HomeMy WebLinkAboutLR Recreation Events Unarmed Security Guard Services Agreement with Barbier Security Group____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 17, 2024
Disposition: Authorized the City Manager to negotiate and enter into a professional services
agreement with Barbier Security Group for security guard services in an amount not to exceed
$600,000 for a five-year term
Agenda Item No: 4.h
Meeting Date: June 17, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library and Recreation
Prepared by: Craig Veramay,
Assistant Library and Recreation Director
City Manager Approval: ________
TOPIC: RECREATION EVENTS UNARMED SECURITY GUARD SERVICES
AGREEMENT WITH BARBIER SECURITY GROUP
SUBJECT: AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BARBIER SECURITY
GROUP FOR SECURITY GUARD SERVICES IN AN AMOUNT NOT TO
EXCEED $600,000 FOR A FIVE-YEAR TERM
RECOMMENDATION:
Authorize the City Manager to negotiate and enter into a Professional Services Agreement with
Barbier Security Group for security guard services in an amount not to exceed $600,000 for a
five-year term.
BACKGROUND:
The City of San Rafael Library and Recreation Department routinely rents Recreation Division
facilities for private event use. City policy requires certain events utilize security guard services
to mitigate the risks associated with the planned activities. The Recreation Division contracts
with private security guard vendors for this service.
The security guard's primary responsibility is to maintain an orderly atmosphere for all event
attendees, control crowds, monitor and control access to events and facilities, support City
staff in the enforcement of facility rules, and respond to emergent situations as they arise. In
addition, the City requires security guards to be of a temperament to work and communicate
with adults, teens, and children of all ages and be capable of controlling a crowd in all
circumstances.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
The City has historically entered into agreements with security service vendors to provide
security services for Recreation Division events. The City is approaching the end of a current
five-year agreement with Barbier Security Group, which expires on June 30, 2024.
On May 1, 2024, the City published a Request for Proposal (RFP) for Recreation Division
Security Services. The RFP closed on May 14, 2024, and the City received seven (7)
proposals. City staff convened a proposal evaluation group who assessed them based on the
following criteria:
• Cost - hourly fee per guard and organizational capacity to operate within budget.
• Qualifications and experience of firm and key personnel.
• Demonstrated capacity to furnish an adequate number of security guards to Marin
County, CA.
• Three references by former clients. Preference is given to clients located in Marin
County, CA.
• Inclusion of all required items and completeness of the proposal.
After evaluating proposals, Barbier Security Group ranked highest of the seven proposals.
The proposed agreement is for a five-year term and establishes the hourly billing rates set forth
on an annual basis by Barbier Security Group. Hourly billing rates are flat rates which include all
wages, benefits, allowances, differentials, and are billable for time worked. This agreement will
require Barbier Security Service to comply with all wage laws, labor code laws, and California
meal and rest break laws for the personnel classification type. Hourly rates include all clerical
support, materials fees, overhead, profits, and other costs and/or expenses incidental to the
performance of the specified requirements under the Professional Services Agreement.
Security service is typically scheduled for private events and activities; however, the City
reserves the right to schedule services for other department sponsored events or programs as
needed. Security services are scheduled on an ad hoc (as needed) basis. Table 1 provides the
details on the facilities included in the agreement as well as the estimated annual service
levels.
Table 1: Recreation Facilities and Estimated Service Levels
Facility Name Facility Location Estimated Number
of Events Annually
Estimated Security
Service Hours per
facility
Albert J. Boro
Community Center
50 Canal St. 30-40 425
Falkirk Cultural Center
1408 Mission St. 30-40 360
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Pickleweed Soccer
Field
50 Canal St. 20-30 100
San Rafael
Community Center
618 B St. 50-60 950
Albert Field Baseball
Stadium
618 B St. 5-10 50
Terra Linda
Community Center
670 Del Ganado
Rd.
5-10 100
TOTALS Approx. 140-190/yr. 2,160
In 2023, the City scheduled security services for approximately 125 events, many of which
required multiple guards on duty at one time. As programs continue to rebound from the
impact of the pandemic, staff expect a gradual increase in the number of rental events and
hours of security guard services required in future years.
COMMUNITY OUTREACH:
On May 1, 2024, the City published a Request for Proposal (RFP) soliciting proposals from
qualified professionals for security guard services. The City contacted 53 vendors, notifying them
about the opportunity to submit a proposal, and received seven (7) proposals.
FISCAL IMPACT:
The City charges the direct cost of security services for private rental groups to the renter. The
proposed agreement includes hourly fees per guard. The proposed hourly fees for Fiscal Year
2024-25 are 4% higher than current fees. The agreement proposes hourly fees will increase 3%
each year for the first three years of the agreement. For option years 4 and 5, the City and vendor
have the option to extend the agreement and establish mutually agreeable hourly fees not to
exceed 9%.
