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HomeMy WebLinkAboutPW Master Services Agreement; Task Order No. 100 Caltrans Roundabout ReviewCity of San Rafael MASTER CONSULTANT SERVICES AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC. TASK ORDER NO. 100 Project title: Caltrans Roundabout Review Contract Amount: $7,250 THIS TASK ORDER is entered into on Nov 27, 2023 , 202_ between the City of San Rafael, a municipal corporation ("City"), and Parametrix, Inc., ("Consultant"). RECITALS A. The City and Consultant have entered into a Master Consultant Services Agreement ("Agreement") dated November 3, 2023 under which Consultant has agreed to perform certain professional consulting services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Consultant to perform certain tasks as set forth in this Task Order, which constitute the Project; NOW, THEREFORE, City and Consultant agree as follows: AGREEMENT l . Scope of services. Consultant shall provide any and all of the services set forth in Exhibit A of this Task Order, titled Highway 101 /Freitas Parkway/Civic Center Drive Review, as directed by the City. David Parisi shall be the Project Manager for Consultant for this Task Order. Additional professional services may be performed by other Consultant staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available the project plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Nhat Phan as the person at the City responsible for monitoring performance under this Task Order. b.Consultant duties. The Consultant will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous consulting and other services related to the Project and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev May 2021 City of San Rafael Master Consultant Services Agreement Task Order 2. Date of completion; Work hours estimate; Cost estimate and budget Fee schedule. With regard to each project given to Consultant that is subject to this Task Order, the time of completion, work hours estimate, cost estimate and budget and fee schedule are set forth in Exhibit A to this Task Order. Authorization to proceed. The City will give Consultant authorization to proceed with the work specified in this Task Order only after Consultant submits updated insurance certificates and endorsements, in accordance with Section 10 of the Agreement. Master Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Consultant in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 4. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev May 2021 City of San Rafael Master Consultant Services Agreement Task Order CITY OF SAN RAFAEL By: iQ 'i*�X.LL April Miller, Public Works Director Reviewed By By: � Robert F. Epstein, City Attorney CONSULTANT By: - Name: Nathan Johnson Title: Senior Vice President (if Consultant is a corporation, add signature of second corporate officer) By: - - - - Name: Dave Pennington Title: Vice President Exhibits: A Scope of work titled Highway 1 Ol /Freitas Parkway/Civic Center Drive Review, time of completion, work hours estimate, cost estimate and budget. Rev May 2021 Exhibit A Highway 301/Freitas Parkway/Civic Center Drive Review Parametrix will review the Highway 101/Freitas Parkway/Civic Center Drive 95% complete plan set prepared by Caltrans. Services include: • Coordination and meetings with City of San Rafael Public Works staff. • Review of previous comments provided on the plan set by Marin Transit and Golden Gate Transit. • Focused review on the following plan set items: o Cross -sections, including proposed sidewalk and pathway widths o Del Presidio Drive intersection modifications o Civic Center Drive roundabout design o Drainage design o Pavement delineation plan o Bikeway design o Sign plan • Preparation of initial plan mark-ups and response matrix. • Preparation of final plan mark-ups and response matrix. Parametrix is to complete these tasks by December 31, 2023. Service will be provided for a not - to -exceed amount of $7,250.00. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Nhat Phan) Extension: 3353 Contractor Name: Parametrix, Inc. Contractor's Contact: Shannon Hen Contact's Email: Slhlen@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Click here to Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor enter a date. b. Email contract (in Word) and attachments to City 11/17/2023 Attorney c/o Laraine.Gittens@cityofsanrafael.org X❑NT 2 City Attorney a. Review, revise, and comment on draft agreement 11/17/2023 and return to Project Manager 11/17/2023 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NIT 3 Department Director Approval of final agreement form to send to 11/17/2023 X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 11/21/2023 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services Xj Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager Task Order No. 100 - Caltrans Roundabout Review Final Audit Report 2023-11-27 Created: 2023-11-22 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAPMTs7Ew9Pwe66Lx-CQdielnH3ffEfZfO "Task Order No. 100 - Caltrans Roundabout Review" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-11-22 - 0:01:26 AM GMT C'. Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature 2023-11-22 - 0:03:54 AM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2023-11-22 - 1:20:20 AM GMT GS© Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2023-11-22 - 1:20:37 AM GMT - Time Source: server E'y Document emailed to Dave Pennington (dpennington@parametrix.com) for signature 2023-11-22 - 1:20:39 AM GMT Email viewed by Dave Pennington (dpennington@parametrix.com) 2023-11-22 - 4:53:23 PM GMT b© Document e-signed by Dave Pennington (dpennington@parametrix.com) Signature Date: 2023-11-22 - 4:53:41 PM GMT - Time Source: server C'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2023-11-22 - 4:53:43 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2023-11-22 - 6:54:04 PM GMT b© Document approved by Laraine Gittens (laraine.gttens@cityofsanrafael.org) Approval Date: 2023-11-22 - 7:27:36 PM GMT - Time Source: server i-- Powered by �f 1 SAN RAFAEL Adobe rFir a-v wiu i,ar.ussiory Acrobat Sign �'y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-11-22 - 7:27:38 PM GMT ,) Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-11-22 - 7:51:17 PM GMT 6© Document e-signed by Genevieve Coyle(genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-11-22 - 7:52:02 PM GMT - Time Source: server P-► Document emailed to city.clerk@cityofsanrafael.org for approval 2023-11-22 - 7:52:04 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-11-22 - 7:52:47 PM GMT 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-11-22 - 7:52:59 PM GMT &0 Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-11-22 - 7:53:01 PM GMT - Time Source: server C'-. Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2023-11-22 - 7:53:02 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2023-11-27 - 3:07:38 PM GMT rS© Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2023-11-27 - 3:07:50 PM GMT - Time Source: server ® Agreement completed. 2023-11-27 - 3:07:50 PM GMT SAN RAFAEL I � dobe I<CITV -5S'0 I Acrobat Sign