HomeMy WebLinkAboutCC Resolution 15314 (Stipend Compensation Program for Boards, Commissions and Committees; And City Council Compensation)
RESOLUTION NO. 15314
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AMENDING BYLAWS FOR ALL BOARDS, COMMISSIONS AND COMMITTEES TO INCLUDE
A $50.00 PER MONTH STIPEND ON AN OPT-IN BASIS
WHEREAS, the City Council wishes to establish stipends for the Boards, Commissions and
Committees at $50 per month, with the exception of the Park and Recreation Commission; and
WHEREAS, the bylaws in Exhibit A attached hereto are recommended by staff and include
an amended clause to the Compensation section to allow for stipends; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby adopts the amended
Bylaws as set forth in Exhibit A.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was
duly and regularly introduced and adopted at a regular meeting of the City Council of the City of
San Rafael, held on Monday, the 17th day of June 2024, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Kertz & Llorens Gulati
_______
LINDSAY LARA, City Clerk
EXHIBIT A: BYLAWS FOR
1. ADA ACCESS ADVISORY COMMITTEE
2. BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE
3. BOARD OF LIBRARY TRUSTEES
4. DESIGN REVIEW BOARD
5. FIRE COMMISSION
6. PICKLEWEED ADVISORY COMMITTEE
7. PLANNING COMMISSION
8. POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE
9. PUBLIC ART REVIEW BOARD
10. VOTER APPROVED TAX OVERSIGHT COMMITTEE
ADA Access Advisory Committee Bylaws March 20, 2023 1
AMERICANS WITH DISABILITIES ACT ACCESS ADVISORY COMMITTEE
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Americans
with Disabilities Act Access Advisory Committee, hereinafter referred to as the "ADA
Access Advisory Committee," or the “Committee.”
Section 1.2. Purpose. The ADA Access Advisory Committee provides valuable input
in determining disability policy for the City of San Rafael. The ADA Access Advisory
Committee provides input, advises the City on matters relating to people with disabilities,
and is a primary public networking resource between persons with disabilities, disability
service agencies, representatives from government agencies, and others. Members of
the Committee represent a broad cross-section of members of the community with
disabilities, reflecting multiple disabilities, and the cultural and gender diversity of the
wider disability community. The ADA Access Advisory Committee works in conjunction
with the City of San Rafael.
Section 1.3. Committee Responsibility. The ADA Access Advisory Committee’s
authority is advisory only. The ADA Access Advisory Committee has no power to act on
behalf of the City of San Rafael or any other entity. The ADA Access Advisory
Committee’s responsibilities shall be in accord with these Bylaws, as amended from time-
to-time by the City Council.
The ADA Access Advisory Committee may:
1. Act as a liaison between the City and the disabled community living and doing
business in the City of San Rafael;
2. Assist the City with ADA projects including, but not limited to the: Self Evaluation,
Transition Plan, publicity, website content, training, and emergency planning for
persons with disabilities;
3. Solicit public input on city-related ADA projects and programs and provide a public
forum for individuals with disabilities and groups representing people with
disabilities;
4. Facilitate community awareness and advocacy by identifying and articulating
common concerns;
5. Advise and educate members of the disability community, City staff, and the public
about disability rights and accessibility issues;
6. Provide input to the City for the removal of physical barriers in City facilities, on
City property, and the public rights-of-way based upon identified needs and
ADA Access Advisory Committee Bylaws March 20, 2023 2
budget;
7. Work to improve accessibility for persons with disabilities throughout the
community;
8. Promote emerging state and national disability issues relevant to the City;
9. Provide input for prioritizing barrier removal projects that are funded in the Capital
Improvement Plan. The Director of Public Works shall have the final decision over
the approval and authorization of projects;
10. Provide input on Disabled Access Hardship Applications submitted to the Building
Division on permitted projects. The Chief Building Official shall have the final
decision over the Disabled Access Hardship Application.
The ADA Access Advisory Committee is not involved in:
1. ADA compliance related to private development applications, approvals, or
enforcement other than Disabled Access Hardship Applications as described
above. This responsibility is carried out by the Community Development
Department.
2. Grievances under the ADA directed toward the City. Anyone who wishes to file a
complaint alleging discrimination on the basis of disability in the provision of
services, activities, programs, or benefits by the City of San Rafael shall fall under
the provisions of the City's grievance procedure.
3. Project review and approval. Existing Boards or Commissions (such as the
Design Review Board or Planning Commission) that are established for public or
private project review and approval, which includes full ADA compliance, shall
remain with those Boards and Commissions.
4. City bids, contracts and agreements. The City has full responsibility to ensure
that all approved bids, contracts and agreements are in full compliance under the
ADA.
Section 1.4. Brown Act. All meetings of the ADA Access Advisory Committee shall
be open and public, and all persons shall be permitted to attend any meeting of the ADA
Access Advisory Committee, except as otherwise provided in the Ralph M. Brown Act.