The City will adjust the security service fees charged to renters annually such that the annual
fee increases will be absorbed by rental groups.
The City forecasts the annual expense of security services, as shown in Table 2, based upon
the proposed annual hourly fees per guard and the City’s projected number of events and total
hours of service required annually. Funding for this service has been included in the City’s
proposed Fiscal Year 2024-25 budget. As costs associated with this contract are fully
reimbursed, there is no net fiscal impact to the City’s General Fund. Funding for future Fiscal
Years will be appropriated on an annual basis based on projected volume of security service
needs.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Table 2: Projected annual security guard service expenses
FY 2024-25 $ 105,000.00
FY 2025-26 $ 115,000.00
FY 2026-27 $ 120,000.00
FY 2027-28 $ 125,000.00
FY 2028-29 $ 135,000.00
Total Not to Exceed $ 600,000.00
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the agreement;
2. Authorize the City Manager to enter into the agreement with modifications;
3. Direct staff to return with more information; or
4. Take no action.
RECOMMENDED ACTION:
Authorize the City Manager to negotiate and enter into a Professional Services Agreement with
Barbier Security Group for security guard services in an amount not to exceed $600,000 for a
five-year term.
ATTACHMENTS:
1. Barbier Professional Services Agreement
Rev. 08.22 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
BARBIER SECURITY GROUP
FOR UNARMED SECURITY SERVICES FOR RECREATION DIVISION RENTAL
PROGRAMS
This Agreement is made and entered into as of ________________________ (the “Effective
Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation
(hereinafter "CITY"), and Barbier Security Group, a California Corporation (hereinafter
"CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or
collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. CITY desires to secure professional services more fully described in this
Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and
B. CONSULTANT represents that it, and its subcontractors, if any, have the
professional qualifications, expertise, and necessary licenses and desire to provide certain goods
and/or required services of the quality and type which meet objectives and requirements of CITY;
and
C. The Parties have specified herein the terms and conditions under which such
services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
AGREEMENT
1. SERVICES TO BE PROVIDED.
Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall
furnish all technical and professional services, including labor, material, equipment,
transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily
complete the work required by CITY at its sole risk and expense. Services to be provided to CITY
are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT
acknowledges that the execution of this Agreement by CITY is predicated upon representations
made by CONSULTANT in that certain proposal, dated 5/14/2024 (“Proposal”) set forth in
Exhibit A, which constitutes the basis for this Agreement.
2. COMPENSATION.
In consideration for CONSULTANT’s complete performance of Services, CITY shall pay
CONSULTANT for all materials provided and services rendered by CONSULTANT at the unit
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rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed
$600,000.
CONSULTANT will bill City on a monthly basis for Services provided by
CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay
CONSULTANT within thirty (30) days of City’s receipt of invoice.
3. TERM OF AGREEMENT.
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently
modified by a written amendment to this Agreement, the term of this Agreement shall begin on
July 1, 2024 and terminate on June 30, 2029.
4. PROJECT COORDINATION.
A. CITY’S Project Manager. Craig Veramay, Assistant Library and Recreation
Director is hereby designated the PROJECT MANAGER for the CITY and said PROJECT
MANAGER shall supervise all aspects of the progress and execution of this Agreement.
B. CONSULTANT’S Project Director. CONSULTANT shall assign a single
PROJECT DIRECTOR to have overall responsibility for the progress and execution of this
Agreement for CONSULTANT. Evan Barbier, Chief Executive Officer, is hereby designated as
the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to
the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the
CONSULTANT shall notify the CITY within ten (10) business days of the substitution.
5. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty
(30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days
written notice mailed or personally delivered to the other party, and the notified party's failure to cure
or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice,
within such fifteen (15) day time period.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall
incur additional obligations under any provision of this Agreement without the prior written consent
of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials
provided to CONSULTANT and any and all of CONSULTANT's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to
CITY as soon as possible, but not later than thirty (30) days after termination.
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6. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with
the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may
use said property for any purpose, including projects not contemplated by this Agreement.
7. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for
inspection and audit, all documents and materials maintained by CONSULTANT in connection with
its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY
or its agent in any such audit or inspection.
8. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the
performance of any of their respective obligations hereunder, without the prior written consent of the
other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising
hereunder shall be void and of no effect.
9. INSURANCE REQUIREMENTS.
During the term of this Agreement, and for any time period set forth in Exhibit B,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in Exhibit B.
10. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, CONSULTANT
shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by
CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the
“City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or
expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and
fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its
obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations
apply regardless of whether or not a liability is caused or contributed to by the active or passive
negligence of the City Indemnitees. However, to the extent that liability is caused by the active
negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification
obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active
negligence or willful misconduct. In addition, the acceptance or approval of the
CONSULTANT’s work or work product by the CITY or any of its directors, officers or
employees shall not relieve or reduce the CONSULTANT’s indemnification obligations. In the
event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from CONSULTANT’S performance of or operations under this Agreement,
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CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse
the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in
defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are
design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil
Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the
CITY and its officers, officials, and employees (collectively City Indemnitees) from and against
damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees
as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in
connection therewith and costs of investigation) to the extent they are caused by the negligence,
recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor
or anyone directly or indirectly employed by them, or anyone for whom they are legally liable
(collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not
apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct
of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in
addition to, and shall not in any way be limited by, the insurance obligations contained in this
Agreement, and shall survive the termination or completion of this Agreement for the full period
of time allowed by law.
11. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age,
sex, race, color, religion, ancestry, national origin or disability in connection with or related to the
performance of its duties and obligations under this Agreement.
12. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws,
ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONSULTANT shall perform all services under this Agreement in accordance with
these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and
hold harmless CITY, its officers, agents and employees from any and all damages, liabilities,
penalties, fines and all other consequences from any noncompliance or violation of any laws,
ordinances, codes or regulations.
13. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in
any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
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14. NOTICES.
All notices and other communications required or permitted to be given under this Agreement,
including any notice of change of address, shall be in writing and given by personal delivery, or
deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to
be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the
date of deposit with the United States Postal Service. Notice shall be given as follows:
To CITY’s Project Manager:
Craig Veramay, Assistant Library and
Recreation Director
618 B St
San Rafael, CA 94901
To CONSULTANT’s Project Director:
Evan Barbier
Barbier Security Group
369-B Third Street #440
San Rafael, CA 94901
15. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers,
agents and employees shall act in the capacity of an Independent Contractor, and not as employees of
the CITY. CONSULTANT and CITY expressly intend and agree that the status of
CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not
that of an employee of CITY.
16. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents
expressly incorporated by reference, represent the entire Agreement of the parties with respect to the
subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written,
regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject
matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except
by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the
terms and conditions of the attached exhibits or the documents expressly incorporated by reference,
the terms and conditions of this Agreement shall control.
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17. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT
under this Agreement, any monies which CONSULTANT owes CITY under any ordinance,
agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or
other amounts.
18. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of
this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any
other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation
of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation
by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance
or regulation.
19. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this
Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
20. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY
business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for
any work performed under this Agreement, until CONSULTANT has provided CITY with a
completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and
Certification).
21. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of
this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective
successors and assigns.
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement.
23. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts,
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each of which shall be deemed an original, but all of which together shall constitute one document.
Counterpart signature pages may be delivered by telecopier, email or other means of electronic
transmission.
[Signatures are on the following page.]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL:
_________________________________
CRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: GENEVIEVE COYLE,
Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add
signature of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Rev. 08.22 A-1
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for CITY by CONSULTANT under this Agreement are more fully
described in CONSULTANT’s proposal, which is attached to this Exhibit A.
Compensation
For the full performance of the event security services described herein by
CONTRACTOR, CITY shall pay CONTRACTOR on an hourly basis per guard as shown
below:
• Year #1: July 1, 2024-June 30, 2025:
o Regular Hourly Fee: $41.60
o Overtime/Holiday: $62.40
• Year #2: July 1, 2025-June 30, 2026:
o Regular Hourly Fee: $42.85
o Overtime/Holiday: $64.28
• Year #3: July 1, 2026-June 30, 2027:
o Regular Hourly Fee: $44.14
o Overtime/Holiday Fee: $66.20
• Option Years 4 and 5: To Be Determined based on market rates and inflationary
factors, not to exceed 9% per year.
CONTRACTOR RESPONSIBILITIES: Unarmed security services are typically
scheduled for private events and activities, however, the City reserves the right to
schedule services for other Department sponsored events or programs on an as needed
basis.
The vendor must provide the following services:
1. Services shall begin on July 1, 2024, and continue for a period of three (3) years
until June 30, 2027, with an option to renew on a year-by-year basis for a
maximum of two (2) one (1) year renewals as mutually agreed upon.
2. CONTRACTOR shall provide non-sworn, unarmed, uniformed security guard
services for the City of San Rafael at the locations listed below for approximately
2160 hours of service each year. The CONTRACTOR must have adequate
resources and staff to provide the security services agreed upon.
