71,667,857 68.6% 98,771,848 (5,693,476) -5.5%
Net Result (24,064) (4,448,265) 4,788,885 9,237,150
Variance
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 6
E. Foundational Services: Sustain organizational viability and exemplary service through
short and long-term financial success, organizational excellence and succession planning,
and technology to improve efficiency and service levels.
FY 2024-25 Final Budget Highlights
All Funds Citywide Budget: The total proposed FY 2024-25 expenditure budget for the
City is $210,813,072. These appropriations are supported by FY 2024-25 revenue and
other sources projected at $190,528,845, as well as by fund balances retained from
previous periods for capital projects and priority initiatives (Attachment 1, Exhibit I). The
proposed FY 2024-25 appropriations reflect all new funding appropriations proposed for
operations, capital projects, and debt service. These appropriations do not include current
fiscal year funding that is expected to be carried forward to FY 2024-25 through roll-over
of year-end encumbrances as well as carry-over of unencumbered capital project funding
that will require separate City Council action early in the new fiscal year.
General Fund Budget: The proposed FY 2024-25 General Fund budget includes
recommended appropriations of $112,291,757, representing an increase of $12.3 million
over the prior year’s adopted budget. The proposed General Fund budget is supported
by estimated General Fund revenues ($101,282,204), transfers in ($2,508,306), and
available fund balance ($8,501,247).
Revenue Trends and Assumptions
Property Tax: Property taxes (secured) are currently projected to increase by 5.3 percent over
the original FY 2023-24 budget to a total of $26.7 million. The increase is primarily due to growth
in the overall property tax roll as well as an increase in the excess Educational Revenue
Augmentation Fund (ERAF) payments and incorporates the estimated impact of the State’s
budget proposal to re-allocate a portion of excess ERAF payments to support charter schools.
Property tax-related revenues account for 30 percent of the City’s General Fund revenues.
Sales and Transaction & Use Tax: Sales and use taxes are projected to remain mostly stable,
with a small decrease over the next fiscal year. Staff are projecting recurring sales tax revenues
to remain relatively flat from FY 2023-24 to FY 2024-25 at $25.25 million. Sales taxes account for
approximately 26 percent of the City’s General Fund revenues.
Revenues from the Measure E Transactions & Use Tax, which applies to most local retail sales,
are estimated to increase slightly to $14.52 million. Consistent with the direction provided by the
City Council in May of 2014, the additional one-quarter percent sales tax revenues provided by
Measure E, effective April 1, 2014, through March 31, 2034, are dedicated to funding major
construction and improvements to public safety facilities (also referred to as the San Rafael
Essential Facilities project).
Measure E revenues account for about 15 percent of the City’s General Fund revenues.
Revenues from the Measure R Transactions & Use Tax are projected to generate $4.8 million
and represent about 5 percent of the City’s General Fund revenues. Altogether, sales and use
taxes make up 46 percent of the City’s General Fund revenues.
Other General Fund Revenues: Other revenues (including Business Tax, Transient Occupancy
Tax, development fees, permits, and charges for services) are projected to show a modest
increase of 3.2 percent when compared to the prior year’s budget. The major contributors to this
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 7
increase in year-over-year revenues are interest earnings, Transient Occupancy Tax receipts,
and franchise fee payments.
Expenditure Trends and Assumptions
The expenditure growth reflected in the FY 2024-25 Proposed budget stems primarily from
increased personnel costs anticipated as a result of new collective bargaining agreements. These
increases are a direct result of a concerted effort to enhance the City’s recruitment and retention
efforts in an exceptionally competitive labor market.
General Fund budgeted contributions to the Marin County Employees Retirement Association
(MCERA) are projected to increase by $600,000, or 3.3 percent, compared to the previous year.
Overall, a slight decrease in employer contribution rates for FY 2024-25 are offset by increases
in pensionable compensation resulting from anticipated collective bargaining agreements. In FY
2022-23, the City Council approved a one-time transfer of $1.1 million to the Employee Retirement
Internal Service Fund to ensure the continuity of programs over the long term. The fund is
adequately supported at this time, and staff are not proposing an additional transfer for FY 2024-
25. Pension expenses across all funds are budgeted at $24.58 million, representing
approximately 25 percent of the total citywide personnel budget.
Summary of FY 2024-25 Funding Recommendations
General Fund
The City’s General Fund supports most of the major services to residents and businesses (such
as police, fire suppression and prevention, planning, building, library, parks, streets, engineering,
traffic enforcement, cultural programs, and administration). The General Fund appropriations for
FY 2024-25 total approximately $112.3 million. These appropriations make up $102.0 million of
operating expenditures and $10.3 million in transfers to other funds.
Table 3 summarizes the information provided in Exhibit II and presents the proposed FY 2024-25
budget with a comparison to the projected FY 2023-24 budget. The table presents the year-over-
year change in revenues and expenses, as these are key metrics.
This section has been left blank intentionally.
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Table 3: Comparison of FY 2023-24 Adopted and FY 2024-25 Proposed General Fund
Budget
Revenues and transfers available to support the FY 2024-25 General Fund budget are projected
to be $3.77 million higher than the FY 2023-24 adopted budget but slightly below the projected
General Fund revenue estimate of $103.7 million. This is mainly due to conservative projected
growth in major revenue items such as property tax and transient occupancy tax, a small projected
decrease in sales and use taxes as well as one-time revenues included in the current year budget.
The Proposed FY 2024-25 Budget operating expenditures within the General Fund represent an
increase of $4.2 million (4.3%) over the prior year’s adopted budget. The majority of this increase
is due to funding compensation costs resulting from new collective bargaining agreements
anticipated to be reached with all of the City’s represented and unrepresented bargaining groups.
These new collective bargaining agreements are anticipated to result in an increase in personnel
costs of approximately $4.5 million, offset by $2.0 million in salary savings (due to vacancy factor)
being built into the FY 2024-25 budget.
The FY 2024-25 Proposed budget includes a limited amount of new expenses, which are listed
below. Many of these expenses are related to the increasing cost of providing services, including
increased costs of water, power, fleet management, dispatch services, and technology upgrades.
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 9
General Fund FY 24-25 New Expenditure Recommendations
Recurring:
• Board and Commission Stipends $ 50,000 City Manager / Council
• Translation & Interpretation Services $ 50,000 City Manager / Council
• Axon Contract (Renewal) $275,000 Police
• Utilities / City Facilities $ 61,000 Public Works
• Marin Fire Dispatch Agreement $ 65,323 Fire
$501,323
One-Time:
• Public Records Act Requests $100,000 City Clerk / City Attorney
• County Admin Fee - MCSTOPP $ 50,000 Public Works
• Encampment Clean-up $ 90,000 Public Works
• Parks Maintenance (irrigation/trees, etc.) $ 250,000 Public Works
• Fleet / Fuel $ 65,000 Public Works
• Fleet / State-Mandated Testing Equip $ 13,000 Public Works
• Fleet / Outside Repairs $ 20,000 Public Works
• Flock Safety Contract $ 57,500 Police
$ 645,500
In addition, the FY 2024-25 Proposed Budget includes recommending transfers out of the General
Fund to support other funds (i.e., liability, capital, vehicle/equipment replacement funds) that have
been historically underfunded, totaling $10.3 million to support programs and services funded
through various special revenue, capital, and internal service funds as well as allocation of
available General Fund balance previously assigned for specific purposes, as follows:
Operating Transfers:
• Recreation Revolving Fund $2,420,000
• Measure E Projects 353,000
Use of Prior Period Funds (Fund Balance):
• Liability / Self-Insurance Fund $2,000,000
• Capital Projects Fund 2,000,000
• Capital Fund – Storm Water projects 985,000
• Capital Fund – Paving Streets/Roads 1,000,000
• Vehicle Replacement Fund 1,000,000
• Fire Equipment Replacement Fund 250,000
• Police Equipment Replacement Fund 250,000
Finally, an additional $1.5 million in available fund balances is proposed for appropriation within
the FY 2024-25 Proposed General Fund budget for the following priority initiatives:
Use of Prior Year Funds (Fund Balance):
• Enterprise Resource Planning Project (Tyler Technologies) $1,000,000
• Racial Equity Initiatives 500,000
The appropriations are supported by $101.3 million in projected revenues and transfers from other
funds. The $2.51 million of transfers include:
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 10
• $650,000 from the Gas Tax Fund to reimburse street maintenance personnel costs
• $500,000 from the Parking Services Fund to cover administrative support costs
• $680,313 from the Employee Benefits Fund for Pension Obligation Bond debt service
• $700,000 from the Cannabis Fund to support costs associated with the City’s SAFE Team
program
Other Funds Highlights
Special Revenue Funds
These funds have restricted uses based on their respective sources. While several special
revenue funds are generally entirely self-supporting, many also require varying levels of
contribution from the City’s General Fund to support programs, services, and projects. The
following section presents the FY 2024-25 Proposed Budget highlights:
EMS/Paramedic Fund: The Emergency Medical Services/Paramedic Fund has planned
expenditures of $9.6 million for the upcoming fiscal year, supported by $9.6 million in revenues,
of which $5.3 million, or 59 percent, comes from the Paramedic Tax. The balance of the funding
for this activity comes primarily from third-party recovery for emergency medical response and
transport services. As of April 17, 2023, tax rates have reached their tax ceiling for all participating
areas impacted by the Paramedic Services Special Tax.
The FY 2024-25 Proposed Budget reflects the incremental cost of the agreement to transition to
the new consolidated Marin County Fire Dispatch model. The EMS/Paramedic fund includes an
additional $106,500, representing 27% of year one costs, with the balance covered by the General
Fund.
The EMS/Paramedic Fund is projected to retain $2.2 million in unallocated fund balance on
June 30, 2025. This balance serves as an operational reserve. Funds not needed for the
operations reserve are used to fund capital improvements that directly support the delivery of
emergency medical transport services.
Cannabis Business Tax Fund: The City’s Cannabis Business Tax is also reported in a special
revenue fund. San Rafael has several licensees in active commerce. The City anticipates the
receipt of $225,000 in cannabis business tax revenues for the FY 2024-25, of which the fund will
incur $170,385 in qualifying expenses. Revenues are projected to remain well below results from
prior years due to challenging market conditions for cannabis businesses and the temporary two-
year decrease in the local cannabis tax rate for delivery retail permits from 4 percent to 2 percent,
enacted by the City Council on November 7, 2022. The fund has historically carried a fund
balance of savings from prior years to allocate to new projects. On January 17, 2023, the City
Council approved the use of cannabis tax revenues to support the pilot of the City’s Specialized
Assistance for Everyone (SAFE) team. A transfer of $700,000 from the Cannabis Fund to the
General Fund is included in the FY 2024-25 Proposed Budget to cover the majority of contract
costs for SAFE.
Measure A - Open Space: The Measure A Open Space Program was renewed by voters in June
2022. Funding for this program is primarily provided by a nine-year, county-wide sales tax that is
managed by the County of Marin, with the City providing discretionary contributions as needed.
A total of $937,500 is being proposed to be expended during the year to fund project initiatives,
which would include the following projects:
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 11
• $52,500 will be used for the Terra Linda Park and Community Center Enhancement Plan.
Previously, the City allocated $150,000 of Measure A funding to this project in FY 2023-
24. This additional funding will support topographic survey work to better inform the
planning project already underway.
• $725,000 will be used for the construction of the playground at Peacock Gap Park, as well
as the affiliated pathway and accessibility improvements.
• $60,000 to install interim play equipment at Boyd Park.
• $100,000 for a Trails Existing Condition & Feasibility Study. This project was proposed in
the FY 2023-24 Measure A Work Plan; however, due to competing priorities, the work has
not yet begun on this study. Staff anticipate this project will be completed in FY 2024-25
as part of an Open Space Management and Wildfire Mitigation planning project.
Measure D – Library Parcel Tax: Measure D, the successor library parcel tax to Measure C, is
entering its eighth year. This special revenue source has successfully expanded service levels
relative to those established under Measure C (the previous library parcel tax). The purpose of
the tax is to “augment the capacity of the City of San Rafael to provide quality library services to
its residents.” Measure D provides for expanded book and periodical purchases, including e-
books, funds events and classes for all ages, and provides supplementary technology supplies.
Capital reserves were established under Measure C (previous library parcel tax) for facility-related
uses.
The FY 2024-25 Proposed Budget includes $670,000 in funding augmentations in Measure D
funding supporting Library services itemized below. These augmentations support work to be
performed at the Main Branch Library and the related costs of temporary relocation during
construction activities.
• Temporary Location (rental) for Main Branch $100,000
• Operational Assessment and Temporary Operations 50,000
• Automated Materials Handling / shelving / furniture 400,000
• Library program supplies 10,000
• Digital Services 20,000
Recreation Revolving Fund: The FY 2024-25 Proposed Budget includes appropriations totaling
$4.93 million, which is supported through recreation program revenues of $2.25 million and an
operating transfer from the General Fund of $2.42 million. General Fund support to the Recreation
Revolving Fund reflects an increase of $220,000 (10%) over the level of support provided in the
current year budget due to program cost increases that exceed the increase in program revenue
as provided per the Master Fee Schedule (wherein fee increases are capped at 2.4%, based on
the applicable Bay Are CPI index). Staff will be evaluating possible adjustments to fees to ensure
program revenues continue to meet cost-recovery targets.
Childcare Fund: The Childcare Fund is proposed to include expenditure appropriations of $3.30
million for FY 2024-25, supported by program revenues of $3.20 million and the use of $98,000
in available fund balance. While the Childcare Fund generally operates under full cost recovery,
personnel costs for FY 2024-25 are expected to exceed the program revenues tied to fee
increases established in the Master Fee Schedule approved by the City Council on December
19, 2022. A modest fee adjustment will be required to maintain full cost recovery for the fee-
supported Childcare program.
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 12
Measure C – Marin Wildfire Prevention: Activities supported by the Measure C – Wildfire
Prevention Fund are funded by a ten-year parcel tax managed by the Marin Wildfire Prevention
Authority, a Joint Powers Authority (MWPA). The City of San Rafael is expected to receive $3.35
million in revenues to support coordinated wildfire prevention, including early detection, warnings
and alerts; reducing vegetation; ensuring defensible space around homes, neighborhoods, and
critical infrastructure; and improving disaster evacuation routes/procedures. Included in this
funding allocation is $1.35 million representing CORE MWPA programs administered by the City
of San Rafael and reimbursed by the MWPA.
Grants – Homelessness: The FY 2024-25 Proposed Budget includes appropriations totaling $1.08
million to support efforts to address the impacts of homelessness. These funds represent state
funding (Sen. McGuire) and County of Marin matching funds allocated to the City for specific
programs and initiatives, including case management services, encampment management, and
clean-up, as well as funding to evaluate the feasibility of developing interim housing for unhoused
individuals. The City anticipates accessing additional funding (up to $6.2 million) from the State’s
Encampment Resolution Funding (ERF-3) grant program, pending final allocations of grant funds
awarded to the County of Marin. The City remains dependent on State and County funding to
address homeless-related programs and projects.
Other significant funds within the Special Revenue category include Gas Tax and Storm Water
Funds. The spending plans for these funds were developed in conjunction with the Capital
Improvement Program. In the absence of a dedicated funding source to support Storm Water
Fund maintenance and capital needs, the General Fund has supported these activities, totaling
$935,000 in the FY 2024-25 Proposed Budget. Appropriations for new CIP projects are included
in the Proposed Budget and discussed in the Capital Improvement Plan section of this report.
Enterprise Funds
Parking Fund: The Parking Fund is a self-sustaining enterprise fund whose revenues are
dedicated to parking services. Currently, parking operations are funded via parking fees and fines,
and the fund balance is the only resource with which to cover capital improvements. The FY 2024-
25 Proposed budget for this fund is $4.79 million, inclusive of operating transfers, supported by
$4.8 million in revenues. The Parking Fund appears to have successfully rebounded from the
negative effects of the pandemic and reflects a slight increase in fund balance for the new fiscal
year.
Internal Service / Capital Equipment Replacement Fund
These funds are used to manage services that are delivered within the organization. For example,
computer replacement, employee benefits, workers’ compensation, general liability, capital
replacement, technology replacement, and vehicle replacement are funded via internal charges
to the funds that utilize these respective services. The following reflects highlights of the FY 2024-
25 Proposed Budget within selected Internal Service Funds:
Building Maintenance Fund
• HVAC Deferred Maintenance, Janitorial Contracts, and $200,000
Fire Safety Security Improvements
Vehicle Replacement Fund
• Vehicle Replacements per Replacement Schedule $330,000
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 13
Technology Fund
The FY 2024-25 Proposed Budget includes the following technology investments in the new fiscal
year:
• Increased annual software support costs $401,152
• Implementation of new Technology Projects 565,000
• Infrastructure Enhancement Projects 670,000
• ERP Implementation 588,054
• Human Resources Process Automation 84,000
Police Equipment Replacement Fund
• Canine Training $ 30,000
• Police Operations Vehicle 247,000
Liability / Self-Insurance Fund
• Increased funding for Insurance Premiums and $ 845,000
Insurance Pool contributions
• Increased funding for claims/settlements 1,500,000
FY 2024-25 Capital Improvement Program (CIP) Budget
The CIP is a multi-year planning tool used to identify and implement the City’s capital needs over
a three-year period. As part of the annual budget process, staff updated the multi-year CIP for
FY 2024-25 through FY 2026-27. The first year of the updated plan informs the new capital budget
appropriations to be included as part of the FY 2024-25 Adopted Budget. See Attachment 2. In
addition, as part of the fiscal year-end process, which concludes in early Fall, staff will be seeking
City Council authorization to carry-forward capital project appropriations for projects funded in the
current fiscal year, to the extent that these funds are needed to complete projects currently in
process. Funding approved for carry-over into the new fiscal year will supplement the capital
project funding approved with the FY 2024-25 Adopted Budget.
The annual update of the multi-year Capital Improvement Plan involves several steps:
1) A review of the latest Council-approved multi-year capital plan for currently active and
previously planned projects and the updating of project cost estimates and funding
sources, as appropriate.
2) The capital plan is then updated to reflect new projects. These may include projects
previously identified as “unfunded,” projects identified through various master plans,
projects supporting infrastructure projects being undertaken by other agencies, and
projects requested by the broader community.
3) The updated list of capital improvement projects is then evaluated based on
established ranking criteria, with the highest-ranked projects being included in the
multi-year plan within the constraints of funding availability and staff capacity.
4) Projects that are not reflected in the updated multi-year capital plan are retained on
the list of infrastructure needs as either “future year” or “unfunded” projects.
The resulting CIP planning document summarizes the City’s planned capital and infrastructure
improvement projects, including estimated cost, funding sources, and ranking scores following
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 14
analysis and coordination with other City departments to ensure that all department needs are
represented.
Project selection and priority are based on recommendations by a working group representing
various City departments and existing planning documents to accommodate high-priority needs,
which focus on life/safety, maintenance and repair, equity, community, and City Council input,
among other factors. The CIP is intended to provide a comprehensive three-year project list for
the City’s known capital and infrastructure needs.
The general categories within the CIP are as follows:
• Annual Programs: Annual programs are comprised of a variety of activities, including
routine operation and maintenance of city infrastructure, maintenance of fleet vehicles,
implementation of smaller projects and small budget projects that need immediate
attention, development of concept designs to support the pursuit of grant funding, and low
to medium level planning efforts.
• Building/Facilities: City-owned properties include buildings (e.g., City Hall, libraries,
recreation centers, etc.) and facilities (e.g., pump stations), parking garages, and lots.
• Parks: Park infrastructure and facilities, including playgrounds, recreation equipment, and
restrooms.
• Storm Drain: Storm drain systems include conveyance of storm drainage, catch basins,
manholes, and the City’s twelve stormwater pump stations.
• Transportation: Street improvements, including construction, resurfacing, and
maintenance of existing roadways, intersections, and bicycle and pedestrian facilities,
such as bike lanes and sidewalks. This category also includes streetlight, traffic-related,
and traffic signal improvements, which include enhancements that increase traffic flow
and capacity, improve circulation, and expand bicycle and/or pedestrian thoroughfare
beyond the existing facilities in place (e.g., new multi-use pathways and the expansion of
existing sidewalks).
Proposed FY 2024-24 Capital Improvement Project Highlights
The proposed Capital Improvement projects listed below have been included in the City’s
Infrastructure and Transportation Work Plan that was reviewed at the City Council meeting on
May 20, 2024, and will be considered by the City Council for adoption at the June 17th Council
meeting.
1. Citywide Bicycle and Pedestrian Plan
2. Citywide Building and Facilities Plan
3. Citywide Storm Drain Plan
4. Vision Zero Action Plan
5. Childcare Portable Building Replacement (Pickleweed)
6. Pickleweed Branch Library Redesign
7. Peacock Gap Park Playground Improvements
8. Pickleweed Park Enhancement & Field Renovation
9. Large Trash Capture Projects – 5 locations (Marin Countywide Stormwater Pollution
Prevention Program)
10. Canal Active Transportation Experience Improvements
11. Fourth St/Miracle Mile at Second Street and West Cresent Drive
12. Lincoln Avenue Safety Improvements
13. San Rafael Canal Crossing
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 15
14. South Merrydale Road – Civic Center Connector Pathway
The following table summarizes the funds that provide the majority of resources available to
support the City’s Capital Improvement Program (CIP):
Table 4: CIP Funding Sources
Fund # Fund Name Description
205 Stormwater
Fund
Established to fund stormwater maintenance, programs, and improvements
throughout the City. Fund #205 receives annual revenues from the City’s
Stormwater Activity Fee (Municipal Code Chapter 9.40).
206 Gas Tax;
Measure AA;
Senate Bill 1
Funds;
Traffic
Mitigation
Fee
The Gas Tax is revenue collected and subsequently distributed by the State of
California based on a percentage tax on each gallon of gas purchased in San
Rafael. Gas Tax may be used for capital projects or maintenance on local
streets, roads, traffic, and bicycle/pedestrian facilities. Additionally, local sales
tax, passed by voters in 2018 as Measure AA, contributes to a portion of this
fund for roadway improvement projects. This fund also includes revenue from the
Refuse Regulatory Fee and Construction Impact Fee.
Traffic Mitigation Fees are charged to a developer in connection with the
approval of a private land development project with the purpose of offsetting or
subsidizing public improvements made necessary by the private development.
The City uses Traffic Mitigation Fees for circulation‐related projects identified in
the General Plan.
241 Measure A Measure A is a nine‐year ¼ percent Transactions and Use Tax managed by the
County of Marin and re-approved by voters in June 2022. The tax is restricted to
caring for parks and open spaces. The Department of Library and Recreation
prepared the Measure A work plan for FY 2024-25 based on the
recommendations provided in the 2023 Citywide Parks and Recreation Master
Plan and through consultation with the Parks and Recreation Commission.
401 Capital
Improvement
Fund
The Capital Improvement Fund is funded primarily through the City’s General
Fund and provides discretionary funding support for capital projects that lack a
dedicated funding source, as well as projects where either a local match or
supplemental funding is required. Transfers from the General Fund to the Capital
Improvement Fund stem primarily from available year-end fund balances in
excess of the City’s reserve policy requirement.
420 Essential
Facilities Fund
The Essential Facilities Fund was established by the City Council in order to
allocate one-third ($0.25) of the City’s Measure E ($0.75) Transaction and Use
Tax receipts to support capital investments to replace or renovate essential
facilities supporting public safety operations.
603 Building
Maintenance
The Building Maintenance Fund supports routine maintenance and capital
projects associated with the City’s buildings, parks, and other facilities. The
Building Maintenance Fund is an internal revenue fund, which means General
Fund monies are the sole source of revenue.
While a majority of the FY 2024-25 CIP projects are grant-funded (approximately $14.7 million),
the respective grant match and non-grant funded projects are paid for through Funds 205
(Stormwater), 206 (Gas Tax/Traffic Mitigation), 241 (Parks Measure A), 401 (Capital
Improvement) and 603 (Building Maintenance). Funds 205, 206, and 603 also have their
respective operating budgets, which consists of expenses related to maintenance of
infrastructure, equipment purchasing, miscellaneous contractual services, annual programs, and
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 16
other non-project related work. After deducting the operating budget from the total available
funding in Fund 206, approximately sixteen percent of the projected FY 2024-25 revenues are
not budgeted and remain as reserves in the fund balance to provide a buffer for unanticipated
expenses that may arise mid-year. The Stormwater Fund (205) and Building Maintenance Fund
(603) do not include additional reserves beyond the available fund balance.
As noted in prior year CIPs, the long-term capital and infrastructure improvement needs for City-
owned property, parks, and drainage far exceed the available revenues each year. Therefore, a
considerable number of projects are identified as real capital and infrastructure needs (and
maintained on the CIP project list) but are categorized as “unfunded.” City staff continue to
actively pursue grant funding, congressional earmarks, and other infrastructure funding sources.
Many of these funding sources require a local funding match. If the City’s effort to obtain grant
funding is successful, the projects with secured funding will be re-evaluated for their ranking on
the CIP projects list.
As a part of the annual CIP, the Department of Public Works also recaps major projects completed
in the prior fiscal year (July 1, 2023 – June 30, 2024), including but not limited to:
1. FY 2023-24 Corrugated Metal Pipe Replacement
2. North San Rafael Pavement Maintenance project
3. Rotary Manor Culvert Replacement
4. Grand Ave Cycle Track
5. Southern Heights/Pearce Retaining Wall
6. Third St Safety Improvements
7. Third St Rehabilitation
8. Spinnaker Point/Baypoint Dr. Parking Striping
9. Bryn Mawr Storm Drain Replacement
10. Albert Park Fence Installation
Projects pending completion include:
1. San Quentin Pump Station Reconstruction
2. B Street Culvert Replacement
3. Downtown Library Modernization
4. Canal Neighborhood Parking Striping
5. Los Gamos Dr. Striping Phase 2
6. Annual Traffic Signal Backup Battery Replacement
7. Annual Sidewalk Repair
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 17
Summary of FY2024/25 Proposed Capital Improvement Program Budget
Category FY 2024-25
Annual Programs – Capital * $5,382,723
Buildings / Facilities
Buildings $1,537,287
Library $4,357,059
Recreation $250,000
Sub-Total Facilities $6,307,059
Parks $9,417,500
Transportation $10,511,828
Stormwater $1,641,653
*TOTAL $33,260,763
Funding Sources FY 2024-25
General Fund / Capital $9,215,000
Storm Water Fund $1,126,653
Gas Tax Fund $15,011,838
Measure A $937,500
Measure E – Essential Facilities $100,000
Library Revolving Fund $4,357,059
Traffic Mitigation Fund $100,000
Building Improvement Fund $2,412,713
TOTAL $33,260,763
*Figures exclude operations and maintenance costs reflected in Annual Programs shown in
Attachment 2.
Status of Pension Funding
The City’s Pension Funding Policy requires that the Finance Director and City Manager report on
the status of pension funding as part of the annual budget adoption process.
The most recent pension actuarial valuation was prepared as of June 30, 2023, and approved by
the MCERA Board in February 2024. This valuation was used to determine the contribution rates
for FY 2024-25. The composite rate for the City of San Rafael will be 55.83 percent, a 0.93 percent
decrease from the current rate of 56.76 percent. The budgeted pension contribution for FY 2024-
25 provides full funding for the required contribution. The rate for public safety employees
decreased from 69.44 percent to 68.90 percent, a decrease of 0.54 percent. The rate for
miscellaneous employees decreased from 44.37 percent to 43.08 percent, a decrease of 1.29
percent. The valuation also reported an unfunded actuarial liability of $115 million for the City,
representing a funded ratio of 83.1 percent.
MCERA’s investment target (discount rate) remained at 6.75 percent during the measurement
period. The City has dedicated a portion of its employee retirement reserve to buffer the impact
of any unexpected increases. This reserve, which is projected to total $1.7 million at the end of
FY 2023-24, is also used to accumulate payments for debt service on the $4.5 million pension
obligation bonds issued in 2010 and for optional, supplementary payments to MCERA.
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 18
Status of Other Postemployment Benefit (OPEB) Funding (Retiree Healthcare)
The City’s OPEB Funding Policy was adopted on September 18, 2017. The policy cites the City’s
goal of fully funding the Actuarially Determined Contribution (ADC) each year. The budgeted
OPEB contribution for FY 2023-24 provides full funding for the required contribution. The
contribution is based on an investment target (discount rate) of 6.25 percent. The most recent
actuarial valuation, as of June 30, 2023, reports $27 million in plan assets offset by $47.8 million
in actuarially accrued liabilities, leaving an unfunded actuarial liability of $20.8 million. The City’s
ADC for FY 2024-25 is $2.8 million.
General Fund Balance and Reserves
Under the proposed FY 2024-25 budget, staff are recommending updating the City’s General
Fund Reserve Policy from 10% to 15% of operating expenditures. The FY 2024-25 proposed
budget would result in achieving this increased reserve level, totaling $15.27 million as of June
30, 2025.
