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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 126 Geotechnical Services and Slope Monitoring at Brets Hardte Rd-Fairhills DrCity of San Rafael SERVICE LEVEL AGREEMENT DATED MAY 8, 2024 WITH MILLER PACIFIC ENGINEERING GROUP TASK ORDER NO. 126 Subject title: Geotechnical Services and Slope Monitoring at Bret Harte Rd — Fairhills Dr Task Order Amount: $13,500 THIS TASK ORDER is entered into on J u [ 225 2024 between the City of San Rafael, a municipal corporation ("City"), and Miller Pacific Engineering Group, ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated May 8, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Scott Stephens shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. Citv's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. 2. Date of completion: Work hours estimate: Cost estimate and budget: Fee schedule: Costs are not - Rev March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: Cristine Alilovich(Jul 22,202415:59 PDT) Cristine Alilovich, City Manager Reviewed By Rv6ei^t P. E gE3i L By: Robert P. Epstein (Jul 20,202414:46 PDT) Robert F. Epstein, City Attorney Exhibits: A Scope of work 3 Rev March 2024 CONTRACTOR Scott steh r By: >rot Stephens (Jul U, 2U24 16:56 POT) Name: Scott Stephens Title: President (if Contractor is a corporation, add signature of second corporate officer) By: Name: Nate Klemin Title: Senior Engineer MILLER PACIFIC fN61NEERIN6 GROUP February 17, 2023 Exhibit A File: 23-12730.doc City of San Rafael — Department of Public Works Attn: Mr. Philip Buckley 111 Morphew Street San Rafael, California 94901 Re: Proposal for Geotechnical Services Exploration and Slope Monitoring Bret Harte Road and Fairhills Drive San Rafael, California Introduction Per our recent discussion, we are pleased to propose our geotechnical engineering services regarding exploratory boring and slope monitoring with inclinometers. The purpose of our services is to install geotechnical instrumentation to monitor slope movement, and if detected, determine the depth and rate of subsurface movement. Based on our understanding of the project and experience with similar projects, we recommend the following scope of services. Task 1 — New Inclinometer We will mark the proposed boring/inclinometer location on the downslope edge of Bret Harte Road below the residence at 266 Bret Harte Road and we will notify Underground Service Alert (USA) for identification of public active utilities. We will drill the boring with small track -mounted drilling equipment to an estimated depth of about 20 feet. The actual depth of the boring and inclinometer will be based on the subsurface conditions encountered during drilling. During exploration, we will collect soil samples and transport them to our laboratory to perform tests to determine their pertinent engineering properties. Additionally, we will install and grout inclinometer pipe into the bore hole to monitor future slope movement. We will perform a base- line reading of the inclinometer. We will summarize our field and laboratory data in a brief letter report. Task 2 — Monitoring We will perform inclinometer readings about 3 times per year to monitor the lateral movement of the slope. We will plot the inclinometer data after each subsequent reading and submit a brief letter summarizing the results of our monitoring. We will also read two existing inclinometers on Fairhills Drive. One of these requires some traffic control to read. Fee Estimate and Agreement We will provide our services on a time and expense basis in accordance with the attached Agreement and Schedule of Charges. Accordingly, we estimate that our fee for the scope of services outlined above would be approximately as follows: Task 1 — New Boring / Inclinometer / Baseline ................................ Time & Expense, Est. $7,500 Task 2 — Monitoring ............................ Time & Expense, Est., $2,000 per reading 3 inclinometers 3 per year x 1 year = $6,000 Mailing Address: ■ Phone Number: (415) 382-3444 ■ Physical Address: P.O. Box 2802 ■ Fax Number: (415) 382-3450 ■ 504 Redwood Blvd., Suite 220 Novato, California 94948-2802 Novato, California 94947 City of San Rafael Page 2 MILLER PACIFIC ENGINEERING GROUP February 17, 2023 We trust that this provides the information required at this time. If you or others have further questions, please do not hesitate to call. When you wish to proceed, please return one signed copy of the attached Agreement. Yours very truly, MILLER PACIFIC ENGINEERING GROUP Scott A. Stephens Geotechnical Engineer 2398 (Expires 6/30/23) Attachments: Agreement and Schedule of Charges MILLER PACIFIC • fN61N11RIN6 GROUP AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES This AGREEMENT is made between MILLER PACIFIC ENGINEERING GROUP ("MPEG"), a California Corporation, and the CLIENT to provide Professional Engineering and Testing Services with respect to the PROJECT, with the following GENERAL CONDITIONS and for the FEE as described below and on the attached pages, 1.0 CLIENT NAME: City of San Rafael — Department of Public Works Attn: Mr. Philip Buckley ADDRESS: 111 Morphew Street San Rafael, California 94901 CLIENT #: PW2023-12730 2.0 PROJECT: Exploration and Slope Monitoring LOCATION Bret Harte Road and Fairhills Drive San Rafael, California 3.0 SCOPE OF SERVICES: Geotechnical Engineering Services as outlined in our proposal letter dated February 17, 2023: Task 1 — New Boring / Inclinometer / Baseline Task 2 — Monitoring 4.0 FEE: Task 1 — Time & Expense Estimate.......................................