3. CONTRACTOR shall provide and supervise security guards who have passed
pre-employment drug screening and background checks; and who have the
mental and physical qualifications, experience and training needed to successfully
perform their assigned duties. The CONTRACTOR is responsible for ensuring
that security guards have a clear understanding of performance standards, as well
as both required and prohibited activities.
4. The Security Guard's primary responsibilities include maintaining an orderly
atmosphere for all event attendees; control crowds; monitor and control access to
events and facilities; support City staff in the enforcement of facility rules; and
respond to emergent situations as they arise.
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5. Security Guard must be of a temperament to work and communicate with adults,
teens, and children of all ages and be capable of controlling a crowd in all
circumstances.
6. Security Guards may be required to use a two-way radio while on duty.
7. Security Guard shall be dressed in uniform with appropriate emblems and/or
badges identifying their occupation as a security guard and the name of the
company they work for.
8. The CONTRACTOR shall provide guard services without interruptions. In the
case of interruptions in service, including, but not limited to absenteeism, the
CONTRACTOR must provide a replacement in a reasonable amount of time that
will cover agreed-upon Event hours. Additionally, the CONTRACTOR must notify
the Library and Recreation Department immediately upon receiving a tardy notice
from the scheduled guard(s).
9. The Security Guard will check-in and check-out with City staff, logging the arrival
and departure time for each assigned event.
10. The Security Guard’s break times shall be agreed upon by the Security Guard and
City personnel, and the Security Guard will be responsible for communicating
when a break starts and ends.
11. The CONTRACTOR is responsible for all planning, scheduling, coordination and
general training for security guards provided to the City.
12. The City will provide site-specific training on City policies and procedures as
needed.
PERFORMANCE AND REPORTING REQUIREMENTS: CONTRACTOR agrees to
establish a plan for routine reporting and documentation for metrics such as:
• No-show rate/No backfill
• Missed guard shifts
• Reports of incidents, complaints, or concerns requiring Guard intervention or
response
• Summaries of violations of policies, procedures, and performance requirements
• Summaries of violations of uniform dress, appearance standards, and proper
identification
BACKGROUND CHECKS: CONTRACTOR will conduct personal background checks
on all personnel before they are assigned work. Background checks must include
fingerprinting. The City of San Rafael reserves the right to verify at their discretion each
license and obtain a complaint history from the Department of Consumer Affairs, Bureau
of Security and Investigative Services.
LICENSE AND PERMITS: CONTRACTOR and CONTRACTOR’s agents and
employees shall possess all licenses, registrations, and permits required by the
California Department of Consumer Affairs, Bureau of Security and Investigative
Services. Such licenses and permits are to be presented to the City of San Rafael staff
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on demand.
SUBCONTRACTING: CONTRACTOR shall not subcontract services provided under
the Professional Services Agreement unless the City of San Rafael agrees to
subcontracting in writing and executed in the same manner as the Professional Services
Agreement.
SCHEDULE OF SERVICES: CONTRACTOR shall provide unarmed security guard
services on an as needed basis during regular hours of operation as event rentals
require. The City allows private rentals to reserve facilities at various times of day 7-days
a week. Typically, security services are scheduled between the hours of 9:00am and
10:00pm weekdays, and until 11:30pm on weekends The City does not typically require
security services on City Holidays.
CITY’S RESPONSIBILITIES: The City will communicate scheduling needs to the
vendor, provide site-specific training and guidance to the contractor as needed, as well
as provide notice of holidays, dates the facilities will be closed, or any changes to
scheduled event hours.
Rev. 08.22 B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below,
CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance
policies with respect to employees and vehicles assigned to the performance of Services under this
Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage
verifications as defined in this Exhibit B.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall
maintain, at no expense to CITY, the following insurance policies:
1. Commercial general liability. A commercial general liability insurance
policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2. Automobile liability. An automobile liability (owned, non-owned, and hired
vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per
occurrence.
3. Professional liability. If any licensed professional performs any of the
services required to be performed under this Agreement, a professional liability insurance policy in
the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars
($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of
services under this Agreement. Where CONSULTANT is a professional not required to have a
professional license, CITY reserves the right to require CONSULTANT to provide professional
liability insurance pursuant to this section.
4. Workers’ compensation. If it employs any person, CONSULTANT shall
maintain workers’ compensation insurance, as required by the State of California, with statutory
limits, and employer’s liability insurance with limits of no less than one million dollars
($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation
insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the
CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers,
agents, employees, and volunteers, as additional insureds (for both ongoing and completed
operations) under the policies.