The increased reserve level is intended to better align with best practices (the Government
Finance Officers’ Association recommends 17%), as well as policy reserve levels established by
several comparable agencies. In addition, the recommended reserve level is intended to be
allocated as follows:
• Economic Uncertainty – 5% (to buffer against volatility in revenues during economic
downturns/recessions)
• Emergency Reserve – 10% (to provide for unexpected/unplanned expenditures)
In addition, the City’s capital reserve is proposed to be increased from $600,000 to $1,000,000
as part of the FY 2024-25 Proposed Budget. This reserve serves as a buffer against unanticipated
capital projects that may require supplemental support from the General Fund.
The updated General Fund reserve policy being prepared for City Council consideration at the
meeting of June 17, 2024, includes the following components:
• Recommended reserve policy levels at 15%
• Allowable Uses of reserve balances
• Process for restoration of reserve balances (when used)
• Policy guidelines for allocation of year-end excess fund balance (exceeding reserve
policy levels).
Based on the projections and recommendations contained in the FY 2024-25 Proposed Budget,
the General Fund budget is effectively balanced with ongoing revenues supporting ongoing
appropriations. As noted in this report, a significant allocation of available fund balances ($8.59
million) is proposed to be either transferred to various special revenue and capital project funds
and or appropriated in the budget year for priority one-time projects and expenses.
Gann Appropriations Limit
The Appropriations Limit for each year is based on the prior year’s Appropriations Limit, adjusted
by factors that incorporate changes in the cost of living and population. For FY 2024-25, the City
is using a 1.70 percent increase in San Rafael’s assessment roll for nonresidential construction
(this figure is provided by the County of Marin). For the change in population, the City is using
negative 0.45 percent – representing the change in population for San Rafael, which is higher
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 19
than Marin County’s figure of negative 0.53 percent for the period January 1, 2023, to January 1,
2024 (provided by the State of California Department of Finance).
Attachment 2, Exhibit A establishes the new Appropriations Limit for FY 2024-25, which has been
calculated to be $185,036,651. The actual budget subject to the limitation excludes self-
supporting funds, capital improvement funds, capital outlay grant funds, and specific exclusions
such as the Gas Tax Fund. The FY 2024-25 appropriations subject to the Gann Limit are
$113,649,863 (Attachment 2, Exhibit B). Therefore, the portion of the City’s budget appropriation
that is restricted by the Gann Limit is $71,386,788 under the legal limit.
Staffing
The FY 2024-25 Proposed Budget recommends maintaining authorized staffing levels at 416.34
Full-Time Equivalent positions. This staffing level is consistent with the adjusted FY 2023-24
staffing levels, reflective of adjustments approved by the City Council since the adoption of the
FY 2023-24 budget, which authorized a total of 426.06 positions.
Through the process of developing the Proposed FY 2024-25, the Human Resources Department
implemented the following classification adjustments as warranted to provide for effective
management and delivery of City services.
1) Public Works
a. The Deputy Director position has been retitled to Deputy Public Works
Administrative Director with the goal of providing strategic oversight and leadership
of the Department of Public Works administrative activities. This position will lead,
direct, and implement cross-departmental programs and projects and provide highly
complex staff assistance to the Public Works Director.
b. Create a new classification of Operations & Maintenance Superintendent to
provide holistic oversight of all operations & maintenance activities across facilities,
streets, parks, and fleet functional areas. This position is distinguished from the
Operations & Maintenance Manager in that the manager is responsible for the
overall administrative direction of the operations division, while the Superintendent
oversees the operations of these programs through subordinate single-division
supervisors.
2) Digital Services & Open Government
a. Retitle the Civic Design Manager classification to Civic Engagement Manager to
highlight the position’s focus on developing and managing the City's
comprehensive civic engagement programs and overseeing community
engagement projects and processes. The job description has been updated to
more accurately reflect the work performed, and the salary range will remain the
same; therefore, there is no cost associated with this change.
These changes will not result in an increased cost or additional positions, as the changes will be
covered through existing vacancies and internal promotions. Exhibit VI to the attached budget
adoption resolution presents an amended Mid-Management Salary Schedule to include these
new classifications. In addition, Exhibit VII to the attached budget adoption resolution includes a
revised Salary Schedule for the San Rafael Police Association (SRPA) to reflect the classification
of Police Administrative Tech II, which was erroneously omitted from the salary schedule
approved by the City Council on May 20, 2024.
FINAL FISCAL YEAR 2024-25 PROPOSED BUDGET / Page: 20
FISCAL IMPACT: The Final Fiscal Year 2024-25 budget has been prepared for all funds.
Funding sources are sufficient to support the final spending plans presented.
RECOMMENDED ACTION:
1. Adopt a resolution approving the Citywide Budget and Capital Improvement Program for
the Fiscal Year 2024-25, providing for the appropriations and expenditure of all sums set
forth in the budget in the amount of $211,121,633 with net appropriations of $179,844.098.
(Attachment 1)
2. Adopt a resolution approving the Fiscal Year 2024-25 Gann Appropriations Limit.
(Attachment 2)
3. Adopt a resolution approving the Measure A Work Plan for Fiscal Year 2024-25
(Attachment 3).
4. Approval of the Capital Improvement Program – FY 2024-25 through FY 2026-27
(Attachment 4) and related Capital and Transportation Infrastructure Workplan FY 2023-
25 (Attachment 5)
ATTACHMENTS:
1. Resolution Approving the Citywide Budget for Fiscal Year 2024-25 and Providing for the
Appropriations and Expenditures of All Sums Set Forth in the Budget of $211,121,633.
a. Exhibit I – FY 2024-25 Final Budget - Revenues and Expenditures by Fund
b. Exhibit II – FY 2024-25 Final All Funds Budget (Revenues and Expenditures) with
comparison to FY 2023-24 Adopted Budget
c. (Revenues and Expenditures by Fund
d. Exhibit III – FY 2024-25 Final General Fund Budget (Revenues and Expenditures)
with comparison to FY 2023-24 Adopted Budget
e. Exhibit IV – Summary of FY 2024-25 Authorized Staffing (Full-Time Equivalents)
f. Exhibit V – Staffing Trends: 10-Year History
g. Exhibit VI – Mid-Management Salary Schedule -6/17/24
h. Exhibit VII – SRPA Salary Schedule (revised) – 2024 -2027
2. Resolution Approving Fiscal Year 2024-25 Gann Appropriations Limit
a. Exhibit A – Gann Limit Calculation
b. Exhibit B – Gann Appropriation Limit Analysis
3. Resolution Approving the Measure A Work Plan for Proposed Expenditures of Measure A
Funds for FY 2024-25
a. Exhibit 1 – Measure A Workplan for FY 2024-25
4. Capital Improvement Program FY 2024-25 through FY 2026-27 and Related Infrastructure
and Transportation Work Plan FY 2023-25
a. Exhibit I - Capital Improvement Program FY 2024-25 through FY 2026-27
b. Exhibit II – Infrastructure and Transportation Work Plan FY 2023-2025
1
RESOLUTION NO. 15309
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2023-24 AND PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN
THE BUDGET IN THE AMOUNT OF $211,121,633, WITH NET
APPROPRIATIONS OF $179,844,098
WHEREAS, on June 5, 2024, City staff presented to the San Rafael City
Council at its regular meeting the proposed City-wide Operating budget and a Capital
Improvement Program for the fiscal year July 1, 2024 – June 30, 2025; and
WHEREAS, after examination, deliberation and due consideration of the
Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and
corresponding staff recommendations, the San Rafael City Council provided direction to the
City Manager, and the City Manager has submitted a Final Proposed Budget; and
WHEREAS, it is the intention of this Council to adopt the Proposed Budget
submitted by the City Manager as the approved budget for the fiscal year 2024-2025; and
WHEREAS, it is the intention of this Council to carry forward unspent capital
projects resources funded in fiscal year 2023-2024 to complete the balance of these projects
in the 2024-2025 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent
operational funds from fiscal year 2023-2024 encumbered through approved, active
purchase orders to complete the balance of these purchases in the 2024-2025 fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s Proposed Budget for the City of San Rafael for the fiscal year July 1,
2024, through June 30, 2025, is hereby adopted, with total appropriations of
$211,121,633 and net appropriations of $179,844,098 across all funds, as presented in
Exhibit I attached hereto and incorporated herein.
2. General Fund appropriations total $112,291,75 as presented in Exhibit I attached hereto
and incorporated herein. A total of $1,157,725 is appropriated for General Plan support,
$55,016,930 is appropriated for special revenue and grant activities, $ 4,795,360 is
appropriated for the parking enterprise fund, $9,415,000 is appropriated from capital
project funds, and $28,295,859 for internal service funds and asset replacement as
presented in Exhibit I attached hereto and incorporated herein.
3. The sums of money therein set forth are hereby appropriated from the revenues of the
2
City to the departments, functions, programs and funds therein set forth for expenditure
during the fiscal year 2023-2024.
4. The Capital Improvement Program and projects presented for implementation in fiscal
year 2024-2025 are hereby approved.
5. The budget authorizes a staffing level of 416.34 full-time equivalent authorized positions,
as presented in Exhibit IV, attached hereto and incorporated herein, as well as
modifications to Mid-Management Salary Schedules to reflect new classification titles
(Exhibit VI) and the San Rafael Police Association Salary Schedule to reflect a
classification that was omitted from the schedule approved by the City Council on May
20, 2024 (Exhibit VII).
6. The City of San Rafael will carry-forward unspent encumbered capital project and
operating funds from fiscal year 2023-2024 and reappropriate these funds in fiscal year
2024-2025 to be used solely to pay for the remaining portion of executed contracts and
purchase orders, as of June 30, 2024. Unencumbered funds from fiscal year 2023-2024
supporting City Council authorized expenditures for street, facility, storm drain, traffic
mitigation, park and other long-term capital projects started in the 2022-2023 or prior
fiscal years will require re-appropriation through future City Council action.
7. Transfers totaling $13,211,806 as reflected in Exhibit I are hereby authorized. This
includes General Fund transfers totaling $10,258,500 from the General Fund to the
Recreation Revolving Fund ($2,420,000), Essential Facilities Fund ($353,000), Liability
Fund ($2,000,000, Capital Improvement Fund ($2,735,000), Stormwater Fund
($250,000), Gas Tax Fund ($1,000,000) Vehicle Replacement Fund ($1000,000), Police
Equipment Replacement Fund ($250,000) and Fire Equipment Replacement Fund
($250,000)
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council
of said City on Monday, the 17th day of June 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kertz & Llorens Gulati
_
LINDSAY LARA, City Clerk
FY2024-25 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
updated 5/3/24 Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2025
FUND FUND June 30, 2024 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
GENERAL OPERATING FUNDS:
001 General Fund Available Balance $31,301,991 $101,282,204 $2,508,306 $103,790,510 102,033,257 - 10,258,500 112,291,757 $22,800,744
218 General Plan Special Revenue Fund 1,522,038 647,275 - 647,275 1,151,725 - - 1,151,725 1,017,588
SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 166,938 1,901,912 360,000 2,261,912 753,365 1,126,653 - 1,880,018 548,832
206 Gas Tax 7,776,741 15,415,546 1,250,000 16,665,546 1,500,000 15,011,838 760,000 17,271,838 7,170,449
207 Development Services 3,282 - - - - - - - 3,282
208 Child Care 159,756 3,210,550 - 3,210,550 3,302,759 - - 3,302,759 67,547
210 Paramedic/EMS 2,808,914 8,986,714 - 8,986,714 9,609,534 - - 9,609,534 2,186,094
216 Cannabis 845,492 269,627 - 269,627 170,385 - 700,000 870,385 244,734
217 State Lands Fund 435,745 56,352 - 56,352 - - - - 492,097
222 Recreation Revolving 362,712 2,285,712 2,420,000 4,705,712 4,932,194 - - 4,932,194 136,230
223 Household Haz. Waste Fund 527,641 - - - 527,641 - - 527,641 -
228 Hazardous Materials Fund 55,251 - - - - - - - 55,251
234 Pt. San Pedro A.D. Maintenance Portion 149,781 156,233 - 156,233 183,186 - - 183,186 122,828
235 Baypoint Lagoons L & L Assessment District 240,105 34,206 - 34,206 212,700 - - 212,700 61,611
236 Loch Lomond CFD #10 816,006 57,181 - 57,181 18,855 - - 18,855 854,332
237 Loch Lomond Marina CFD #2 985,045 257,915 - 257,915 135,030 - - 135,030 1,107,930
240 Parkland Dedication 359,989 14,350 - 14,350 - - - - 374,339
241 Measure A Open Space 1,175,053 566,197 - 566,197 3 937,500 - 937,503 803,747
242 Measure C Wildfire Prevention 1,672,290 3,356,061 - 3,356,061 4,269,472 - - 4,269,472 758,879
495 Low and moderate Income Housing Fund 1,776,284 10,564 - 10,564 85,770 - - 85,770 1,701,078
LIBRARY AND FALKIRK:
214 Library Revolving 4,342,099 109,343 - 109,343 42,392 4,357,059 - 4,399,451 51,991
215 Library Special Assessment Fund 1,001,792 1,236,283 - 1,236,283 1,869,730 - - 1,869,730 368,345
Library Fund 5,343,891 1,345,626 - 1,345,626 1,912,122 4,357,059 - 6,269,181 420,336
PUBLIC SAFETY:
200 Abandoned Vehicle 9,471 85,000 85,000 170,000 179,067 - - 179,067 404
202 Asset Seizure 3,704 - - - - - - - 3,704
204 Crime Prevention 7,573 - - - - - - - 7,573
230 Youth Services - Police 67,890 19,050 - 19,050 40,043 - - 40,043 46,897
Public Safety Fund 88,638 104,050 85,000 189,050 219,110 - - 219,110 58,578
TRAFFIC AND HOUSING:
243 Affordable Housing in lieu 2,611,941 1,091,630 - 1,091,630 - - - - 3,703,571
245 Housing & Parking In-lieu 369,359 13,574 - 13,574 - - - - 382,933
246 East S.R. Traffic Mitigation 1,005,965 639,954 - 639,954 440,000 100,000 250,000 790,000 855,919
Traffic & Housing Mitigation Funds 3,987,266 1,745,158 - 1,745,158 440,000 100,000 250,000 790,000 4,942,424
GRANT:
201 A.D.A.. Access Projects - - - - - - - - -
260 Pickleweed Childcare Grant 381,358 651,240 - 651,240 683,288 - - 683,288 349,310
281 Public Safety Grants 522,321 300,000 - 300,000 472,445 - - 472,445 349,876
283 Grant-Other 461,672 1,977,500 - 1,977,500 2,346,021 - - 2,346,021 93,151
Grant Funds 1,365,351 2,928,740 - 2,928,740 3,501,754 - - 3,501,754 792,337
SPECIAL REVENUE & GRANT FUND TOTAL 31,102,171 42,702,694 4,115,000 46,817,694 31,773,880 21,533,050 1,710,000 55,016,930 22,902,935
CONSOLIDATED FUNDS
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/24-25/7-Council FY24-25/June 17 - Final/Fund Sums FY25_Exhibit I 2024.06.05
FY2024-25 PROPOSED BUDGET
REVENUES AND APPROPRIATIONS BY FUND
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
updated 5/3/24 Total Total Total
FY 2024-25 PROJECTED BUDGET Est.Actual Operating Operating Capital June 30, 2025
FUND FUND June 30, 2024 and Capital Transfers Total Transfers to Total Projected
# NAME Balance Revenue In Resources Budget Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
Var. Assessment District Projects 298,722 - - - - - - - 298,722
ASSESSMENT DISTRICT TOTAL 298,722 - - - - - - - 298,722
CAPITAL PROJECT FUNDS:
401 Capital Improvement 8,012,141 4,421,955 2,735,000 7,156,955 100,000 9,215,000 - 9,315,000 5,854,096
405 Open Space Acquisition 119,248 4,767 - 4,767 - - - - 124,015
406 Bedroom Tax 142,339 5,642 - 5,642 - - - - 147,981
407 Parks Capital Projects 21,861 - - - - - - - 21,861
420 Measure E - Public Safety Facilities 2,418,016 147,645 353,500 501,145 - 100,000 - 100,000 2,819,161
CAPITAL PROJECT FUND TOTAL 10,713,604 4,580,009 3,088,500 7,668,509 100,000 9,315,000 - 9,415,000 8,967,113
ENTERPRISE FUND:
501 Parking Services 206,341 4,807,330 - 4,807,330 4,232,367 - 562,993 4,795,360 218,311
ENTERPRISE FUND TOTAL 206,341 4,807,330 - 4,807,330 4,232,367 - 562,993 4,795,360 218,311
INTERNAL SERVICE FUNDS:
227 Sewer Maintenance - 3,574,639 - 3,574,639 3,574,639 - - 3,574,639 -
600 Vehicle Replacement 5,056,268 1,540,159 1,000,000 2,540,159 330,000 - - 330,000 7,266,427
601 Technology Replacement 3,668,422 2,782,895 - 2,782,895 4,400,168 - - 4,400,168 2,051,149
602 Fire Equipment Replacement 1,057,572 173,494 250,000 423,494 231,000 - - 231,000 1,250,066
603 Building Improvement 5,296,922 2,177,147 - 2,177,147 200,000 2,412,713 - 2,612,713 4,861,356
604 Employee Benefits 727,252 790,328 - 790,328 586,788 - - 586,788 930,792
605 Liability Insurance 1,962,024 2,994,258 2,000,000 4,994,258 6,691,549 - - 6,691,549 264,733
606 Workers Compensation Insurance 950,126 3,241,777 - 3,241,777 3,528,289 - - 3,528,289 663,614
607 Dental Insurance 580,691 682,644 - 682,644 495,000 - - 495,000 768,335
608 Radio Replacement 686,440 467,091 - 467,091 410,000 - - 410,000 743,531
609 Telephone/Internet 180,817 693,786 - 693,786 684,400 - - 684,400 190,203
611 Employee Retirement 1,775,012 100,565 - 100,565 4,000 - 680,313 684,313 1,191,264
612 Retiree Health Benefit OPEB 236,852 3,944,963 - 3,944,963 3,660,000 - - 3,660,000 521,815
613 Police Equipment Replacement 404,722 59,675 250,000 309,675 407,000 - - 407,000 307,397
INTERNAL SERVICE FUND TOTAL 22,583,121 23,223,421 3,500,000 26,723,421 25,202,833 2,412,713 680,313 28,295,859 21,010,683
TRUST AND AGENCY FUNDS:
712 Library Fiduciary 527,179 97,427 - 97,427 - - - - 624,606
714 Pt. San Pedro Assessment District 199,035 - - - 155,002 - - 155,002 44,033
TRUST & AGENCY FUND TOTAL 527,179 97,427 - 97,427 155,002 - - 155,002 668,639
-
COMBINED FUNDS TOTAL 98,454,201 177,340,360 13,211,806 190,552,166 164,649,064 33,260,763 13,211,806 211,121,633 77,884,734
LESS: INTERFUND TRANSFER (13,211,806) (13,211,806) (13,211,806) (13,211,806)
LESS: INTERNAL SERVICE CHARGES (18,065,730) (18,065,730) (18,065,729) (18,065,729)
NET TOTALS FY 2024-25 98,454,201 159,274,630 - 159,274,630 146,583,335 33,260,763 - 179,844,098 77,884,734
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/24-25/7-Council FY24-25/June 17 - Final/Fund Sums FY25_Exhibit I 2024.06.05
ALL FUNDS
PROPOSED BUDGET FY 2024-25
Revenues and Expenditures
EXHIBIT II
FY23-24
Adopted Budget
FY24-25
Proposed Budget
%
Change $ Change
REVENUES & OTHER SOURCES
Taxes 89,695,156$ 92,227,165$ 2.8% 2,532,009$
Licenses and Permits 2,855,788 2,950,488 3.3% 94,700
Fines and Forfeitures 2,639,740 2,703,400 2.4% 63,660
Use of Money 532,248 4,316,047 710.9% 3,783,799
Intergovernmental 21,030,007 34,250,092 62.9% 13,220,085
Charges for Services 20,539,268 21,895,413 6.6% 1,356,145
Other Revenues 26,080,350 18,997,755 -27.2% (7,082,595)
Transfers In 6,029,561 13,211,806 119.1% 7,182,245
TOTAL SOURCES 169,402,117$ 190,552,166$ 12.5%21,150,049$
EXPENDITURES AND OTHER USES
Expenditures by Department
Finance 3,623,005 3,371,626 -6.9% (251,379)
Non-Departmental 10,678,383 11,971,375 12.1% 1,292,992
City Manager/City Council 3,602,499 4,925,600 36.7% 1,323,101
City Clerk 581,169 783,037 34.7%201,868
Digital Service 6,181,966 7,293,970 18.0% 1,112,004
Human Resources 12,846,036 15,447,709 20.3% 2,601,673
Parking 3,873,776 4,207,107 8.6% 333,331
City Attorney 1,327,403 1,452,736 9.4% 125,333
Community Development 9,233,460 9,896,788 7.2% 663,328
Police 28,517,599 29,886,707 4.8% 1,369,108
Fire 35,594,756 38,340,309 7.7% 2,745,553
Public Works 54,273,508 53,413,549 -1.6% (859,959)
Library 9,141,598 9,763,573 6.8% 621,975
Recreation 9,117,457 7,155,741 -21.5% (1,961,716)
Economic Development 927,704 - -100.0%(927,704)
Transfers out 6,029,561 13,211,806 119.1% 7,182,245
TOTAL USES 195,549,881$ 211,121,633$ 8.0%15,571,752$
NET OPERATING RESULTS (26,147,764)$ (20,569,467)$ -21.3%5,578,297$
Expenditure Category
FY23-24
Adopted Budget
FY24-25
Proposed Budget
%
Change
Salaries 53,680,487$ 56,841,038$
Fringe Benefits 42,521,368 42,928,249
Sub-Total Personnel 96,201,855$ 99,769,287$ 3.7% 3,567,432$
Services 34,009,594 56,384,093 65.8%22,374,499
Supplies 3,793,381 4,180,738 10.2%387,357
Utilities/Communications 2,770,214 3,077,950 11.1%307,736
Other 3,371,644 4,203,810 24.7%832,166
Debt Service 5,390,815 5,603,882 4.0%213,067
Assets Purchased 34,834,776 14,701,559 -57.8%(20,133,217)
Internal Service Charges 9,148,042 9,988,508 9.2%840,466
Transfers 6,029,561 13,211,806 119.1%7,182,245
Total Appropriations 195,549,881$ 211,121,633$ 8.0%15,571,752$
GENERAL FUND
FY 2024-25 PROPOSED BUDGET
Revenues and Expenditures
EXHIBIT III
FY23-24
Adopted Budget
FY24-25
Proposed Budget % Change $ Change
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 25,351,496$ 26,698,822$ 5.3%1,347,326
Sales Tax 25,414,990 25,253,524 -0.6%(161,466)
Sales Tax -Measure E 14,487,000 14,520,000 0.2%33,000
Sales Tax -Measure R 4,829,000 4,840,000 0.2%11,000
Franchise Tax 4,270,000 4,700,000 10.1%430,000
Business Tax 2,602,000 2,600,000 -0.1%(2,000)
Transient Occupancy Tax 3,100,000 3,900,000 25.8%800,000
Other Agencies
CSA #19 Fire Service 2,515,788 2,591,262 3.0%75,474
VLF Backfill 7,000,000 7,560,009 8.0%560,009
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies)1,853,633 1,557,133 -16.0%(296,500)
Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm)2,855,788 2,950,488 3.3%94,700
Fine & Forfeitures (traffic, vehicle, etc.)212,740 203,400 -4.4%(9,340)
Interest & Rents (investment earnings, rents, etc.)456,900 1,069,558 134.1%612,658
Charges for Services (includes dev't fees and plan review)2,645,764 2,480,008 -6.3%(165,756)
Other Revenue (damage reimbursements, misc income)594,500 358,000 -39.8%(236,500)
Sub-total: Revenues 98,189,599$ 101,282,204$ 3.1%3,092,605$
TRANSFERS IN
Assessment District reimbursements
from Gas Tax 650,000 650,000 0.0%-
from Parking Services Fund - Admin. cost 497,148 477,993 -3.9%(19,155)
from Cannabis Fund - SAFE Team 700,000 0.0%700,000
from Employee Retirement Fund - POB debt payment 680,313 680,313 0.0%-
Sub-total: Transfers In 1,827,461$ 2,508,306$ 37.3%680,845$
TOTAL SOURCES 100,017,060$ 103,790,510$ 3.8%3,773,450$
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 3,033,755 2,628,380 -13.4%(405,375)
Non-Departmental 10,678,384 11,843,287 10.9%1,164,903
City Manager/City Council 3,247,605 3,945,027 21.5%697,422
City Clerk 581,169 783,037 34.7%201,868
Digital Service 1,949,021 2,209,402 13.4%260,381
Human Resources 724,561 720,095 -0.6%(4,466)
City Attorney 1,211,301 1,330,633 9.9%119,332
Community Development 6,686,645 7,099,121 6.2%412,476
Police 26,818,491 28,482,454 6.2%1,663,963
Fire 23,570,766 24,097,859 2.2%527,093
Public Works 15,125,015 15,399,570 1.8%274,555
Library 3,392,971 3,494,392 3.0%101,421
Economic Development 814,456 - -100.0%(814,456)
Sub-total: Expenditures 97,834,140$ 102,033,257$ 4.3%4,199,117$
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,207,000 2,420,000 9.7%213,000
to Essential Facilities Fund - Measure E 353,500 0.0%353,500
to Liability Fund 2,000,000 0.0%2,000,000
to Capital Improvement Fund - Pickleweed 2,000,000 0.0%2,000,000
to Capital Improvement Fund - Stormwater 735,000 0.0%735,000
to Stormwater 250,000 0.0%250,000
to Gas Tax 1,000,000 0.0%1,000,000
to Vehicle Replacement Fund 1,000,000 0.0%1,000,000
to Police Equipment Replacement Fund 250,000 0.0%250,000
to Fire Equipment Replacement Fund 250,000 0.0%250,000
Sub-total: Transfers Out 2,207,000$ 10,258,500$ 364.8%8,051,500$
TOTAL USES 100,041,140$ 112,291,757$ 12.2%12,250,617$
NET OPERATING RESULTS (24,080)$ (8,501,247)$ (8,477,167)$
Expenditure Category
FY23-24
Adopted Budget
FY24-25
Proposed Budget % Change
Salaries 38,657,208$ 41,305,774$
Fringe Benefits 29,916,522 29,790,481
Sub-Total Personnel 68,573,730$ 71,096,255$ 3.7%2,522,525$
Services 11,741,521 11,849,929 0.9%108,408
Supplies 1,312,842 1,451,992 10.6%139,150
Utilities/Communications 1,596,150 1,888,650 18.3%292,500
Other 1,238,871 1,505,815 21.5%266,944
Debt Service 5,248,727 5,326,792 1.5%78,065
Assets Purchased 122,776 - -100.0%(122,776)
Internal Service Charges 7,999,523 8,913,824 11.4%914,301
Transfers 2,207,000 10,258,500 364.8%8,051,500
Total Appropriations 100,041,140$ 112,291,757$ 12.2%12,250,617
CITY OF SAN RAFAEL
Authorized Positions EXHIBIT IV
Adopted After Mid-Yr Final Proposed
Departments 2023-2024 2023-2024 2023-2024 2024-2025
Regular
Community Development 23.00 1.00 24.00 24.00
Community Services 56.90 (12.92) 43.98 43.98
City Attorney 3.50 1.00 3.50 3.50
City Clerk 2.00 2.00 2.00
City Manager/Council 11.56 2.00 13.56 13.56
Economic Development (Move to CDD)1.00 1.00 2.00 2.00
Finance 11.00 (1.00) 10.00 10.00
Fire 82.00 82.00 82.00
Library 21.96 21.96 21.96
Management Services 28.63 (1.00) 27.63 27.63
Police 93.00 93.00 93.00
Public Works 49.00 49.00 49.00
SRSD 17.00 17.00 17.00
Sub - Total Regular Positions 400.55 (9.92) 389.63 389.63
Change from previous year
Fixed Term
Community Development 1.00 1.00 1.00
City Manager/Council 1.00 - 1.00 1.00
Community Services 1.51 (0.80) 0.71 0.71
Economic Development (former RDA)1.00 (1.00) - -
Finance 1.00 1.00 1.00
Fire 11.00 11.00 11.00
Library - - -
Management Services 4.00 1.00 5.00 5.00
Police - 1.00 1.00 1.00
Public Works 4.00 4.00 4.00
SRSD 1.00 1.00 2.00 2.00
Sub - Total Fixed-Term Positions 25.51 0.20 26.71 26.71
Total Budgeted Positions 426.06 (9.72) 416.34 416.34
Authorized, unbudgeted - extended absence/no cost - - -
Total Authorized Positions 426.06 416.34 416.34
General Notes:
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various
workweek hours as negotiated in employee agreements. The totals by department reflect a combination of full-
time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance
with the negotiated agreements for employees or individuals who are under contract. The totals reflected above,
or in the detail department program sections, do not include temporary or seasonal employees that are utilized
for short-term or specific reasons during the year.