$7,500 Task 2 — Time & Expense Estimate .................. $2,000 per reading 3 inclinometers -- 3 per year x 1 year = $6,000 DATE: 02/17/2023 FOR MPEG: 0 . DATE: Scott Stephens, Geotechnical Engineer No. 2398 FOR CLIENT THIS PROPOSAL IS VALID FOR 60 DAYS FROM THE PROPOSAL DATE. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 1 of 8 Mailing Address: ■ Phone Number: (415) 382-3444 ■ Physical Address: P.O. Box 2802 ■ Fax Number: (415) 382-3450 ■ 504 Redwood Blvd., Suite 220 Novato, California 94948-2802 Novato, California 94947 GENERAL CONDITIONS 1. DEFINITIONS 1.1. Contract Documents. Plans, specifications, and agreements between Client and Contractors, including addenda, amendments, supplementary instructions, and change orders. 1.2. Contractor. The contractor or contractors retained to construct the Project for which MPEG is providing Services under this Agreement. 1.3. Day(s). Calendar day(s) unless otherwise stated. 1.4. Hazardous Materials. The term Hazardous Materials means any toxic substances, chemicals, radioactivity, pollutants or other materials, in whatever form or state, known or suspected to impair the environment in any way whatsoever. Hazardous Materials include, but are not limited to, those substances defined, designated or listed in any federal, state or local law, regulation or ordinance concerning hazardous wastes, toxic substances or pollution. 1.5. Services. The Services provided by MPEG as set forth in this Agreement, the Scope of Services, and any written amendment to this Agreement. 1.6. Work. The labor, materials, equipment, and services required to complete the work described in the Contract Documents. 2. SCOPE OF SERVICES MPEG will perform the scope of Services per Page 1 of the agreement. 2.1. Changes in Scope. If MPEG provides Client with a written confirmation of a change in the Scope of Services, it will become an amendment to this Agreement unless Client objects in writing within 5 business days after receipt. All Services performed by MPEG on the Project are subject to the terms and limitations of this Agreement. If Services are performed, but the parties do not reach agreement concerning modifications to the Scope of Services or compensation, then the terms and limitations of this Agreement apply to such Services, except for the payment terms. The parties agree to resolve disputes concerning modifications to scope or compensation pursuant to Section 19, "Disputes." 2.2. Licenses. MPEG will procure and maintain business and professional licenses and registrations necessary to provide its Services. 2.3. Excluded Services. MPEG's Services under this Agreement include only those Services specified in the Scope of Services. 2.3.1. General. Client expressly waives any claim against MPEG resulting from its failure to perform recommended additional Services that Client has not authorized MPEG to perform, and any claim that MPEG MILLER PACIFIC fN61NffRIN6 GROUP failed to perform services that Client instructs MPEG not to perform. 2.3.2. Biological Pollutants. MPEG's Scope of Services specifically excludes the investigation, detection, prevention or assessment of the presence of Biological Pollutants. The term "Biological Pollutants" includes, but is not limited to, molds, fungi, spores, bacteria, viruses, and/or any of their byproducts. MPEG's Scope of Services will not include any interpretations, recommendations, findings, or conclusions pertaining to Biological Pollutants. Client agrees that MPEG has no liability for any claims alleging a failure to investigate, detect, prevent, assess, or make recommendations for preventing, controlling, or abating Biological Pollutants. Furthermore, Client agrees to defend, indemnify, and hold harmless MPEG from all claims by any third party concerning Biological Pollutants, except for damages caused by MPEG's sole negligence. 3. PAYMENTS TO MPEG 3.1. Basic Services. MPEG will perform the Services set forth per the Scope of Services for the Fee and per the Schedule of Charges shown on Page 1 and Page 8 of this Agreement. 3.2. Additional Services. Any Services performed under this Agreement, except those Services expressly identified in the attached Scope of Services, will be provided on a time and materials basis unless otherwise specifically agreed to in writing by both parties. 3.3. Estimate of Fees. MPEG will, to the best of its ability, perform the Services and accomplish the objectives defined in this Agreement within any written cost estimate provided by MPEG. Client recognizes that changes in scope and schedule, and unforeseen circumstances can all influence the successful completion of Services within the estimated cost. The use of an estimate of fees or of a "not to exceed" limitation is not a guarantee that the Services will be completed for that amount; rather, it indicates that MPEG shall not incur fees and expenses in excess of the estimate or limitation amount without obtaining Client's agreement to do so. 3.4. Rates. Client will pay MPEG at the rates set forth in the Schedule of Charges. 