2. The additional insured coverage under CONSULTANT’s insurance policies
shall be “primary and noncontributory” with respect to any insurance or coverage maintained by
CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The
“primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as
v 08.22 B-2
ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation
insurance, the insurance policies shall include, in their text or by endorsement, coverage for
contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY
a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against
CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to
obtain any endorsement that may be necessary to effect this waiver of subrogation, but this
provision applies regardless of whether or not CITY has received a waiver of subrogation
endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination
of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement
coinciding with the Effective Date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a
combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall
contain or be endorsed to contain a provision that such coverage shall also apply on a primary and
noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before
CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance
proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or
limits shall be available to CITY or any other additional insured party. Furthermore, the requirements
for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds
available to the named insured; whichever is greater. No representation is made that the minimum
insurance requirements of this Agreement are sufficient to cover the obligations of the
CONSULTANT under this Agreement.
9. CONSULTANT agrees to ensure that subcontractors, and any other party
involved with the Services, who is brought onto or involved in the performance of the Services by
CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT,
except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this Agreement. CONSUTLANT agrees that upon request by CITY, all
agreements with, and insurance compliance documents provided by, such subcontractors and
others engaged in the performance of Services will be submitted to CITY for review.
10. CONSULTANT agrees to be responsible for ensuring that no contract used
by any party involved in any way with the Services reserves the right to charge CITY or
CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any
v 08.22 B-3
such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse
any third party for the cost of complying with these requirements. There shall be no recourse
against CITY for payment of premiums or other amounts with respect thereto.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in
CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not
reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall
provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY
or other additional insured party. At CITY's option, the deductibles or self-insured retentions with
respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall
procure a bond guaranteeing payment of losses and related investigations, claims administration,
attorney’s fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER
all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this
Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy
endorsements for the commercial general liability policy, and (3) excerpts of policy language or
specific endorsements evidencing the other insurance requirements set forth in this Agreement.
CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it
later. The insurance shall be approved as to form and sufficiency by the CITY.
2024
Barbier Security Group
Full Spectrum Security™
369-B Third Street #440
San Rafael, CA 94901
PPO 16508
Request for Proposal: May 14, 2024
Security Services for
City of San Rafael
Event Security Services
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
Craig Veramay
Assistant Library &Recreation Director
City of San Rafael
1400 Fifth Avenue
San Rafael,CA 94901
5/14/2024
Re:Event Security Services for San Rafael Recreation Division
Dear Mr.Veramay:
Barbier Security Group is honored to continue providing security services for The City of San Rafael.As the
current security provider,we understand the importance of maintaining a safe environment in various event
locations and surrounding areas.This proposal reaffirms our commitment to upholding the highest standards of
security to ensure the safety and well-being of our clients and the community.
The following sections outline our company history,business philosophy,recommendations,operating
procedures and fees to implement the proposed security service.
Company History &Qualifications
Recognizing the need for quality private security services,Barbier Security Group (BSG)was formed in
June 2007 by Evan Barbier along with his wife Carla Barbier. Evan is a graduate of John Jay School for
Criminal Justice with a BA in Criminology. Carla holds an MBA in Global Strategic Management from
Dominican University of California.
In 2010,Harry Barbier joined BSG as Vice President after retiring from a 37-year long career with the
San Rafael Police Department.While a Corporal with the Police Department,he performed crime scene
investigations,hostage negotiations,and worked on the police patrol boat. Harry was also a School Resource
Officer for over 10 years.He is active within BSG as a manager,supervisor,and heads Barbier Investigations,
the private investigation branch of the company.
Since its inception,BSG has provided custom protection and security services for a wide range of
clients including property managers,government agencies,corporations,and private individuals.
Current Barbier Security Group contracts range from Sonoma County and Napa to San Francisco and
the East Bay,providing superior on-site and patrol services for clients. Our versatility in the duties we are
called upon to perform has made BSG a standout among other security companies. Our agents are known for
their professionalism,positive attitudes,and strong customer service skills. On-going training and regular
reviews ensure the agents'skills are up-to-date and company policies are strictly followed.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
Business Attitude &Philosophy
Full Spectrum Security™
Our philosophy is simple:we believe in providing the highest quality security services available anywhere on
the market.We serve our clients with a diverse and highly trained staff who bring with them a mix of advanced
training and real world experience.Our educated and approachable agents make providing a secure and safe
atmosphere for our clients their top priority. Utilizing innovative technology and tactics,we are constantly
training,updating and adapting to ensure that Barbier Security Group breaks away from the stereotypical
‘security guard’image while providing the utmost professional courtesy and safety.