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/24-25/2-Authorized Positions/_Budgeted Positions FY24-25
Exhibit V
Final Final Final Final Final Final Final Final Final Proposed
Departments 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 2024-25
Community Development 19.80 20.00 21.00 21.00 20.75 20.75 22.00 23.00 24.00 24.00
Community Services 59.33 59.43 59.43 60.90 54.90 54.90 54.90 56.90 43.98 43.98
City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
City Manager/Council 14.56 14.56 15.56 11.56 11.56 11.56 10.56 11.56 13.56 13.56
Economic Development (former RDA) - - - 2.00 2.00 2.00 1.00 1.00 2.00 2.00
Finance 11.72 11.72 9.72 9.72 9.72 9.72 11.00 11.00 10.00 10.00
Fire 79.00 79.00 78.00 78.00 78.00 78.00 80.00 82.00 82.00 82.00
Library 23.41 23.41 23.41 23.41 21.66 21.66 21.66 21.66 21.96 21.96
Human Resources 3.50 4.00 4.00 4.00 4.00 4.00 3.00 4.00 4.00 4.00
Digital Services (Formerly IT) 5.70 6.70 6.70 9.70 8.70 8.00 8.00 8.00 7.00 7.00
Parking Services 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63
Police 89.00 90.00 90.00 92.00 92.00 94.00 93.00 93.00 93.00 93.00
Public Works 62.00 62.00 62.00 61.00 63.00 64.00 65.00 65.00 66.00 66.00
Fixed-Term 12.26 13.06 18.53 17.16 16.81 21.01 27.51 25.51 26.71 26.71
Citywide Positions 402.41 406.01 410.48 412.58 405.23 411.73 419.76 424.76 416.34 416.34
General Notes:
Figure 1: Graph of Regular and Fixed-Term Staff, 2004 to 2024
Note: Growth in Fixed-Term employees largely due to new Fire Department staff supported by Measure C funding.
City of San Rafael
Authorized Positions
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by
department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for
employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized
for short-term or specific reasons during the year.
320
340
360
380
400
420
440
460
Regular Fixed Term
Grade Position A B C D E
7315 Accounting Manager 10,080$ 10,584$ 11,113$ 11,668$ 12,252$
2303 Assistant Community Development Director 12,646$ 13,278$ 13,942$ 14,639$ 15,371$
2304
Assistant Community & Economic Development
Director 13,278$ 13,942$ 14,639$ 15,371$ 16,139$
2400 Assistant Library and Recreation Director 11,355$ 11,923$ 12,519$ 13,145$ 13,802$
2202 Assistant Public Works Director 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
2302 Chief Building Official 11,975$ 12,574$ 13,202$ 13,863$ 14,556$
4203 Civic Engagement Design Manager*10,229$ 10,741$ 11,278$ 11,842$ 12,434$
2122 Code Enforcement Supervisor 7,796$ 8,186$ 8,595$ 9,025$ 9,477$
4204 Data & Infrastructure Manager 11,328$ 11,894$ 12,489$ 13,113$ 13,769$
4213 Deputy Building Official 10,778$ 11,317$ 11,882$ 12,477$ 13,100$
1105 Deputy City Attorney I 10,852$ 11,395$ 11,965$ 12,563$ 13,191$
1109 Deputy City Attorney II 11,965$ 12,564$ 13,192$ 13,852$ 14,544$
7125 Deputy Director of Emergency Management 12,886$ 13,530$ 14,207$ 14,917$ 15,663$
7127 Deputy Fire Chief 14,663$ 15,396$ 16,166$ 16,974$ 17,823$
2120 Deputy Fire Marshall 10,193$ 10,702$ 11,237$ 11,799$ 12,389$
TBD Deputy PW Administrative Services Director* 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
2135 Deputy Public Works Director 11,707$ 12,292$ 12,907$ 13,552$ 14,230$
7313 Economic Development Coordinator 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
2128 Economic Development Manager 10,814$ 11,355$ 11,923$ 12,519$ 13,145$
7117 Emergency Services Manager 9,595$ 10,075$ 10,579$ 11,108$ 11,663$
2137 Housing Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2107 Human Resources Operations Manager 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
2208 Operations and Maintenance Manager 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
2208 Operations and Maintenance Manager (SRSD) 10,661$ 11,194$ 11,754$ 12,341$ 12,958$
TBD Operations & Maintenance Superintendent*9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2703 Parking Services Manager 9,834$ 10,326$ 10,842$ 11,385$ 11,954$
7312 Parks Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
2116 Planning Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
2206 Principal Civil Engineer (SRSD)13,404$ 14,074$ 14,778$ 15,517$ 16,293$
2143 Principal HR Analyst 9,779$ 10,268$ 10,781$ 11,320$ 11,886$
4206 Product Manager 10,229$ 10,741$ 11,278$ 11,842$ 12,434$
8103 Recreation Supervisor 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
9511 Risk Manager 11,173$ 11,732$ 12,318$ 12,934$ 13,581$
7317 Senior Code Enforcement Supervisor 8,605$ 9,036$ 9,487$ 9,962$ 10,460$
2101 Senior Management Analyst I 7,985$ 8,384$ 8,803$ 9,243$ 9,705$
2105 Senior Management Analyst II 9,507$ 9,982$ 10,481$ 11,005$ 11,555$
2203 Senior Project Manager 9,729$ 10,216$ 10,726$ 11,263$ 11,826$
8102 Senior Recreation Supervisor 9,097$ 9,552$ 10,030$ 10,531$ 11,058$
7310 Sewer Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7311 Street Maintenance Superintendent 9,735$ 10,222$ 10,733$ 11,269$ 11,833$
7245 Supervising Librarian 8,242$ 8,654$ 9,087$ 9,541$ 10,019$
2150 Sustainability Program Manager 8,013$ 8,413$ 8,834$ 9,275$ 9,739$
*Approved with 6/17/24 Council budget action
SAN RAFAEL UNREPRESENTED MID-MANAGEMENT
SALARY SCHEDULE
Effective June 17, 2024
EXHIBIT VI
Grade*Position A B C D E F
Annually 72,650$ 76,283$ 80,097$ 84,102$ 88,307$
Monthly 6,054$ 6,357$ 6,675$ 7,008$ 7,359$
Hourly 34.9279$ 36.6743$ 38.5081$ 40.4335$ 42.4551$
Annually 98,265$ 103,178$ 108,337$ 113,754$ 119,442$
Monthly 8,189$ 8,598$ 9,028$ 9,480$ 9,953$
Hourly 47.2429$ 49.6050$ 52.0853$ 54.6895$ 57.4240$
Annually 74,422$ 78,143$ 82,050$ 86,153$ 90,460$
Monthly 6,202$ 6,512$ 6,838$ 7,179$ 7,538$
Hourly 35.7797$ 37.5687$ 39.4471$ 41.4195$ 43.4905$
Annually 82,050$ 86,153$ 90,460$ 94,983$ 99,732$
Monthly 6,838$ 7,179$ 7,538$ 7,915$ 8,311$
Hourly 39.4471$ 41.4195$ 43.4905$ 45.6650$ 47.9482$
Annually 70,607$ 74,137$ 77,844$ 81,736$ 85,823$
Monthly 5,884$ 6,178$ 6,487$ 6,811$ 7,152$
Hourly 33.9456$ 35.6428$ 37.4250$ 39.2962$ 41.2610$
Annually 106,299$ 111,613$ 117,194$ 123,054$ 129,207$ 135,667$
Monthly 8,858$ 9,301$ 9,766$ 10,254$ 10,767$ 11,306$
Hourly 51.1051$ 53.6603$ 56.3433$ 59.1605$ 62.1185$ 65.2244$
Annually 61,029$ 64,081$ 67,285$ 70,649$ 74,182$
Monthly 5,086$ 5,340$ 5,607$ 5,887$ 6,182$
Hourly 29.3410$ 30.8081$ 32.3485$ 33.9659$ 35.6642$
Annually 77,032$ 80,884$ 84,928$ 89,174$ 93,633$ 98,315$
Monthly 6,419$ 6,740$ 7,077$ 7,431$ 7,803$ 8,193$
Hourly 37.0346$ 38.8863$ 40.8307$ 42.8722$ 45.0158$ 47.2666$
Annually 82,810$ 86,950$ 91,298$ 95,863$ 100,656$ 105,689$
Monthly 6,901$ 7,246$ 7,608$ 7,989$ 8,388$ 8,807$
Hourly 39.8125$ 41.8031$ 43.8933$ 46.0879$ 48.3923$ 50.8120$
Annually N/A N/A 123,593$ 129,772$ 136,261$ 143,074$
Monthly N/A N/A 10,299$ 10,814$ 11,355$ 11,923$
Hourly N/A N/A 59.4196$ 62.3906$ 65.5101$ 68.7856$
Annually 76,298$ 80,113$ 84,119$ 88,325$ 92,741$
Monthly 6,358$ 6,676$ 7,010$ 7,360$ 7,728$
Hourly 36.6819$ 38.5160$ 40.4418$ 42.4639$ 44.5871$
Annually 106,776$ 112,114$ 117,720$ 123,606$ 129,786$ 136,276$
Monthly 8,898$ 9,343$ 9,810$ 10,301$ 10,816$ 11,356$
Hourly 51.3344$ 53.9012$ 56.5962$ 59.4260$ 62.3973$ 65.5172$
Annually 88,782$ 93,221$ 97,882$ 102,776$ 107,915$
Monthly 7,398$ 7,768$ 8,157$ 8,565$ 8,993$
Hourly 42.6835$ 44.8177$ 47.0585$ 49.4115$ 51.8820$
Annually 77,032$ 80,884$ 84,928$ 89,174$ 93,633$ 98,315$
Monthly 6,419$ 6,740$ 7,077$ 7,431$ 7,803$ 8,193$
Hourly 37.0346$ 38.8863$ 40.8307$ 42.8722$ 45.0158$ 47.2666$
Annually 72,148$ 75,756$ 79,544$ 83,521$ 87,697$ 92,082$
Monthly 6,012$ 6,313$ 6,629$ 6,960$ 7,308$ 7,673$
Hourly 34.6867$ 36.4210$ 38.2421$ 40.1542$ 42.1619$ 44.2700$
Annually N/A N/A 144,015$ 151,216$ 158,777$ 166,715$
Monthly N/A N/A 12,001$ 12,601$ 13,231$ 13,893$
Hourly N/A N/A 69.2380$ 72.6999$ 76.3349$ 80.1516$
Annually 109,063$ 114,516$ 120,242$ 126,254$ 132,566$
Monthly 9,089$ 9,543$ 10,020$ 10,521$ 11,047$
Hourly 52.4339$ 55.0556$ 57.8084$ 60.6988$ 63.7338$
*Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position
4524 POLICE SECURITY OFFICER
6104 POLICE SERGEANT
9525 YOUTH SERVICES PROGRAM SUPERVISOR
6107 POLICE OFFICER
6109 POLICE RECRUIT
6111 POLICE REGULATORY OFFICER
6215 POLICE LEAD COMMUNICATIONS DISPATCHER
6106 POLICE CORPORAL
6206 POLICE EVIDENCE & PROPERTY TECHNICIAN
6201 POLICE SUPPORT SERVICES SUPERVISOR
9622 POLICE COMMUNICATIONS DISPATCH TRAINEE
6205 POLICE COMMUNICATIONS DISPATCHER
6202 POLICE ADMINISTRATIVE TECHNICIAN I
2121 POLICE CALL TAKER & RECORDS SPECIALIST
6214 POLICE ADMINISTRATIVE TECHNICIAN II
6220 MENTAL HEALTH LIAISON
SAN RAFAEL POLICE ASSOCIATION
SALARY SCHEDULE
Effective June 1, 2024
6203 COMMUNITY SERVICE OFFICER
EXHIBIT VII
Grade*Position A B C D E F
Annually 75,266$ 79,029$ 82,980$ 87,129$ 91,486$
Monthly 6,272$ 6,586$ 6,915$ 7,261$ 7,624$
Hourly 36.1853$ 37.9946$ 39.8943$ 41.8891$ 43.9835$
Annually 102,687$ 107,821$ 113,213$ 118,873$ 124,817$
Monthly 8,557$ 8,985$ 9,434$ 9,906$ 10,401$
Hourly 49.3688$ 51.8372$ 54.4291$ 57.1506$ 60.0081$
Annually 77,101$ 80,956$ 85,004$ 89,254$ 93,717$
Monthly 6,425$ 6,746$ 7,084$ 7,438$ 7,810$
Hourly 37.0678$ 38.9212$ 40.8672$ 42.9106$ 45.0561$
Annually 85,332$ 89,599$ 94,079$ 98,782$ 103,722$
Monthly 7,111$ 7,467$ 7,840$ 8,232$ 8,643$
Hourly 41.0250$ 43.0763$ 45.2301$ 47.4916$ 49.8662$
Annually 73,784$ 77,473$ 81,347$ 85,414$ 89,685$
Monthly 6,149$ 6,456$ 6,779$ 7,118$ 7,474$
Hourly 35.4731$ 37.2468$ 39.1091$ 41.0646$ 43.1178$
Annually 111,082$ 116,636$ 122,468$ 128,591$ 135,021$ 141,772$
Monthly 9,257$ 9,720$ 10,206$ 10,716$ 11,252$ 11,814$
Hourly 53.4048$ 56.0750$ 58.8788$ 61.8227$ 64.9138$ 68.1595$
Annually 63,226$ 66,388$ 69,707$ 73,192$ 76,852$
Monthly 5,269$ 5,532$ 5,809$ 6,099$ 6,404$
Hourly 30.3973$ 31.9172$ 33.5130$ 35.1887$ 36.9481$
Annually 80,498$ 84,523$ 88,750$ 93,187$ 97,846$ 102,739$
Monthly 6,708$ 7,044$ 7,396$ 7,766$ 8,154$ 8,562$
Hourly 38.7012$ 40.6362$ 42.6680$ 44.8014$ 47.0415$ 49.3936$
Annually 86,536$ 90,863$ 95,406$ 100,177$ 105,186$ 110,445$
Monthly 7,211$ 7,572$ 7,951$ 8,348$ 8,765$ 9,204$
Hourly 41.6041$ 43.6843$ 45.8685$ 48.1619$ 50.5700$ 53.0985$
Annually N/A N/A 129,154$ 135,612$ 142,393$ 149,512$
Monthly N/A N/A 10,763$ 11,301$ 11,866$ 12,459$
Hourly N/A N/A 62.0935$ 65.1982$ 68.4581$ 71.8810$
Annually 79,045$ 82,997$ 87,147$ 91,505$ 96,080$
Monthly 6,587$ 6,916$ 7,262$ 7,625$ 8,007$
Hourly 38.0025$ 39.9026$ 41.8977$ 43.9926$ 46.1922$
Annually 111,581$ 117,160$ 123,018$ 129,168$ 135,627$ 142,408$
Monthly 9,298$ 9,763$ 10,251$ 10,764$ 11,302$ 11,867$
Hourly 53.6445$ 56.3267$ 59.1430$ 62.1002$ 65.2052$ 68.4655$
Annually 91,978$ 96,577$ 101,405$ 106,476$ 111,800$
Monthly 7,665$ 8,048$ 8,450$ 8,873$ 9,317$
Hourly 44.2201$ 46.4311$ 48.7526$ 51.1903$ 53.7498$
Annually 80,498$ 84,523$ 88,750$ 93,187$ 97,846$ 102,739$
Monthly 6,708$ 7,044$ 7,396$ 7,766$ 8,154$ 8,562$
Hourly 38.7012$ 40.6362$ 42.6680$ 44.8014$ 47.0415$ 49.3936$
Annually 75,395$ 79,165$ 83,123$ 87,279$ 91,643$ 96,225$
Monthly 6,283$ 6,597$ 6,927$ 7,273$ 7,637$ 8,019$
Hourly 36.2476$ 38.0600$ 39.9630$ 41.9611$ 44.0592$ 46.2622$
Annually N/A N/A 150,496$ 158,020$ 165,922$ 174,218$
Monthly N/A N/A 12,541$ 13,168$ 13,827$ 14,518$
Hourly N/A N/A 72.3537$ 75.9714$ 79.7700$ 83.7585$
Annually 112,989$ 118,638$ 124,570$ 130,799$ 137,339$
Monthly 9,416$ 9,887$ 10,381$ 10,900$ 11,445$
Hourly 54.3216$ 57.0376$ 59.8895$ 62.8840$ 66.0282$
*Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position
4524 POLICE SECURITY OFFICER
6104 POLICE SERGEANT
9525 YOUTH SERVICES PROGRAM SUPERVISOR
6107 POLICE OFFICER
6109 POLICE RECRUIT
6111 POLICE REGULATORY OFFICER
6215 POLICE LEAD COMMUNICATIONS DISPATCHER
6106 POLICE CORPORAL
6206 POLICE EVIDENCE & PROPERTY TECHNICIAN
6201 POLICE SUPPORT SERVICES SUPERVISOR
9622 POLICE COMMUNICATIONS DISPATCH TRAINEE
6205 POLICE COMMUNICATIONS DISPATCHER
6202 POLICE ADMINISTRATIVE TECHNICIAN
2121 POLICE CALL TAKER & RECORDS SPECIALIST
6214 POLICE ADMINISTRATIVE TECHNICIAN II
6220 MENTAL HEALTH LIAISON
SAN RAFAEL POLICE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2025
6203 COMMUNITY SERVICE OFFICER
Grade*Position A B C D E F
Annually 77,975$ 81,874$ 85,968$ 90,266$ 94,779$
Monthly 6,498$ 6,823$ 7,164$ 7,522$ 7,898$
Hourly 37.4880$ 39.3624$ 41.3305$ 43.3971$ 45.5669$
Annually 107,308$ 112,673$ 118,307$ 124,222$ 130,434$
Monthly 8,942$ 9,389$ 9,859$ 10,352$ 10,869$
Hourly 51.5904$ 54.1699$ 56.8784$ 59.7223$ 62.7085$
Annually 79,877$ 83,870$ 88,064$ 92,467$ 97,091$
Monthly 6,656$ 6,989$ 7,339$ 7,706$ 8,091$
Hourly 38.4022$ 40.3223$ 42.3384$ 44.4554$ 46.6781$
Annually 88,745$ 93,183$ 97,842$ 102,734$ 107,870$
Monthly 7,395$ 7,765$ 8,153$ 8,561$ 8,989$
Hourly 42.6660$ 44.7993$ 47.0393$ 49.3912$ 51.8608$
Annually 77,104$ 80,960$ 85,008$ 89,258$ 93,721$
Monthly 6,425$ 6,747$ 7,084$ 7,438$ 7,810$
Hourly 37.0694$ 38.9229$ 40.8690$ 42.9125$ 45.0581$
Annually 116,081$ 121,885$ 127,979$ 134,378$ 141,097$ 148,152$
Monthly 9,673$ 10,157$ 10,665$ 11,198$ 11,758$ 12,346$
Hourly 55.8080$ 58.5984$ 61.5283$ 64.6047$ 67.8350$ 71.2267$
Annually 65,503$ 68,778$ 72,217$ 75,827$ 79,619$
Monthly 5,459$ 5,731$ 6,018$ 6,319$ 6,635$
Hourly 31.4916$ 33.0662$ 34.7195$ 36.4555$ 38.2783$
Annually 84,121$ 88,327$ 92,743$ 97,380$ 102,249$ 107,362$
Monthly 7,010$ 7,361$ 7,729$ 8,115$ 8,521$ 8,947$
Hourly 40.4427$ 42.4649$ 44.5881$ 46.8175$ 49.1584$ 51.6163$
Annually 90,431$ 94,952$ 99,700$ 104,685$ 109,919$ 115,415$
Monthly 7,536$ 7,913$ 8,308$ 8,724$ 9,160$ 9,618$
Hourly 43.4762$ 45.6500$ 47.9326$ 50.3292$ 52.8456$ 55.4879$
Annually N/A N/A 134,966$ 141,715$ 148,800$ 156,241$
Monthly N/A N/A 11,247$ 11,810$ 12,400$ 13,020$
Hourly N/A N/A 64.8877$ 68.1321$ 71.5387$ 75.1156$
Annually 81,891$ 85,985$ 90,285$ 94,799$ 99,539$
Monthly 6,824$ 7,165$ 7,524$ 7,900$ 8,295$
Hourly 39.3705$ 41.3391$ 43.4060$ 45.5763$ 47.8551$
Annually 116,602$ 122,432$ 128,553$ 134,981$ 141,730$ 148,817$
Monthly 9,717$ 10,203$ 10,713$ 11,248$ 11,811$ 12,401$
Hourly 56.0585$ 58.8614$ 61.8045$ 64.8947$ 68.1394$ 71.5464$
Annually 95,289$ 100,053$ 105,056$ 110,309$ 115,824$
Monthly 7,941$ 8,338$ 8,755$ 9,192$ 9,652$
Hourly 45.8120$ 48.1026$ 50.5077$ 53.0331$ 55.6848$
Annually 84,121$ 88,327$ 92,743$ 97,380$ 102,249$ 107,362$
Monthly 7,010$ 7,361$ 7,729$ 8,115$ 8,521$ 8,947$
Hourly 40.4427$ 42.4649$ 44.5881$ 46.8175$ 49.1584$ 51.6163$
Annually 78,788$ 82,727$ 86,864$ 91,207$ 95,767$ 100,555$
Monthly 6,566$ 6,894$ 7,239$ 7,601$ 7,981$ 8,380$
Hourly 37.8788$ 39.7727$ 41.7613$ 43.8494$ 46.0419$ 48.3440$
Annually N/A N/A 157,268$ 165,131$ 173,388$ 182,057$
Monthly N/A N/A 13,106$ 13,761$ 14,449$ 15,171$
Hourly N/A N/A 75.6096$ 79.3901$ 83.3596$ 87.5276$
Annually 117,056$ 122,909$ 129,055$ 135,507$ 142,283$
Monthly 9,755$ 10,242$ 10,755$ 11,292$ 11,857$
Hourly 56.2771$ 59.0910$ 62.0455$ 65.1478$ 68.4052$
*Entry Level Pay Grade is 1XXXX (e.g., Entry Level Police Officer grade code is 16107)*see Exhibit C side letter as part of the MOU for changes made to the police cadet position e cadet position
4524 POLICE SECURITY OFFICER
6104 POLICE SERGEANT
9525 YOUTH SERVICES PROGRAM SUPERVISOR
6107 POLICE OFFICER
6109 POLICE RECRUIT
6111 POLICE REGULATORY OFFICER
6215 POLICE LEAD COMMUNICATIONS DISPATCHER
6106 POLICE CORPORAL
6206 POLICE EVIDENCE & PROPERTY TECHNICIAN
6201 POLICE SUPPORT SERVICES SUPERVISOR
9622 POLICE COMMUNICATIONS DISPATCH TRAINEE
6205 POLICE COMMUNICATIONS DISPATCHER
6202 POLICE ADMINISTRATIVE TECHNICIAN
2121 POLICE CALL TAKER & RECORDS SPECIALIST
6214 POLICE ADMINISTRATIVE TECHNICIAN II
6220 MENTAL HEALTH LIAISON
SAN RAFAEL POLICE ASSOCIATION
SALARY SCHEDULE
Effective July 1, 2026
6203 COMMUNITY SERVICE OFFICER
RESOLUTION NO. 15310
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING FISCAL YEAR 2024-25 GANN APPROPRIATIONS LIMIT AT
$185,036,651
WHEREAS, California Constitution Article XIIIB, which was approved as Proposition
4 by the voters of the State of California on November 6, 1979, imposes on the state and on
each local jurisdiction a limitation on the amount of budget appropriations they are permitted
to make annually (the “Appropriations Limit”, sometimes referred to as the “Gann
Appropriations Limit”) and limits changes in the Appropriations Limit to an annual adjustment
for the change in the cost of living and the change in population; and
WHEREAS, California Government Code Section 7910, which implements Article
XIIIB, requires that the governing body of each local jurisdiction shall establish its
Appropriations Limit at a regularly scheduled meeting or noticed special meeting; and
WHEREAS, as permitted by Proposition 111, adopted by the voters in 1990, the City
has elected to use the percent change in the population of San Rafael from January 1, 2023
to January 1, 2024, and the percent change in California’s per capita personal income, for
the calculation of the annual adjustment to the City’s Appropriations Limit; and
WHEREAS, documentation used in the determination of the City’s Appropriations
Limit has been available to the public in the Finance Department as provided by Government
Code Section 7910;
NOW, THEREFORE, BE IT RESOLVED that the City Council of San Rafael,
pursuant to the provisions of Article XIIIB and Government Code Sections 7901 through
7914, does hereby establish the Appropriations Limit for fiscal year 2024-2025 for the City
of San Rafael at $185,036,651 as documented in Exhibit A, and further establishes the
2024-2025 Appropriations Subject to the Gann Appropriations Limit at $113,649,863 as
documented in Exhibit B, which Exhibits are attached hereto and incorporated herein by
reference as though fully set forth.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting on the City
Council of said City held on Monday, the 17th day of June 2024, by the following vote to wit:
AYES: COUNCILMEMBERS: Bushey, Hill & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kertz & Llorens Gulati
LINDSAY LARA, City Clerk
EXHIBIT A
GANN LIMITATION CALCULATION
Fiscal Year 2024-25
(A) (B)
Fiscal Cost of Living Change in Population Factor Prior Year Current Year Subject to Variance
Year Change in Limitation Limitation Gann Limit Gann 'gap'
Assessment
California Roll for Change in Change in
Per Capita Nonresidential Population for Population for
Personal Income Or Construction San Rafael Or Marin County (Highest B X
(Source : State) (Source : County)(Source: State)(Source: State)Highest A)
94/95 24,635,128$
95/96 4.72 0.60 1.22 1.060000 x 24,635,128$ =26,113,235$
96/97 4.67 5.50 1.37 1.43 1.070000 x 26,113,235$ =27,941,557$
97/98 4.67 5.40 2.17 1.64 1.080000 x 27,941,557$ =30,176,882$
98/99 4.15 6.80 1.42 1.56 1.080000 x 30,176,882$ =32,591,032$
99/00 4.53 6.26 1.47 1.62 1.079800 x 32,591,032$ =35,192,257$
00/01 4.91 9.27 1.50 1.82 1.112600 X 35,192,257$ =39,154,905$
01/02 7.82 6.67 0.53 0.72 1.086000 X 39,154,905$ =42,522,227$
02/03 -1.27 5.15 0.69 0.81 1.060000 X 42,522,227$ =45,073,561$
03/04 2.31 2.43 1.45 0.77 1.039152 X 45,073,561$ =46,838,297$
04/05 3.28 2.06 -0.16 2.53 1.058900 X 46,838,297$ =49,597,072$ 39,274,542$ 10,322,530$
05/06 5.26 1.59 0.07 0.33 1.056100 X 49,597,072$ =52,379,468$ 43,215,534$ 9,163,934$
06/07 3.96 0.57 0.49 0.74 1.047300 X 52,379,468$ =54,857,017$ 47,167,477$ 7,689,540$
07/08 a 4.42 2.09 0.97 0.97 1.054300 X 54,857,017$ =58,867,753$ 53,279,474$ 5,588,279$
08/09 4.29 2.63 0.68 0.93 1.052600 X 58,867,753$ =61,964,197$ 54,394,753$ 7,569,444$
09/10 0.62 6.65 0.57 0.81 1.075100 X 61,964,197$ =66,617,708$ 51,368,817$ 15,248,891$
10/11 -2.54 39.62 0.79 0.93 1.409200 X 66,617,708$ =93,877,675$ 48,469,424$ 45,408,251$
11/12 b 2.51 -34.13 0.81 0.90 1.034300 X 93,877,675$ =100,987,679$ 50,180,413$ 50,807,266$
12/13 3.77 0.12 0.92 1.05 1.048600 X 100,987,679$ =105,895,680$ 51,825,702$ 54,069,978$
13/14 c 5.12 2.09 0.34 0.42 1.055600 X 105,895,680$ =110,641,157$ 54,313,859$ 56,327,297$
14/15 -0.23 0.85 0.39 0.42 1.012700 X 110,641,157$ =112,046,300$ 56,717,201$ 55,329,098$
15/16 d 3.82 7.99 0.60 0.73 1.087800 X 112,046,300$ =117,140,576$ 65,177,999$ 51,962,576$
16/17 5.37 0.68 0.12 0.33 1.057200 X 117,140,576$ =123,841,017$ 71,967,785$ 51,873,231$
17/18 3.69 0.11 0.25 0.18 1.039500 X 123,841,017$ =128,732,737$ 74,893,075$ 53,839,661$
18/19 3.67 0.06 -0.02 0.17 1.038500 X 128,732,737$ =133,688,947$ 77,599,200$ 56,089,748$
19/20 3.85 0.26 0.04 -0.01 1.038900 X 133,688,947$ =138,889,447$ 82,867,376$ 56,022,071$
20/21 e 3.73 1.91 -0.66 -0.60 1.031100 X 138,889,447$ =143,208,909$ 73,554,079$ 69,654,830$
21/22 5.73 1.00 -0.62 -0.43 1.052800 X 143,208,909$ =150,770,339$ 82,522,271$ 68,248,068$
22/23 7.55 14.41 -1.01 -1.11 1.132600 X 150,770,339$ =170,762,486$ 91,883,786$ 78,878,700$
23/24 4.44 6.02 -0.92 -1.06 1.050500 X 170,762,486$ =179,385,992$ 102,494,532$ 76,891,460$
24/25 3.62 1.70 -0.45 -0.53 1.031500 X 179,385,992$ =185,036,651$ 113,649,863$ 71,386,788$
= Value selected for Factor calculation
(a) Includes increase for Paramedic Tax Revenue Generated by Measure P
(b) Includes increase for Paramedic Tax Revenue Generated by Measure I
Note:
(c) Reduce the limit by $1,142,323 to reflect the amount associated with
Measure P at the time the limit was increased in fiscal year 2011-2012 for
Measure I
(d) 2015-16 - The Limit is reduced by $4,743,389 for the Paramedic Tax -
Measure I for the increase of $3,890,000 added in 2011 - 2012 that
"Sunset" or Expired after 4 years at the end of 2015.