3.4.1. Changes to Rates. Client and MPEG agree that the Schedule of Charges is subject to periodic review and amendment, as appropriate to reflect MPEG's current fee structure. Unless Client objects in writing to the proposed amended fee structure within 30 days of invoice, the amended fee structure will be incorporated into this Agreement and will then supersede any prior fee structure. If Client timely objects to the amended fee structure within 30 days, and MPEG and Client cannot agree upon a new fee structure within 30 days after notice, MPEG may terminate this Agreement and be AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 2 of 8 compensated as set forth under Section 18, "Termination." 3.4.2. Prevailing Wages. Unless Client specifically informs MPEG in writing that prevailing wage regulations cover the Project and the Scope of Services identifies it as covered by such regulations, Client will reimburse, defend, indemnify and hold harmless MPEG from and against any liability resulting from a subsequent determination that prevailing wage regulations cover the Project, including all costs, fines and attorneys' fees. 3.5. Payment Timing; Late Charge. All invoices are due upon receipt. All amounts unpaid 30 days after the invoice date will include a late payment charge from the date of the invoice, at the rate of 1-1/2% per month or the highest rate permitted by law. 4. STANDARD OF PERFORMANCE; DISCLAIMER OF WARRANTIES 4.1. Level of Service. MPEG offers different levels of Services to suit the desires and needs of different clients. Although the possibility of error can never be eliminated, more detailed and extensive Services yield more information and reduce the probability of error, but at increased cost. Client must determine the level of Services adequate for its purposes. Client has reviewed the Scope of Services and has determined that it does not need or want a greater level of Services than that being provided. 4.2. Standard of Care. Subject to the limitations inherent in the agreed Scope of Services as to the degree of care, the amount of time and expenses to be incurred, and subject to any other limitations contained in this Agreement, MPEG will endeavor to perform its Services consistent with that level of care and skill ordinarily exercised by other professional practicing in the same locale and under similar circumstances at the time the Services are performed. 4.3. No Warranty. No warranty, express or implied, is included or intended by this Agreement. 5. ESTIMATE OF CONSTRUCTION COSTS Client acknowledges that construction and project development are subject to many influences that are not subject to precise forecasting and are outside of MPEG's control. Client further acknowledges that actual costs incurred may vary substantially from the estimates prepared by MPEG and that MPEG does not warrant or guaranty the accuracy of construction or development cost estimates. 6. CONSTRUCTION PHASE SERVICES If MPEG's Scope of Services includes observation and/or testing during the course of construction, the following conditions apply. MILLER PACIFIC EN61NEfRIN6 GROUP 6.1. Construction Observation. 6.1.1. Site Meetings & Visits. MPEG will participate in job site meetings as requested by Client, and, unless otherwise requested by Client, visit the site at times specified in the Scope of Services or, if not specified in the Scope of Services at intervals as MPEG deems appropriate to the various stages of construction to observe the geotechnical conditions encountered by Contractor and the progress and quality of the geotechnical aspects of the Work. Based on information obtained during such visits and on such observations, MPEG may inform Client of the progress of the geotechnical aspects of the Work. Client understands that MPEG may not be on site continuously; and, unless expressly agreed otherwise, MPEG will not observe all of the Work. 6.1.2. Contractor's Performance. MPEG does not, and cannot, warrant or guarantee that all of the geotechnical Work performed by Contractor meets the requirements of MPEG's geotechnical recommendations or the plans and specifications for such geotechnical Work; nor can MPEG be responsible for Contractor's failure to perform the Work in accordance with the plans, specifications or the recommendations of MPEG. 6.1.3. Contractor's Responsibilities. MPEG will not supervise, direct or have control over the Work nor will MPEG have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor for the geotechnical aspects of the Project; for safety precautions and programs incident to the Work; nor for any failure of Contractor to comply with Laws and Regulations applicable to Contractor furnishing and performing its Work. 6.1.4. Final Report. At the conclusion of Construction Phase Services, MPEG may provide Client with a written report summarizing the tests and observations, if any, made by MPEG. 6.2. Review of Contractor's Submittals. If included in the Scope of Work, MPEG will review and take appropriate action on the Contractor's submittals, such as shop drawings, product data, samples, and other required submittals. MPEG will review such submittals solely for general conformance with MPEG's design, and will not include review for the following, all of which will remain the responsibility of the Contractor: accuracy or completeness of details, quantities or dimensions; construction means, methods, sequences or procedures; coordination among trades; or construction safety. 