(Government Code Sections 54950 et seq.) Meetings will be accessible to all, with
accommodations for accessibility issues made upon request. Any person who disrupts
the meeting may be asked to leave and be removed.
ARTICLE II. MEMBERSHIP
ADA Access Advisory Committee Bylaws March 20, 2023 3
Section 2.1. Number of Members. The ADA Access Advisory Committee shall
consist of five (5) voting members and one (1) non-voting City staff member who will act
as the Committee Chairperson. The City Council has the authority to appoint alternates
as needed. The City staff member will typically be the City’s ADA Coordinator, but in all
instances shall be the person appointed by the City Manager.
Section 2.2. Eligibility. The five (5) voting ADA Committee members and any
alternate shall consist of the following, each having the same duties and responsibilities:
1.Persons who are, or family members of, City of San Rafael residents with
disabilities; and/or
2.Individuals residing in the City of San Rafael serving persons with disabilities in
Marin County; and/or
3.Property owners, business owners, or individuals residing in the City of San Rafael
with expertise and/or affiliations with private or public organizations concerned with
issues of accessibility and/or other issues of concern to persons with disabilities;
and/or
4.One member of the Committee may represent the San Rafael business community
interest.
Membership on the Committee shall not be limited based on race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, marital
status, sex, age or sexual orientation. An effort will be made to ensure that the
membership is balanced and diverse based on the eligibilities above.
Section 2.3. Appointment of Committee Members. Voting Committee members
and any alternate member shall be appointed by the City Council. Appointments shall
be published on the website for the City of San Rafael and as otherwise determined by
the City Clerk. The City Manager shall appoint the non-voting City staff member.
Section 2.4. Terms of Appointment. Each Committee member shall serve a term of
four (4) years but not more than two terms. An effort will be made to ensure that the
terms are staggered, and not all of the appointments expire in the same year.
Section 2.5. Term Limits. Committee members shall be limited to two (2) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2)
consecutive Committee meetings without notification to the Chairperson shall be
considered a voluntary resignation from the Commission. Previously dismissed
Commissioners may be eligible for reappointment to the Commission. Commissioners
shall be subject to removal by the affirmative vote of three members of the City Council.
ADA Access Advisory Committee Bylaws June 17, 2024 4
Section 2.7. Compensation. Committee Members may apply for stipends through
the Stipend Program at $50 per month, not to exceed $600 per year per member.
Section 2.8. Duties of the Chairperson. The Chairperson shall preside over all
ADA Access Advisory Committee meetings and shall be responsible for preparing
agendas, meeting minutes, and maintaining records of documents submitted to the
Committee for consideration at the meeting. If the Chairperson is unable to
attend a regularly scheduled meeting, the regularly scheduled meeting shall be
cancelled and resumed at the next regularly scheduled meeting.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San Rafael
website. The Commission shall meet quarterly, unless there is no business to conduct,
and shall be scheduled annually. The schedule for the upcoming year will be set by
December of the previous year.
Bicycle and Pedestrian Advisory Committee Bylaws
Page 1 of 3
BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Bicycle and
Pedestrian Advisory Committee, hereinafter referred to as the "BPAC," or the
“Committee.”
Section 1.2. Purpose. The purpose of the Bicycle and Pedestrian Advisory Committee
is to promote bicycling and walking as viable means of transportation throughout San
Rafael, to provide conceptual input on public bicycle and pedestrian infrastructure
projects, and to support the implementation of the City's Bicycle and Pedestrian Master
Plan.
Section 1.3. Committee Responsibility. The Committee’s authority is advisory only.
The Bicycle and Pedestrian Advisory Committee has no power to act on behalf of the City
of San Rafael or any other entity. The Bicycle and Pedestrian Advisory Committee’s
responsibilities shall be in accord with these Bylaws, as amended from time-to-time by
the City Council.
The Bicycle and Pedestrian Advisory Committee’s advisory and review function on
matters related to bicycling and walking include, but are not limited to:
1.Implementation of the Bicycle and Pedestrian Master Plan and other adopted plans
Participating in the development, review, and implementation of comprehensive
bicycle/pedestrian goals, objectives and policies in the Bicycle and Pedestrian
Master Plan, and/or other City adopted community plans and area specific plans.
2.Existing Conditions
Reviewing and commenting on the functional classification and physical condition
of existing pedestrian routes, bicycle paths, bicycle lanes, protected bikeways, and
bicycle routes (Caltrans Class I, II, III & IV facilities, respectively) within the City.
3.Review of Major Development and Infrastructure Projects
Reviewing development and infrastructure projects that fall within the City's
jurisdiction insofar as they relate to bicycling and walking at their planning and
design stages for accommodation of cyclists' and pedestrians' needs.
Members of BPAC will serve as liaisons to City departments, commissions, and
committees related to bicycle and pedestrian issues and will report back to BPAC.
4.Project Development and Funding
Page 2 of 3
Making recommendations on capital improvements to increase use and safety of
bicycle/pedestrian facilities; and providing recommendations to staff on the
prioritization of bicycle/pedestrian projects for funding under Capital Improvements
Programs or other district, county, state or federal bicycle and pedestrian grant
programs.
