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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 95 Storm Drain Master PlanCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED SEPTEMBER 1, 2023 WITH JILL A MERCURIO dba MERCURIO ENGINEERING TASK ORDER NO.95 Project Management Discipline Project title: Storm Drain Master Plan Contract Amount: $16,500 THIS TASK ORDER is entered into on Sep 11, 2023 between the City of San Rafael, a municipal corporation ("City"), and Jill A Mercurio dba Mercurio Engineering, ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated September 1, 2023 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT 1. Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, dated August 22, 2023, as directed by the City. Jill Mercurio shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Joanna Kwok as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2021 City of San Rafael Master Consultant Services Agreement Task Order Date of completion: Work hours estimate: Cost estimate and budget: Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. 4. Master Agreement terms, Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order, Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. May 2021 City of San Rafael Master Consultant Services Agreement Task Order CITY OF SAN RAFAEL By: Cristine Alilovich (Sep 11, 202309:34 PDT) Cristine Alilovich, City Manager Contents approved: By: April Miller, Public Works Director Reviewed By By: 1± Robert F. Epstein, City Attorney CONSULTANT By: Name: Jill A Mercurio Title. Principal (if Consultant is a corporation, add signature of second corporate officer) Name: Title: Exhibits: A Scope of work dated August 22, 2023, time of completion, work hours estimate, cost estimate and budget, and fee schedule (Consultant's current hourly rate) 3 Rev May 2021 Mercurio Engineering August 22, 2023 City of San Rafael Attn: Joanna Kwok, Senior Civil Engineer Exhibit A 111 Morphew Street San Rafael, CA 94901 RE: Amendeedf Project Management Proposal to Develop a Storm Drain Master Plan Dear "k: The City of San Rafael would like to develop a Storm Drain Master Plan (SDMP) to help guide future maintenance and capital investments on the city -owned storm drain infrastructure. The Master Plan would likely include system inventory, pipe condition assessment, flow monitoring, hydrologic and hydraulic modeling, model calibration, GI considerations, watershed storage, peak flow attenuation, sea -level rise and other climate change considerations, gravity flow vs. pumping operations, and development of a CIP to address these needs. A financial analysis plan may also be required in order to determine and justify funding strategies, operation & maintenance needs, and projected staffing. Following up on our discussion on August 18, the project will be completed in several phases. Given the breadth of possible scope for the SDMP, the first phase will be in-depth review of the existing data, discussions with staff, and determination of the specific aspects and issues to be addressed in the SDMP study. Ultimately the SDMP may include the issues listed above and others — based on the needs of the City. After determination of the project scope, the consultant will provide a proposal for the cited areas of study to the City for consideration and prioritization. The second phase of the project would involve the consultant conducting the selected assessments and presenting the results and recommendations in a final SDMP Report. Mercurio Engineering, in its role of providing On -Call Engineering and Professional Services to the City, would serve as Consultant Project Manager (PM) representing the City initially in its solicitation of a consultant specializing in storm drain system evaluation Master Plan development. Upon selection of a SDMP consultant, Mercurio Engineering would be happy to provide continued PM services and oversight of the Master Plan scope development and detailed study if needed. We propose a Not to Exceed amount of $16,500 for Mercurio Engineering to lead the consultant solicitation and selection effort for the SDMP Project with the assumption that this work will be completed no later than December 31, 2023. The role of Project Manager will be filled by our Principal, Jill Mercurio, P.E., at a rate of $220/hour. Staff rates are subject to increases effective January 1 of each year. We look forward to the opportunity to assist the City of San Rafael with this exciting project. Sincerely, Jill A. Mercurio, P! E Principal 5100 Clayton Road, Suite B1-221 I Concord, CA 194521 MercurioEngineering@astound.net 1925.876.0325 RAFq�I ►1 i 2 F Ty V/ITH P' CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Joanna Kwok) Extension: 3353 Contractor Name: Mercurio Engineering Contractor's Contact: Jill Mercurio Contacts Email: mercurioengineering@astound.net ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) and attachments to City 9/1/2023 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X NT 2 City Attorney a. Review, revise, and comment on draft agreement 9/1/2023 and return to Project Manager 9/1/2023 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 9/1/2023 © AM contractor 4 Project Manager Forward three (3) originals of final agreement to 9/1/2023_ Project Manager for their signature 5 _contractor When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval *City Council approval required for Professional Services J Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized City Clerk official Attest signatures, retains original agreement and 10 forwards copies to Project Manager Task Order 95 - Mercurio Engineering - Storm Drain Master Plan Final Audit Report Created: 2023-09-01 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAc_W2PDA3RrJLiLlkRFGcMdt7gdHQ1AJJ 2023-09-11 "Task Order 95 - Mercurio Engineering - Storm Drain Master Pla n" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-09-01 - 8:28:58 PM GMT J. Document emailed to mercurioengineering@astound.net for signature N 2023-09-01 - 8:31:11 PM GMT Email viewed by mercurioengineering@astound.net 2023-09-02 - 7:26:54 PM GMT 6© Signer mercurioengineering@astound.net entered name at signing as Jill A Mercurio 2023-09-02 - 7:28:56 PM GMT 6S0 Document e-signed by Jill A Mercurio (mercurioengineering@astound.net) Signature Date: 2023-09-02 - 7:28:58 PM GMT - Time Source: server C+ Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2023-09-02 - 7:29:00 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2023-09-04 - 3:35:21 PM GMT 6© Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2023-09-04 - 3:35:40 PM GMT - Time Source: server [7 ► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2023-09-04 - 3:35:41 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2023-09-08 - 11:57:03 PM GMT 1r SAN RAFAEL y Powered by rR Adobe `�' Acrobat Sign d© Document approved by Laraine Gittens(laraine.gittens@cityofsanrafael.org) Approval Date: 2023-09-08 - 11:57:24 PM GMT - Time Source: server C', Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-09-08 - 11:57:26 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-09-10 - 7:50:34 AM GMT 6© Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-09-10 - 7:53:39 AM GMT - Time Source: server P+ Document emailed to city.clerk@cityofsanrafael.org for approval 2023-09-10 - 7:53:41 AM GMT ,n Email viewed by city.clerk@cityofsanrafael.org 2023-09-11 - 3:32:49 PM GMT FS© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-09-11 - 3:32:57 PM GMT bo Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-09-11 - 3:32:59 PM GMT - Time Source: server 2+ Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2023-09-11 - 3:33:02 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2023-09-11 - 4:33:47 PM GMT iSe Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2023-09-11 - 4:34:40 PM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2023-09-11 - 4:34:42 PM GMT - Time Source: server Agreement completed. 2023-09-11 - 4:34:42 PM GMT SAN RAFAEL PowereAdobe -� I Acrobat Sign