6.3. Tests. Tests performed by MPEG on finished Work or Work in progress are taken intermittently and indicates the general acceptability of the Work on a statistical basis. MPEG's tests and observations of the Work are not a guarantee of the quality of Work and do not relieve other parties from their responsibility to perform their Work in AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 3 of 8 accordance with applicable plans, specifications and requirements. 7. CLIENT'S RESPONSIBILITIES In addition to payment for the Services performed under this Agreement, Client agrees to: 7.1. Cooperation. Assist and cooperate with MPEG in any manner necessary and within its ability to facilitate MPEG's performance under this Agreement. 7.2. Representative. Designate a representative with authority to receive all notices and information pertaining to this Agreement, communicate Client's policies and decisions, and assist as necessary in matters pertaining to the Project and this Agreement. Client's representative will be subject to change by written notice. 7.3. Rights of Entry. Provide access to and/or obtain permission for MPEG to enter upon all property, whether or not owned by Client, as required to perform and complete the Services. MPEG will operate with reasonable care to minimize damage to the Project Site(s). However, Client recognizes that MPEG's operations and the use of investigative equipment may unavoidably alter conditions or affect the environment at the existing Project Site(s). The cost of repairing such damage will be borne by Client and is not included in the fee unless otherwise stated. 7.4. Relevant Information. Supply MPEG with all information and documents in Client's possession or knowledge which are relevant to MPEG's Services. Client warrants the accuracy of any information supplied by it to MPEG, and acknowledges that MPEG is entitled to rely upon such information without verifying its accuracy. Prior to the commencement of any Services in connection with a specific property, Client will notify MPEG of any known potential or possible health or safety hazard existing on or near the Project Site, with particular reference to Hazardous Materials or conditions. 7.5. Subsurface Structures. Correctly designate on plans to be furnished to MPEG the location of all subsurface structures, such as pipes, tanks, cables and utilities within the property lines of the Project Site(s), and be responsible for any damage inadvertently caused by MPEG to any such structure or utility not so designated. MPEG is not liable to Client for any losses, damages or claims arising from damage to subterranean structures or utilities that were not correctly shown on plans furnished by Client to MPEG. 8. CHANGED CONDITIONS If MPEG discovers conditions or circumstances that it had not contemplated at the commencement of this Agreement ("Changed Conditions"), MPEG will notify Client in writing of the Changed Conditions. Client and MPEG agree that they will then renegotiate in good faith the terms and conditions of this Agreement. If MPEG and MILLER PACIFIC fN61NffRIN6 GROUP Client cannot agree upon amended terms and conditions within 30 days after notice, MPEG may terminate this Agreement and be compensated as set forth in Section 18, "Termination." 9. HAZARDOUS MATERIALS Client understands that MPEG's Services under this Agreement are limited to geotechnical investigation and that MPEG has no responsibility to locate, identify, evaluate, treat or otherwise consider or deal with Hazardous Materials. Client is solely responsible for notifying all appropriate federal, state, municipal or other governmental agencies, including the potentially affected public, of the existence of any Hazardous Materials located on or in the Project site, or located during the performance of this Agreement. The existence or discovery of Hazardous Materials constitutes a Changed Condition under this Agreement. 10. CERTIFICATIONS Client agrees not to require that MPEG execute any certification with regard to Services performed or Work tested and/or observed under this Agreement unless: 1) MPEG believes that it has performed sufficient Services to provide a sufficient basis to issue the certification; 2) MPEG believes that the Services performed or Work tested and/or observed meet the criteria of the certification; and 3) MPEG has reviewed and approved in writing the exact form of such certification prior to execution of this Agreement. Any certification by MPEG is limited to an expression of professional opinion based upon the Services performed by MPEG, and does not constitute a warranty or guaranty, either expressed or implied. 