At Barbier Security Group we take a tremendous amount of pride in being a family oriented,socially and
environmentally responsible company that cares about the communities we serve.
Agent Selection &Training
At BSG we believe that selection is a never ending process.Our highly trained team of former law
enforcement,military and security professionals is state certified and has passed our rigorous P.O.S.T.style
background investigation and reference check.All employees must consent to ongoing random drug,nicotine,
and alcohol tests,and also undergo regular performance reviews.BSG has zero tolerance for drug and
performance policy violations.
Additionally,all employees are required to sign confidentiality non disclosure agreements upon hire.Our
clients’privacy and confidentiality is strictly enforced throughout a security guard’s employment at Barbier
Security Group.BSG employees understand that the confidentiality agreement may be extended beyond their
employment with BSG.
Agent Hiring Process
Employees are selected based on experience,education and work retention.Communication/personal skills and
technology aptitude are also looked for in an applicant.Potential employees are first interviewed by phone and
then invited to our office for a formal interview conducted by a panel of managers,an HR representative,and
the owner of BSG.
Step 1:An advertisement is posted on-line using various online job-posting agencies including:Monster.com,
CareerBuilder.com,and Craigslist.com.Flyers are also posted at local colleges as well as the Santa Rosa Police
Academy.BSG has implemented an employee referral program,which rewards an employee when the new hire
has passed his/her probationary period of at least 6 months.
Step 2:The number of applications we receive varies depending on the position.For some types of jobs we will
often get 150 to 250 resumes.The HR representative personally scans all resumes and begins to compile a list
of acceptable applicants who have passed the initial screening process.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
Step 3:Once we have narrowed down the resumes that closely match our criteria the HR representative sits
down with the Operations Team to narrow down the list to the number of applicants needed.
Step 4:The HR representative conducts an in depth telephone interview with the applicants,usually taking
25-30 minutes. If the applicant is found to possess the necessary qualities to proceed,a formal interview and
oral board interview is arranged.
Step 5:The formal interview and oral board is always conducted with the President and VP as well as an
additional manager and supervisor. The interview allows the management to decide if the applicant is a good fit
for the company. The applicant will go over his/her work and life history and discuss their personal strengths
and weaknesses. This interview also gives the applicant the opportunity to ask management any questions
related to the daily duties of the job and what type of assignments are available.
Step 6:If the applicant is chosen to continue,they are required to undergo a Peace Officer Standards and
Training (P.O.S.T.)style background investigation and reference check.At this point the applicant has signed a
waiver allowing Barbier Security Group authorization to conduct a thorough investigation. Our background
investigators are P.O.S.T.certified and use a variety of electronic and interview based methods to ensure the
applicant's'resume is accurate.Criminal history is verified utilizing several methods:
1.In order to become a licensed security guard through the state of California an applicant must undergo
a criminal history check through the Department of Justice and the Federal Bureau of Investigations.
2.BSG utilizes local county databases and public booking logs to verify criminal history.
3.Online resources such as www.peoplesmart.com allow us to verify public,civil,and criminal records.
If more information is required,the applicant will be contacted and asked to provide additional references or
clarify information.
Step 7:Once the applicant meets the necessary requirements for the position,a formal conditional job offer is
presented,pending a 12-panel drug test.
Agent Training Process
Basic guard card training
Bureau of Security and Investigative Services –Powers to Arrest Training:
Security guards are employed by licensed private patrol operators to protect persons or property and prevent
theft.To be eligible to apply for a security guard registration,you must:
●Be at least 18 years old
●Undergo a criminal history background check through the California Department of Justice (DOJ)and
the Federal Bureau of INvestigation (FBI);and
●Complete a 40-hour course of required training by a certified training facility.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
Date of Completion Training Hours Needed
Prior to Being Assigned on Post 8 Hours
Training Required within the First 39 Days 16 Hours
Training Required within the First Six Months 16 Hours
TOTAL HOURS 40 Hours
All security agents begin their employment by attending an Agent Orientation.This orientation consists of
introducing company policies and procedures as well as legal and civil considerations within the security
industry.Following the agents’orientation phase they will move into our security specific training program.
Agent Training Academy
Initial and Ongoing Employee Training
After going through the industry standard 8 hours of initial BSIS Guard Card training.Barbier Security Group
then puts the agents through an additional and much more rigorous training which greatly exceeds the current
industry standard.We call this training The BSG Academy.During the new agents Academy Day they will go
through a variety of physically demanding activities,such as:
●Minimum 2 mile outdoor trail run
●Hands on defensive tactics techniques
●Handcuffing
●OC Pepper Spray
●Scenario based training which helps agents
learn how to deal with and resolve a variety of
situations they may encounter while working
in the field.