5.Educational Efforts
Participating in the City's efforts to promote bicycling and walking as viable forms
of urban transportation and recreation.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Committee shall consist of a total of five (5)
regular members.
The Committee shall have one alternate member who may vote in the absence of any
voting member.
Section 2.2. Eligibility. The Committee shall be composed of five (5) regular voting
members.
Requirements for eligibility: Shall either reside or work in city limits.
Membership on the Committee shall not be limited based on race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, marital
status, sex, age or sexual orientation. An effort will be made to ensure that the
membership is balanced and diverse based on the eligibilities above.
Section 2.3. Term Limits. Members of the Committee shall be limited to two (2)
consecutive four-year terms. Additional terms may be served if there is a break between
terms.
Section 2.4. Absence and Removal. An unexcused absence from two (2) consecutive
Committee meetings without notification to the Chairperson will constitute an immediate
vacancy and shall be considered a voluntary resignation from the Committee. Previously
dismissed Committee members may be eligible for reappointment.
Section 2.5. Compensation. Committee Members may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San Rafael
website. The Committee shall meet at least every other month, on a consistent day of
the month,
Bicycle and Pedestrian Advisory Committee Bylaws
Revised June 17, 2024
Page 3 of 3
and shall be scheduled annually. The schedule for the upcoming year will be set by
December of the previous year.
Board of Library Trustees Bylaws
Page 1 of 2
BOARD OF LIBRARY TRUSTEES BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Board of
Library Trustees, hereinafter referred to as the "Library Board," or the “Board.”
Section 1.2. Purpose. The purpose of the Board is to support the Library Director,
support the Library Foundation in its quest for a new library, serve as advocates for the
Library to the City Council, and help increase the visibility of the Library in the community.
Section 1.3. Board Responsibility. The Library Board’s responsibilities shall be in
accord with these Bylaws, as amended from time-to-time by the City Council. The Library
Board’s authority is advisory only. The Library Board has no power to act on behalf of the
City of San Rafael or any other entity.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of
the San Rafael Municipal Code, the powers and duties of the Board of Library Trustees
shall be:
1.To assess and evaluate current and long-range needs of the library;
2.to formulate and adopt policies, rules and regulations with respect to programs and
facilities to meet such needs of the community, including recommendations for
sites and design of facilities. Such formulations and adoptions shall be made in
conjunction with recommendations of the librarian;
3.To receive, and review periodic reports from the librarian concerning the general
operations and functions of the library;
4.To recommend ways to inform the San Rafael community as to the various
programs, services, and assistance which the library affords all patrons;
5.To promote intergovernmental cooperation in the development of library services,
patronage and usage;
6.To perform such other duties as may be prescribed by the city council.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Library Board shall consist of five (5) voting
members. The City Council has the authority to appoint alternates as needed.
Section 2.2. Eligibility. Board members shall be residents of the city of San Rafael.
Section 2.3. Appointment of Board Members. Members shall be appointed by the City
Board of Library Trustees Bylaws
Revised June 17, 2024
Page 2 of 2
Council. Appointments shall be published on the website for the City of San Rafael in
accordance with Government Code Section 54973, as amended from time to time.
Section 2.4. Terms of Appointment. Each Board member shall serve a minimum term
of four (4) years. An effort will be made to ensure that the terms are staggered, and not
all of the appointments expire in the same year.
Section 2.5. Term Limits. Members of the Board shall be limited to two (2) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive
Board meetings without notification to the Staff Liaison shall be considered a voluntary
resignation from the Board. Previously dismissed Board members may be eligible for
reappointment to the Board. The members of the Board shall be subject to removal by
the affirmative vote of three members of the city council.
Section 2.7. Compensation. Board members may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael
website. The Board shall meet once per month, unless there is no business to conduct,
and shall be scheduled annually. The schedule for the upcoming year will be set by
December of the previous year.
Design Review Board Bylaws
Page 1 of 2
DESIGN REVIEW BOARD BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Design
Review Board, hereinafter referred to as the “Board.”
Section 1.2. Purpose. The Board shall serve as an advisory body to the city for the
purpose of reviewing and formulating recommendations on all major physical
improvements requiring environmental and design review permits, except that an
alternate streamlined review process may be allowed for certain eligible projects by
ordinance or resolution of the city council. The Board may also serve as an advisory body
on other design matters, including minor physical improvements or administrative design
permits, referred to the board by the community development director, planning
commission or city council. The Board shall provide professional design analysis,
evaluation and judgment as to the completeness, competence and appropriateness of
development proposals for the use and setting and to recommend approval, approval with
conditions, redesign or denial based on design standards adopted by the city council.
