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HomeMy WebLinkAboutPW Fleet GPS Hardware Agreementa samsara QUOTE #Q-1222119 Issued 04-23-2024 Expires 04-30-2024 Sourcewell Contract #: 020221-SAM Quote Summary Hardware and Accessories Licenses License Term — 36 Months Total Savings: $21,711.60 If shipping is "Pending" - Amount is pending due to size of order; Shipping and Handling subject to change. If Sales tax is "Pending"— Final amount will be provided prior to payment '3 / fee charged on non-ACH charges (Canada Exempt) 'Sales tax subject to change samsara.com Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Prepared For: City of San Rafael 111 Morphew St San Rafael, California 94901 Prepared By: Richard Geck richard.geck@samsara.com Subtotal $0.00 Shipping and Handling $90.00 Upfront Hardware Sales Tax $0.00 Annual License Sales Tax $1,937.95 First Year Payment $22,978.75 Payments Beginning Year Two $22,888.75 Samsara Inc ©1 De Haro Street s a m s a ra San Francisco, CA 94107 www.samsara.com SHIP TO Gerardo Paredes 111 Morphew St San Rafael, California, 94901-5508 United States Hardware and Accessories Quantity List Price Discount % Net Unit Total Price Price Vehicle IoT Gateway, model VG54 76 $0.00 0% $0.00 $0.00 HW-VG54-NA Enhanced VG Series OBDII J1962 L-mount cable 73 $0.00 0% $0.00 $0.00 AG52 Powered Asset Gateway 14 $0.00 0% $0.00 $0.00 HW-AG52 CBL-AG-BPWR 14 $0.00 0% $0.00 $0.00 CBL-AG-BPWR Vehicle IoT Gateway, model VG54, for Heavy Duty Vehicles I rur urr� Mail 6 $0.00 0% $0.00 $0.00 Enhanced VG Series J1939 or J1708 (9- pin) 5 $0.00 0% $0.00 $0.00 VG54 Aux Cable 3 $0.00 0% $0.00 $0.00 CBL-VG-CAUX Enhanced VG Series direct -wire non diagnostic power cable rrn vrr�r 3 $0.00 0% $0.00 $0.00 Enhanced VG Series J1708 (6-pin) 1 $0.00 0% $0.00 $0.00 CBL-VG-CJ1708 Hardware Due $0.00 Licenses Quantity List Price Discount % Annual Unit Total Annual Price Price License for Basic Powered Asset Tracker 14 $186.00 34.194% $122.40 $1,713.60 LIC-AG-PWR-BASIC Annual $1,713.60 License Due samsara.com 2 sam ara Bundles Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com Quantity List Price Discount % Annual Unit Total Annual Price Price License for Vehicle Gateways - Public Sector Only, No WiFi, No ELD 82 $312.00 24.808% $234.60 $19,237.20 LIC-VG-PS Annual $19237.20 License Due samsara.com Samsara Inc •1 De Haro Street s a m s a ra San Francisco, CA 94107 www.samsara.com Thank you for considering Samsara for your fleet. Samsara provides real-time visibility, business -relevant tools, and powerful analytics that enable customers to increase the productivity of their fleets and reduce operating costs. A solution for your fleet is proposed below. What is included? Samsara's fleet tracking solution includes hardware accessories and a per - gateway license. Gateway licenses provide all ongoing elements of the service, including: - Real-time location and vehicle telematics - Dashboard access with unlimited administrator accounts - Driver App for iOS and Android devices with unlimited driver accounts - Over -the -air software feature upgrades - API access as it relates to features for integration with 3rd party systems - Maintenance and phone support Samsara does not include hidden costs in its licenses. If you want access to Samsara's full set of fleet features --including but not limited to WiFi hotspot and ELD capabilities --you will need to upgrade your license. Samsara reserves the right to audit usage of features unrelated to the solution as well as remove them from the Samsara Dashboard. samsaraxom 4 a samsara Payment Terms Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com This order form includes a license fee for the Samsara Software associated with the Hardware to be paid annually and, if applicable, a one-time Hardware cost to be paid upfront (Net-30). The annual fees are payable by check or recurring wire transfer. All transfers are subject to a 3% processing fee unless the wire transfer is initiated by Samsara via ACH, in which case the 3% processing fee will be waived. Late payments are subject to a 1.5% per month late fee. If license payments are delinquent by 60 days, Samsara may suspend the Service until late payments are remitted. License Term The license term for the Samsara Software licenses purchased under this Order Form begins on the day Samsara activates the applicable Samsara Software license by providing you a claim the n-unactivated Samsara Software license will be shipped to you under this Order Form, sucht Samsara Software license will be activated on the day the Samsara Hardware ships. Notwithstanding the foregoing, if you are renewing the license term for a previously -activated Samsara Software license under this Order Form, the License Start Date for the renewal license term shall be the day that Samsara extends your access to the Hosted Software for the renewal license term. Samsara Hardware requires a valid license to function. Samsara may ship Hardware under this Order Form subject to a schedule as mutually agreed between the Parties or as determined by Samsara. To the extent such Hardware is associated with then-unactivated Samsara Software licenses, the Samsara Software license term for each such Hardware device will start on the day that device ships regardless of the shipment schedule for the other such Hardware devices. If all such Hardware is shipped in one shipment, the license term for all such Hardware will be the full license term under this Order Form. If such Hardware is shipped in multiple shipments, only the license term of such Hardware in the initial shipment will be such full license term. The license term of the remaining such Hardware shipped after the initial shipment will be set to match the then -remaining license term of the initial shipment, so that the license term for all such Hardware under this Order Form expires on the same date. The total cost of the licenses for such Hardware shipped after the initial shipment will be pro -rated based on their actual license term, rounded up to the nearest month, as compared to the full license term under this Order Form. Certain payment amounts under this Order Form assume that the entire order is fulfilled at the