County assessment roll factor for FY10/11 is an outlier. Recalculated using State per capita income
factor for FY10/11 to ensure that the city falls below the Gann limit under each scenario for
conservatism.
(e) 2020-21 - Appropriations subject to the limit declined due to both the
reduction in budgeted revenues as a result of the COVID-19 pandemic as
well as the exclusion of debt service on the 2018 bonds beginning in FY21.
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
$160,000,000
$180,000,000
$200,000,000
GANN Limit Calculations
Current Year Limitation Subject to Gann Limit
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/24-25/Gann Limit/Gann Limit Calculation 24-25-Exh A - 6/4/2024
EXHIBIT B
City of San Rafael
Appropriation Limit Analysis
FY 2024-25
2024-2025
2024-2025 Less Less Appropriations
Proposed Exempt Non-Tax Subject to
Total Appropriations Fund # Budget Expenditures Revenues Gann Limit
General Fund 001 106,969,965$ 963,981$ 14,072,462$ 91,933,522$
Abandoned Vehicle Abatement Fund 200 179,067 1,483 170,000 7,584
Storm Water Fund 205 1,880,018 - 1,901,912 -
Emergency Medical Services Fund 210 9,609,534 194,516 3,646,134 5,768,884
Library Fund 214 4,399,451 - 109,343 4,290,108
Library Special Assessment Fund 215 1,869,730 13,494 - 1,856,236
Measure G - Cannabis 216 870,385 1,345 - 869,040
General Plan Special Revenue Fund 218 1,151,725 2,814 647,275 501,636
Recreation Revolving Fund 222 4,932,194 47,341 2,285,712 2,599,141
Police Youth Service fund 230 40,043 3 19,050 20,990
Measure A Open Space Fund 241 937,503 - - 937,503
Measure C Wildfire Prevention Parcel Tax 242 4,269,472 63,003 - 4,206,469
Open Space Fund 405 - - - -
LongTerm Capital Outlay (Excess of $100K &
10yr Life) N/A - - - -
General Fund Debt Service - Capital Outlays N/A 5,321,792 4,663,042 - 658,750
Total Appropriations 142,430,879$ 5,951,022$ 22,851,888$ 113,649,863$
Appropriation Limit from Revised Growth Limit 185,036,651$
Available Room Under Appropriation Limit 71,386,788$
https://cityofsanrafael.sharepoint.com/sites/Finance/Shared Documents/General/Accounting and Budgeting/Budget/24-25/Gann Limit/Gann Limit
Growth 24-25-Exh B
RESOLUTION NO. 15311
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE
MEASURE A WORK PLAN FOR PROPOSED EXPENDITURE OF MEASURE A FUNDS FOR
FISCAL YEAR 2024-25
WHEREAS, on June 7, 2022, Marin County voters re-approved Measure A, a one-quarter of
one percent transactions and use tax, dedicated to parks and open space for the duration of
nine years; and
WHEREAS, fifteen percent of the Measure A revenues is earmarked for Marin Cities, Towns,
and Applicable Special Districts for the purpose of managing parks, open space preserves,
nature preserves, recreation programs and vegetation to promote biodiversity and reduce
wildfire risk; and
WHEREAS, the County of Marin is responsible for the administration of the Measure A funds,
and has developed a form of agreement and program materials for use by Marin municipalities;
and
WHEREAS, the City of San Rafael is eligible to receive Measure A funds, and entered into an
agreement with the County of Marin in October of 2013, submitting a Work Plan of Expenditures
for the first year of fund disbursement; and
WHEREAS, upon voter reapproval of the Measure in June 2022, the City of San Rafael entered
into a new agreement with the County of Marin in October 2022 for disbursement of Measure A
Tax Proceeds; and
WHEREAS, the City of San Rafael is projected to receive a total of $549,878 for FY 2024-2025,
to support the Work Plan; and
WHEREAS, the County of Marin requires a Work Plan for the proposed Expenditure of
Measure A funds in the amount of $937,500 for July 1, 2024 – June 30, 2025;
NOW, THEREFORE, BE IT RESOLVED that the San Rafael City Council approves the
Measure A Work Plan for Proposed Expenditure of Measure A funds for July 1, 2024 -
June 30, 2025, a copy of which is hereby attached and by this reference made a part hereof;
and
BE IT FURTHER RESOLVED that the Finance Director is authorized to execute, on behalf of
the City of San Rafael, the Work Plan for Proposed Expenditure of Measure A funds for
July 1, 2024 to June 30, 2025.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the City Council of said
City held on June 17, 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kertz & Llorens Gulati
LINDSAY LARA, City Clerk
Page 1 of 4
Work Plan
Measure A City, Town, and Applicable Special District Program
Proposed Expenditure of Measure A Funds for July 1, 2024 to June 30, 2025
Timely and accurate completion of this report is a condition of receiving Measure A funds.
Instructions:
• This work plan must be completed by an authorized representative of the recipient.
• Please complete this work plan, then scan and e-mail it to Kevin Wright, Marin County Parks External Affairs Manager
(kwright@marincounty.org), by July 1, 2024.
• Contact Mr. Wright by e-mail (kwright@marincounty.org) or phone (415) 497-3553 if you have any questions, or if you have
suggestions to improve this form.
• Marin County Parks will review this plan within one month of its receipt to ensure that proposed expenditures are consistent
with Marin County Ordinance 3586 (Measure A).
• Recipients must provide Marin County Parks with 30-days prior notice of any project additions or substitutions that are
proposed while a work plan is in effect.
• Total actual project expenditures may not exceed recipient’s actual Measure A funding for any given fiscal year, plus any
balance remaining from previous years.
_______________________________________________________________
This portion of page is intentionally blank. Proceed to next page.
Attachment 3 – Exhibit I
Page 2 of 4
A. Name of Recipient (city, town, or special district): __City of San Rafael____________________________________
B. Recipient’s representative and contact information: (Please print all information)
Name:
Title: Accounting Manager
Address: 1400 Fifth Avenue, Suite 204
City, Zip: San Rafael, CA 94901
Phone:
E-mail:
C. Total estimated funds for Fiscal Year 2024-25:
i. Estimated carry-over
balance of
recipient’s Measure A
funds from
previous fiscal years
ii. Estimate of recipient’s
Measure A funds for
FY 2024-25. (This
information will be
provided by Marin County
Parks)
iii. Total estimated available
funds for FY 24-25
(i + ii).
$ 677,738 $ 550,000 $ 1,227,738
Page 3 of 4
D. Recipient’s Measure A Work Plan for Fiscal Year 2024-25:
Name of work or
project:
Primary
purpose of
work or
project.
Select only
one from list
below. **
Description. Be as specific as
possible. Include numbers related
to square footage of facilities,
acreage, etc. If Measure A funds
were used for maintenance, use
numbers to indicate change from
pre-Measure A conditions.
Amount of
Measure A
funds
estimated to
be used:
Source(s)
and
amount(s) of
matching
funds
projected for
use. If none,
enter “0”
Total
expenditures
projected for
work or
project in
current
reporting
year
Park Planning B Terra Linda Park and Community
Center Enhancement Plan $52,500 0 $52,500
Park Planning
C Peacock Gap Play Area
Construction $ 725,000 0 $ 725,000
Park Planning C Boyd Park Interim Small Play
Equipment Installation $ 60,000 0 $ 60,000
Trails Planning B Trails Existing Condition and
Feasibility Study $125,000 0 $100,000
Estimated Total
$937,500
**Select work or project purpose only from the following menu:
a) Routine maintenance
b) Renovation of existing recreational facility, including infrastructure (includes planning, environmental review, permitting, design development, etc.)
c) Construction of new park or recreation facility (includes planning, environmental review, permitting, design development, etc.)
d) Parkland acquisition
e) Fuel reduction - all types of fuel breaks, including primary, ridgeline, etc.
f) Flashy fuel reduction (ROW, street ends, trail heads, etc.)
g) Natural resource protection and restoration, and invasive plant control
h) Maintaining vehicle access
i) Sudden Oak Death
j) Hazard tree removal
k) Inventory and monitoring
l) Wildlife management monitoring
m) Vegetation and wildlife management - Other-
Page 4 of 4
E. Certification
I certify that the information contained herein is true and accurate, to the best of my knowledge.
__________________________________________ _____________________________________________________
Signature Title
__________________________________________ _________________________________
Print Name Date
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5555555555555555555555555555555555555555555555555555555555555555555555555555555555
5555555555555555555555555555555555555555555555555555555555555555555555555555555555
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FY 24/25 – 26/27
CAPITAL
IMPROVEMENT
PROGRAM SAN RAFAEL
THE CITY WITH A MISSION
Capital Improvement Program FY 2024-25 to FY 2026-27 2 | P a g e
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Capital Improvement Program FY 2024-25 to FY 2026-27 3 | P a g e
Capital Improvement Program
FY 2024-25 to FY 2026-27
City Council
Kate Colin, Mayor
Maika Llorens Gulati, District 1 Councilmember
Eli Hill, District 2 Councilmember
Maribeth Bushey, District 3 Councilmember
Rachel Kertz, District 4 Councilmember
SAN RAFAEL
THE CITY WITH A MISSION
Capital Improvement Program FY 2024-25 to FY 2026-27 4 | P a g e
Table of Contents
Section I. Overview ..................................................................................................................................... 5
Background ......................................................................................................................................................... 5
CIP Planning Process ........................................................................................................................................... 5
Section II. Project Funding ........................................................................................................................... 8
Fund Types .......................................................................................................................................................... 8
Fiscal Year 2024-25 Funding and Revenue Update ............................................................................................. 8
Grant Activities .................................................................................................................................................. 10
Federal ........................................................................................................................................................... 10
State .............................................................................................................................................................. 11
Local .............................................................................................................................................................. 12
Section III. FY 23/24 Completed Projects ................................................................................................... 13
Section IV. FY 24/25 Projects in Construction ............................................................................................. 17
Section V: Capital Programs & Upcoming Projects; Description and Budget Details ..................................... 19
Capital Programs - Annual ................................................................................................................................. 19
Building/Facilities .............................................................................................................................................. 23
Parks .................................................................................................................................................................. 28
Storm Drain ....................................................................................................................................................... 32
Transportation .................................................................................................................................................. 36
Section VI: CIP Funding Tables ................................................................................................................... 42
Section VII: Rating Categories and Project Rankings ................................................................................... 43
Section VIII: Infrastructure and Transportation Work Plan ......................................................................... 44
Capital Improvement Program FY 2024-25 to FY 2026-27 5 | P a g e
Section I. Overview
Background
Marin County’s oldest and largest city, San Rafael (“City”) lies between the San Francisco Peninsula
and California’s famous wine country. The City is located in central Marin County and, while serving
as the County seat, is the economic, financial, cultural, and service center of the region. With a
history dating back almost 150 years, the City’s public infrastructure includes miles of streets and
sidewalks, numerous public buildings, acres of medians and open space, and many other assets.
The City has a tradition of prudent financial management, including maintaining public assets in good
condition to minimize lifecycle costs. Residents and business owners greatly value the beauty of the
City’s built and natural environment and have high expectations regarding the upkeep of public
facilities. These factors have led the City to engage in active planning of capital improvements.
The City of San Rafael’s Capital Improvement Program (CIP) is a comprehensive, multi-year planning
tool used to guide the City’s decision-making process for construction, repair, and replacement of City
assets such as roadways, storm drain systems, parks, City buildings, and public safety facilities. A new
CIP budget is developed every year outlining proposed projects for the City over the next three fiscal
years. When the City’s annual budget is adopted, the CIP for that year is also adopted including the
appropriation of funds.
Annual capital programs and CIP projects are grouped into one of four categories (Buildings/Facilities,
Parks, Storm Drain, or Transportation), which will be discussed in Section V of this document. Each of
these categories also has an operating budget which consists of expenses related to routine
maintenance of infrastructure, equipment purchasing, miscellaneous contractual services,
operational programs, and other non-project related work. The CIP seeks to balance the need to
repair and replace aging infrastructure and address deferred maintenance of existing assets with the
need to deliver new assets while considering estimated program and project costs and available
resources, such as funding and staff availability. By utilizing the core principles of Together San
Rafael, the CIP aims to identify and prioritize community needs through the lens of diversity, equity,
inclusion, and belonging.
CIP Planning Process
Through a collaborative and equitable approach, the selection of projects included in the CIP is
primarily driven by cross departmental evaluation, engineering studies, public feedback, and other
technical reports such as the San Rafael General Plan 2040 (“General Plan”), San Rafael Bicycle and
Pedestrian Master Plan, 2018 Update, and the Downtown San Rafael Precise Plan 2021. City staff also
receive input from community members, the San Rafael City Council, and their commissions and
committees, such as the Parks and Recreation Commission and Bicycle and Pedestrian Advisory
Committee, to identify and recommend new projects.
Project priority and selection for approval are based on recommendations by a committee consisting
of key staff from various City departments. When rating projects, the committee considers
health/safety/liability, priority initiatives, time sensitivity of funds involved, and the ability of a
Capital Improvement Program FY 2024-25 to FY 2026-27 6 | P a g e
project to maintain or enhance functionality. These four criteria, which are weighted factors shown as
percentages, are further defined as follows:
1. Health/Safety/Liability (35%) – Projects that are critical to public health and safety or significantly
reduce the City’s risk of liability will receive a higher rating.
2. Priority Initiatives (20%) – This category assigns priority to projects based on the City’s goals, including
projects that advance equity in the community, the guiding principles of Together San Rafael, the
General Plan, and City Council/community supported projects.
3. Time Sensitive Funds (25%) – CIP projects funded by state or federal grants often have funding
deadlines or project milestones requirements. As such, grant-funded projects will be rated higher to
accommodate timely-use-of-fund requirements from the granting agency.
4. Maintain/Enhance Functionality (20%) – This category rates projects according to the importance and
urgency of the proposed repair, rehabilitation, or replacement. Proposed maintenance that can be
deferred will be rated lower than a pressing maintenance project associated with a critical City asset.
Once the committee has prioritized projects, City staff review available funding and allocate a rough
order-of-magnitude budget for the highest ranked projects from each category. Staff also
recommend retaining a percentage of the projected revenues, when available, in each category to
serve as contingency funds (“reserves”) for addressing unanticipated needs that may arise
throughout the year without impacting planned projects. Unused reserves remaining at the end of
the fiscal year will be programmed with the following fiscal year’s CIP.
Section VII of this document tabulates the final project ratings and rank scoring based on the
committee’s recommendations. The following flowchart outlines the process staff follow during the
CIP planning process.
Capital Improvement Program FY 2024-25 to FY 2026-27 7 | P a g e
•List includes rollover projects from
the prior year CIP and new projects
as proposed by City Department
Directors and community members.
Develop CIP
List
•A committee consisting of key staff
from various City departments ranks
projects.
Prioritize CIP
List
•Staff examines the projects and
provides an order-of-magnitude
estimate of project costs.
Project
Estimates
•Staff from various City departments
examines the available budget for each
fund type.
Budget
Analysis
•Staff review existing workload to
determine the best approach to
delivering high priority projects.
Staffing
Allocation
•Staff develop the Draft CIP
Document for review by the
committee, City Department
Directors, and the City Manager.
Draft CIP
Document
•The recommended CIP Document is
brought to San Rafael City Council
for review and subsequent inclusion
into next fiscal year's budget.
Recommended
CIP Document
Capital Improvement Program FY 2024-25 to FY 2026-27 8 | P a g e
Section II. Project Funding
Fund Types
Capital Improvement Program (CIP) projects are paid for through a variety of different funds. Each
fund has its own source of revenue as well as restrictions governing its use. The table below
summarizes the primary funding sources.
Fiscal Year 2024-25 Funding and Revenue Update
The upcoming FY 2024-25 annual capital programs and CIP projects are funded about 56% through a
combination of the Stormwater Fund (#205), Gas Tax Fund (#206), Library Fund (#214), Park Measure
A Fund (#241), Capital Improvement Fund (#401), Essential Facilities Fund (#420) and Building
Maintenance Fund (#603). The remaining 44% of program and project costs are funded by grants.
In anticipation of the federal infrastructure funding distribution and several grant funding
opportunities arising this next fiscal year, the City has set aside money to be used for the City’s
financial match for prospective grants.
Fund # Fund Name Description
205 Stormwater Fund
Established to fund stormwater maintenance, programs, and
improvements throughout the City. Fund 205 receives annual revenues
from the City’s Stormwater Activity Fee (Municipal Code Chapter 9.40).
206 Gas Tax Fund The Gas Tax fund includes revenues from the following sources:
• Senate Bill 1 [SB 1, Highway Users Tax Account (HUTA) and Road
Maintenance and Rehabilitation Account (RMRA)]
• Construction Impact Fee
• Refuse Impact Fee
• Transportation Authority of Marin (TAM) Measure AA, A and B
• Traffic Mitigation Fee
SB 1 revenue is collected and subsequently distributed by the State of
California based on a percentage tax on each gallon of gas purchased in
San Rafael.
Traffic Mitigation Fees (previously under Fund 246) are charged to a
developer in connection with the approval of a private land development
project with the purpose of offsetting or subsidizing public improvements
made necessary by the private development. The City utilizes Traffic
Mitigation Fees for circulation-related projects identified in the General
Plan.
208 Childcare Fund Projects identified in the CIP as utilizing Fund 208 are restricted to facility
improvements at the City’s childcare centers.
235 Baypoint Lagoon
Assessment District
The Baypoint Lagoons Lighting and Landscape District fund was formed to
protect and enhance wildlife habitat and water quality in Baypoint
(Spinnaker) Lagoon and the adjacent diked salt marsh.
Capital Improvement Program FY 2024-25 to FY 2026-27 9 | P a g e
236 Loch Lomond
Assessment District
The Loch Lomond (Melo-Roos) Assessment District fund was established
in 1992 to pay for the repair and maintenance of the stormwater system
infrastructure within the area.
240 Parkland
Dedication
This fund was established to account for long-term developer deposits
used to acquire and increase capacity of the City’s park infrastructure.
241 Measure A Measure A is a nine-year ¼ percent Transactions and Use Tax managed by
the County of Marin and re-approved by voters in June 2022. The tax is
restricted to care for existing parks and open spaces, support regional
community parks, projects, and programs and to further farmland
restoration. The Department of Library and Recreation prepared the
Measure A work plan for FY 24-25 based on the recommendations
provided in the 2023 Citywide Parks and Recreation Plan and through
consultation with the Parks and Recreation Commission.
401 Capital
Improvement Fund
The Capital Improvement Fund is funded primarily through the City’s
General Fund and provides discretionary funding support for capital
projects that lack a dedicated funding source as well as projects where
either a local match or supplemental funding is required. Transfers from
the General Fund to the Capital Improvement Fund stem primarily from
available year-end fund balances in excess of the City’s reserve policy
requirement.
420 Essential Facilities
Fund
The Essential Facilities Fund was established by the City Council in order
to allocate one-third ($0.25) of the City’s Measure E ($0.75) Transaction
and Use Tax receipts to support capital investments to replace or
renovate essential facilities supporting public safety operations.
501 Parking Services Projects identified in the CIP as utilizing Parking Services Funds are
restricted to parking-related projects, including maintenance and
upgrades at City parking garages and parking lots.
603 Building
Maintenance Fund
The Building Maintenance Fund supports routine maintenance and capital
projects associated with the City’s buildings, parks and other facilities.
The Building Maintenance Fund is an internal revenue fund, which means
General Fund monies are the sole source of revenue.
Capital Improvement Program FY 2024-25 to FY 2026-27 10 | P a g e
Grant Activities
Grants are available from local, state, and federal agencies for a variety of improvements, such as
those related to climate change, emergency response, safety, and transportation, and serve as a
critical funding source for the City’s CIP. The City actively seeks grant funding for various capital
projects and programs, and below is a list of grant activities that occurred during this past fiscal year:
FEDERAL
Community Block Development Grant (CDBG) – CDBG is a program providing annual funding
through the federal Housing and Urban Development Department (HUD) on a formula basis to
states, cities, and counties for development and improvement projects in low and moderate-
income neighborhoods. CDBG funds have been given out in two-year cycles. Public Works
receives around $150,000 in CDBG funds to utilize towards capital improvement projects in
regions of the City that meet the program’s income eligibility. Funds have historically been
used for capital projects which specifically benefit the Canal neighborhood.
One Bay Area Grant 3 (OBAG 3) – OBAG 3 is the third round of federal transportation funding
through the Federal Highway Administration. Metropolitan Transportation Commission (MTC)
manages the OBAG 3 program and distributes funding to projects and programs that improve
safety, spur economic development, and help meet climate change and air quality
improvement goals. In January 2023, MTC approved programming of funds towards the
Second and Fourth Street Intersection Improvements project and the North San
Rafael/Northgate and Southeast San Rafael/Canal PDA studies, totaling to approximately $4.6
million in funding. Activities funded through the grant include the continued development of
the Second and Fourth Street Intersection design, preliminary environmental study from
Caltrans, and a field review with Caltrans.
Reconnecting Communities and Neighborhoods (RCN) – The Office of the Secretary of
Transportation (OST) released a joint Notice of Funding Opportunity (NOFO) for the
Reconnecting Communities Pilot (RCP) and Neighborhood Access and Equity (NAE), which was
combined and known as the Reconnecting Communities and Neighborhoods (RCN) program.
In March 2024, the U.S. Department of Transportation (USDOT) selected the South Merrydale
Road – Civic Center Connector Pathway (also known as Rafael Meadows Safe Crossing
Pathway) Project to receive grant funding through the RCN program in the amount of
$1,940,000.
Safe Streets and Routes for All (SS4A): The Bipartisan Infrastructure Law (BIL) established the
Safe Streets and Roads for All (SS4A) discretionary program with $5 billion in appropriated
funds over 5 years, 2022-2026. The SS4A program funds regional, local, and Tribal initiatives
through grants to prevent roadway deaths and serious injuries. Over $3 billion is still available
for future funding rounds. The City of San Rafael and County of Marin are jointly pursuing
SS4A funding to conduct supplemental safety planning efforts in support of safety project
implementation. Activities funded through the grant would include, for example,
development of an action plan matrix, updates to existing policies and programs to further
Capital Improvement Program FY 2024-25 to FY 2026-27 11 | P a g e
prioritize safety, and execution of a demonstration safety project. The application submittal is
planned for August 2024 and award results are anticipated by mid-November 2024.
STATE
Land Water Conservation Fund (LWCF) – LWCF is a matching assistance program that grants
agencies 50% of the cost of acquisition and/or development of outdoor recreation sites or
facilities and focuses on park access, multi-use parks for all age groups, public health, safety,
beautification, and preservation. In early 2022, City staff applied for LWCF funding for the
Pickleweed Park Enhancement Project seeking about 45% of approximately $9.2 million to
convert the natural grass soccer fields to all-weather turf and install new recreation amenities.
In July 2022, California State Parks recommended the Pickleweed Park Enhancement Project
to the National Park Service (NPS) for $4,240,000 in LWCF grant funding. NPS approved State
Parks’ LWCF funding recommendation in April 2023. City Staff continues working with
California State Parks on compliance with grant requirements and submitting reimbursement
requests for pre-award activities. Construction of the project is anticipated to start in Fall
2024.
California State Library State Funded Grant – The State Library fund is a targeted grant
opportunity for the design of the San Rafael Downtown Carnegie Library Preservation,
Renovation, and Expansion. The original 1909 Carnegie Library and 1959 expansion need
upgrades to meet current seismic, accessibility, and building code standards. In addition, the
library will be expanded to account for a space for children's storytime, community programs,
expanded collections, and public learning and discovery space for the benefit of the entire
community. The City applied for this grant in spring 2022 requesting $1 million for the
Downtown Carnegie Library and $1 million for the Pickleweed Library. In October 2022, staff
was informed that both grant applications were successful. City staff continues to ensure
project complies with grant requirements as project designs are nearing completion and
construction is anticipated to begin in FY2024-25.
Active Transportation Program (ATP) – ATP is a highly competitive statewide program
created to increase and/or enhance biking and walking, user safety and mobility, public
health, and reduce greenhouse emissions. The program also ensures that disadvantaged
communities fully share in the benefits. City staff applied and was approved for ATP Cycle 6
(2022) funds in the amount of $4,123,000 for the Canal Active Transportation Experience
Improvements project and $3,925,000 for the San Rafael Canal Crossing project. City Staff will
be pursuing funding through ATP Cycle 7 (2025) for the Downtown San Rafael North-South
Greenway Gap Closure Project and anticipates submitting the grant application in June 2024.
The proposed project scope aims to bridge an existing gap in the regional North-South
Greenway and provide connection to other existing bicycle facilities by constructing a
separated bikeway that connects the relocated Transit Center (project by Golden Gate Transit)
with the Lincoln Hill Pathway to the north via Tamalpais Ave to Mission Ave to Hetherton St
and the newly constructed Grand Ave Cycle Track via 4th St.
Capital Improvement Program FY 2024-25 to FY 2026-27 12 | P a g e
LOCAL
San Francisco Bay Trail Project – The Association of Bay Area Governments (ABAG), having
received funding from the State Coastal Conservancy, issued a call for applications for trail
planning and construction projects that will complete gaps in the San Francisco Bay Trail. The
City staff applied and was approved for $225,000 in Bay Trail grant funding for installation of
bicycle facilities on Grand Ave between Second and Third Streets, a segment that constitutes
the upper reaches of the designated Bay Trail. These improvements were completed, and the
City successfully received its reimbursement through the Bay Trail grant in April 2024.
Transportation Fund for Clean Air (TFCA) Grant/ Transportation Development Act (TDA): The
Transportation Authority of Marin (TAM) annually receives TFCA funds from the Bay Area Air
Quality Management District (BAAQMD) and TDA article 3 funds from the Metropolitan
Transportation Commission (MTC) for project that reduce vehicle emissions and
bicycle/pedestrian projects, respectively. In October 2023, the TAM Board approved
programming of $90,000 for the Crosswalk Safety Improvements ($52,000 in TFCA funds and
$38,000 in TDA 3 funds) and $200,000 for the Francisco Blvd East Mid-Block Crossing
Enhancement Project ($175,000 in TFCA funds and $25,000 in TDA 3 funds).
Capital Improvement Program FY 2024-25 to FY 2026-27 13 | P a g e
Section III. FY 23/24 Completed Projects
2023/24 North San Rafael Pavement
M aintenance Project
The 2023/24 Pavement Maintenance Project
focused on roadways in the Terra Linda
neighborhood as well as portions of Treehaven
Drive and Culloden Park Road. Additionally, work
was completed in the Canal neighborhood that had
begun last year. The pavement maintenance
project resurfaced over 11 miles of roadway with
slurry seal and included the restriping of pavement
markings. The project was completed in Fall of
2023.
Rotary Manor Culvert Replacement
Replacement of a corrugated metal pipe with
50 feet of a 8-foot wide by 6-foot high
reinforced concrete box culvert within the
Rotary Manor property. This project was
completed in February 2024.
Fall 2023 CMP Replacement
Completed necessary corrugated metal pipe (CMP)
replacements totaling approximately 220 linear feet
at high priority locations throughout San Rafael. This
project was completed in January 2024, with most
high priority replacements completed before the
start of the rainy season.
Capital Improvement Program FY 2024-25 to FY 2026-27 14 | P a g e
Southern Heights/Courtright &
Pearce Retaining Walls
Retaining walls were constructed at the
intersection of Southern Heights/Courtright and
along Pearce Rd to help repair slope stability
issues at both sites. These projects were
completed in April 2024.
Grand Avenue Cycle Track
The Grand Avenue Cycle Track Project began
in December 2023. The project installed a new
two-way protected cycle track and sidewalk
on Grand Ave between 2nd St and 4th St. The
project scope also included upgrades to traffic
signals, curb ramps and landscaping, and road
resurfacing. The project was completed in
May 2024.