●OC Pepper Spray exposure followed by a
hands-on skill test combining the skills they
have learned throughout the day.
Barbier Security Group’s emphasis on laws and scenarios is considerably more thorough and detailed than the
current industry standards.Scenarios might comprise of dealing with the public,including mentally ill or
intoxicated persons,and gang members.
Customer service techniques are explained and discussed enabling our staff to resolve conflicts or issues while
on duty.As training is such a vital part of BSG’s work philosophy we have a dedicated Training Instructor to
keep everyone updated on new techniques and skills.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
All new personnel must attend training sessions upon recruitment.Refresher courses and follow-up training for
all current personnel are scheduled approximately every month.Additional ongoing training courses include:
●BSIS Baton Course
●BSIS Exposed Carry Firearms Course
●Red Cross CPR,First Aid &AED
●Client Confidentiality Best Practices
●HIPAA/OSHA Education and Awareness
●Report Writing
●OC Pepper Spray Refresher Training
●Handcuffing Refresher Training
●Defensive Tactics
●Firearm Fundamental Course
●Interview Techniques
●Identification of Persons under the Influence
●First Aid and Emergency Medical Response
Safety
●Biosafety and Bloodborne Pathogen Safety
●Dealing with Difficult Persons
●Dealing with Suicidal Persons
●Active Shooter Response and Protocols
●Safe Driving and Vehicle/Fleet Safety
All training is conducted by certified BSG Instructors,current and former law enforcement,military and
industry leaders in the security training community.This ensures the highest quality instruction as well as
training specifically geared towards the properties we safeguard.Managers and personnel are required to
re-qualify and refresh their skills twice a year in certain areas of our training procedures.
On-Site Security Presence
Barbier Security Group will provide the property with a dedicated on-site security agent,wearing a police style
uniform consisting of khaki pants and black uniform shirt.The agent shall conduct regular patrols of the
property and will act as a strong deterrent to trespassing,vandalism,break-ins and/or other criminal activity that
might otherwise take place on the property.
Activity Reports
Another important feature of Barbier Security Group is written communication in the form of Activity Reports
via the Lighthouse App.These reports document any problems encountered such as trespassing,vandalism,
theft,and other criminal acts.Activity Reports for minor incidents will be submitted to a designated member of
the property management’s staff the following morning unless a different interval is requested.In the event of a
major incident,such as property damage or theft,a designated staff member will be immediately contacted by
telephone and a report will be issued within 24 hours.
For daily reporting and workforce management,agents would use a mobile device to log reports via the mobile
app Lighthouse.Lighthouse allows management to see agents live in the field as well as monitor their activity
reports.Using a combination of GPS,geo fencing and QR Code scans,BSG is able to ensure client
expectations are met and that proper operational oversight is achieved.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
8
Attachment 1 – City of San Rafael Recreation Division Security Services
Price Sheet
The City is proposing a 3-year initial term with two (2) optional one-year extensions. Please complete the
table to include your hourly fee for security services for Years 1-3 of the Agreement. In the space
provided, please describe your approach to any fee changes for the optional extension years. The
selected provider will be required to comply with all wage laws, labor code laws, and California meal and
rest break laws for the personnel classification type.
Proposers are to list hourly rates for service as flat rates including all wages, benefits, allowances, or
differentials. Hourly rates should include all clerical support, materials fees, overhead, profits, and other
costs and/or expenses incidental to the performance of the specified requirements under the
Professional Services Agreement.
