HomeMy WebLinkAboutPD Special Event Street Closures in San Rafael____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: June 17, 2024
Disposition: Resolution 15297
Agenda Item No: 4.i
Meeting Date: June 17, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Lieutenant City Manager Approval: ______________
TOPIC: SPECIAL EVENT STREET CLOSURES IN SAN RAFAEL
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF STREETS IN SAN
RAFAEL FOR SPECIAL EVENTS
RECOMMENDATION: Adopt a resolution authorizing the temporary closure of streets in San Rafael for
special events.
BACKGROUND:
The San Rafael Municipal Code requires City Council approval of all special events which necessitate
the temporary closure of City streets and temporary parking restrictions. In addition, California Vehicle
Code section 21101(e) authorizes the City to adopt a resolution temporarily closing a portion of any street
for celebrations, parades, local special events, and other purposes. The San Rafael Police Department
has received special event applications for five special events currently in the planning process, which
would require street closures and/or parking restrictions, one of which involves the closure of downtown
streets.
If approval is granted for the stated road closures, City staff will continue to process all event applications.
Event producers will be required to submit a complete special event application, fulfill insurance
requirements indemnifying the City from liability associated with the event, and provide detailed
information regarding operation, logistics, and activities included in the event. The permitting process
includes street closure diagrams, traffic control plans, and more, which staff use to develop internal traffic
and safety plans. Staff will ensure event organizers effectively manage community notifications of
potential event impacts as well as associated street closures.
ANALYSIS:
The five special event street closures are as follows:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Downtown Events Impacting Fourth Street:
Event: Dancing Under the Lights
Date(s): August 9, 2024 (Friday)
Closure Fourth Street: A Street to Lootens Place
Location(s):
Event Time: 5:00 PM – 9:00 PM
Closure Time: 3:00 PM – 10:00 PM
Event: San Rafael Fire Department Apparatus Parade
Date(s): September 2, 2024 (Monday – Labor Day)
Closure Fourth Street: E Street to C Street
Location(s): D Street: Fourth Street to Fifth Avenue
Parade Closure 12:00 p.m.- 1:00 p.m.
Fourth Street: E Street to Lincoln Avenue
Event Time: 12:00 PM – 4:00 PM
Closure Time: 12:00 PM – 5:00 PM
Event: Día de los Muertos Car Show and Procession
Date(s): October 19 (Saturday)
Closure Tamalpais Avenue: Mission Avenue to Fifth Avenue
Location(s):
Event Time: 1:00 PM – 6:00 PM
Closure Time: 12:00 PM – 7:00 PM
Events Impacting Other Neighborhoods:
Event: Community Event: Transportation Authority of Marin
Date(s): July 13, 2024 (Saturday)
Closure
Location(s): Alto Street: Larkspur Street to Belvedere Street
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Event Time: 10:00 AM – 4:00 PM
Closure Time: 9:00 AM – 5:00 PM
Event: Eye Street Block Party
Date(s): August 24, 2024 (Saturday)
Closure
Location(s): Eye Street: Center Street to Harcourt St
Event Time: 3:00 PM – 6:00 PM
Closure Time: 2:00 PM – 8:00 PM
Specific street closure times are subject to change, will be determined by City staff and the Police
Department Traffic Sergeant as needed for each event day schedule, and will be noticed to the public.
COMMUNITY OUTREACH:
Merchants, businesses, residents, and the general public are notified of the street closures through a
variety of outlets, including mailed notices, public service messages, event posters, email, signage,
community organizations, and official City of San Rafael social media accounts.
FISCAL IMPACT:
Pursuant to the current City policy, the Police Department, Department of Public Works, and Parking
Services fees and/or costs will be assessed and reimbursed by the event organizer.
OPTIONS:
The City Council has the following options to consider on this matter:
1.Adopt the resolution authorizing the specified special event temporary street closures.
2.Adopt resolution with modifications.
3.Direct staff to return with more information.
4.Take no action.
RECOMMENDED ACTION:
Adopt a resolution authorizing the temporary closure of streets in San Rafael for special events.
ATTACHMENTS:
1.Resolution
RESOLUTION NO. 15297
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE TEMPORARY CLOSURE
OF STREETS IN SAN RAFAEL
WHEREAS, the San Rafael City Council has determined that it is in the best interests of the public health
and safety to implement a modified Traffic Plan and Road Closure for all special events in San Rafael
and nearby neighborhoods; and
WHEREAS, after reviewing plans for the events and the traffic patterns, City staff has determined and
recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the downtown
area, the streets should be temporarily closed to through traffic for the dates and locations as specified
in the Staff Report; and
WHEREAS, the specific time periods for the temporary closures described in the Staff Report shall be
as determined by the City staff in consultation with the Police Department, and staff shall give timely
notice to the public of those time periods by signage and/or other appropriate means.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES:
1. That all the above findings are true and correct; and
2. That pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of
persons, including pedestrians and vehicle drivers, the City Council hereby authorizes the
temporary closure of the listed streets for the locations and dates described in the Staff Report
accompanying this Resolution.
I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly
and regularly introduced and adopted at a regular meeting of the City Council held on the 17th day of
June 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kertz & Llorens Gulati
Lindsay Lara, City Clerk