Third Street Rehabilitation
The Third Street Rehabilitation Project covered
Miracle Mile to Lindaro Street and is now serving to
reduce traffic congestion throughout the
downtown corridor, improving safety for vehicles,
bicyclists, and pedestrians through roadway
improvements from Lindaro to Union. The project
was completed in the Fall of 2023.
Capital Improvement Program FY 2024-25 to FY 2026-27 15 | P a g e
Third Street Safety Improvements
Funded in part by a Caltrans Highway Safety
Improvement Program grant, the Third Street
Safety Improvement Project has allowed the
DPW to rehabilitate aging pavement, fix
uneven sidewalks, upgrade curb ramps for
accessibility, and upgrade traffic signal
infrastructure. Construction was completed in
the Fall of 2023.
Bryn Mawr Drive Storm Drain
Replacement
The damaged corrugated metal pipe, located
within a drainage easement on private
property, was replaced and realigned within
the public right-of-way along Bryn Mawr
Drive. The damaged storm drain was
abandoned after being plugged with concrete
at the street and on private property.
Albert Park Fence Replacement
The Albert Park Fence Replacement Project
brought significant improvements to the Albert
Park baseball field on Andersen Drive. The
project involved the installation of
approximately 80 feet of 16-foot-high fencing to
upgrade the existing barrier along the ADA-
accessible ramp. Additionally, repairs were
made to the fencing in front of the nearby
dugout to ensure safety and stability.
Capital Improvement Program FY 2024-25 to FY 2026-27 16 | P a g e
Other Completed Projects
• M iscellaneous Storm Drain Repairs and Replacements
The City’s maintenance crew replaced old storm drain pipes and performed miscellaneous
repairs in several locations within San Rafael based on conditions data from routine
maintenance.
• Stormwater Operations and Maintenance – Annual Project
Continued maintenance of the City’s 12 pump stations.
• S idewalk Repair Program 2023-2024
The City continues to offer a cost-share program to the community to address potentially
hazardous sidewalks across the City. When necessary, trees are removed, or roots are trimmed
to address lifting and damage to the sidewalk.
• S pinnaker Point/Baypoint Dr Parking Striping
The project added pavement markings to designate on-street parking spaces and help
maximize parking in the Spinnaker Point Neighborhood.
• Pe destrian and Signal Head Upgrades
This fiscal year, the City of San Rafael has made it a goal to participate in a county-wide traffic
signal improvement project. This includes upgrading our signal heads and installing audible
push buttons on pedestrian crosswalks. As part of the 3rd Street Rehabilitation and Highway
Safety Improvements Program (HSIP) Projects, these audible push buttons (APB) help improve
pedestrian safety at crosswalks in Downtown San Rafael by providing blind and visually
impaired users audible information about the WALK and DON'T WALK signals. Our new APB
installations come with a touch-less actuation option. When activated, an audible voice will
alert from the push button speakers and inform pedestrians when it is safe to cross. The
volume from these speakers will adjust according to the noise level around the intersection.
During the nighttime, lower volume levels have been set. The City will continue its efforts to
seek funding to install additional APBs at crosswalks throughout the City of San Rafael.
Capital Improvement Program FY 2024-25 to FY 2026-27 17 | P a g e
Section IV. FY 24/25 Projects in Construction
S an Quentin Pump Station
Re construction
The San Quentin Pump Station Reconstruction
project is constructing a new pump station to
convey storm drain runoff from low-lying areas
into the San Francisco Bay as well as
rehabilitate the existing discharge pipe located
between the station and the Bay. Construction
began in Spring 2023. While the pump station
itself is nearing completion, construction
continues as our teams work to restore the
existing discharge pipe and repair any potential
points of leakage.
B Street Culvert Replacement
Feeding into the upper reaches of San Rafael
Creek is a reinforced concrete box culvert
conveying water away from the Gerstle Park
neighborhood. A small portion of the ceiling of the
culvert requires rehabilitation to provide better
structural stability of the system. This project will
replace a section of the culvert as well as
coordination with utility companies and regulatory
environmental agencies. Construction is
anticipated for Summer 2024.
Canal Parking Striping Project
The Canal Parking Striping Project will
implement new striping in the Canal
neighborhood, including the installation of
street parking spaces, and red and yellow curb
areas. This project aims to help with the limited
parking in the area and improve the traffic
safety of the neighborhood. Construction is
anticipated for Summer 2024.
Capital Improvement Program FY 2024-25 to FY 2026-27 18 | P a g e
Downtown Library Modernization Project
This Project aims to incorporate a selection of
recommendations identified in the 2019 Existing Facilities
Report and include improvements to enhance functionality
and usability of the facility for patrons and staff. The City’s
goal is to creatively utilize the current facility to its best
advantage and to create a welcoming environment that
promotes life-long learning and facilitates enriching
experiences for all patrons.
Other Projects in Construction
• Albert J. Boro Community Center: Fire water lines BFP Installation
The Albert J. Boro Community Center has existing fire water laterals without back flow
preventers (BFP). This project included the installation of BFPs and replacing the water
connection to the building due to settlement over the years. Work is ongoing.
• Spinnaker Point Drive Post-Construction
The Spinnaker Point Drive Parking Modification project included temporary paving of a portion
of sidewalk with asphalt to match the existing utility vault elevations. This post-construction
project involves working with AT&T and PG&E to lower their utility vaults to prepare for the
installation of the final concrete sidewalk. This project also includes installation of a
bioretention area at the northeast corner of the Canal Street and Bahia Way intersection.
• L os Gamos Bike Lane Striping
Additional striping is being installed along Los Gamos Dr to enhance the bicycle facilities
following the pavement treatment and refreshing of striping completed with the 2023/2024
North San Rafael Pavement Maintenance Project.
• T raffic Backup Battery Replacement
The Backup Battery System (BBS) maximizes the operating time for traffic lights and allows the
City to monitor the functioning (and malfunctioning) of the system and its batteries. These low
maintenance batteries are stored in enclosures at their respective intersections and allow the
City to safely maintain the flow of traffic during unprecedented events, storms, and system
malfunctions. This year, the number of intersections that use this technology was expanded,
safeguarding City roads during times of crisis.
• F Y2023-24 Concrete Sidewalk Shaving
As part of the City-Led Sidewalk Repair Program, offsets in the sidewalk are being smoothed to
enhancement pedestrian experience in the Canal neighborhood, along Second Street, and
throughout North San Rafael.
Capital Improvement Program FY 2024-25 to FY 2026-27 19 | P a g e
Section V: Capital Programs & Upcoming Projects; Description and Budget Details
Capital Programs - Annual
City-Led Sidewalk Repair Program (Non-Reimbursable)
Program Information
Previously named Annual Sidewalk Remove & Replacement Program. The City performs maintenance to repair
sidewalks each year to ensure pedestrian safety as well as compliance with Americans with Disabilities Act
(ADA) requirements. Past projects include removal of damaged pathways with new concrete sidewalks along
Mission Avenue (FY 2021-22) and Manuel Freitas Parkway (FY 2022-23). Most recently in FY 2023-24, concrete
shaving occurred along Second Street and within the Canal neighborhood to removal offsets in the sidewalk.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $250,000
Citywide Bicycle and Pedestrian Plan Support Program
Program Information
A couple projects are selected annually from the San Rafael Bicycle & Pedestrian Master Plan 2018 Update for
conducting feasibility assessments. Preliminary design, conceptual sketches, and cost estimates are developed
for the projects, which can be used to seek grant funding. In conjunction with the Grant Procurement Program,
this program supports two to three grant applications each year. Most recently in FY 2023-24, preliminary
sketches are being prepared for the Freitas Parkway Multi-Use Path and Downtown San Rafael North-South
Greenway Gap Closure projects.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $100,000
Corrugated Metal Pipe Replacement Program
Program Information
The City’s storm drain system consists of about 19 miles (99,315 lineal feet) of corrugated metal pipe (CMP),
which accounts for approximately nine percent of the City’s piped system. Based on the City’s annual
maintenance records, CMPs are prioritized for repair or replacement based on condition needs.
Funding Source: 205 – Stormwater Fund
FY 2024-25 Budget: $220,000
Capital Improvement Program FY 2024-25 to FY 2026-27 20 | P a g e
Facilities Maintenance Program – Capital
Program Information
The capital component of this program is a new branch intended to complete small-scale maintenance
projects or temporary improvements crucial to sustaining the operational needs of City buildings and facilities.
Potential projects within this program include heating, ventilation, and air conditioning (HVAC) repair, flooring
replacement, focused conditions assessment for a specific facility, and pest management.
Funding Source: 603 – Building Maintenance Fund
FY 2024-25 Budget: $562,713 (Total program budget is $2,000,000, including the operational component.)
Grants Procurement Program
Program Information
Grants are the funding source for nearly half of the Capital Improvement Program (CIP) budget. As such,
seeking new grants and pursuing grant funding are extremely important and necessary for carrying out CIP
projects. This program aims to prepare and submit two to three grant applications annually. In conjunction
with the Citywide Bicycle and Pedestrian Support Program, this program supported the application for one
“Safe Streets and Roads for All” (SS4A) and two “Reconnecting Communities and Neighborhoods” (RCN) grants
in FY 2023-24.
Funding Source: 001 – General Fund
FY 2024-25 Budget: $100,000
Pavement Management Program
Program Information
The City manages approximately 173 centerline miles (333 lane miles) of road network, which has an average
Pavement Condition Index (PCI) of 62 as of December 20221. This PCI rating places the City’s street network
condition in the “GOOD” (50 ≤ PCI < 70) category. Based on the available budget, this program currently
invests heavily in pavement preservation while supporting incremental restoration efforts. In FY 2024-25, this
program will contribute to the annual maintenance (slurry seal/micro surfacing) project, minor concrete road
repair, dig out project, and partnership project with the County of Marin. The City also anticipates completing
its multi-year pavement management plan to help prioritize street repairs and focus on cost-effective
techniques that will extend the useful life of streets and improve the condition of the overall road network.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $3,000,000
1 P-TAP Round 23 Pavement Management System Update, prepared by Adhara Systems, Inc., dated April 2023
Capital Improvement Program FY 2024-25 to FY 2026-27 21 | P a g e
Public Hillside Monitoring and Maintenance Program
Program Information
This program will develop and maintain an ongoing management plan for addressing aged and/or damaged
hillside roadways and walls. Plan implementation includes evaluating and monitoring site conditions, installing
erosion and sediment control devices, removing debris and minor obstructions, constructing minor slope
stabilization improvements, and/or repairing minor damages. This program provides the ability to support
responses to emergency events, such as heavy rainstorms causing obstructions to roadways.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $250,000
Road Safety Implementation Program
Program Information
As an expansion to the prior years’ Annual Crosswalk Improvements Program, this program will implement
small and/or low-cost improvements identified in the 2024 Marin County Local Road Safety Plan and multi-
modal projects in addition to improving uncontrolled crosswalks. This program will also include small-scale
traffic studies, evaluate and implement AB-43 (for speed limit) and AB-413 (for crosswalk visibility), and
develop traffic calming policies and toolbox.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $500,000
Sidewalk Repair Program (Resident Reimbursement)
Program Information
The City addresses sidewalk maintenance and repairs in accordance with California State Streets and
Highways Code Section 5610, which states that sidewalk maintenance and repair is the responsibility
of the adjacent property owner. This program is a cost-sharing benefit for property owners seeking to
repair damaged sidewalks in the City. If the property owner applies for and enrolls in this sidewalk
repair program, the City will reimburse the property owner for a portion of the construction costs, as
specified in the program guidelines.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $300,000
Capital Improvement Program FY 2024-25 to FY 2026-27 22 | P a g e
Traffic Signal and Street Lighting Program
Program Information
The prior years’ Annual Smart City Implementation Program and Annual Traffic Signal Battery Backup Systems
Program are combined into this expanded program which includes maintenance of the City’s traffic signal and
streetlight systems. This program seeks to enhance the City’s traffic signal system through intersection
assessments, circulation studies, and implementation of pedestrian leading intervals and push buttons.
Funding Source: 206 – Gas Tax Fund
FY 2024-25 Budget: $500,000
Other Programs (Non-Capital)
• Fleet Management Program
The Garage Maintenance Team, consisting of one supervisor and two maintenance workers,
annually manages 300+ City vehicles and pieces of equipment, handles oil, filter and
replacement part changes, and processes related work orders. This program is funded by the
General Fund (#001) with a budget of $743,000 for FY2024-25.
• Permit and Technical Assistance Program
The Land Development/Permitting Team, consisting of three engineers and one inspector,
supports open counter hours, performs development, mapping and other survey-related
reviews, processes 1,100+ permits and conducts 3,700+ inspections annually. This program
anticipates an average of 80% cost recovery through the applicants and the remainder is
supported by the General Fund (#001) with a budget of $350,500 for FY2024-25.
• Regional Partnership and Project Assistance Program
The Public Works Team coordinates and participates in the decision-making process with other
agencies on initiatives and projects, such as 101-580 Multimodal and Local Access
Improvement, bikeshare, Safe Routes to School, San Rafael Transit Center Relocation, and
Tiscornia Marsh Restoration. This program is funded by the applicant.
Capital Improvement Program FY 2024-25 to FY 2026-27 23 | P a g e
Building/Facilities
Fund # / Name Budget ($) Legend
214 Library Revolving $1,357,059
420 Essential Facilities $100,000
603 Building Maintenance $2,412,713
Grants $3,000,000
Operating Budget $1,437,287
Category Description
City-owned properties include buildings (e.g., City Hall, libraries, recreation centers, etc.) and facilities
(e.g., pump stations), parking garages, and lots.
Operating Budget
The Operating Budget for Buildings and Facilities covers the costs of various maintenance efforts
managed by the Facilities Maintenance Team through the Annual Facilities Maintenance Program.
Examples of operating expenses may include replacement of failed lighting fixtures, repairs to HVAC
systems, and replacement of worn carpet.
The Facilities Maintenance Team consists of one supervisor and two maintenance works and they
oversee 42 City buildings and facilities, which include the following:
• Public Safety Center and 5 fire stations
• City Hall, community centers & libraries, Falkirk Cultural Center, Public Works Corp Yard
• 7 childcare centers
• 22 park restrooms
• 12 pump stations
17%1%
29%
36%
17%
Capital Improvement Program FY 2024-25 to FY 2026-27 24 | P a g e
BUILDINGS AND FACILITIES
BF01 - City Hall Assessment
Project Information
The assessment will evaluate the current
conditions of City Hall, specifically its
structural, mechanical, electrical, and
accessibility components, identify current
functional needs, and provide
recommendations.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 603 Building Maintenance $15,260
Subtotal $15,260
Total Cost Estimate $15,260
BF02 - Albert J. Boro Community Center: HVAC and Roofing
Project Information
After many years of use, the heating,
ventilation, and air conditioning (HVAC)
systems within areas of the Albert J. Boro
Community Center need to be replaced. In
conjunction with replacement of the HVAC
roof unit, sections of the existing roof
must be replaced to ensure a watertight
seal.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 603 Building Maintenance $5,400 $250,000
Construction 603 Building Maintenance $1,000,000
Subtotal $5,400 $250,000 $1,000,000
Total Cost Estimate $1,255,400
Capital Improvement Program FY 2024-25 to FY 2026-27 25 | P a g e
BF03 - Childcare Portable Building Replacement (Pickleweed)
Project Information
The scope of work includes review of City’s
module building assets to evaluate options
for relocation or replacement of portable
buildings used for childcare centers at the
Pickleweed Preschool adjacent to the Albert
J. Boro Community Center.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 208 Childcare $25,000
Construction 603 Building Maintenance $1,300,000
Subtotal $25,000 $1,300,000
Total Cost Estimate $1,325,00
BF04 - Citywide Buildings and Facilities Plan
Project Information
The Facility Assessment Study identified
deficiencies within several City facilities. The
Citywide Plan would add cost estimates with
inflation to existing deficiencies, identify long
term maintenance items, and include a
building maintenance schedule for all the City
facilities, so the City can budget for major
planned maintenance.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 603 Building Maintenance $300,000
Subtotal $300,000
Total Cost Estimate $300,000
Capital Improvement Program FY 2024-25 to FY 2026-27 26 | P a g e
BF05 - Downtown Library Modernization
Project Information
The Downtown Library Modernization project
will include renovations to enhance
functionality and usability to enhance staff
and patron’s experience. Project
improvements include American with
Disabilities Act (ADA) and life-safety upgrades,
enhancements to the heating and ventilation
systems, increase the number of bathrooms,
and address miscellaneous aging
infrastructure. The City’s goal is to creatively
transform the current facility and to design a
more welcoming environment that stimulates
life-long learning and promotes enriching
experiences for all patrons.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 214 Library Revolving Fund $391,731
Construction 214 Library Revolving Fund
Grant: State Library
Grant: Building Forward
$608,269
$1,000,000
$1,000,000
Subtotal $391,731 $2,608,269
Total Cost Estimate $3,000,000
BF06 - Pickleweed Branch Library Redesign
Project Information
The Pickleweed Library project is an opportunity for the
City to revitalize and re-imagine the existing library with
amenities and resources to serve residents and staff. The
project will include the redesign and renovation of the
facility to create accessible staff spaces, upgrade and
reconfigure the restrooms, and improve means of egress.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 214 Library Revolving Fund $251,210
Construction 214 Library Revolving Fund
Grant: Building Forward
$748,790
$1,000,000
Subtotal $251,210 $1,748,790
Total Cost Estimate $2,000,000
Capital Improvement Program FY 2024-25 to FY 2026-27 27 | P a g e
BF07 - Public Safety Center Antenna System
Project Information
To comply with current emergency
communication requirements, this project will
install a fully upgraded, certified public safety
radio system by replacing the existing
Distributed Antenna System (DAS) with an
Emergency Responder Communications
Enhancement System (ERCES). The ERCES has
the capability for amplification of 800MHz
frequencies.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Construction 420 Essential Facilities Fund $100,000
Subtotal $100,000
Total Cost Estimate $100,000
Capital Improvement Program FY 2024-25 to FY 2026-27 28 | P a g e
Parks
Fund # / Name Budget ($) Legend
401 Capital Improvement $4,240,000
Grants $4,240,000
241 Park Measure A $937,500
Operating Budget $1,208,000
Category Description
The Parks category covers recreational infrastructure and facilities including playgrounds, recreation
equipment, sports fields, and park restrooms.
Operating Budget
The Operating Budget for Parks covers the cost of maintaining park facilities such as park restrooms,
landscape maintenance, trash cleanup, fence repairs, and maintaining recreation equipment through
the Annual Park and Landscape Maintenance Program.
40%
40%
9%
11%
Capital Improvement Program FY 2024-25 to FY 2026-27 29 | P a g e
PARKS
P01 - Boyd Park Interim Playground Equipment
Project Information
The existing playground equipment at Boyd Park
had been removed due to reaching the end of
their useful life. Temporary playground
equipment will be installed to bridge the gap
until a permanent solution is made relating to
the 2023 Citywide Parks and Recreation Master
Plan.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Construction 241 Measure A – Parks $60,000
Subtotal $60,000
Total Cost Estimate $60,000
P02 - Peacock Gap Park Playground
Project Information
The Peacock Gap Park Playground project will
design and construct updates to the play
areas, including replacement of playground
structures and existing sand with engineered
wood surfacing.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 241 Measure A – Parks $145,005
Construction 241 Measure A – Parks $725,000
Subtotal $145,005 $725,000
Total Cost Estimate $870,005
Capital Improvement Program FY 2024-25 to FY 2026-27 30 | P a g e
P03 - Pickleweed Park Enhancement & Field Renovation
Project Information
One of the most heavily utilized fields in San
Rafael is located at Albert J. Boro Community
Center. This project proposes to replace the
natural field with a synthetic turf requiring
less maintenance and allowing sporting
activities to be permitted throughout the
year. Furthermore, this project would
implement additional enhancements and
amenities at Pickleweed Park and surrounding
grounds. All work on this project is subject to
the City receiving grant funding for
construction, which is currently being sought
after at this time.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 401 Capital Improvement Fund $814,341
Construction 401 Capital Improvement Fund
Grant: LWCF
$4,240,000
$4,240,000
Subtotal $814,341 $8,480,000
Total Cost Estimate $9,294,341
P04 - Terra Linda Park and Community Center Enhancement Plan
Project Information
The Terra Linda Park and Community Center
Enhancement Plan was identified in the 2023
Citywide Parks and Recreation Master Plan. as
a high priority project due to the high volume
of use at this park, the existing conditions of
the facilities, and the expected future demand
due to population increases in the next ten
years. This project will determine future
improvements, such as replacement of
playground, picnic tables, and benches, based
on planning efforts.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 241 Measure A - Parks $150,000 $52,500
Subtotal $150,000 $52,500
Total Cost Estimate $202,500
Capital Improvement Program FY 2024-25 to FY 2026-27 31 | P a g e
P05 - Trails Existing Conditions & Feasibility Study
Project Information
Walking, hiking, and trails access was
identified as a high community priority in the
2023 Citywide Parks and Recreation Master
Plan. This Trails Existing Conditions &
Feasibility Study will be conducted as part of
the proposed Citywide Open Space and Trails
Plan to help the City better understand the
condition of existing resources.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 241 Measure A - Parks $100,000
Subtotal $100,000
Total Cost Estimate $100,000
Capital Improvement Program FY 2024-25 to FY 2026-27 32 | P a g e
Storm Drain
Fund # / Name Budget ($) Legend
205 Stormwater $110,000
206 Gas Tax $110,000
401 Capital Improvement $735,000
Grants $906,653
Operating Budget $720,000
Category Description:
Storm Drain projects include systems for the conveyance of stormwater run-off, managing catch
basins and manholes, and operating the City’s twelve stormwater pump stations. Further discussion
of annual capital programs and projects can be found in Section V.
Operating Budget
The Operating Budget for Storm Drain covers expenses incurred for the maintenance of the City’s
drainage system and stormwater pump stations through the Annual Stormwater System Maintenance
Program. Expenses include removal of leaves and other debris from the drainage system, pump and
motor replacement at various stations, generator rentals, utilities, minor pipe repair, etc.
4%4%
29%
35%
28%
Capital Improvement Program FY 2024-25 to FY 2026-27 33 | P a g e
STORM DRAIN
SD01 - Citywide Storm Drain Plan
Project Information
The City has aging infrastructure that is replaced
on an as needed basis. The City plans to do a
citywide storm drain plan that will identify and
assess existing storm water infrastructure. This
planning document will also review potential
flooding, sea-level rise, development
expectations, and potential for new
infrastructure in locations where there is not a
current system.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 205 Stormwater $331,303 $290,000
Subtotal $331,303 $290,000
Total Cost Estimate $621,303
SD02 - Large Trash Capture Projects - 5 Locations
1) 3 90 Canal Pump Station Trash
C apture
In recent years, the State of California has
mandated that cities comply with requirements
to remove trash and debris from waterways by
2030. This project will implement a full trash
capture device upstream of the 390 Canal Pump
Station to remove trash before entering the San
Francisco Bay. City of San Rafael is partnering
with the County of Marin to obtain
Environmental Protection Agency (EPA) grant
funding for implementation of this project.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grant: US EPA – 2023 WQIF $320,000
Construction Grant: Caltrans $815,000
Subtotal $320,000 $815,000
Total Cost Estimate $1,135,000
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Capital Improvement Program FY 2024-25 to FY 2026-27 34 | P a g e
2) N. Francisco Pump Station Trash Capture
This project will implement a full trash capture device upstream of the North Francisco Canal Pump Station to
remove trash before entering the San Francisco Bay.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grant: US EPA – 2023 WQIF $279,010
Subtotal $279,010
Total Cost Estimate $279,010
3) R edwood Highway Trash Capture
This project will implement a full trash capture device upstream of the Redwood Highway Pump Station to
remove trash before entering the San Francisco Bay.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grant: US EPA – 2023 WQIF $146,643
Construction Grant: Caltrans $2,009,000
Subtotal $146,643 $2,009,000
Total Cost Estimate $2,155,643
4) R ossi Pump Station Trash Capture
This project will implement a full trash capture device upstream of the Rossi Pump Station to remove trash
before entering the San Francisco Bay.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grant: US EPA – 2023 WQIF $69,000
Construction Grant: Caltrans $1,587,000
Subtotal $69,000 $1,587,000
Total Cost Estimate $1,656,000
5) S an Quentin Pump Station Trash Capture
This project will implement a full trash capture device upstream of the San Quentin Pump Station to remove
trash before entering the San Francisco Bay.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grant: US EPA – 2023 WQIF $92,000
Construction Grant: Caltrans $1,865,000
Subtotal $92,000 $1,865,000
Total Cost Estimate $1,957,000
Capital Improvement Program FY 2024-25 to FY 2026-27 35 | P a g e
SD03 - Storm Drain Maintenance Environmental Compliance and Permitting
Project Information
In the past, the City performed maintenance
using an as-needed approach for environmental
compliance. In order to simplify compliance
with environmental rules and regulations, the
City plans to implement an organized method
of approach towards the maintenance of flood
control channels located throughout the City.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 205 Stormwater $250,000
Subtotal $250,000
Total Cost Estimate $250,000
Capital Improvement Program FY 2024-25 to FY 2026-27 36 | P a g e
Transportation
Fund # / Name Budget ($) Legend
206 Gas Tax $8,852,898
Grants $6,558,930
Reserve $1,728,604
Operating Budget $3,544,142
Category Description
Transportation involves street improvements including construction, resurfacing, and maintenance of
existing roadways, intersections, and bicycle and pedestrian facilities, such as bike lanes and
sidewalks. This category also includes streetlight, traffic-related, and traffic signal improvements,
which include enhancements that increase traffic flow and capacity, improve circulation, and expand
bicycle and/or pedestrian thoroughfare.
Operating Budget
The Operating Budget for Transportation covers the costs of maintaining local streets through the
Annual Minor Street Repairs & Maintenance Program and provides cost-sharing benefits to property
owners seeking to repair damaged sidewalk through the Annual Sidewalk Repair Program (Resident
Reimbursement. This operating budget also covers miscellaneous contractual services related to
streets maintenance and partially covers the salaries of street maintenance staff.
42%
32%
8%
18%
Capital Improvement Program FY 2024-25 to FY 2026-27 37 | P a g e
TRANSPORTATION
T01 - Bellam Blvd Off-Ramp Improvements (City R/W Surface)
Project Information
This project, led by the Transportation Authority of
Marin (TAM), is located at the northbound 101 /
eastbound I-580 off-ramp to the Bellam Blvd
intersection to the eastbound I-580 on-ramp to the
Richmond-San Rafael Bridge. Project scope consists of
off-ramp/on-ramp widening, lane reconfiguration, and
intersection modifications for operational
improvements. As part of a funding exchange of
$656,000 in Local Partnership Program (LPP) Formula
funds for the City’s Grand Ave Cycle Track Project, the
City will be committing $575,000 of Measure AA funds
to the surface components of this project.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax Fund $575,000
Subtotal $575,000
Total Cost Estimate $575,000
T02 - Canal Active Transportation Experience Improvements
Project Information
The City has applied for the Active Transportation
Program grant to make improvements to the
bicycle and pedestrian experience in the Canal
neighborhood. Improvements include street
lighting, curb ramp upgrades, sidewalk gap
closures, pedestrians crossing improvements, bus
stop improvements, secure bicycle parking, and
bicycle boulevard treatments.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax
Grant: ATP Cycle 6
$492,500
$788,000
Construction 206 Gas Tax
Grant: ATP Cycle 6
$679,300 $1,405,300
$3,335,000
Subtotal $1,280,500 $679,300 $4,740,300
Total Cost Estimate $6,700,200
Capital Improvement Program FY 2024-25 to FY 2026-27 38 | P a g e
T03 - Citywide Bicycle and Pedestrian Plan Update
Project Information
The heart of bicycle and pedestrian projects
is a strong and robust citywide plan that
provides a framework for future facilities. To
this end, the City desires to update its 2018
citywide plan to account for changing
conditions and community desires. This plan
update will also incorporate a section on
trails throughout the City and provide a
framework for future trail projects.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax $250,000
Subtotal $250,000
Total Cost Estimate $250,000
T04 - Fourth Street/Second Street at Miracle Mile Intersection Improvements
P roject Information
The intersection improvements at Fourth
Street/Second Street and Miracle Mile are a
key final connection for west Marin and the
two-way cycle track that was constructed as
part of the Third Street Rehabilitation
project. This project will improve pedestrian,
bicycle, and motor vehicle access through
the intersection. The upgrades include a new
traffic signal at this intersection and W.