Section 1.3. Board Responsibility. The Board’s responsibilities shall be in accord with
these Bylaws, as amended from time-to-time by the City Council. The Board’s authority
is advisory only. The Board has no power to act on behalf of the City of San Rafael or
any other entity.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board shall consist of a total of five (5) regular
members and may include one alternate member appointed by the city council. The
design review board members shall be qualified as follows:
1.At least two (2) members shall be licensed architects or licensed building
designers;
2.At least one member shall be a licensed landscape architect;
3.At least one of the five (5) members shall have background or experience in urban
design;
4.The alternate member may have qualifications in any of the above fields of
expertise; and
5.In addition to the five (5) council-appointed Board members and one alternate
member, one planning commissioner shall attend Board meetings. This liaison
planning commissioner shall be appointed by the commission chairperson. An
additional commissioner shall be appointed to serve as an "alternate liaison" in
case of absence. The planning commission liaison should be present at all design
review board meetings to offer advice and direction to the board on matters of
commission concern.
Alternate Member. The alternate member may temporarily fill a vacancy created when a
regular member: (1) leaves office prior to completion of the member's term; (2) cannot
Design Review Board Bylaws
Revised June 17, 2024
Page 2 of 2
attend a meeting; or (3) cannot participate on a particular matter due to a conflict of
interest.
Section 2.2. Eligibility. Board members shall be residents of the city of San Rafael.
Section 2.3. Appointment of Board Members. Regular voting members and alternate
members shall be appointed by the City Council. Appointments shall be published on the
website for the City of San Rafael in accordance with Government Code Section 54973,
as amended from time to time.
The liaison Planning Commissioner shall be appointed by the Commission Chairperson.
An additional Commissioner shall be appointed to serve as an “alternate liaison” in case
of absence.
Section 2.4. Terms of Appointment. Each Board member shall serve a term of four
(4) years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
Section 2.5. Term Limits. Members of the Board shall be limited to three (3) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive
Board meetings without notification to the Staff Liaison shall be considered a voluntary
resignation from the Board. Previously dismissed Board members may be eligible for
reappointment to the Board. The members of the Board shall be subject to removal by
the affirmative vote of three members of the city council.
Section 2.7. Compensation. Board Members may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael website.
Regularly scheduled Board meetings shall be the first and third Tuesday of each month,
but these dates may be impacted by holidays. A schedule shall be approved annually by
the Board. The Board shall meet once per month. The schedule for the upcoming year
will be set by December of the previous year.
Fire Commission Bylaws
Page 1 of 2
FIRE COMMISSION BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Fire
Commission, hereinafter referred to as the “Commission.”
Section 1.2. Purpose. The purpose of the Fire Commission is to advise and support
the goals and objectives of the San Rafael Fire Department as articulated by the Fire
Chief.
Section 1.3. Commission Responsibility. The Commission’s authority is advisory
only. The Fire Commission has no power to act on behalf of the City of San Rafael or
any other entity.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of
the San Rafael Municipal Code, the powers and duties of the Fire Commission shall be:
1. To review and recommend concerning the future needs of the fire department in
respect to long-range capital needs, including buildings, training facilities, and
water mains and hydrant replacements;
2. To review the relationship of the fire department with other governmental agencies
and private entities concerning topics which the commission feels present a true
and pressing need for the city's fire service, i.e., mutual aid and the fire rating
system of the Independent Insurance Office;
3. To recommend to the fire chief and the city council action concerning initial
adoption and future amendments to the fire prevention code, the building code,
and other such ordinances which pertain to the prevention of fir es within the
community;
4. To receive monthly reports from the department head concerning the general
operations and functions of the department;
5. To perform such other duties as may be prescribed by the city council.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Commission shall consist of five (5) members,
one of which may be a Councilmember. The City Council has the authority to appoint
alternates as needed. The Chief of the fire department shall be an ex officio member of
the Commission but shall not be entitled to vote as a member of the Commission.
Section 2.2. Eligibility. Commissioners shall be residents of the city of San Rafael.
Fire Commission Bylaws
Revised June 17, 2024
Page 2 of 2
Section 2.3. Appointment of Commissioners. Commissioners shall be appointed by
the City Council. Appointments shall be published on the website for the City of San
Rafael in accordance with Government Code Section 54973, as amended from time to
time.
Section 2.4. Terms of Appointment. Each Commissioner shall serve a term of four (4)
years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
Section 2.5. Term Limits. Commissioners shall be limited to two (2) consecutive four-
year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive
Commission meetings without notification to the Staff Liaison shall be considered a
voluntary resignation from the Commission. Previously dismissed Commissioners may
be eligible for reappointment to the Commission. Commissioners shall be subject to
removal by the affirmative vote of three members of the city council.
Section 2.7. Compensation. Commissioners may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael
website. The Commission shall meet once per month, unless there is no business to
conduct, and shall be scheduled annually. The schedule for the upcoming year will be
set by December of the previous year.
Pickleweed Advisory Committee Bylaws June 17, 2024 1
PICKLEWEED ADVISORY COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Pickleweed
Advisory Committee, hereinafter referred to as the "Pickleweed Advisory Committee," or
the “Committee.”