Security Service Hourly Fees for Year 1: July 1, 2024 – June 30, 2025
Facility Location Facility Location Regular
Hourly Fee
Overtime (OT) /
Holiday Hours
Fee
Minimum # of
Hours Per
Guard Per Shift
Albert J. Boro
Community Center
50 Canal St
Falkirk Cultural
Center
1408 Mission St
Pickleweed Soccer
Field (Sports Events)
50 Canal St
San Rafael
Community Center
618 B St
Albert Field Baseball
Stadium (Sports
Events)
618 B St
Terra Linda
Community Center
670 Del Ganado
Rd
Security Service Fees for Year 2: July 1, 2024 – June 30, 2025
Facility Location Facility Location Regular
Hourly Fee
Overtime (OT) /
Holiday Hours
Fee
Minimum # of
Hours Per
Guard Per Shift
Albert J. Boro
Community Center
50 Canal St
Falkirk Cultural
Center
1408 Mission St
Pickleweed Soccer
Field (Sports Events)
50 Canal St
San Rafael
Community Center
618 B St
Albert Field Baseball
Stadium (Sports
Events)
618 B St
Terra Linda
Community Center
670 Del Ganado
Rd
$41.60
$41.60
$41.60
$41.60
$41.60
$41.60
$62.40
$62.40
$62.40
$62.40
$62.40
$62.40
$42.85
$42.85
$42.85
$42.85
$42.85
$42.85
$64.28
$64.28
$64.28
$64.28
$64.28
$64.28
4
4
4
4
4
4
4
4
4
4
4
4
9
Security Service Fees for Year 3: July 1, 2024 – June 30, 2025
Facility Location Facility Location Regular
Hourly Fee
Overtime (OT) /
Holiday Hours
Fee
Minimum # of
Hours Per
Guard Per Shift
Albert J. Boro
Community Center
50 Canal St
Falkirk Cultural
Center
1408 Mission St
Pickleweed Soccer
Field (Sports Events)
50 Canal St
San Rafael
Community Center
618 B St
Albert Field Baseball
Stadium (Sports
Events)
618 B St
Terra Linda
Community Center
670 Del Ganado
Rd
Please share your approach for pricing hourly fees for optional extension years 4-5:
___________________________________________________________________________________
Name of person completed price sheet: ___________________________________________________
Title: ______________________________________________________________________________
Signature: ___________________________________________ Date: _________________________
$44.14
$44.14
$44.14
$44.14
$44.14
$44.14
$66.20
$66.20
$66.20
$66.20
$66.20
$66.20
4
4
4
4
4
4
5/14/2024
For the optional extension years 4-5 of the contract, our approach for pricing hourly fees is
structured to ensure cost-effectiveness and value for the services provided. Our pricing model takes
into account factors such as inflationary adjustments, operational costs, and market trends to
maintain competitive rates while upholding service quality.
Our goal is to provide consistent and reliable security services while offering fair and competitive
pricing for the duration of the contract extension.
H. Evan Barbier
CEO
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
References
REFERENCE 1:
Name of Agency or Company:Dominican University of California
Address:50 Acacia Ave,San Rafael,CA 94901
Project Description:Onsite Security Presence Safeguarding a College University
Project Manager/Contact:Paul Raccanello Title:Dean of Students
Phone:415-485-3223 Email:paul.raccanello@dominican.edu
Dates Services Were Provided:2009-Present
Summary of Services Provided:Two Onsite Agents 24/7 365 onsite Security for campus buildings and
residential dorms,provide access control,conduct locks and unlocks of the property,customer service,interact
with the student population,respond to medical/psychological emergencies,provide threat assessments for
student and campus safety,etc.BSG also provides security for all campus events.
REFERENCE 2:
Name of Agency or Company:Marin Health
Address:250 Bon Air Road,Greenbrae,CA 94904
Project Manager/Contact:Eric Rodriguez Title:Hospital Security Supervisor
Phone:1-415-847-2536 Email:eric.rodriguez@mymarinhealth.org
Dates Services Were Provided:2015 -2022 Support &2020-Present providing full contract support
Summary of Services Provided:Marin Health is a large Level 1 Trauma Center located in Marin County.
Due to the nature of the speciality assignments and work location all staff are handpicked to work solely at this
location.From 2015-2022 BSG provided additional support to the existing contractor at times filling up to 80%
of the entire workload.In 2020 BSG bid on the entire hospital project and took over all operational staffing
throughout the campus.The site is currently staffed by 1 Director of Security,1 Supervisor 24/7,3 guards 24/7,
and 2 guards M-F assisting with parking/vehicle access.
REFERENCE 3:
Name of Agency or Company:Saint Ignatius Prep
Address:2001 37th Ave,San Francisco,Ca 94116
Project Manager/Contact:Marybeth McFarland Title:Director of Security
Phone:1-415-731-7500 Email:mmcfarland@siprep.org
Dates Services Were Provided:2015 -Present
Summary of Services Provided:Saint Ignatius Prep is a large Private High School.Due to the nature of the
work location and speciality assignments all staff are handpicked to work solely at this location.From 2015-
Present The site is currently staffed by 1 Security Supervisor,1 Security Lead with at least 2 guards working
24/7.BSG also provides security for all campus events.
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121
BARBIER SECURITY GROUP
T 415.747.8473 │www.barbiersecurity.com
F 415.747.8124 │info@barbiersecurity.com
Our Commitment
Barbier Security Group is committed to providing our clients with the highest professional standards to protect
your property.We sincerely appreciate the opportunity to offer our services and look forward to your acceptance
of this proposal.If you have any questions or comments please contact me at (415)747-8473.
Very truly yours,
Evan Barbier
Principal
Protective Security │Investigations │Threat Assessment │Advanced Training
PPO 16508 TIB 1710 TFB 1150 PI 27121