Crescent.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax $241,900
Construction 206 Gas Tax
Grant
$1,703,100
$3,051,000
Subtotal $241,900 $4,754,100
Total Cost Estimate $4,996,000
Capital Improvement Program FY 2024-25 to FY 2026-27 39 | P a g e
T05 – Francisco Blvd East Mid-Block Crossing Enhancement
Project Information
The City seeks to implement crossing
enhancements through the installation of a
Mid-Block crossing on Fracisco Blvd East
with a bulb out curb extension and
pedestrian hybrid beacon.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Construction Grant (TFCA and TDA) $325,000 $125,000
Subtotal $325,000 $125,000
Total Cost Estimate $450,000
T06 - Lincoln Avenue Safety Improvement Project
Project Information
The project includes intersection safety
improvements at the intersections of
Lincoln Avenue and Brookdale Avenue
and Lincoln Avenue and Wilson Court.
Improvements include curb extensions,
accessible curb ramps, high visibility
crosswalk striping, and rapid rectangular
flashing beacons.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design Grants
206 Gas Tax
$250,000
$60,000
Subtotal $310,000
Total Cost Estimate $310,000
Capital Improvement Program FY 2024-25 to FY 2026-27 40 | P a g e
T07 - San Rafael Canal Crossing
Project Information
This project will provide a non-motorized
bicycle and pedestrian crossing bridge between
the Canal Neighborhood and destinations north
of San Rafael Creek. The new crossing would
provide connectivity within a highly developed
active transportation network in central Marin
County, including the Bay Trail and the North-
South Greenway, ensuring that residents of the
Canal Neighborhood and the broader
community are provided with safe access to
regional destinations.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax
Grant: ATP Cycle 6
$50,000
$1,575,000
Construction Grant: ATP Cycle 6 $2,350,000
Subtotal $50,000 $1,575,000 $2,350,000
Total Cost Estimate $23,525,000
T08 - South Merrydale Road – Civic Center Connector Pathway
Project Information
This project will provide a safer, more
comfortable access route by filling a critical gap
under the freeway at the Marin Civic Center
SMART station. The creation of a multi-use path
in this location would link Rafael Meadows and
neighborhoods west of Highway 101 with existing
multi-use paths on the east side, creating a route
to school that is safe and comfortable for walkers
and cyclists of all ages and abilities. This route
would bypass busy North San Pedro Road
entirely.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax
Grant (RCN)
$50,000 $742,228
$480,000
Construction 206 Gas Tax
Grant (RCN)
$476,772
$1,470,000
Subtotal $50,000 $1,222,228 $1,946,772
Total Cost Estimate $3,219,000
Capital Improvement Program FY 2024-25 to FY 2026-27 41 | P a g e
T09 - Vision Zero Action Plan
Project Information
In collaboration between the Transportation
Authority of Marin, the County of Marin, and Marin
County’s 11 incorporated cities and towns, the 2024
Marin Countywide Local Road Safety Plan (LRSP) was
developed. As a part of the LRSP, Vision Zero strives
to achieve zero deaths or severe injuries on Marin
roadways by 2050. The City will develop a Vision Zero
Action Plan with input from various stakeholders to
develop strategies to achieve mutual commitment to
the Vision Zero Goals.
Funding Source Prior Funding FY 2024-25 FY 2025-26 FY 2026-27
Planning/Design 206 Gas Tax $150,000
Subtotal $150,000
Total Cost Estimate $150,000
Capital Improvement Program FY 2024-25 to FY 2026-27 42 | P a g e
Section VI: CIP Funding Tables
CIP Funding Tables
CATEGORY PROGRAM TITLE FUND FY 2024-25 FY 2025-26 FY 2026-27 CIP
Transportation City-Led Sidewalk Repair Program (Non-Reimbursable)206 $ 250,000 $ 200,000 $ 200,000 Yes
Transportation Citywide Bicycle and Pedestrian Plan Support Program 206 $ 100,000 $ 100,000 $ 100,000 Yes
Storm Drain Corrugated Metal Pipe Replacement Program 205 $ 220,000 $ 220,000 $ 220,000 Yes
Buildings / Facilities Facilities Maintenance Program 001 / 603 $ 2,000,000 $ 2,000,000 $ 2,000,000 Partial
Other Fleet Management Program 001 $ 743,000 $ 750,000 $ 750,000 No
Other / Transportation Grants Procurement Program 001 $ 100,000 $ 150,000 $ 150,000 Yes
Transportation Minor Street Repairs & Maintenance Program 001 $ 658,500 $ 660,000 $ 660,000 No
Parks Park and Landscape Maintenance Program 001 $ 1,208,000 $ 1,210,000 $ 1,210,000 No
Transportation Pavement Management Program 206 $ 3,000,000 $ 3,000,000 $ 3,000,000 Yes
Other Permit and Technical Assistance Program 001 $ 350,500 $ 250,000 $ 250,000 No
Transportation Public Hillside Monitoring & Maintenance Program 206 $ 250,000 $ 250,000 $ 250,000 Yes
Other Regional Partnership and Project Assistance Program 001 No
Transportation Road Safety Implementation Program 206 $ 500,000 $ 500,000 $ 500,000 Yes
Transportation Sidewalk Repair Program (Resident Reimbursement)206 $ 300,000 $ 450,000 $ 450,000 Yes
Storm Drain Stormwater System Maintenance Program 205 $ 720,000 $ 720,000 $ 720,000 No
Transportation Traffic Signal and Street Lighting Program 206 $ 500,000 $ 500,000 $ 500,000 Yes
$ 10,900,000 $ 10,960,000 $ 10,960,000 -
$ 5,382,713 $ 5,970,000 $ 5,970,000 -
Annual Programs
Funding by Applicant
TOTAL
TOTAL - CIP ONLY
CIP Funding Tables
PROJECT
NUMBER PROJECT TITLE FUND PRIOR YEARS'
APPROPRIATION FY 2024-25 FY 2025-26 FY 2026-27 3-YR Total
BF01 City Hall Assessment 603 $ 15,260 $ - $ - $ - $ 15,260
BF02 A.J. Boro Community Center: HVAC & Roof Repair 603 $ 5,400 $ 250,000 $ 1,000,000 $ - $ 1,255,400
BF03 Childcare Portable Building Replacement (Pickleweed)603 $ 25,000 $ 1,300,000 $ - $ - $ 1,325,000
BF04 Citywide Buildings and Facilities Plan 603 $ - $ 300,000 $ - $ - $ 300,000
BF05 Downtown Library Modernization 214 $ 391,731 $ 2,608,269 $ - $ - $ 3,000,000
BF06 Pickleweed Branch Library Redesign 214 $ 251,210 $ 1,748,790 $ - $ - $ 2,000,000
BF07 Public Safety Center Antenna System 420 $ - $ 100,000 $ - $ - $ 100,000
$ 6,307,059 $ 1,000,000 $ -
PROJECT
NUMBER PROJECT TITLE FUND PRIOR YEARS'
APPROPRIATION FY 2024-25 FY 2025-26 FY 2026-27 3-YR Total
P01 Boyd Park Interim Playground Equipment 241 $ - $ 60,000 $ - $ - $ 60,000
P02 Peacock Gap Park Playground 241 $ 145,005 $ 725,000 $ - $ - $ 870,005
P03 Pickleweed Park Enhancement & Field Renovation 401 $ 814,341 $ 8,480,000 $ - $ - $ 9,294,341
P04 Terra Linda Park and Community Center Enhancement Plan 241 $ 150,000 $ 52,500 $ - $ - $ 202,500
P05 Trails Existing Conditions & Feasibility Study 241 $ - $ 100,000 $ - $ - $ 100,000
- Freitas Park and Peacock Gap Tennis Court Resurfacing 241 $ - $ - $ 250,000 $ - $ 250,000
- Gerstle Park Playground Improvements 241 $ - $ - $ 150,000 $ 800,000 $ 950,000
$ 9,417,500 $ 400,000 $ 800,000
TOTAL
Parks
TOTAL
Buildings / Facilities
CIP Funding Tables
PROJECT
NUMBER PROJECT TITLE FUND PRIOR YEARS'
APPROPRIATION FY 2024-25 FY 2025-26 FY 2026-27 3-YR Total
SD01 Citywide Storm Drain Plan 205 / 401 $ 331,303 $ - $ - $ 290,000 $ 621,303
SD02.1 390 Canal Pump Station Trash Capture 205 $ - $ 320,000 $ - $ 815,000 $ 1,135,000
SD02.2 N. Francisco Pump Station Trash Capture 205 $ - $ 279,010 $ - $ - $ 279,010
SD02.3 Redwood Hwy Trash Capture 205 $ - $ 146,643 $ - $ 2,009,000 $ 2,155,643
SD02.4 Rossi Pump Station Trash Capture 205 $ - $ 69,000 $ - $ 1,587,000 $ 1,656,000
- San Quentin Pump Station Reconstruction 205 / 401 $ 7,922,733 $ 485,000 $ - $ - $ 8,407,733
SD02.5 San Quentin Pump Station Trash Capture 205 $ - $ 92,000 $ - $ 1,865,000 $ 1,957,000
SD03 Storm Drain Maintenance Environmental Compliance and
Permitting 205 / 401 $ - $ 250,000 $ - $ - $ 250,000
- 390 Canal Pump Station Generator Replacement 205 $ 120,000 $ - $ - $ - $ 120,000
- Kerner Pump Station Trash Capture 205 $ 466,466 $ - $ - $ - $ 466,466
- Kerner Pump Station Trash Capture (Pump Station upgrades) 205 $ - $ - $ 7,450,000 $ - $ 7,450,000
- Pump Station Generators (portable)205 / 401 $ - $ - $ 1,000,000 $ - $ 1,000,000
- Francisco Blvd. West at Irwin St: Trash Rack 205 $ - $ - $ - $ - $ -
$ 1,641,653 $ 8,450,000 $ 6,566,000
Storm Drain
TOTAL
CIP Funding Tables
PROJECT
NUMBER PROJECT TITLE FUND PRIOR YEARS'
APPROPRIATION FY 2024-25 FY 2025-26 FY 2026-27 3-YR Total
- B Street Culvert Replacement & Resurfacing 206 $ 648,803 $ 70,000 $ - $ - $ 718,803
T01 Bellam Blvd Off-Ramp Improvements (City R/W surface)206 $ - $ 575,000 $ - $ - $ 575,000
T02 Canal Active Transportation Experience Improvements 206 $ - $ 1,280,500 $ 679,304 $ 4,740,396 $ 6,700,200
T03 Citywide Bicycle & Pedestrian Plan Update 206 $ - $ 250,000 $ - $ - $ 250,000
T04 Fourth St/Miracle Mile at Second St and West Crescent Dr 206 $ 241,900 $ 4,754,100 $ - $ - $ 4,996,000
T05 Francisco Blvd East Mid-Block Crossing Enhancement 206 $ - $ 325,000 $ 125,000 $ - $ 450,000
T06 Lincoln Avenue Safety Improvements 206 $ - $ 310,000 $ - $ - $ 310,000
T07 San Rafael Canal Crossing 206 $ 50,000 $ 1,575,000 $ - $ 2,350,000 $ 3,975,000
T08 South Merrydale Road – Civic Center Connector Pathway (aka
Rafael Meadows Safe Crossing Pathway Project)206 $ 50,000 $ 1,222,228 $ 1,946,772 $ - $ 3,219,000
T09 Vision Zero Action Plan 206 $ - $ 150,000 $ - $ - $ 150,000
- Bellam Blvd - Andersen to Baypoint 206 $ - $ - $ - $ - $ -
-BPMP Rank-1: Project D-1 Downtown East-West connection:
Feasibility study 246 $ - $ - $ - $ - $ -
- Canal St Powerline Undergrounding 206 $ - $ - $ 6,300,000 $ - $ 6,300,000
-Fourth St Multi-modal Improvements - E Street to Tamalpais
(LRSP)206 $ - $ - $ - $ - $ -
-Fourth St Multi-modal Improvements - Tamalpais to Grand
Ave (LRSP)206 $ - $ - $ - $ - $ -
-Fourth Street bike connection - Grand Ave to North-South
Greenway 246 $ - $ - $ - $ - $ -
- Lincoln Ave Bridge Repairs 206 $ - $ - $ - $ - $ -
- Lincoln Avenue Multi-Modal Rehabilitation (LRSP)206 $ 20,000 $ - $ 100,000 $ 3,000,000 $ 3,120,000
-Manual T. Freitas Parkway Class 1 Feasibility Study (BPMP
Rank-5)246 $ - $ - $ - $ - $ -
- Multi-Use Path Civic Center Station to Northgate 206 $ - $ - $ 1,800,000 $ - $ 1,800,000
-North-South Greenway Tamalpais Avenue: 4th Street to
Mission Avenue 206 $ - $ - $ 4,000,000 $ - $ 4,000,000
- Second Street Multi-Modal Improvements (LRSP)206 $ 50,000 $ - $ 630,000 $ - $ 680,000
$ 10,511,828 $ 9,151,076 $ 10,090,396 TOTAL
Transportation
Capital Improvement Program FY 2024-25 to FY 2026-27 43 | P a g e
Section VII: Rating Categories and Project Rankings
Project Ratings and Rank Scoring
Health / Safety /
Liability Priority Initiative Time- Sensitive
Funds
Maintain /
Enhance
Functionality
35% 20% 25% 20%
Childcare Portable Building Replacement (Pickleweed)7.7 9 9 3 10
A.J. Boro Community Center: Fire water lines BFP installation (In progress)7.5 10 10 0 10
Citywide Buildings and Facilities Plan 7.1 10 8 0 10
City Hall Assessment 7.1 10 8 0 10
A.J. Boro Community Center: HVAC & Roofing Replacement 6.9 9 7 3 8
Downtown Library Modernization 6.7 7 8 5 7
Pickleweed Branch Library Redesign 6.7 7 8 5 7
A.J. Boro Community Center: Multipurpose Room Flooring Replacement 6.6 8 9 0 10
A.J. Boro Community Center: Leveling & jack replacement & rear deck 6.5 10 7 0 8
City Hall Fire Sprinkler System Feasibility Study 6.5 10 8 0 7
City Hall: HVAC Replacement 6.4 8 8 0 10
City Hall Council Chambers door replacement and new exit door 6.3 10 8 0 6
A.J. Boro Community Center: Rear Deck 6.2 8 7 0 10
City Hall Exterior Accessibility Assessment 6.2 8 8 0 9
City Hall Interior Accessibility Assessment 6.2 8 8 0 9
Falkirk Cultural Center: ADA Improvements 6 9 7 0 7
San Rafael Community Center: Generator Hookup 5.7 7 7 0 9
City Hall Third Floor tentant improvements 5.5 7 7 0 8
Fifth Ave/Garden Ln Parking Lot Resurfacing 5.4 8 5 0 8
Childcare Portable Building Replacement (Silveria/Lucas Valley/Vallecito)5.3 7 7 0 7
City Hall: Server Room Sewer Repair 5.1 7 7 0 6
Terra Linda Pool House Electrical Upgrades 4.9 7 5 0 7
Parkside Preschool Playground Tent Replacement 4.9 7 5 0 7
Terra Linda Community Center: HVAC Replacement 4.7 6 5 0 8
San Rafael Community Center: Parking Lot Resurfacing 4.5 7 5 0 5
Las Gallinas Trail Pavement Rehabilitation 4.2 5 5 0 7
Court St Plaza Fountain Repair 2.1 2 2 0 5
Seismic Upgrades to Parking Structures at Third St/A St and Third St/C St 6.9 10 9 0 8
Seismic Upgrades to Parking Structure at Fifth Ave/C St 6.9 10 9 0 8
Mini Park Montecillo and Freitas Parkway 1.9 2 2 0 4
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
The following projects are not currently programmed as part of FY 2024-25 CIP.
Buildings / Facilities
Project Ratings and Rank Scoring
Health / Safety /
Liability Priority Initiative Time- Sensitive
Funds
Maintain /
Enhance
Functionality
35% 20% 25% 20%
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
Public Safety Center Antenna System -
Fire Station 56 -
City Hall Fire alarm & push button security -
Public Safety Center Evidence storage -
Citywide Storm Drain Plan 7.5 10 10 0 10
San Quentin Pump Station Reconstruction 7.1 10 8 0 10
Storm Drain Maintenance Environmental Compliance and Permitting 6.7 10 7 0 9
390 Canal Pump Generator Replacement 6.6 7 5 7 7
Francisco Blvd West at Irwin St: Trash Rack (Not Currently Funded)6.4 9 6 0 10
Kerner Pump Station Trash Capture 6.3 7 8 5 5
390 Canal Pump Station Trash Capture 6.3 7 8 5 5
N. Francisco Pump Station Trash Capture 6.3 7 8 5 5
Rossi Pump Station Trash Capture 6.3 7 8 5 5
Redwood Hwy Trash Capture 6.3 7 8 5 5
San Quentin Pump Station Trash Capture 6.3 7 8 5 5
Pump Station Generators (portable)6 8 8 0 8
Drainage Improvements: C St from First St to Second St 5.1 6 6 0 9
Los Gamos Rd at Oleander Dr Flood Warning System 5 8 7 0 4
Drainage Improvements: Bayview St 4.7 6 6 0 7
Drainage Improvements: First St at D St 4.6 5 5 0 9
Las Gallinas Channel Study 4.5 6 7 0 5
Drainage Improvements: Woodland Ave 4.4 5 5 0 8
121 Irwin St Erosion Control 4.4 5 4 0 9
Drainage Improvements: East St at Jessup St 4.4 5 5 0 8
Las Casas Drainage Basin Repair 4.2 5 5 0 7
Drainage Improvements: Second St between C & E St 4.1 6 4 0 6
Piombo Pump Station: Electrical Panel Replacement 4 4 5 0 8
Cayes Pump Station Control System 4 5 3 0 8
Mission Ave Storm Drain Infrastructure (SRHS)3.1 3 3 0 7
Spinnaker Point Salt Marsh Remediation (Conceptual Design Only)1.7 2 3 0 2
(Essential Facilities Fund (#420) supported projects are reviewed
and selected by the the Measure E subcommittee. These projects
are shown for reference only.
Buildings / Facilities
(Essential Facilities)
The following projects are not currently programmed as part of FY 2024-25 CIP.
Storm Drain
Project Ratings and Rank Scoring
Health / Safety /
Liability Priority Initiative Time- Sensitive
Funds
Maintain /
Enhance
Functionality
35% 20% 25% 20%
RANK
SCORING
1 to 10
CATEGORY PROJECT NAME
Canal Active Transportation Experience Improvements 8.8 9 9 8 9
Lincoln Ave Safety Improvement Project (HSIP)8 8 8 8 8
Fourth St/Miracle Mile at Second St & W Crescent Dr 7.6 8 7 8 7
South Merrydale Road – Civic Center Connector Pathway (Rafael Meadows)6.9 6 9 8 5
San Rafael Canal Crossing (Bike-Ped Swing Bridge Feasibility Study)6.9 7 9 8 3
Vision Zero Action Plan 6.9 10 9 0 8
Canal Alliance (Francisco Blvd East) Mid-Block Crossing Enhancement 6.7 7 6 8 5
Citywide Bicycle & Pedestrian Plan Update 6.6 8 10 0 9
Bellam Multimodal improvements (LRSP & BPMP Rank-2: Project F-12 Bellam
Blvd - Andersen to Baypoint Drive feasibility Class IV)6.4 9 10 0 6
North-South Greenway 4th to Mission (LRSP, BPMP Rank-6: Project D-2)6.2 9 9 0 6
Canal St Powerline Undergrounding 6.1 7 9 0 9
Fourth St Multi-Modal Improvements - Tamalpais to Grand Ave (LRSP)6 8 8 0 8
Second St Multi-Modal Improvements (Extend Shaver to Grand) (LRSP)6 8 8 0 8
Lincoln Ave Multi-Modal Rehabilitation (LRSP)6 8 8 0 8
Fourth St Multi-modal Improvements - E Street to Tamalpais (LRSP)6 8 8 0 8
Andersen Sidewalk Gap Closure Project- SeeClickFix/TAM leadership 5.6 8 7 0 7
Woodland Ave Ped Improvements 5.6 8 7 0 7
Freitas Parkway Pedestrian Safety Improvements - Del Presidio to Las Gallinas
(LRSP)5.6 8 7 0 7
Lincoln Ave Bridge Repairs 5.5 7 7 0 8
Freitas Pkwy pedestrian crossing feasibilty study (slip lane removal)4.7 7 5 0 6
B Street ped/bike improvements Phase 2- City Council 4.7 7 7 0 4
Class IV bikeway on Nova Albion- WTB TAM 4.5 7 6 0 4
Fifth Ave Bikeway Feasibility Study (BPMP Rank-11: Project C-21)4.3 6 6 0 5
Merrydale Northgate Promenade (Northgate to Civic Center)4.2 5 7 0 5
Bayview Retaining Wall 4.1 6 4 0 6
Safe Routes to School: Davidson Phase 2 4 5 5 0 6
Merrydale Rd multi-modal Civic Center Station to N. San Pedro Feasibility Study 4 5 5 0 6
Silveira Parkway Improvement Project 3.9 6 5 0 4
Traffic Calming on Point San Pedro Road - PSPRC 3.9 6 5 0 4
Fair Dr/Coleman Retaining Wall 3.8 5 3 0 7
Crosswalk at Smith Ranch and Silveira Parkway 3.7 6 5 0 3
Grove Hill Estates Pedestrian Path Connection to Tamal Vista Drive 2.5 3 4 0 3
Ross Valley Drive and Fourth Street Traffic Signal Reconfiguration 2.3 3 3 0 3
The following projects are not currently programmed as part of FY 2024-25 CIP.
Transportation
Capital Improvement Program FY 2024-25 to FY 2026-27 44 | P a g e
Section VIII: Infrastructure and Transportation Work Plan
INFRASTRUCTURE AND
TRANSPORTATION WORK PLAN
Revised: 06/06/24
FY 2023-2025
1
CONTENTS
INTRODUCTION & PURPOSE 2
ACRONYMS & ROADMAP KEY 3
ALL PROJECTS 4
WORK PLANS 5
APPENDIX 31
2
INTRODUCTION
The City of San Rafael’s Infrastructure and
Transportation Work Plan document outlines our
approach to addressing our community’s evolving
needs over the next 18 months. As stewards of our
City’s growth and development, we understand the
critical role of infrastructure in enhancing quality of
life, promoting economic prosperity, and ensuring
sustainable mobility. Through collaborative planning
and targeted investments, we aim to build a resilient,
interconnected, and accessible City that fosters
opportunity and prosperity in our community.
PURPOSE OF THE DOCUMENT
This Work Plan aims to provide a roadmap for advancing the City of San Rafael’s capital and transportation infrastructure
goals, as outlined by our Fiscal Year 2023-2025 Goals and Objectives and our Capital Improvement Program. By aligning
our initiatives with key policy focus areas such as transportation, infrastructure, equity, and sustainability, we will
maximize the impact of our investments within the specified timeframe. Through proactive governance and continuous
improvement, we are committed to delivering infrastructure solutions that enhance connectivity, promote economic
vitality, and improve the quality of life for all San Rafael residents.
ACRONYMS, DEFINITIONS, & ROADMAP KEY
5
Acronym Defi nition Acronym Definition
AB Assem bly Bill LWCF La nd and Water Conservat ion Fund
ATP Act ive T ransportat ion Prog ram LiDAR Lig ht Detect ion and Rang ing
cc City Council LR Li brary and Rec reat i on Depa rt me nt
CED Co mm un ity and Eco nom ic Devel opm ent Departm ent LRSP Loca l Road Safety Prog ram
CIP Ca pital I m provem ent Progra m PD Po li 0e Departme nt
CM City Manage r PW Public Work s Department
CMO City Manage r 's Offi ce PG&E Pa cific Gas and Elect ric
CPRMP Citywide Pa rk s and Rec reation Master Plan PSA Prof e,ss iona l Se rvices Agr ee m ent
OS D ig ital Service Departme nt RFP Request Fo r Pro posa l
FIN Finance Departme nt SCF See -Cli ck -Fix
FY Fisca l Yea r SRSD Sa n Rafae l Sa nitati on D istrict
GF Ge neral Fu nd ST Sustaina bility Departm ent
GGBHTD Go lden Gate Bri dge, H ig hway and T ransportat ion D i st rict TAM T ransportation A utho rity of Marin
Work Plan Table Data :
Obj ect ive: Project o r Prog ram
M il estone o r Activ ity: Key deli verable o r act ion planned o r co m pleted
Descript ion: Addit iona l d etail including key st e ps o r de liverables
Pri mary/Supporting Departm ents: City of Sa n Rafae l d epartme nt s r es ponsible for t he act ion o r playin g an ancilla ry ro le
Start Date: Pla nned o r actual date work beg ins
Target Co mpletion: Planned end date
Status: Current stat e of t he M il esot ne o r Act iv ity (U pco m ing /I n Prog re ss/Co m plet e)
Funding: So urce of all ocati on, if app lica ble
Ba rrier s and Co mme nt s: Ca ll outs re lated to potent ial bloc k er s to progress const raints
Goa l: Re lated Goa ls and O bj ectiv es (FY23 -24 and FY 24 -25) I N = Not A pp lica ble
CI P Y /N: I ndli cat.es w hether t he proej ct o r program is pa rt of t he Ca pital Im proveme nt Prog ram .
~SAN RAFAEL
~ THECITYWITHAMISSION
KEY
Focus Areas
SUSTA INAB ILI TY , CllMATE CHA GE &
DISASTER PREPAREONIESS Bui ldfng our econo my
to be stronger an d more resi lient. Wo:rlk i11g to
create equitab le outcomes for all , while addressing
systemic racial injustices. Redu:cing greenhouse gas
emissions wh "l:e mitiga ting and acfapt,ing to cl imate
change.
GOAL B: Quality of Life
Serve and stren gt hen commun ity relationships by
providing lite rary, artistic, 11ec rea tiona and
cultural experiences, for a ll residents and
Improving resident engag,ement and
government al transpare ncy
GOAL D: Public Assets
Im prove and preserve pub lic assets by sustain ing
effective leve ls of ,core infrastruc t ure whi le
redud ng traffic co ngesti on by ex pa nd ing bicycle,
pedestrian , and transit options
OTHER PROJECTS/PROGRAMS
ARROW: EXTENDS TO FY [26
Note: Roadmaps display activities by Quarter through
FY 2024-25
Timelines are ,estjmated
4
ALL PROJECTS
FY 2023-24 FY 2024-25
m ~ ru w m ~
Jan Mar May Jul Sep Nov Jan Mar May
1. Asset Inventory and Asset Strategic Management Plan
2. Citywide Bicycle and Pedestrian Plan (CBPP)
--------------
3 . Citywide Buildings and Facilities Plan (CBFP)
4. Citywide Storm Drain Plan (CSDP)
5. FY25-26 Capital Improvement Program (CIP) Plan
6. Storm Drain Maintenance Environmental Compliance and Permitting Project
7. Terra Linda Park and Community Center Enhancement Plan (TLPCCEP)
-------------------8 -. S-e-a Level Rise Feasibility Assessment (SLRFA)
9. Road Safety Planning. including adoption of Vision Zero Action Plan
10. AlbertJ Bora Community Center: HVAC & Roof Repair Project
14. Albert Park Fence Installation Project
11. Childcare Portable Building Replacement (Pickleweed) Project
12. Downtown Library Modernization Project
13. Pickleweed Branch Library Redesign Project
15. Peacock Gap Park Playground Improvement Project
16. Pickleweed Park Enhancement & Field Renovation Project
17. B St Culvert Replacement Project
18. FY24-25 Corrugated Metal Pipe Replacement Project
19. San Quentin Pump Station Reconstruction Project
20. Large Trash Capture Projects - 5 Locations (MCSTOPPP)
21. Canal Active Trans ortation Ex erience Im rovements Pro ·ect
22. Canal Alliance Mid-Block Crossing Enhancement Project
23. Fourth St/Miracle Mile at Second St and West Crescent Dr Pro·ect
24. FY24-25 City-Led Sidewalk Repair Project
25. FY24-25 Pavement Maintenance Project
26. Lincoln Ave Safety Improvement Project
27. San Rafael Canal Crossing Project
28. South Merryvale Rd -Civic Center Connector Pathway Project
5
WORK PLANS
1. Asset Inventory and Asset
Strategic Management Plan
FY 2023-24 FY 2024-25
m ~ m m m ~
Jan Mar May Jul Sep Nov Jan Mar May
Asset Inventory
Management Software Selection
Community Engagement
-
---
Software Roi lout
----Standard Operating Procedures and Policies -------
Inventory Update
System Integration
-SoftwareTrain ing ~~~~~~
Draft Asset Strategic Management Plan (ASM P)
Objective Milestone or Activity Description
Primary Supporting Start Target
Status Funding Barriers & Comments Goal
CIP
Department Department Date Completion Y/N
1 . Asset Inventory and Asset Strat eg ic Management Plan
Develop list of assets and associated attributes, conduct
data collection using LiDA R for all visi ble assets (e .g.,
Services Mitigate risk around Staff t i me/competing
Asset Inventory curb ramps, hydrants, signage, trees, etc.), and PW OS Q3 FY 2023 -24 Q4 FY 2023 -24 In Process
Procured priori t ies with potential temp staff/i ntern.
extract/export features from Li DA R data in a fonnat
compatible with the City's GIS.