Section 1.2. Purpose. The Pickleweed Advisory Committee provides valuable input
in representing and advocating for Canal area resident’s needs and wishes for programs
and services; and is a primary public networking resource between the Canal residents,
representatives from governmental and non-profit agencies, and others. The Pickleweed
Advisory Committee works in conjunction with the City of San Rafael.
Section 1.3. Committee Responsibility. The Pickleweed Advisory Committee’s
responsibilities shall be in accord with these Bylaws, as amended from time-to-time by
the City Council. The Pickleweed Advisory Committee’s authority is advisory only. The
Pickleweed Advisory Committee has no power to act on behalf of the City of San Rafael
or any other entity.
The duties of the Pickleweed Advisory Committee shall include the following:
1. The Advisory Committee shall be responsible for advising the Park and Recreation
Commission, City Council and City Staff on all matters pertaining to the facilities,
programs and services of the Albert J. Boro Community Center and Pickleweed
Park;
2.As needed, make recommendations on policies and procedures governing the use
of the Albert J. Boro Community Center and Pickleweed Park in accordance with
the mission of the City of San Rafael;
3.Assist the City with reviewing and evaluating “Use Agreements for Co-Sponsored
Programming” at the Albert J. Boro Community Center and Pickleweed Community
Park;
4.Promote the use and support of the Albert J. Boro Community Center and
Pickleweed Park within Canal area neighborhood, including working in cooperation
with citizen and business organizations, foundations, school districts and other
governmental agencies.
5. The Committee shall have no authority to direct, nor shall it direct, City staff,
officials or volunteers;
ARTICLE II. MEMBERSHIP
2
Section 2.1. Number of Members. The Pickleweed Advisory Committee shall consist
of a total of ten (10) members as follows: seven (7) voting members, one (1) non-voting
representative from the Park and Recreation Commission and one (1) non-voting City
staff member who will act as the Committee Chairperson. The City Council has the
authority to appoint alternates as needed. The City staff member will typically be the Albert
J. Boro site supervisor, but in all instances shall be appointed by the City Manager.
Section 2.2. Eligibility. The Committee shall be composed of seven (7) regular voting
members which may include up to two (2) youth members, and the City Council has the
authority to appoint alternates as needed.. Each shall have the same duties and
responsibilities and shall consist of the following:
1.Members of the Committee shall be at least 18 years of age, except for the youth
members who shall be a minimum age of a high school 9th grade student
2.At least six (6) regular voting members of the Committee shall reside within the
Canal neighborhood
3.One (1) member of the Committee must be a City of San Rafael resident but may
reside outside of the Canal neighborhood.
Section 2.3. Appointment of Committee Members. With exception of the
representative of the Park and Recreation Commission and City staff, all other regular
voting members and alternate member(s) shall be appointed by the City Council.
Appointments shall be published on the website for the City of San Rafael in accordance
with Government Code Section 54973, as amended from time to time. The
representative from the Park and Recreation Commission will be selected by the Park
and Recreation Commission on an annual basis.
Section 2.4. Terms of Appointment. With exception of the representative from the
Park and Recreation Commission, each Committee Member shall serve a term of four (4)
years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
The representative from the Park and Recreation Commission shall serve a term of one
(1) year, but not more than two consecutive terms. However, if there is a vacancy, the
Park and Recreation Commission has the authority to extend the current representative’s
term at their discretion.
Section 2.5. Term Limits. Committee Members shall be limited to two (2) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2)
consecutive Commission meetings without notification to the Staff Liaison shall be
considered a voluntary resignation from the Commission. Previously dismissed
Commissioners may be eligible for reappointment to the Commission. Commissioners
shall be subject to removal by the affirmative vote of three members of the city council.
Pickleweed Advisory Committee Bylaws June 17, 2024 3
Section 2.9. Compensation. Committee Members may apply for stipends through
the Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San Rafael
website. A minimum of five (5) meetings shall be scheduled annually, on a consistent
day of the month; the schedule for the upcoming year will be set by November of the
previous year; staff will contact the Committee one week prior to scheduled meetings
to determine if a quorum will be present; lack of quorum will result in the cancellation
of the scheduled meeting.
Planning Commission Bylaws
Page 1 of 2
PLANNING COMMISSION BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Planning
Commission, hereinafter referred to as the “Commission.”
Section 1.2. Purpose. The purpose of the Commission to make decisions or advise
the Council on land use and property development issues. The Commission assures
that new development is consistent with our long-range General Plan, State laws and
other public policies that advance the interests of our community.
Section 1.3. Committee Responsibility. The Commission’s authority is decision-
making.
It shall be the function and duty of the planning commission to act as a decision-making
body on quasi-legislative matters including but not limited to:
•major subdivisions as delegated to the planning commission under Title 15
•conditional use permits delegated to the planning commission
•environmental and design review permits delegated to the planning
commission
•appeals made by a lower body and appealed to the planning commission
It shall be the function and duty of the planning commission to act as an advisory body to
the city council on legislative matters related to but not limited to the following:
•General Plan updates and amendments
•Zoning Text and Zoning Map Amendments
•Other land use item requiring City Council action
It shall be the duty of the members of the planning commission, to inform themselves on
matters affecting the functions and duties of the commission and all planning matters,
and, to that end, may attend training and planning conferences and the reasonable
traveling expenses incidental to the attendances shall be charged upon the funds
allocated to the commission.