11. ALLOCATION OF RISK 11.1. Limitation of Liability. The total cumulative liability of MPEG, its subconsultants and subcontractors, and all of their respective shareholders, directors, officers, employees, and agents (collectively "MPEG Entities"), to Client arising from Services under this Agreement, including any indemnity obligation, defense costs, damages and attorney's fees due under this Agreement, will not exceed the gross compensation received by MPEG under this Agreement or $50,000, whichever is greater, provided that such liability is further limited as described below. This limitation applies to all lawsuits, claims, or actions for errors or omissions in MPEG's Services, whether alleged to arise in tort, contract, warranty, or other legal theory. Client and Engineer agree that this negotiated clause was expressly and agreed upon. Upon Client's written request, MPEG and Client may agree to modify the limitation in exchange for negotiated scope or MPEG's fee, provided they amend this Agreement in writing as provided in Section 20. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 4 of 8 11.2. Indemnification. 11.2.1. Indemnification of Client. Subject to all otherwise applicable statutes of limitations and repose and the provisions and limitations of this Agreement, including Section 11.1, MPEG agrees to indemnify and hold harmless Client, its shareholders, officers, directors, employees, and agents from and against any and all claims, suits, liabilities, damages, expenses (including without limitation reasonable attorney's fees and costs of defense), or other losses (collectively "Losses") to the extent caused by MPEG's negligent performance of its Services under this Agreement. With regard to any claim alleging Consultant's negligent performance of professional services, Consultant's defense obligation under this indemnity paragraph means only the reimbursement of reasonable defense costs to the proportionate extent of its actual indemnity obligation hereunder. The indemnity obligations provided under this section shall only apply to the extent such Losses are determined by a court of competent jurisdiction or arbitrator to have been caused by the negligence of Engineer. 11.2.2. Indemnification of MPEG. Client will indemnify and hold harmless MPEG Entities from and against any and all Losses to the extent caused by the negligence of Client, its employees, agents and contractors. In addition, except to the extent caused by MPEG's sole negligence, Client expressly agrees to defend, indemnify and hold harmless MPEG Entities from and against any and all Losses arising from or related to the existence, disposal, release, discharge, treatment or transportation of Hazardous Materials, or the exposure of any person to Hazardous Materials, or the degradation of the environment due to the presence, discharge, disposal, release of or exposure to Hazardous Material. 11.3. Consequential Damages. Neither Client nor MPEG will be liable to the other for any special, consequential, incidental, or penal losses or damages including but not limited to losses, damages, or claims related to the unavailability of property or facilities, shutdowns or service interruptions, loss of use, profits, revenue, or inventory, or for use charges, cost of capital, or claims of the other party and/or its customers. 11.4. Continuing Agreement. The indemnity obligations and the limitations of liability established under this Agreement will survive the expiration or termination of this Agreement. If MPEG provides Services to Client that the parties do not confirm through execution of an amendment to this Agreement, the obligations of the parties to indemnify each other and the limitations on liability established under this Agreement apply to such Services as if the parties had executed an amendment. 12. INSURANCE 12.1. MPEG's Insurance. MPEG will obtain, if reasonably available, the following coverages: MILLER PACIFIC fN61NffRIN6 GROUP 12.1.1. Statutory Workers' Compensation / Employer's Liability Insurance; 12.1.2. Commercial General Liability Insurance with a combined single limit of $1,000,000 per occurrence and $2,000,000 general aggregate; 12.1.3. Automobile Liability Insurance, including liability for all owned, hired and non -owned vehicles with minimum limits of $1,000,000 for bodily injury per person, $1,000,000 property damage, and $1,000,000 combined single limit per occurrence; and, 12.1.4. MPEG maintains Professional Liability Insurance for our own benefit. 12.2. Contractor's Insurance. Client or Project Owner will require owner's Contractor, subcontractors and consultants to purchase and maintain General Liability, Builder's Risk, Automobile Liability, Workers' Compensation, and Employer's Liability insurance with limits no less than as set forth above. 12.3. Certificates of Insurance. Upon request, MPEG and Client will each provide the other with certificate(s) of insurance evidencing the existence of the policies required herein. Except for Professional Liability and Workers' Compensation Insurance, all policies required herein shall contain a waiver of subrogation. 13. OWNERSHIP AND USE OF DOCUMENTS 13.1. Client Documents. All documents provided by Client will remain the property of Client. MPEG will return all such documents to Client upon request, but may retain file copies of such documents. 