Management Software Proc ure Asse t Manage ment Software (AMS) an d
PW OS Q3 FY 2023·24 Q4 FY 2023 ·24 In Process PW/OS In the PW/OS budget.
Selecti on rec o mmend vendo r.
Commu nity Provide update on asset inventory efforts an d introduce
PW OS Q4 FY 2023·24 Ql FY 2024·25 In Process
Align staff time constraints with community
Engagement project plan to the community for feedback. expectations .
Software Rollout
Provide staff with access to AMS and training on how to
PW OS Q4 FY 2023-24 Q2 FY 2024·25 In Process
searc h and update asset data .
Standard Operating
Define information management and data share approach
(e .g., rep lacement schedu les, investigation of fu nd ing PW OS Q4 FY 2023·24 Q3 FY 2024·25 In Process Staff capacity co nstrai nts. D:
Procedures and Policies Bullet N opportunities , reduction or expansion of invent ory, et c.)
#7
Inve ntory Update
Incorporate addi t io nal non·Li DAR asse t data (e .g.,
PW OS Ql FY 2024·25 Q3 FY 2024·25 Upcoming Genera l Fund
Potential cost for intern /t emp staff from the
location an d description). General Fund .
System Integrati o n Integrate asset inventory with SeeClickFix (SCF) system. PW OS Q2 FY 2024·25 Q3 FY 2024·25 Upcoming
Software Training Train staff o n responding to SCF t icket s via AMS. PW OS Q2 FY 2024· 25 Q4 FY 2024·25 Upcoming
Dependent on Citywide implementat io n o f SC F
SOPs and SCF integration with AMS.
Draft Asset Strategic Develop near-t erm and long·tenn maintenance goals and
Management Plan investigate opportuniti es for future bu ildout and PW OS Q4 FY 2024·25 Ql FY 2025 ·26 Upcoming
(ASMP) util ization of asset management program.
Presentation
Provide update on ASM P to City Counci l and seek
PW OS Q2 FY 2025-26 Q2 FY 2025·26 Upcoming
feedback from community .
Fina l ASM P Fina lize ASMP base d on consideration of feedback. PW OS Q3 FY 2025 ·26 Q3 FY 2025 ·26 Upcoming
6
FY 2023-24 FY 2024-25
m ~ ru w m ~
Ja n Mar May Jul Sep Nov Jan M a r May
2. Citywide Bicycle and
Pedestrian Plan (CBPP)
Commun ity Engagement -----
Professiona I Services Agreement Award
CBPP Update
Primary Supporting Start Target CIP
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion Y/N
2 . Citywide Bicycle and Pedestrian P1an (CBPP)
Staff capacity c onstraints. Consider hiring a
RFP Develop and advertise Request for Proposal (RFP). PW -Q3 FY 2023-24 Q1 FY 2024-25 In Process traffic consultant project manager to manage the
consultant team.
Create and advertise online survey to collect input and Staff anticipates using a variety of outreach
suggested improvements for CBPP update. Provide methods (e.g., meetings/workshops, online
Community
opportunities to gather input on suggested survey. pop-up event, social medi a campaign.
improvements at existing events. A few examples PW Q4 FY 2023-24 Q1 FY 2025-26 In Process etc.) to effect ivel y engage the community and
Engagement
include: BPAC meetings, Movie in the Parks, gather feedback from the largest demographic
neighborhood meetings, Age Friendly Task Force, Safe possible. Review outreach strategy w ith an
Routes to Schools, etc. equity lens.
Professional Services Recommend consultant team to BPAC and City Council D:
PW -Q2 FY 2024-25 Q2 FY 2024-25 Upco ming Fund 246 Staff capacity constraints. Bullet y Agreement Award and award of professional services agreement.
#9
Review existing Bicycle & Pedestrian Master plan
projects, suggested improvements from outreach.
Prepare exhibits and report summarizing the
CBPP Update assessment of the current network and PW Fire, PD Q3 FY 2024-25 Q3 FY 2025-26 Upcoming Staff capacity c onstraints.
recommendations for new or updated policies and
projects. Include rough order of magnitude project
costs to assist with annual CIP update.
Presentation
Introduce and present draft CBPP update to BPAC and
City Council.
PW Q4 FY 2025-26 Q4 FY 2025-26 Upcoming
Finalize CBPP based on consideration of feedback and
Adoption PW -Q1 FY 2026-27 Q2 FY 2026-27 Upcoming -
adoption of CBPP by City Council.
7
FY 2023 -24 FY 2024-25
ITT ~ m m ITT ~
Jan M a r Ma y Jul Sep No v Jan Ma r May
3. Citywide Buildings and
Facilities Plan (CBFP)
Objective Milestone or Activity Description
3. Citywide Buildings and Facilities Plan (CBFP)
RFP Deve lop and advertise Req uest for Propo sal (R FP).
Professiona l Services Recommend consultant team and award of professional
Agreement A ward services agreement to City Coun ci l.
Deve lo p list o f build ings and facilities assets an d
Asset Inventory and
associated attributes, conduct site investigations ,
review maintena nce records, i nput co l lected data into
Conditions A ssessment
asset manageme nt software, and prepare co ndi t ions
assessment report based on compilation of data .
Prepare draft report summarizing the assessment o f
DraftCBFP
existing bui ldings and facilities, recommendat ions for
new o r updated po licies an d pro jects, and maintenance
and inspection plan approach.
Fina l CBFP
Rna lize CBFP and include with annua l budget and CIP
process .
Professional Services Agreement Award
Asset Inventory and Conditions Assess ment
Primary Supporting Start Target
Status Funding Barriers & Comments Department Department Date Completion
PW . Ql FY 2024-25 Ql FY 2024-2 5 Upcoming Staff capaci ty constrai nts .
PW . Q2 FY 2024-25 Q2 FY 2024-2 5 Upco ming
Hi re temporary adm in assistant to help col lect
PW . Q3 FY 2024-25 Ql FY 2025-26 Upcomi ng
an d digitize asset inventory.
Fund 603
PW . Q l FY 2025-26 Q2 FY 2026-27 Upcoming .
PW . Q3 FY 2026-27 Q4 FY 2026-27 Upcoming
CIP
Goal Y/N
D:
Bull et y
#7
8
4 . Ci tywide Storm Drain
Plan (CSDP)
FY 2023-24 FY 2024-25
m ~ m w w ~
Jan Mar May Jul Sep Nov Jan Mar May
RFP
PSAAward
Asset Inventory and Condit ions Assessment
• Draft CSDP •
Primary Supporting Start Target CIP
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion Y/N
4 . Citywide Storm Drain Plan {CSDP)
RFP Deve lop and advertise Request for Proposa l (RFP). PW -Q3 FY 2023-24 Q3 FY 2023-24 Complete
PSAAward
Recommend consultant t eam and award of professional
PW Q4 FY 2023-24 Q4 FY 2023-24 In Process -
services agreement to City Counci l.
Develop I ist of storm dra in assets and associated
attributes , conduct field data co l lection in three parts
Asset Inventory and
(i.e ., topside field investigation, video inspections, and
pump stat ion assessment), extract/export features from PW -Ql FY 2024-25 Q3 FY 2024-25 Upcoming
Conditions Assessment
data in a format compatible with the City's GIS , and
prepare conditions assessment report based on review
of storm drain data.
Prepare draft re port summarizi ng the field data D:
collection results and sys tem needs, exis t i ng Staff capacity constraints and funding if Bullet
Draft CSDP PW -Q4 FY 2024-25 Q2 FY 2025-26 Upcoming
conditions , new stormwater project re commendations, Fun d 205, additional scope needed to comp lete. #6 y
and maintenance and i nspection plan approach. General Fund
Deve lop draft drainage design standard s and guidelines
to provide guidance o n how to ana lyze and
Draft Drainage Design
appropriately size drai nage i nfrastructure, including
references to other re levant drainage requirements or PW -Q2 FY 2025-26 Q3 FY 2025-26 Upcoming
Standards guidance documents (e.g., MCSTOPP P water qua li ty
treatment measures and Marin County Drainage
Manua l).
Prese ntation
Introduce and present draft CSDP and drainage design
PW -Q4 FY 2025-26 Q4 FY 2025-26 Upcoming
standard s to City Counci l.
Finalize CSDP and design standards base d on
A do ption cons ideration of feedba ck and adoption of them by PW -Ql FY 2026-27 Q2 FY 2026-27 Upcoming
City Cou nci l.
9
FY 2023-24 FY 2024-25
oo ~ m w oo ~
Jan Mar May Jul Sep Nov Jan Mar May
5. FY25-26 Capital Improvement
Program (CIP) Plan
Objective Milestone or Activity Description
5 . FY25-26 Capital Improvem ent Progra m (CIP) Pl a n
Pro ject Rank ing Criteria
Eva lu at e project rank i ng criteri a and process, including
consideratio n for capacity planning and pri o rit ization.
Review
Implement new process and cri teria.
Parks Measure A Work
Deve lop Measu re A Work Plan based on CPRMP
prio riti es and recommenda tions and present to Parks
Plan Development
and Recreati on Commi ssio n.
Goals & Obj ectives and
Create depa rtment Goals and Obj ectives for upcomi ng
fiscal year. Create work plan that links Goa ls and
DPW Work Pla n Objectives with CIP .
Conduct budget analysi s and progra m funds fo r high
CIP Budget and Report ranking CIP projects and ann ual prog rams, and prepare
draft Cl P report.
Presentation
Introduce and present draft CIP plan to BPAC and City
Council.
Adopti on
Finalize CIP pl an based on consideration of f ee dback
and adoption by City Council.
Primary Supporting
Department Department
PW CMO,FIN
LR PW
PW CMO
PW CMO,FIN
PW CMO,FIN
PW CMO,FIN
Project Ranking Criteria Review
Parks Mea sure A Work Plan De ve lop men t
Goals & Objectives and DPW Work Plan
Start Target
Status Funding
Date Completion
Ql FY 2024-25 Q2 FY 2024-25 Upcoming General Fund
Q3 FY 2024-25 Q3 FY 2024-25 Upcoming
Q2 FY 2024·25 Q4 FY 2024-25 Upcoming General Fund
Q3 FY 2024-25 Q4 FY 2024-25 Upcoming General Fund
Q4 FY 2024-25 Q4 FY 2024-25 Upcoming
Q4 FY 2024-2 5 Q4 FY 2024-25 Upcoming Ge neral Fund
CIP Budget and Report
Presentation
Adoption
Barriers & Comments Goal
Staff capac ity constraints and fu ndi ng if outside
consultants needed.
Staff capacity co nstraints .
Staff capacity constraints and fund i ng if outside
D:
consultants needed. Co ordination with other Bul let
departme nts and CMO. #1
-
-
.
CIP
Y/N
N
10
FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
--------------------
6. Storm Drain Maintenance
Environmental Compliance
and Permitting Project
Objective Milestone or Activity Description
6. Storm Drain Maintenance Environmental Compliance and Permitting Project
RFP Develop and advertise Request for Proposal (RFP).
PSAAward
Select consultant team and award of professional
services agreement by City Council.
Preliminary
Environmental Collect site information and prepare documentation
Assessment and supporting applications to regulatory agencies.
Documentation
Environmental Prepare and submit applications to relevant regulatory
Clearance agencies and respond to appl ication revi ew comments.
Approval/Permit
Receive approval/permit from relevant regulatory
agencies.
RFP
PSAAward
Preliminary Environmental Assessment and Documentation
Primary Supporting Start Target
Status Funding Department Department Date Completion
PW Q4 FY 2023-24 Ql FY 2024-25 In Process
PW Q2 FY 2024-25 Q2 FY 2024-25 U pcoming
General Fund
PW Q3 FY 2024-25 Q4 FY 2024-2 5 U pcoming
approved
reques t from
FY24
PW Q4 FY 2024-25 Ql FY 2025-26 U pcoming
PW Q2 FY 2025-26 Q2 FY 2025-26 U pcoming
Ba rriers & Comments
Staff capaci ty constraints.
-
Staff ca pacity constraints. Weather and
permitting r equirements.
-
Pe rmitt i ng agencies timeline .
CIP
Goal Y/N
N y
11
7. Terra Linda Park and
Community Center
Enhancement Plan (TLPCCEP)
FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
PSAAward
Site Assessment
Commun ity Engagement
Policies and Projects
Draft T LPCCEP
Presentation
Adoption
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion
7. Terra Linda Park and Community Center Enhancement Plan (TLPCCEP)
PSAAward
Re commend co nsultant team and award of profess ional
services agreement by City Council. LR PW Q3 FY 2023-24 Q3 FY 2023-24 Complete RFP was advertised in Q2 FY 2023 -24.
Conduct site visit to assess existi ng faci li ties, meet
Site Assessment w ith recreation and maintenance staff for needs LR PR Q4 FY 2023 -24 Ql FY 2024-25 In Process
assessment and review record documents.
Staff anticipates using a variety of outreach
methods (e .g., meetings/workshops , online
Community Develop an d imp lement plan for soliciting community
LR PW Q4 FY 2023-24 Ql FY 2024-25 Upcoming
survey, pop-up event, social media campaign,
Engagement feedback . etc.) to effectively e ngage the community and
gather feedback from t he largest demograph ic
po ss ible.
Develop and priori tize recommended policies and B:
Measure A
projects , i ncluding rough order of magnitude project Bullet 8
Policies and Projects costs, for consideratio n during the an nual CIP update LR PW Q2 FY 2024-25 Q2 FY 2024-25 Upcoming
and considerations for ongo ing maintenance and
estimated cost for implementation.
Prepare draft report summa rizing site assessment
Draft TLPCCEP
find i ngs and recommendatio ns for new o r updated
LR PW Q3 FY 2024-25 Q3 FY 2024-25 Upcoming
policies and projects and ma i ntenance and i nspection
approach.
Presentation
Introduce and present draft TLPCCEP to Parks and
LR PW Q3 FY 2024-25 Q3 FY 2024-25 Upcoming
Recre ation Comm iss ion and City Council.
Rnalize TLP CCEP based on cons i deration of feedback
Adopti o n and adoption by City Council. LR PW Q4 FY 2024-25 Q4 FY 2024-25 Upcomi ng
CIP
Y/N
y
12
FY 2023-24 FY 202 4 -25
,m ~ w m m ~
Jan M a r May Jul Sep No v Jan M a r May
Project Team Assembly and Scope
8. Sea Level Rise Feasibility
Assessment (SLRFA) PSAAward
Objective Milestone or Activity Description
8. Sea Level Rise Feasibility Assessment (SLRFA)
Co l laborate w ith stakeho lders, includi ng community
Project Team Assembly and technical partners, to formul ate core pro j ect team
and Scope and develop project scope to comply with grant
deliverables.
Conduct workshops, facilitate regular meeti ngs (with
focus groups, steering committee, technical advisory
committee, and worki ng groups), and lead social media
Community ca mpa igns to educate the community about sea level
Engagement rise, adaptation alternative approaches and the project,
and gather feedback on adaptation preferences,
i nformation gaps, and concerns with potential SLR
impacts .
PSAAward
Recommend engineering consu ltant team and award of
professional services agreement by City Council.
DraftSLRFA
Prepare draft repo rt sum marizing assessment of
adaptation alt ernat ives.
Presentation
Introduce and present draft SLRFA t o SLR Sub·
co mmittee and acce pt comments .
Rnalize SLRFA based on cons ideration of feedback and
Fina l SL RFA
integrate with Priority Development Area Plan.
Primary
Department
ST
ST
ST
ST
ST
ST
Community Engagement
----~ ------------
Draft SLRFA
Supporting Start Target
Status Funding Barriers & Comments Department Date Completion
PW Q2 FY 2022-23 Ql FY 2024-25 In Process Staff capacity constraints .
PW Q3 FY 2022-23 Q3 FY 2024-25 In Process State grants -
(OPR, SCC),
Mari n
Com munity
Foundation
PW Q3 FY 2023-24 Q3 FY 2023-24 In Process Staff capacity constraints.
PW Ql FY 2024-25 Q3 FY 2024-25 Upcoming -
PW Q4 FY 2024·25 Q4 FY 2024·25 Upcomi ng .
PW Ql FY 2025-26 Ql FY 2025-26 Upcoming .
Presentation
Goal
Sustain
ability
Focus
A rea:
Bullet 1
CIP
Y/N
N
13
FY 2023-24 FY 2024-25
w ~ ill w w ~
Jan Mar May Jul Sep Nov Jan Mar May
LRSP Creation Support LRSP Adoption
9. Road Safety Planning,
including adoption of
Vision Zero Action Plan Annual Program Project Selection FY 24-25
Primary Supporting
Objective Milestone or Activity Description
Department Department
9. Ro ad Safety Planning, incl uding adoption of Vision Zero Action Plan
Support TAM and County of Ma ri n o n Local Road
LRSP Creation Support
Safety Plan (LRSP) creation.
PW CMO
LRS P Adoption Adopt LRSP by City Council. PW
Traffic Ca lmi ng Po li cy
; create a toolbOx ot tratt,c ca lming measures, create a
priority lis t and outline the process for i mplementat ion.
PW PD, Fire
Coll aborate with County of Marin on subm ission of
Grant Application joint applicatio n for Federal Safe Streets for All PW
planning grant
AB43
Evaluate app licability of AB 43 and options for
PW PD, Fi re
implementation.
Annual Program Project Identify projects associated with annual programs
PW Selection FY 24-25 related to road safety and Vision Zero goals.
Annual Program Project Id entify proj ects associated with annual programs
PW Selection FY 25-26 related to road safety and Vision Zero goa ls.
Create strategy and implementation plan for Vision
Draft Action Pl an Zero; evaluate LRS P, AB laws, other traffic initiatives, PW
and planning docu ments .
Community Deve lop and impleme nt plan for providing project
PW CMO
Engageme nt updates and solicit ing commu nity input
Create Technical Advisory comm ittee w ith key internal
CMO,PD,
Tec hnical Engagement and external stakeholders . Meet throughout t he Action PW
Fire
Plan proce ss.
Pre sentation
Introduce and prese nt draft Vis ion Zero Action Plan to
PW
BPAC and City Council.
Adoption
Fi nalize plan based o n co nsideration of feedback and
PW
CMO,PD,
adoption of V ision Zero Action Pl an by City Council . Fire
Traffic Calming Policy -------------
Grant Applicat ion
Start Target
Date Completion
FY2022-23 Q3 FY 2023-24
Q4 FY 2023-24 Q4 FY 2023-24
Q3 FY 2023-24 Q3 FY 2024-25
Q4 FY 2023-24 Q2 FY 2024-25
Q2 FY 2024-25 Q4 FY 2024-25
Ql FY 2024-25 Ql FY 2024-25
Q3 FY 2024-25 Ql FY 2025-26
Q3 FY 2024-25 Q3 FY 2025-26
Q3 FY 2024-25 Ql FY 2025-26
Q3 FY 2024-25 Q4 FY 2025-26
Q3 FY 2025-26 Q3 FY 2025-26
Q3 FY 2025-26 Q4 FY 2 025-26
~ ---------AB 43 ----------
Status Funding
TAM and
Co mplete
County funded
Complete
In Process -
In Process
Seeking SS4A
Grant
Upcoming Fund 246
Upcoming .
Upcoming
Seeking SS4A
Upco ming
Grant fund ing
Upcoming
Upcomi ng
Upcoming
Upcoming -
Annua l Program Project Se lection FY 25-26
Draft Action Plan
Community Engagement
Technical Engagement
Barriers & Comments
Need to coordinate with Bike and Ped Citywide Plan.
timing consideratio n.
Ongo ing until funding obtained.
Staffing constrai nts ; im pact on other init iatives.
Grant needed to perform action plan and CBPP
Need to coordinate with Action Plan.
-
-
Funding for grant needed to perform action plan .
Need to coordinate with CBPP, ti ming cons ideration.
Staff antici pate s using a variety of outreach methods
in conjunctio n with Marin County to effectively
engage the co mmunity and gather feedback and
educate the largest demographic possible .
Coordination of schedu les with key stakeho lders.
Consensus on ways to get to Zero.
-
.
Goal
CIP
Y/N
N
f--
D:
Bullet 4
y
14
The following projects are included in the FY 2024-25 Capital Improvement Program
FY 2023-24 FY 2024-25
m ~ m m m ~
Jan M a r May Jul Sep Nov Jan Mar May
Roof Assessment
HVACAssessment
10. AlbertJ Boro Community
Center: HVAC & Roof
Repair Project Design
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion
10. Albert J Boro Community Center: HVAC & Roof Repair Project
Perfonn core sampling of exi sting roof and prepare
Roof Assessme nt report summa ri zing results of roof assess ment and PW LR Q3 FY 2023-24 Q2 FY 2024-25 In Process
recommendatio ns for roof repa i r.
Develop recommendations for enhancing effi ciency,
HVAC Assessmen t
repa i ring and upg ra ding HVAC systems ba sed on
assessment of current HVAC systems and review of PW LR Q3 FY 2024-25 Q 3 FY 2024-25 Upcoming
operation and mainte na nce reco rds . Fu nd 603 N
Design
Develop constru ct ion docu ments and obtai n
PW Q4 FY 202 4-25 Q1 FY 2025-26 Upcoming
Du rati o n o f design phas e is dependent of level
env ironmenta l clearance. of repair ne cessary for HVAC and roof.
Bid Adverti sem en t and Solicit fo r construction bi ds an d award of constru ction
PW -Q2 FY 202 5-26 Q3 FY 2025-26 Upcoming
Constru ct ion Award co ntra ct
Construction
Obtain construction -rela ted pennits and construct
project. PW Q4 FY 2025-26 Q1 FY 2026-27 Upcoming
Bid results , weather co ndit i on s, coordination
with events /programs at the ce nter.
CIP
Y/N
y
15
11. Childcare Portable Building
Replacement (Pickleweed)
Project
FY 2023-24 FY 2024-25
ITT ~ W W ITT ~
Jan Mar May Jul Sep Nov Jan Mar May
Contract Consultant From On call Consultants
Planning/Design
Bid Advertisement and Construction Award
Construction
Primary Supporting Start Target
Objective Miles tone o r Activity Description Status Funding Barriers & Comments Goal Department Department Date Completion
11. Childcare Portable Building Replacement (Pickleweed) Project
Contract Consultant Request proposal and contract directly with
From On Call architectural consultant from on call/ service level PW -Q4 FY 2023-24 Q2 FY 2024-25 Upcoming -
Consultants agreement list.
Planning/Design
Develop conceptual plans and construction documents
PW Q 2 FY 2024-25 Q3 FY 2024-25 Upcoming Staff capacity. Existing conditions cons t raints. -
and obtain envi ronmental clearance.
Fund 603 N
Bid Advertisement and Solicit for cons truction bids and award o f construction
PW -Q4 FY 2024-25 Q4 FY 2024-25 Upcoming -Constru ction Award contract by City Council.
Obtai n construction-related permits and construct
Supply chain and manufacturer delays on modular
Construction PW -Q4 FY 2024-25 Q1 FY 2025-26 Upcoming buil ding. Construction can only occur during
project. summer break from school.
CIP
Y/N
y
16
FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
12. Downtown Library
Modernization Project
Grant Admin istr ation
Planning
Design
Bid Advertisement and Construction Award
Construction
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding
Department Department Date Completion
12. Downtown Library Modernization Project
Grant Admi nistration
Su bmit grant compliance documents for Bu il ding
Forward and State Targeted grants funding. LR PW Q3 FY 2022-23 Q3 FY 2025-26 In Process
Develop conceptual design and prepare design
Planni ng
develop ment docume nts, i ncludi ng rough order of
PW LR Q3 FY 2022-23 Q3 FY 2023-24 Complete
mag nitude costs, to support se lectio n of improvements
fo r final project scope.
Design
Develop construction docume nts and obtain
PW LR Q4 FY 2023-24 Q4 FY 2023-24 In Process
Building
environmenta l clearance. Forward
Grant. State
Bid Advertis ement and Solicit for construction bids and award of construction
PW LR Ql FY 2024-25 Ql FY 2024-25 Upcoming Targeted
Construction Award contract Grant, and
Memorial
Funds
Obtain construction-related pem1 its and construct
Construction PW LR Ql FY 2024-25 Q3 FY 2024-25 Upcoming
project.
Barriers & Comments
Des ign tea m and staff wil l eva luate various
project delivery methods in support of
successful project completion.
Bid resu lts coul d impact sco pe and timing.
Di scovery of unforeseen bui ldi ng conditions can
impact project costs and time line. Temporary site
is in the process of being to continue providing
library services during construction.
CIP
Goal Y/N
B:
Bul let y
#3
17
FY 2023-24 FY 2024-25
w ~ m w w ~
Jan Mar May Jul Sep Nov Jan Mar May
RFP
13. Pickleweed Branch Library
Redesign Project
Objective Milestone or Activity Description
13. Pickleweed Branch Library Redesign Project
Grant Administration
Subm it grant compliance documents for Bu ilding
Forward and State Targeted grants funding.
RFP Develop and advertise Request for Pro posal (RFP).
PSAAward Recommend consu ltant team and award of professional
services agreement by City Council.
Develop conceptual design and prepare design
Planning
development documents , i ncluding rough order of
magnitude costs, to support se lection of improvements
for fina l project scope.
Community Develop and imp lement plan for so liciting community
Engagement feedback on facility improvement and upgrade options.
Design
Deve lop construction documents and obtain
environmental clearance .
Bid Advertisement and Solicit for construction bids and award of construction
Construction Award contract by City Cou ncil.
Construction
Obtain construction -related permits and construct
pro j ect.
PSAAward
Primary Supporting
Department Department
LR PW
LR PW
LR PW
PW LR
LR PW
PW LR
PW LR
PW LR
Grant Administration
Planning
Community Engagement
Design
Bid Advertisement and Construction Award
Start Target
Status Funding Barriers & Comments
Date Completion
Q2 FY 2023 -24 Q3 FY 2025-26 In Process -
Q2 FY 2023-24 Q3 FY 2023-24 Complete -
Q4 FY 2023-24 Q4 FY 2023-24 Complete -
Q4 FY 2023 -24 Q2 FY 2024-25 Upcoming Staff capacity constraints .
Buildi ng
Forward Grant
Qi FY 2024-25 Q2 FY 2024-25 Upcoming and Memorial -
Funds
Q3 FY 2024-25 Q4 FY 2024-25 Upcom ing -
Q4 FY 2024-25 Ql FY 2025-26 Upcoming
Ql FY 2025 -26 Q3 FY 2025-26 Upcoming Bi d res ults could impact scope and timing.
CIP
Goal Y/N
B:
Bullet y
#3
18
FY 2023-24 FY 2024-25
m ~ ru m m ~
Jan Mar May Jul Sep Nov Jan Mar May
14. Albert Park Fence Installation
Project
Design
Construction Award
Objective Milestone or Activity Description
14. Albert Park Fence Installation Project
Design
Revise construction documents based on site
assessment and obtain environmental clearance.
Construction Award
Solicit for construction bids and award of construction
contract by City Manager.
Construction
Obtain construction-related permits and construct
proj ect.
Construction
Primary Supporting
Department Department
PW LR
PW LR
PW LR
Start Target
Status Funding Barriers & Comments
Date Completion
Project scope was modi fied a few times because
bid results exceeded project budget, repeatedly.
Q2 FY 2023·24 Q3 FY 2023·24 Complete Installation of taller fencing along the third base
line was identifi ed as a top priority in the CPRMP
Measure A and remai ned pa rt of the proj ect scope.
Q3 FY 2023-24 Q3 FY 2023-24 Complete
Q4 FY 2023-24 Q4 FY 2023·24 Complete
CIP
Goal Y/N
N y
19
15. Peacock Gap Park Playground
Improvement Project
FY 2023 -24 FY 2024-2 5
w ~ w w w ~
Jan M ar May Jul Se p Nov Jan Mar May
Plann ing/Design
Co m munity Engagement
Bid Advertisement and Constructi on Award
Const ru ct ion
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion
15. Peacock Gap Park Playground Improvement Project
Planning/Design
Develop conceptual plans and construction documents
PW LR Q3 FY 2023-24 Q1 FY 2024-25 In Process
and obtain environmental clearance.
Community
Facilitate pop-up event and conduct survey to solicit
community feedback on des ign options and present LR PW Q2 FY 2024-25 Q2 FY 2024-25 Upcoming B:
Engage ment
de sign to Parks and Recreation Commission. Measure A Bullet
Bid Advertisement and Solicit for construction bids and award of construction #4
Construction Award contract by City Council.
PW LR Q3 FY 2024-25 Q3 FY 2024-25 Upcoming
Construction
Obtain construction-related pennits and construct
PW LR Q4 FY 2024-25 Q1 FY 2025-26 Upcoming
Bid results; const ruction material l ead t ime and
project. weather conditions.