The planning commission shall endeavor to promote public interest and understanding of
plans developed, and the regulations relating thereto. The commission shall adopt rules
for the transaction of business and shall keep a record of its resolutions, transactions,
findings, and determinations, which records shall be a public record.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Commission shall consist of a total of seven (7)
members as follows:
Planning Commission Bylaws
Revised June 17, 2024
Page 2 of 2
-District 1 Representative
-District 2 Representative
-District 3 Representative
-District 4 Representative
-At-large Member
-At-large Member
-At-large Member
Section 2.2. Eligibility. The Commission shall be composed of seven (7) regular voting
Members, one commissioner from each district, and three at-large commissioners.
Requirements for eligibility:
1.District Representatives: Each district representative must reside in the district they
represent.
2.At-Large Members: Must reside in city limits.
Section 2.3. Term Limits. Members of the Committee shall be limited to three (3)
consecutive four-year terms. Additional terms may be served if there is a break between
terms.
Section 2.4. Absence and Removal. An unexcused absence from two (2) consecutive
Commission meetings without notification to the Staff Liaison shall be considered a
voluntary resignation from the Commission. Previously dismissed Commission members
may be eligible for reappointment to the Commission.
Section 2.5. Compensation. Commissioners may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member..
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San Rafael
website. Regularly scheduled Commission meetings shall be the second and fourth
Tuesday of each month, but these dates may be impacted by holidays. A schedule shall
be approved annually by the Commission. The Commission shall meet once per
month and shall be scheduled annually. The schedule for the upcoming year will be
set by December of the previous year.
Police Advisory and Accountability Committee Bylaws
Page 1 of 3
POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael
Police Advisory and Accountability Committee, hereinafter referred to as the
“Committee.”
Section 1.2. Purpose. The purpose of the Committee is to provide input to improve
public transparency and accountability with respect to the San Rafael Police
Department and provide greater community participation in making recommendations
on police department policies, practices, and procedures, including those related to
community relations, hiring, and training best practices.
In addition to improving transparency and accountability, the Committee will build points
of collaboration between the San Rafael Police Department and the community.
Additionally, the Committee will review data and policies and facilitate authentic
community engagement.
Section 1.3. Committee Responsibility. The Committee’s authority is advisory only.
The Committee has no power to act on behalf of the City of San Rafael or any other
entity. The Committee does not have power or authority to investigate, review or
participate in specific police personnel matters or specific police-related incidents,
receive or review complaints initiated against personnel of the San Rafael Police
Department, or play any role in civil or criminal litigation.
It shall be the function and duty of the Committee to:
•Act as a sounding board for the Community, City Council, the City Manager,
and the Police Department regarding community needs and concerns, as well
as provide community feedback to proposed police programs and priorities.
•Make recommendations to the City Council regarding police policy,
procedures, hiring practices, training, and best practices.
•Request data related to SRPD operations, which shall be presented and
accessible during public meetings of the Committee to the extent permitted by
law.
•Conduct ongoing community outreach and engagement efforts with all
communities.
•Public reports detailing the engagement efforts and other work of the
committee over the course of the year shall be produced annually at a
Police Advisory and Accountability Committee Bylaws
Page 2 of 3
minimum and presented at a City Council meeting to inform the community of
the work of the Committee.
•In an effort to foster relationships that promote accountability, transparency,
and effectiveness in its work, the Committee will prioritize effective
communication and collaboration with SRPD.
•Advise the City Council, the City Manager, the Committee members, and the
Police Department on matters associated with the following:
1. Improve the feeling of safety and security.
2. Increase cultural competencies, empathy, and customer service skills.
3. Build trust and improve relationships with the community.
4. Increase diversity of the police department workforce.
5. Improve transparency, communication, and accountability.
•Inform themselves on matters affecting the functions and duties of the Police
Department and to that end, will participate in training as recommended by
the City Council, the City Manager, or the Police Chief or the Committee
members.
•Promote community interest and understanding of police operations, policy,
priorities and community relations.
•Promote SRPD understanding of the priorities and requests of community
members.
•The Committee shall adopt rules for the transaction of business and shall
keep a record of its transactions, findings, and determinations, which records
shall be a public record.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Committee shall consist of a total of seven
(7) regular voting members, at least one (1) shall be a youth member between the
ages of 17-26, and two (2) alternates.
Section 2.2. Eligibility. The seven (7) voting Committee members, and any
alternate, must be City of San Rafael residents who are at least 18 years old (except
for one youth member between the ages of 17-26).
Section 2.3. Term Limits. Members of the Committee shall be limited to two (2)
consecutive four-year terms. Additional terms may be served if there is a break
between terms.