13.2. MPEG's Documents. Unless otherwise agreed in writing, all documents and information prepared by MPEG or obtained by MPEG from any third party in connection with the performance of Services, including, but not limited to, MPEG's reports, boring logs, maps, field data, field notes, drawings and specifications, laboratory test data and other similar documents (collectively "Documents") are the property of MPEG. MPEG has the right, in its sole discretion, to dispose of or retain the Documents. 13.3. Use of Documents. All Documents prepared by MPEG are solely for use by Client and will not be provided by either party to any other person or entity without MPEG's prior written consent. 13.3.1. Use by Client. Client has the right to reuse the Documents for purposes reasonably connected with the Project for which the Services are provided, including without limitation design and licensing requirements of the Project. 13.3.2. Use by MPEG. MPEG retains the right of ownership with respect to any patentable concepts or copyrightable materials arising from its Services and the right to use the Documents for any purpose. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 5 of 8 13.4. Electronic Media. MPEG may agree at Client's request to provide Documents and information in an electronic format. Client recognizes that Documents or other information recorded on or transmitted as electronic media are subject to undetectable alteration due to (among other causes) transmission, conversion, media degradation, software error, or human alteration. Accordingly, all Documents and information provided by MPEG in electronic media are for informational purposes only and not as final documentation. Unless otherwise defined in the Scope of Services, MPEG's electronic Documents and media will conform to MPEG's standards. MPEG will provide any requested electronic Documents for a 30-day acceptance period, and MPEG will correct any defects reported by Client to MPEG during this period. MPEG makes no warranties, either express or implied, regarding the fitness or suitability of any electronic Documents or media. 13.5. Unauthorized Reuse. No party other than Client may rely and Client will not represent to any other party that it may rely on Documents without MPEG's express prior written consent and receipt of additional compensation. Client will not permit disclosure, mention, or communication of, or reference to the Documents in any offering circular, securities offering, loan application, real estate sales documentation, or similar promotional material without MPEG's express prior written consent. Client waives any and all claims against MPEG resulting in any way from the unauthorized reuse or alteration of Documents by itself or anyone obtaining them through client. Client will defend, indemnify and hold harmless MPEG from and against any claim, action or proceeding brought by any party claiming to rely upon information or opinions contained Documents provided to such person or entity, published, disclosed or referred to without MPEG's prior written consent. 14. SAMPLES AND CUTTINGS 14.1. Sample Retention. If MPEG provides laboratory testing or analytic Services, MPEG will preserve such soil, rock, water, or other samples as it deems necessary for the Project, but no longer than 45 days after issuance of any Documents that include the data obtained from these samples. Client will promptly pay and be responsible for the removal and lawful disposal of all contaminated samples, cuttings, Hazardous Materials, and other hazardous substances. 14.2. Monitoring Wells. Client will take custody of all monitoring wells and probes installed during any investigation by MPEG, and will take any and all necessary steps for the proper maintenance, repair or closure of such wells or probes at Client's expense. 15. RELATIONSHIP OF THE PARTIES MPEG will perform Services under this Agreement as an independent contractor. MILLER PACIFIC fN61NffRIN6 GROUP 16. ASSIGNMENT AND SUBCONTRACTS Neither party may assign this Agreement, in whole or in part, without the prior written consent of the other party, except for an assignment of proceeds for financing purposes. MPEG may subcontract for the services of others without obtaining Client's consent if MPEG deems it necessary or desirable for others to perform certain Services. 17. SUSPENSION AND DELAYS 17.1. Procedures. Client may, at any time by 10 days written notice suspend performance of all or any part of the Services by MPEG. MPEG may terminate this Agreement if Client suspends MPEG's Services for more than 60 days and Client will pay MPEG as set forth under Section 18, "Termination." If Client suspends MPEG's Services, or if Client or others delay MPEG's Services, Client and MPEG agree to equitably adjust: (1) the time for completion of the Services; and (2) MPEG's compensation in accordance with MPEG's then current Schedule of Charges for the additional labor, equipment, and other charges associated with maintaining its workforce for Client's benefit during the delay or suspension, or charges incurred by MPEG for demobilization and subsequent remobilization. 