CIP
Y /N
y
20
FY 2023-24 FY 2024-25
w ~ w w w ~
Jan Mar May Jul Sep Nov Jan Mar May
16 . Pickleweed Park
Enhancement & Field
Renovation Project
Grant Administration
Design/Permitting
Bid Advertisement and Construction Award
Primary Supporting Start Target
Objective Milestone or Activity Description Status
Department Department Date Completion
16. Pickleweed Park Enhancement & Field Renovation Project
Submit grant compliance documents to secure and
Grant Administration maintain Land and Water Conservation Fund (LWCF) LR PW Q2 FY 2023-24 Q3 FY 202S-26 In Process
funding and request for project cost reimbursements.
Design/Permitting
Prepare construction documents and obtain necessary
environmental permits .
PW LR Q2 FY 2022-23 Q4 FY 2023-24 In Process
Bid Advertisement and Solicit fo r construction bids and award of construction
Construction Award contract by City Counci l. PW LR Q l FY 2024-25 Ql FY 2024-25 Upcoming
Construction
Obtain construction-related permits and construct
project.
PW LR Q2 FY 2024-25 Q3 FY 2025-26 Upcoming
Construction
Funding Barriers & Comments
Planning, grant applications, and commu nity
outreach meetings /events were completed prior
to Q3 FY 2023-24.
LWCF
National Parks -Grant, General
Fund Secure additional funding ; bids results could
impact scope and timing; weather conditions and
environmental permit requirements; need to
share space w ith other construction projects in
the area.
CIP
Goal Y/N
B:
bullet y
#2
21
FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
17. B St Culvert Replacement
Project
Design Revision
Objective Milestone or Activity Description
17. B St Culvert Replacement Project
Revise construction documents based on feedback
Design Revision
from San Rafae l Sanitation District
Bid Advertisement and Solicit for construction bids and award of construction
Construction Award contract by City Council .
Construction
Obtain construction -related permits and construct
project.
Primary Supporting
Department Department
PW -
PW -
PW -
Bid Advertisement and Construction Award
Construction
Start Target
Funding Status Barriers & Comments
Date Completion
Project timeline was impacted by weather
conditions and utility coordination; therefore,
Q3 FY 2023-24 Q3 FY 2023-24 Complete
project had to be readvertised for construction
Fund 206 bids.
Q4 FY 2023-24 Q4 FY 2023-24 Complete
Ql FY 2024-25 Q3 FY 2024-25 Upcoming
Consider construction inspector to assist with
staff capacity.
Goal
CIP
Y/N
N y
22
FY 2023-24 FY 2024-25
w ~ w w w ~
Jan Mar May Jul Sep Nov Jan Mar May
18. FY24-25 Corrugated Metal
Pipe Replacement Project
Objective Milestone or Activity Description
18. FY24-2S Corrugated Metal Pipe Replacement Project
Planning Identify and prioritize pipe segments for replacement
based on ongoing operatio n and ma i ntenance records.
Design
Develop co nstruction documents and obtain
environmenta l clea rance .
Solicit for construction bids and award of construction
Construction Award
contract by City Manager.
Construction
Obtain construction-related permits and construct
project.
Plannin
Primary Supporting Start
Department Department Date
PW -Q4 FY 2023-24
PW -Ql FY 2024-25
PW -Q2 FY 2024-25
PW Q2 FY 2024-25
FY 2023-24 FY 2024-25
Desi n
Construction Award
Construction
Target
Completion
Status Funding Barriers & Comments
Ql FY 2024-25 Upcoming Staff capacity and funding .
Q2 FY 2024-25 Upcoming Fund 205,
Fun d 206
Q2 FY 2024-25 Upcoming
Q4 FY 2024-25 Upcomi ng
Bid results; constructi on material lead time and
weather conditions .
w ~ w w w ~
Jan Mar May Jul Sep Nov Jan Mar May
19. San Quentin Pump Station
Reconstruction Project
Objective Milestone or Activity
19. San Quentin Pump Station Reconstruction Project
Construction
Description
Construction
Obtain construction-related permits and construct
project.
Co nstruction
Re sumption
Resume construction and complete project
Primary Supporting
Department Department
PW
PW
Construction Resumption
Start Target
Status Funding Barriers & Comments
Date Completion
Q4 FY 2022-23 Q3 FY 2023-24 Complete
ARPA
Constructio n material lea d time and weather
Ql FY 2024-2 5 Ql FY 2025-26 Upcoming
conditions.
CIP
Goal Y/N
N y
Goal
CIP
Y/N
N y
23
I
'
FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
20. Large Trash Capture
Projects -5 Locations
(MCSTOPPP)
Objective Milestone or Activity Description
20. Large Trash Capture Projects • 5 Locations (MCSTOPPP)
RFP Develop and advertise Request for Proposal (RFP).
PSAAward
Recommend co nsul ta nt team and award of professional
services agreement by City Council.
Develop construction documents and obtain
Design
environmental clearance.
Bid Adverti se ment an d Solicit for construction bids and award of construction
Construction Award co ntract by City Council.
Construction
Obtain construction-related permits and co nstruct
project.
Primary Supporting
Department Department
PW
PW
PW
PW
PW
PSAAward
Desi n
Start Target
Funding Status Barriers & Comments
Date Completion
Device installation requires pump station
Q1 FY 2024-25 Q1 FY 2024-25 Up coming upgrades leading to project cost going over
available grant funding.
Q2 FY 2024-25 Q2 FY 2024-25 Upcoming
EPAWQIF
Grant,
Caltrans
Q3 FY 2024-25 Q4 FY 2025-26 Up coming
Cooperative
Q1 FY 2026-27 Q1 FY 2026-27 Upcoming
Agreement
Q2 FY 2026-27 Q2 FY '2027-28 Up coming
Bi d resu lts; construction material lead time and
weather co nditions. Fundi ng short falls .
Goal CIP
Y/N
N y
24
21 . Canal Active Transportation
Experience Improvements
Project
FY 2023-24 FY 2024-25
ITT ITT W W ITT ITT
Jan Mar May Jul Sep Nov Jan Mar May
Grant Administra t ion
PSAAwa rd
PA&ED
Community Engagement
Lighting Po licy
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal Department Department Date Completion
21. Canal Active Transportation Experience Improvements Project
Su bmit grant complia nce doc um ents to secure and
Grant Admini stration maintain Acti ve Trans portation Pro gra m Cycle 6 (ATP PW Q2 FY 2023-24 Q4 FY 2027-28 In Pro gress
6) fund i ng and requ est for proj ect cost reimbursements.
RFP
Develop and adv ertise Requ est for Pro posa l (RFP) for
Project Approval. PW Q4 FY 2023-24 Ql FY 2024-25 In Process Staff TBD; w ill hire/manag e consu ltant.
PSAAward
Recommend consulta nt team and award of profess ional
se rvice s agreement by City Council. PW Q2 FY 2024-25 Q2 FY 2024-25 Upco ming
PA&ED
Conduct preliminary desig n, environme ntal sco pin g and
prepare necessary environmental documentation.
PW Q3 FY 2024-25 Q4 FY 2024-25 Upcoming Construction funding availab le FY 2026-27.
Community Introduce and present project conceptual design to
PW Q4 FY 2024-25 Q4 FY 2024-25 Upco ming Grant app li cati on scope of work set. Outreach
Engagement commun ity fo r f eedback. focuse d on lighting.
Review lig hting poli cy and ordinance for li ghting alo ng Review with com mun ity, Parks & Recreation
Lighting Policy PW Q4 FY 2024-25 Q4 FY 2024-25 Upco ming Commiss ion, and City Council. Parks currently
Jean Starkweather pathway.
closed su ns et to sunrise.
Design RFP
Develop and advertise Request for Pro posa l (RFP) for
design phase . PW Ql FY 2025-26 Ql FY 2025-26 In Process Staff TBD; w ill hire/manag e consu ltant.
Design PSA Award
Re co mmend co nsu lta nt team and award of profess ional
PW Q2 FY 2025 -26 Q2 FY 2025-26 Upco ming se rvic es agree ment by City Council. D: ATP Gran~ Project timeline is dependent on federal fu nding Bu ll et Develop co nstruction documents based on
Design PW Q3 FY 2025-26 Ql FY 2026-27 Upco ming Fund 206 procedures and may be impacted by necessary
consideration of feedback from conce ptual design. #2
uti lity coordination.
Coordinate with Caltrans to review project scope and
agree on project requ irements necessary to comply
Caltrans Field Rev i ew. with fede ral and state laws and regulations. Prepare and Project timeline is depende nt on federal funding
Environm en tal Studies su bmit documentation for compliance with th e National PW Q3 FY 2025-26 Q4 FY 2025-26 Upco ming procedures and may be impacted by necessary
and Approval Env iro nmental Po licy Act (NEPA) and other appl icable utility coordination.
fede ral environmentally related laws, and adhe rence to
public hearing proces s for approval.
Caltra ns Right-of-Way
Coordinate with Caltrans for righ t-of-way certification,
Pro ject timeline is depende nt on federal fundin g
Certification and Utility
adherence to utility relocation procedures, and prepare
PW Q4 FY 2025 -26 Ql FY 2026-27 Upcoming pro ce dures an d may be impacted by necessary
Coordination
and submit documentation necessary to comply with
uti lity coo rdin ation.
fe de ral and state laws and regu lati ons.
Bid Advertisement and Solicit for cons tru ction bids and award of construction
PW Q2 FY 2026-27 Q2 FY 2026-27 Upco ming
Award contra ct by City Council.
Pro ject timeline is depende nt on federal funding
Constructio n
Obtain co nstruction-relat ed permi ts and co nstruct
PW Q3 FY 2026-27 Q3 FY 2027-28 Upco ming procedures and may be impacted by ne cessary
project. uti lity coordination. Construction funding
available in fisca l year 2027.
CIP
Y/N
y
25
22. Canal Alliance Mid-Block
Crossing Enhancement Project
' FY 2023-24 FY 2024-25
m ~ m w m ~
Jan Mar May Jul Sep Nov Jan Mar May
Contract Consu ltant from On Call
Consultants
Grant Administration
Design
Bid Advertisement and Construction Award
Construction
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal Department Department Date Completion
22. Canal Alliance Mid-Block Crossing Enhancement Project
City secured: Transportatio n Development Act
Submit grant complia nce documents to secure and
(TDA) and Transportation Fund for Clean Air
Grant Administratio n maintain grant fundi ng and req uest for project cost PW Q3 FY 2023·24 Q2 FY 2025-26 In Progress
(TFCA) funding.
reimbursements .
Cana l Alliance working on remai ning fun ding
shortage. City just recommended CDGB funding
for a portion of the project.
Contract Co ns ultant Request proposal and contract directly with TDA,TFCA,
from On Call arc hi tectural consultant from on ca ll/ service level PW . Ql FY 2024-25 Ql FY 2024-25 Upcoming CDGB,Canal N
Consultants agreement li st withi n City Manager authority.
Alliance
Design
Deve lo p construction documents based on conception
PW Ql FY 2024-25 Q2 FY 2024-25 Upcoming
des ign and obtain enviro nmenta l clearance.
Bid Advertisement and Solicit for co nstruction bids and award of construction
PW Q3 FY 2024·25 Q3 FY 2024·25 Upcoming
Constructio n Award contract by City Council.
Construction
Obtai n construction-related permits and construct
Q4 FY 2024·25 Ql FY 2025 ·26 Upcoming
Bid resu lts; constructio n material lead time .
PW .
project. Funding short fa lls .
CIP
Y/N
y
26
FY 2023-24 FY 2024-25
w ~ w w w ~
Jan Mar May Jul Sep Nov Jan Mar May
Grant Aclministra t ion •
23. Fourth St/Miracle Mile at
Second St and West Crescent Dr
Project
Objective Milestone or Activity Description
23. Fourth SU M irade Mile at Second St and West Crescent Dr Proj ect
Subm it grant compliance documents to secure and
Grant Administration ma i ntain One Bay Area Grant Cycle 3 (OBAG 3)
funding and request for project cost reimbursements.
Project Approval and
Conduct preliminary design and prepare necessary
Environmental
Document (PA&ED) environmental documentation.
Prepare construction documents based on
Design consideration of feedback from conceptua l des ign
options and obtain environmental clearance.
Coordinate with Caltrans to review project scope and
agree on project re quireme nts necessary to co mply
Caltrans Fie ld Review, with federal and state laws and regu lations . Prepare and
Env i ronmental Studies submit documentation for compliance with t he National
and Approval Environmental Policy Act (NEPA) and other app licable
federa l environmentally related laws, and adherence to
pu blic hearing process for approval.
Community Develop and implement plan for obtaining feedback on
Engagement downtown gateway design.
Caltrans Right-of-Way
Coordinate with Caltrans for right-of-way certification,
adherence to utility re location procedures, and prepare
Certification and Utility
Coordinatio n
and submit documentation necessary to comply with
federal and state laws and regulations.
Bid Advertisement and Solicit for construction bids and award of construction
Award contract by City Council.
Construction
Obtain constructio n-related permits and construct
project.
Project Approva l and Environmenta l Document (PA&ED)
------
Desi n
Ca ltrans Field Review, Environmental Studies and Approval
Community Engagement
Primary Supporting Start Target CIP
Status Funding Barriers & Comments Goal
Department Department Date Completion Y/N
PW -Q2 FY 2023-24 Ql FY'28 In Progress -
PW -Ql FY 2023-24 Q3 FY 2024-25 In Progres s
Coordination with utility companies , especial ly
for relocation of cabinets and undergroundi ng of
PW -Ql FY 2023-24 Q2 FY 2025-26 In Progress
overhead li nes , can heavil y influence project
timeline. Adherence to OBAG 3 federa l funding
procedures, e.g. Caltrans field review, will
lengthen project timeline.
Project timel i ne is dependent on federal funding
D:
PW -Q3 FY 2023-24 Q4 FY 2024-25 MTC Grant, procedures and may be impacted by necessary
Bul let y
Fund 206 utility coordination.
#1
PW -Q3 FY 2024-25 Q3 FY 2024-25 Upcoming -
Project timeline is dependent on federal funding
PW -Ql FY 2025-26 Q2 FY 2025-26 procedures and may be impacted by necessary
utility coordination.
PW -Q2 FY 2025-26 Q3 FY 2025-26 Upcoming -
Coordination with utility companies, especially
PW -Q4 FY 2025-26 Q4 FY 2026-27 Upcoming
for relocation of cabinets and undergroundi ng of
overhead lines , can heavily i nfluence project
timeline.
27
FY 2023-24 FY 2024-25
m ~ ill w m ~
Jan Mar May Jul Sep Nov Jan Mar May
Desi n
24. FY24-25 City-Led Sidewalk
Repair Project Construction Award
Construction
Primary Supporting Start Target
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion
24. FY24-25 City-Led Sidewalk Repair Project
Design
Prepare construct io n documents an d obta in
PW Q2 FY 2024·25 Q3 FY 2024-25 Upco ming Staff capac ity.
environ menta l clearance .
So li ci t for construction bids an d award of con struction
Constructio n Award contract by City Manager. PW Q4 FY 2024-25 Q4 FY 2024-25 Upcoming Fund 206 -N
Constru ct ion
Obtai n construction-re lated permits an d cons t ru ct
PW Q4 FY 2024-25 Q1 FY 2025-26 Upcoming -project.
FY 2023-24 FY 2024-25
m ~ ill w m ~
Jan Mar May Jul Sep Nov Jan Mar May
25. FY24-25 Pavement
Maintenance Project
Objective Milestone or Activity Description
2S. FY24-25 Pavement Maintenance Project
Design
Prepare constructio n documents and obtain
environmenta l cleara nce.
Bi d Advertiseme nt and Sol ici t fo r constructio n bids and award of construction
Construction Award contract by City Counci l.
Co nstruction
O btain construction-re lated perm its and construct
proje ct.
Primary Supporting
Department Department
PW -
PW -
PW
Design
Bid Advertisement and Construction Award
Construction
Start Target
Status Funding Barriers & Comments Goal
Date Completion
Q2 FY 2024-25 Q3 FY 2024-25 Upcoming Staff capacity .
Fund 206/
Q3 FY 2024-25 Q3 FY 2024-25 Upco ming -N
RMRA
Q4 FY 2024-25 Q2 FY 2025-26 Upcoming Bid resu lts; weather.
CIP
Y/N
y
CIP
Y/N
y
28
26. Lincoln Ave Safety
Improvement Project
FY 2023-24 FY 2024-25
m ~ w w m ~
Jan Mar May Jul Sep Nov Jan Mar May
Grant Administration
PSAAward
----
Desi n
Construction Award
Primary Supporting Start Target CIP
Objective Milestone or Activity Description Status Funding Barriers & Comments Goal
Department Department Date Completion Y/N
26. Lincoln Ave Safety Improvement Project
Submit grant compliance documents to secure and
Grant Administration maintain Highway Safety Improvement Pro gram (HSIP) PW -Q4 FY 2023-24 Q4 FY 2025-26 In Progress -
funding and request for project cost reimbursements.
Solicit proposals for professional design services and
PS AAward recommend consultant team for award of professional PW -Ql FY 2024-25 Ql FY 2024-25 Upcoming HSIP Funds
services agreement by City Manager. and Gas Tax N y
Prepare construction documents and obtain Funds #206
Design PW -Q2 FY 2024-25 Q3 FY 2024-25 Upcoming Staff capacity.
environmental clearance.
Solicit for construction bids and award of construction
Construction Award PW -Q4 FY 2024-25 Q4 FY 2024-25 Upcoming -
contract by City Manager.
Constructio n
Obtain construction-related permits and construct
PW Ql FY 2025-26 Q3 FY 2025-26 Upcoming Bid resu lts. -
project.
29
FY 2023-24 FY 2024-25
ITT ~ ill W ITT ~
Jan Mar May Jul Sep Nov Ja n Mar May
27. San Rafael Canal Crossing
Project
Objective Milestone or Activity Description
27. San Rafael Canal Crossing Project
Feasibility Study RFP
Develop and advertise Req uest for Proposal (RFP) to
conduct f easibility study.
PSAAward
Recommend consultant team and award of professional
services agreement by City Council.
Develop plan for community engagement. conduct
Feasi bility Study
f easibility study and prepare draft report with
recommendations, including rough order of magnitude
costs and funding opportunities.
Community Introduce project feasibility study to the communi ty for
Engagement f eedback.
Community Provide update on feasibility study and draft
Engagement recommendations to the community for f eedback.
Final Feas ibility Study
Rnalize f easibility study report based on consideration
of feedback.
Primary
Department
PW
PW
PW
PW
PW
PW
Feasibi lity Stuay RFP
Supporting Start Target
Status Funding Barriers & Comments
Department Date Completion
-Q3 FY 2024-25 Q4 FY 2024 -25 Upcoming Starting in April '25; staff constraints
-Ql FY 2025-26 Q l FY 2025-26 Upcoming
Ti meline estimated; Counci l to rece ive
-Q2 FY 2025-26 Ql FY 2027-28 Upcoming outreach/presentations; task will expand in FY
ATP Grant 2024-25.
-Q3 FY 2025-26 Q3 FY 2025-26 Upcoming
-Ql FY 2027-28 Q1 FY 2027-28 Upco ming
-Q2 FY 2027-28 Q2 FY 2027-28 Upcoming
CIP
Goal
Y/N
D:
Bullet y
#2
30
FY 2023-24 FY 2024-25
m ~ w w m ~
Jan Mar May Jul Sep Nov Jan Mar May
28. South Merryvale Rd -
Civic Center Connector Pathway
Project
Objective Milestone or Activity Description
28. South Merryvale Rd -Civic Center Connector Pathway Project
Submit grant compliance documents to secure and
Grant Admini stration
maintain Reco nnecti ng Communiti es and
Neighborhoods (RCN) Gra nt Program fundi ng and
re quest for project cost reimbursements .
RFP Develop and advertise Request for Proposal (RFP).
PSAAward
Recommend consu ltant team and award of professional
services agreement by City Co uncil.
Planning /Design
Develop conceptua l pla ns and construction documents
and obtain envi ronmental clearance.
Coordinate with Ca ltrans to review project scope and
agree on project requirements necessary to comply
Caltrans Field Review, w ith federa l and state laws and regulations. Prepare and
Environmental Studies submit documentation for com pliance with the National
and Approval Environmental Policy Act (NEPA) and other applicable
federa l environme ntally related laws, and ad herence to
public hearing process for approval.
Community
Introduce and present conceptual pl ans to Bicycle an d
Pedestrian Advisory Committee (BPAC) and the
Engagement
commu nity for feedback .
Caltrans Right-of-Way
Coordinate with Ca ltrans for right-of-way certification ,
adherence to utility re location pro ce du res, and prepare
Certification and Utility
Coordinati on
and submit documentation necessary to comply w ith
fede ral and state laws an d regulations .
Bid Advertisement & Solicit for construction bids and award of constructio n
Construction Awa rd cont ract by City Council.
Construction
Obtain constructi on-re lated permits and construct
project.
Primary
Department
PW
PW
PW
PW
PW
PW
PW
PW
PW
----------------
Grant Administration
PSAAward
Planning/Design
Caltrans Field Review, Environmental Studies and Approval
Supporting Start Target
Status Funding Barriers & Comments
Department Date Completion
Q1 FY 2024-25 Q1 FY 2027 -28 Upcomi ng
-Q1 FY 2024-25 Q1 FY 2024-25 Upcomi ng -
-Q2 FY 2024-25 Q2 FY 2024 -25 Upcomi ng -
-Q3 FY 2024-25 Q3 FY 2025-26 Upcomi ng -
Project time line is dependent on federal funding
Q4 FY 2024-25 Q2 FY 2025-26 Upcomi ng procedures and may be i mpacted by necessary
RCN grant and
utility coordination .
Fund 206
(Measure B)
Q1 FY 2025 -26 Q1 FY 2025 -26 Upcomi ng
Project time l ine is dependent on federal fund i ng
-Q2 FY 2025 -26 Q3 FY 2025 -26 Upcomi ng pro ce du res and may be im pacted by necessary
utility coord ination.
-Q4 FY 2025-26 Q4 FY 2025-26 Upcomi ng -
-Q1 FY 2026-27 Q4 FY 2026-27 Upcomi ng Bid re sults .
Goal
N
APPENDIX:
CORE SERVICES AND ANNUAL PROGRAMS
31
32
ANNUAL PROGRAMS
Citywide Bicycle and Pedestrian Plan Support Program
City-Led Sidewalk Repair Program (Non-Reimbursable)
Corrugated Metal Pipe Replacement Program
Facilities Maintenance Program
Fleet Management Program
Grants Procurement Program
Minor Street Repairs & Maintenance Program
Park and Landscape Maintenance Program
Pavement Maintenance Program
Permit and Technical Assistance Program
Public Hillside Monitoring and Maintenance Program
Regional Partnership and Project Assistance Program
Road Safety Implementation Program
Sidewalk Repair Program (Resident Reimbursement)
Stormwater System Maintenance Program
Traffic Signal and Street Lighting Program
PUBLIC WORKS ADMINISTRATION DIVISION
Resident Communications and Support: Phone calls, walk-ins, email, and web updates
•SeeClickFix - Support entire department with initial review & routing (Avg. over 300 requests per month)
Contracts: Piloting process improvements for City adoption
•Largest driver of contracts across entire City (executed nearly 100 contracts just in the past 6 months)
Purchasing/Invoices:
•Avg over 130 invoices every 2-week invoice cycle
Budget: Provide reporting support across all 8 divisions, including over 15 different funds
HR: Process personnel actions and timesheets for all 55 employees
Street Trees Ordinance
Dredging
Related Goals & Objectives:
•Asset Inventory & Strategic Management Plan (Work Plan)
•Green Fleet- Fleet Management
33
FACILITIES MAINTENANCE PROGRAM
Facilities Maintenance Team Maintains:
•1 Supervisor & 2 Maintenance Workers
•42 City Buildings & Facilities:
•Public Safety Center and 5 Fire Stations
•City Hall, Community Centers & Libraries, Falkirk, Public Works Corp Yard
•7 Childcare Centers
•22 Park restrooms
•12 Pump Stations
Goal D (Listed in Workplan):
•Citywide Building & Facilities Plan
•Green Fleet Infrastructure
34
FLEET MANAGEMENT PROGRAM
Garage Maintenance Team Maintains:
•1 Supervisor & 2 Maintenance Workers
•300+ City Vehicles and pieces of equipment
•1,004 work orders closed this fiscal year
•Over $250,000 worth of oil, filters, and replacement parts this fiscal year
•Approximately 48,800 gallons of gasoline and 18,200 gallons of renewable
diesel per year
Goal D (Public Works & Sustainability):
•Green Fleet: Reduce City's Greenhouse gas emissions by transiting,
where feasible, diesel and gasoline-powered vehicles to electric vehicles
35
PARKS & LANDSCAPE
MAINTENANCE PROGRAM
Parks Maintenance Team Maintains:
•25 parks totaling ~106 acres
•40 miles of roadsides and medians
•Multi-use paths & easements: ~3.5 acres
•Terra Linda Pool maintenance
•Tree maintenance
•Grounds adjacent to city owned facilities (B St, PSC, City hall/Library, DPW Corp yard,
Falkirk, Terra Linda, and Pickleweed)
•Assessment Districts: Loch Lomond Marina and CFD #10, Baypoint Lagoons & Point
San Pedro Road Medians
36
Dept. of Publc Works-Park Division
Staffi ng Level: Supervisors: 2 Lea d W o rkers: 2 Ma int. W orke r s: 9 Park Mechan ic : 1
2024/2025
# Rout ine Activity Frequency Jan Feb M a r Apr May Jun Jul Aug Sep Oct Nov Dec
1 Routi ne Pa r k Maintenance W ee kly X X X X X X X X X X X X
W ee kly/A s
2 Facility La ndsca p i ng N ee d ed
X X X X X X X X X X X X
Seasonal/
3 Median La ndsc ap i ng As Nee ded X X X X X
Mi nor I mpr ovement Projects A s Needed X X X X X X
4 Tr ees Planti ng a nd Wateri ng Seasona l X X
5 Roadsi des Seasonal X X X X X
7 Stormwater Catch Ba sin Ins pection a nd Cleani ng Seasonal X X X
8 Stor m Pr epar at i on a nd Re sponse Seasonal X X X X X X X X X X X X
10 Emergenc y Respon se As Need ed X X X X X X X X X X X X
STREET MAINTENANCE
Street Maintenance Team Maintains:
•331 lane miles of roadways
•150 sidewalks inspected and temporarily repaired
•Over 300 reported potholes filled/repaired
•Over 5,000 stormwater catch basins inspected and cleaned
•139 miles of storm drain pipes and 84 miles of storm drain channels
Annual Programs:
•Minor Street Repairs & Maintenance
•Stormwater System Maintenance
37
De pt . of Publc Wo rks -Street Divi si o n
Staffi ng Level: Superviso rs: 2 Lead W orke rs: 2 Ma int. Wo r kers : 9 Sweepe r Ope rat or : 1
2024/2025
# Rout i ne Activity Frequency Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1 Servi ce Request Response Da ily X X X X X X X X X X X X
2 Permanent Pavement/Roadway Repa irs Seaso n al X X X X X X
3 Street Sign, Li nes, a nd Marki ngs Ma i nten an c e Seaso nal X X X X X X
4 Routine Street Sweepi ng Seaso nal X X X X X X X
5 Stormwater System Vegetation Maintenance Seasona l X X X X X
6 Stormwater Pump Station Operations and Maintenance Wee kly X X X X X X X X X X X X
7 Stormwater Catch Basin Inspection and Cl eaning Seasona l X X X X X X
8 Storm Preparation and Response Seasona l X X X X X X
9 4th St Banner Service Seaso nal X X X X X X X X
10 Emergency Response As Needed X X X X X X X X X X X X
PERMIT & TECHNICAL ASSISTANCE PROGRAM
Land Development/Permitting Team:
•Maintains 3 Engineers & 1 Inspector
•Conducts inspections in the public right-of-way
•~3,750 inspections annually
•Performs development project reviews
•Performs mapping & other survey-related reviews
•Reviews and/or processes permits
•1100+ permits annually
•Supports open counter hours
38SAN RAFAEL
,--11-ECITY --Wini A M ISSION
REGIONAL PARTNERSHIP &
PROJECT ASSISTANCE PROGRAM
Coordinate and participate in the decision-making process with other agencies on initiatives and
projects, such as:
•101-580 Multimodal and Local Access Improvement
•Bikeshare
•Tiscornia Marsh Restoration
•Safe Routes to School
•San Rafael Transit Center Relocation
•Vision Zero Action Plan
All Public Works Teams Support
39
ROUTINE DUTIES BY ENGINEERING
+HOURLY BREAKDOWN
Internal coordination meetings
SeeClickFix/Resident response
•Site visits, document review, coordination with operations, etc.
Email response (residents, internal staff, outside partners, etc.)
Claims
Public Records Requests
40
Typical Working Hours in a Year
Assuming 7 Engineers: 11,655
■ Routine Duties ■ Project/Program Work
FY 2023 - 2025
INFRASTRUCTURE AND
TRANSPORTATION WORK PLAN