Police Advisory and Accountability Committee Bylaws
Revised June 17, 2024
Page 3 of 3
Section 2.4. Absence and Removal. An unexcused absence from two (2)
consecutive Committee meetings without notification to the Staff Liaison, or six
absences (whether excused or unexcused) in any term shall be considered a
voluntary resignation from the Committee. Previously dismissed Committee
members may be eligible for reappointment to the Committee.
Section 2.5. Compensation. Committee Members may apply for stipends through
the Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San
Rafael website. The Committee shall meet every month, on a consistent day of the
month, and shall be scheduled annually. Meetings may be cancelled as needed.
The regular meeting schedule for the upcoming year will be set by December of the
previous year.
PUBLIC ART REVIEW BOARD BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Public Art
Review Board, hereinafter referred to as the "Public Art Review Board," or the “Board.”
Section 1.2. Purpose. The Public Art Review Board’s purpose is to help administer
the public art review process and to advise the City Council on public art installations.
Section 1.3. Committee Responsibility. The Public Art Review Board’s authority
over long-term art proposals (greater than one year) is advisory only and the Board
will issue a recommendation to City Council to approve or reject a proposal. For short-
term art proposals, the Public Art Review Board has the authority to approve
exhibitions. At staff’s discretion, certain short-term projects may be required to obtain
City Council approval, depending on project impact.
The Public Art Advisory Committee’s responsibilities shall be in accord with these
Bylaws, as amended from time-to-time by the City Council.
The responsibilities and duties of the Public Art Review Board shall be as follows:
1.Work with Staff in the review and approval of public art projects.
2.Review all proposals for public art and recommend select projects to City
Council for approval.
3.Monitor the overall development of public art projects, encouraging balance
over time with respect to background, gender, and other identities of artists
selected and also with respect to styles of expression, media, and genre.
4.Provide opportunities for community input and resident participation.
5.To use the following Public Art Review Criteria in evaluating all public art
proposals:
a.Project Readiness: Projects can demonstrate readiness through
completeness of design, skill/experience of the artist(s) or project
manager(s), secured funding for art piece and cost of installation,
successful community engagement, identification of an appropriate site,
and proposed schedule. The Public Art Review Board may encourage
an applicant to reapply, if they deny a proposal as not sufficiently ready
but with specific promise to demonstrate future readiness.
b.Qualifications: Artists, artist teams, or project manager must be able to
demonstrate, through past work – as evidenced in a resume, portfolio,
and reference – their ability to create quality artwork and act with the
utmost professionalism. In most cases, artists have considerable
training and experience working professionally at and have been
compensated for their art. For certain projects, the City will consider
emerging or non-professional artists, who are working under the
guidance of a professional mentor or art teacher.
c.Funding: Projects should have a funding source identified and project
implementation will be contingent upon receipt of full funding for the
project. The City does not provide project funding for public art.
d.Community Engagement: Proposed projects that have completed their
own public engagement process will be prioritized.
i.For long-term projects (installation planned for more than one (1)
year): A minimum of one (1) public meeting and three (3) letters
of support are recommended. Successful public meetings might
involve the local homeowner’s association (HOA), neighborhood
associations, or business owners. The Public Art Review Board
must be informed of these meetings ahead of time and allowed
to opportunity to attend.
ii.For short-term projects that are viewable within the public right-
of-way: A minimum of two (2) letters of support is recommended.
iii.In both instances, it is recommended that one of the letters of
support be from the local homeowners’ association (HOA) or
neighborhood association, if applicable.
iv.Short-term projects inside a public facility are not required to
conduct community engagement, outside of that undertaken
through the Public Art Review Board process.
e. Maintenance: Works of art will have reasonable maintenance
requirements and these requirements shall be compatible with routine
City maintenance procedures. For projects that require more
maintenance than current City budgets and staffing allow or a specific
expertise, the project must set aside sufficient maintenance funding for
the duration of the project and must develop an agreement for
maintenance to be performed by private parties, as approved by City
staff.
f.Design: Works of art will be designed in consideration of the relevance
and appropriateness of the work to the context of the site and in
alignment with public safety and decency.
i.The artwork will not portray themes that may be interpreted as
derogatory as to race, religion, sexual orientation, natural origin,
or physical or mental disability. The artwork will not contain
content, signage, names, logos, or subject matter that could be
construed as advertising or as religious or sexual in nature nor
will it promote a political candidate or include political text. Any
content considered obscene or indecent by community
standards will be denied.
ii.The design of the artworks will take into consideration issues
associated with public spaces such as security, theft, vandalism,
etc.
iii.The design of the artworks will consider the specific needs and
use patterns of the public space in which they will be located. For
example, in parks, works of art will not block critical view corridors
or impede public usage of key open space.
g.Diversity: Artists and the City's public art collection should reflect the
diversity of San Rafael’s community. The Public Art Review Board shall
monitor the overall development of public art projects, encouraging
balance in the City’s collection over time with respect to background,
gender, and other identities of artists selected and also with respect to
styles of expression, media, and genre.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Public Art Review Board shall consist of five
(5) voting members as follows: three (3) at-large members, one (1) representative
from the Design Review Board, and one (1) representative from the Park and
Recreation Commission. The Councilmember in whose district the public art is
proposed will participate as a non-voting liaison to the City Council as part of the
selection process.