same time and are subject to potential reduction based on the actual schedule of order fulfillment. Support and Warranty Samsara stands behind its Products. Hardware Products that require a valid license to function come with a warranty that lasts as long as you maintain a valid license for such Hardware. All other Hardware Products, such as accessories, come with a one-year warranty, unless otherwise specified on the relevant Samsara data sheet. During the warranty period, Hardware exhibiting material defects will be replaced pursuant to our Hardware Warranty & RMA policy at www.samsara.com/'suport-hardware-warranty. Additional support information can be found at www samsara.com/suoport. Terms Unless otherwise set forth herein, your use and access of the Hardware, Products, and Services specified herein are governed by Samsara's terms of service found at httos I/www samsara.com/legal/o_ubhc-sector-customers-olatform_terms_of-service, unless the Parties have entered into a separate terms of service agreement and/or a separate terms of service agreement is attached to this Order Form, in which case such separate terms of service agreement shall govern (the "Terms of Service"). You agree to be bound by the Terms of Service, samsara.com 5 Samsara Inc 1 De Haro Street • s a m s a ra San Francisco, CA 94107 www.samsara.com and any capitalized terms not defined herein shall have the meaning set forth in the Terms of Service. You further agree that any other Order Forms you enter into for the purchase of Products shall also be governed by the Terms of Service unless otherwise set forth in the applicable Order Form. For clarity, unless otherwise agreed by the Parties or approved by Samsara, the pricing and payment terms under this Order Form shall not apply to any such other Order Forms. The continuation of this Order Form one (1) year after the license start date and annually thereafter is contingent upon the appropriation of sufficient funds by Customer. If sufficient funds fail to be appropriated by Customer to provide for the continuation of the Order Form for Customer's then -subsequent fiscal year, Customer may terminate this Order Form with prior written notice effective as of the later of the date of the beginning of such subsequent fiscal year and the end of the then -current annual license period. If Customer so terminates this Order Form, Samsara shall be entitled to payment of and for: all amounts due as of the date of termination; deliverables in progress; liabilities, fees, or costs caused by such termination including for obligations that extend beyond the date of termination; and reasonable Order Form close-out costs. samsara.com 6 a samsara Notification of Confidentiality Samsara Inc 1 De Haro Street San Francisco, CA 94107 www.samsara.com This Order Form is a legally binding agreement between you ("Customer") and Samsara Inc. ("Samsara"). IN WITNESS WHEREOF, Customer has caused this Order Form to be executed by its duly authorized representative. I confirm acceptance of this Order Form on behalf of the Customer identified herein and represent and warrant that I have full and complete authority to bind the Customer to this Order Form, including all terms and conditions herein." "Please confirm acceptance of this Order Form by signing below: Signature Print Name: Date: samsara.com Cristine Alilovich (Mav 17.2024 11:48 PDT) Cristine Alilovich 05/17/2024 hP,C� RAF,q�` = 2 l� H'ITH p' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Gerardo Paredes) Extension: 3353 Contractor Name: Samsara Inc Contractor's Contact: Richard Geck Contact's Email: Richard.geck@samsara.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 _ Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/29/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X SM 2 City Attorney a. Review, revise, and comment on draft agreement 5/14/2024 and return to Project Manager 5/14/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 5/14/2024 M AM contractor Forward three (3) originals of final agreement to 4 Project Manager Click here to ❑ Project Manager contractor for their signature When necessary, contractor -signed agreement enter a date. 5 ® N/A agendized for City Council approval * "City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) City Manager / Mayor Agreement executed by City Council authorized 9 official City Clerk Attest signatures, retains original agreement and 10 forwards copies to Project Manager Samsara Inc - Fleet GPS Hardware agreement Final Audit Report 2024-05-17 Created: 2024-05-14 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA9t5BIxWGrEYDDjRS_RrHhENTGNug2cyx "Samsara Inc - Fleet GPS Hardware agreement" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-14 - 11:03:52 PM GMT C'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-14 - 11:05:00 PM GMT 1L Document shared with Jonathan Schellin Oonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-14-11:05:28 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-14 - 11:40:28 PM GMT 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-14-11:51:06 PM GMT - Time Source: server 2+ Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for approval 2024-05-14 - 11:51:07 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-15 - 3:51:47 PM GMT 6© Document approved by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Approval Date: 2024-05-15 - 3:52:35 PM GMT - Time Source: server E-4' Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-15 - 3:52:38 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-15 - 4:15:37 PM GMT 6© Signer city.cierk@cityofsanrafael.org entered name at signing as Lindsay Lara 2024-05-15 - 4:15:46 PM GMT E3 Adobe Acrobat Sign 60 Document approved by Lindsay Lara (city.clerk@cityofsanrafael.org) Approval Date: 2024-05-15 - 4:15:48 PM GMT - Time Source: server P—+ Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-15-4:15:49 PM GMT ,n Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-17 - 6:48:24 PM GMT 60 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-17 - 6:48:43 PM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-17 - 6:48:45 PM GMT - Time Source: server 0 Agreement completed. 2024-05-17 - 6:48:45 PM GMT Adobe Acrobat Sign