Section 2.2. Eligibility. Members of the Committee shall be at least 18 years of age
and reside within the City limits. The three (3) at-large members shall reflect the
diversity of San Rafael, with professional qualifications in the visual arts and/or civic
design, such as artists, architects, landscape architects, arts educators, arts
administrators, urban designers, urban planners, or owners/managers of a creative
business.
Section 2.3. Compensation. Committee Members may apply for stipends through
the Stipend Program at $50 per month, not to exceed $600 per year per member..
Section 2.4. Appointment of Committee Members. The representatives from the
Design Review Board and the Park and Recreation Commission will be selected by
the Design Review Board and the Park and Recreation Commission, respectively, on
a biannual basis. The at-large members will be selected by the City Council.
Section 2.5. Terms of Appointment. The at-large Board members will serve a
maximum of two (2) four (4) year terms. The representatives from the Design Review
Board and the Park and Recreation Commission shall serve a term of two (2) years,
but not more than two consecutive terms. However, if there is a vacancy, the Design
Review Board and the Park and Recreation Commission have the authority to extend
the current representative’s term at their discretion. Board Members serve at will and
are subject to appointment and/or removal at the discretion of City Council.
Section 2.6. Absence and Removal. An unexcused absence from two (2)
consecutive Committee meetings without notification to the Staff Liaison, or six
absences (whether excused or unexcused) in any term, shall be considered a
voluntary resignation from the Committee. Committee members who had previously
resigned may be eligible for reappointment to the Committee.
Section 2.7. Conflict of Interest. A member of the Board who has a financial,
business, familial or romantic relationship regarding a matter coming before the Board
shall disqualify themself from all participation in that matter.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place,
date, and time shall be rendered to the public through posting on the City of San
Rafael website. Public meetings shall be held a minimum of four (4) times per year
but may meet more frequently or on an ad hoc basis, as needed. Quarterly meetings
shall be scheduled annually with the quarterly meeting schedule for the upcoming
year will be set by November of the previous year.
Revised June 17, 2024
Voter Approved Tax Oversight Committee Bylaws
Page 1 of 2
VOTER APPROVED TAX OVERSIGHT COMMITTEE BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Voter Approved
Tax Oversight Committee, hereinafter referred to as the “Committee.”
Section 1.2. Purpose. The Committee’s purpose is to review the collection and expenditure
of voter approved tax revenues collected under the authority of voter-approved City tax
measures and Resolution 15118 adopted by the San Rafael City Council on September 6,
2022.
Section 1.3. Committee Responsibility. The Committee’s authority is oversight only.
The responsibilities and duties of the Committee shall be limited to:
1.2 Review expenditures of Measure tax revenues to ensure the monies have been
expended in accordance with the authorized municipal purposes of each Measure.
To complete this review, the Committee shall:
1.2.1 Understand allowable expenses of each existing Measure’s tax funds (as
identified in the enacting Municipal Ordinance)
1.2.2 Review documentation from City Council and from City Council-appointed
advisory committees that pertain to the prioritization of use of each
Measure’s tax funds.
1.2.3 Review annual reports prepared by the City’s Finance Department that track
the receipt and spending of each Measure’s tax funds.
1.2.4 Prepare and submit to the City Council and the community an annual public
report on the expenditures of each Measure’s tax revenues for the previous
fiscal year.
1.2.5 Fulfill the final responsibilities of each Measure’s responsibilities at the
Measure’s termination, repeal or extension: Before submitting a final report:
Review and report on the final expenditures of each Measure during the
previous fiscal year, through its termination, to ensure that monies have
been expended consistent with the authorized purposes of the Measure.
The Committee shall not:
1. Have any budgetary decision authority, shall not allocate financial resources, and shall
not make budget or service recommendations to the City Council.
2. Have authority to direct, nor shall it direct, City staff or officials.
Voter Approved Tax Oversight Committee Bylaws
Revised June 17, 2024
Page 2 of 2
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Voter Approved Tax Oversight Committee shall
consist of five (5) voting members.
Section 2.2. Eligibility. Members of the Committee shall be at last 18 years of age and
reside within the City limits.
Section 2.3. Appointment of Committee Members. Members shall be appointed by the
City Council. Appointments shall be published on the website for the City of San Rafael in
accordance with Government Code Section 54973, as amended from time to time.
Section 2.4. Terms of Appointment. Each member shall serve a minimum term of four (4)
years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
Section 2.5. Term Limits. Members shall be limited to two (2) consecutive four-year terms.
Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive
Committee meetings without notification to the Staff Liaison will constitute an immediate
vacancy and shall be considered a voluntary resignation from the Committee. Previously
dismissed Committee members may be eligible for reappointment.
Section 2.7. Compensation. Committee Members may apply for stipends through the
Stipend Program at $50 per month, not to exceed $600 per year per member.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael website.