17.2. Liability. MPEG is not liable to Client for any failure to perform or delay in performance due to circumstances beyond MPEG's control, including but not limited to pollution, contamination, or release of hazardous substances, strikes, lockouts, riots, wars, fires, flood, explosion, "acts of God," adverse weather conditions, acts of government, labor disputes, delays in transportation or inability to obtain material and equipment in the open market. 18. TERMINATION 18.1. Termination for Convenience. MPEG and Client may terminate this Agreement for convenience upon 30 days written notice delivered or mailed to the other party. 18.2. Termination for Cause. In the event of material breach of this Agreement, the party not breaching the Agreement may terminate it upon 10 days written notice delivered or mailed to the other party. The termination notice shall state the basis for the termination. The Agreement may not be terminated for cause if the breaching party cures the breach within the 10-day period. 18.3. Payment on Termination. Following termination other than for MPEG's material breach of this Agreement, Client will pay MPEG for Services performed prior to the termination notice date, and for any necessary Services and expenses incurred in connection with the termination of the Project, including but not limited to, the costs of completing analysis, records and reports necessary to document job status at the time of termination and costs associated with termination of subcontractor contracts in AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 6 of 8 accordance with MPEG's then current Schedule of Charges. 19. DISPUTES 19.1. Mediation. All disputes between MPEG and Client are subject to mediation. Either party may demand mediation by serving a written notice stating the essential nature of the dispute, amount of time or money claimed, and requiring that the matter be mediated within 45 days of service of notice. 19.2. Precondition to Other Action. No action or suit may be commenced unless the mediation did not occur within 45 days after service of notice; or the mediation occurred but did not resolve the dispute; or a statute of limitation would elapse if suit was not filed prior to 45 days after service of notice. 19.3. Choice of Law; Venue. This Agreement will be construed in accordance with and governed by the laws of the state in which the Project is located. Unless the parties agree otherwise, any mediation or other legal proceeding will occur in the state in which the Project is located. 19.4. Statutes of Limitations. Any applicable statute of limitations will be deemed to commence running on the earlier of the date of substantial completion of MPEG's Services under this Agreement or the date on which claimant knew, or should have known, of facts giving rise to its claims. MILLER PACIFIC fNilNffRIN6 GROUP 20. MISCELLANEOUS 20.1. Integration and Severability. This Agreement reflects the entire agreement of the parties with respect to its terms and supersedes all prior agreements, whether written or oral. If any portion of this Agreement is void or voidable, such portion will be deemed stricken and the Agreement reformed to as closely approximate the stricken portions as the law allows. 20.2. Modification of this Agreement. This Agreement may not be modified or altered, except by a written agreement signed by authorized representatives of both parties and referring specifically to this Agreement. 20.3. Notices. Any and all notices, requests, instructions, or other communications given by either party to the other must be in writing and either hand delivered to the recipient or delivered by first-class mail (postage prepaid) or express mail (billed to sender) at the addresses given in this Agreement. 20.4. Headings. The headings used in this Agreement are for convenience only and are not a part of this Agreement. 20.5. Waiver. The waiver of any term, conditions or breach of this Agreement will not operate as a subsequent waiver of the same term, condition, or breach. End of General Conditions AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 7 of 8 MILLER PACIFIC fN61N11RIN6 GROUP MILLER PACIFIC ENGINEERING GROUP a California corporation SCHEDULE OF CHARGES PROFESSIONAL ENGINEERING AND TESTING SERVICES Professional and Technical Personnel Project Assistant/Word Processor ...................... Engineering Technician ....................................... Senior Technician ................................................ Prevailing Wage .................................................. Staff Engineer/Geologist..................................... Project Engineer/Geologist................................. Senior Engineer/Geologist.................................. Associate Engineer/Geologist ............................ Principal Engineer/Geologist .............................. Hourly Rate .....$85 .................................. $120 .................................. $130 ..................................$150 .................................. $150 .................................. $170 ................................. $2 00 .................................. $2 30 ................................ $260 In-house Laboratory Testing (Will be charged at the hourly rate above unless otherwise noted in the Agreement and Proposal) Modified 4 in. Compaction Curve/Checkpoint ASTM D 1557........................... $300/$125 California Impact Cal. 216 -......................................... $350 Sieve Analysis ASTM D 422...................................... $150 Sieve Analysis (w-200 wash) ASTM D 1140.................................... $150 Atterberg Limits ASTM D 4318.................................... $250 Moisture Content/Density ASTM D 2937-..................................... $40 Unconfined Compression ASTM D 2166.......................................$80 Hydrometer ASTM D4829..................................... $250 Rush Testing Add 50% to the Total of all Laboratory Testing Other Inside Charges Mileage............................................................................................................................... $0.80 per mile Vehicle(Field)......................................................................................................................... $9 per hour Nuclear Density Gauge........................................................................................................... $8 per test Inclinometer........................................................................................... $160 per day / $90 per half day Laser Level/Floor Level......................................................................................................... $25 per day Sampling Equipment...................................................................................... $50 per day / $30 half day OutsideServices..................................................................................................................................Cost + 20% Includes exploration equipment, instrumentation, in -situ monitoring, outside/specialized laboratory testing, per diem, shipping, courier/delivery services, outside reproduction, and other services and supplies not normally provided. *NOTES: 1. Field site visits and travel time are normal hourly rates, portal to portal. 2. Overtime — Weekday add $35 Overtime — Weekend/Holiday/Night add $45* *(4- and 8-hour minimums) 3. Rates are for normal Geotechnical Engineering and Geological services. Rates for depositions and testimony are $520 per hour for Principal; $460 per hour for Associate; and $410 per hour for Senior. All other personnel are $305 per hour. These fees are due and payable at the time of service. 4. Schedule of charges is effective as of March 2022. It is subject to revision annually and at other times without notice. AGREEMENT FOR PROFESSIONAL ENGINEERING AND TESTING SERVICES March 2022 Page 8 of 8 Task Order 126 - Fairhills-Bret Harte Slope Stabilization Final Audit Report Created: 2024-07-17 By: Shannon Mackie (shannon.maclde@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAWJsV1dWHAm7JGIGDew3PDsh-hMet35-W 2024-07-18 "Task Order 126 - Fairhills-Bret Harte Slope Stabilization" Histor Y Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-07-17 - 10:58:49 PM GMT- IP address: 98.42.8.147 C'y Document emailed to Scott Stephens (sstephens@millerpac.com) for signature 2024-07-17 - 11:01:20 PM GMT Email viewed by Scott Stephens (sstephens@millerpac.com) 2024-07-17 - 11:54:59 PM GMT- IP address: 50.79.212.73 40 Document e-signed by Scott Stephens (sstephens@millerpac.com) Signature Date: 2024-07-17 - 11:56:23 PM GMT - Time Source: server- IP address: 50.79.212.73 P.. Document emailed to Nate Klemin (nklemin@millerpac.com) for signature 2024-07-17 - 11:56:24 PM GMT Email viewed by Nate Klemin (nklemin@millerpac.com) 2024-07-18 - 2:14:48 PM GMT- IP address: 157.131.57.210 &0 Document e-signed by Nate Klemin (nklemin@millerpac.com) Signature Date: 2024-07-18 - 2:15:15 PM GMT - Time Source: server- IP address: 157.131.57.210 ® Agreement completed. 2024-07-18 - 2:15:15 PM GMT SAN RAFAEL Adobe by Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Theo Sanchez) Extension: 3353 Contractor Name: Miller Pacific Engineering Group Contractor's Contact: Scott Stephens Contact's Email: sstephens@millerpac.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/16/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 7/17/2024 and return to Project Manager 7/17/2024 D NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Z NT 3 Department Director Approval of final agreement form to send to 7/17/2024 ® AM contractor 4 Project Manager Forward three (3) originals of final agreement to 7/17/2024 Z contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services I] Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 7/18/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager Consultant Signed - Miller Pacific - Task Order no. 126 Final Audit Report 2024-07-22 Created: 2024-07-18 By: Nataly Torres (nataly.tor-es@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA74PKhrwmsLqu2scLgNT7elwky3F7r8Ar "Consultant Signed - Miller Pacific - Task Order no. 126" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-07-18 - 5:35:03 PM GMT- IP address: 199.88.113.8 C'4 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-07-18 - 5:43:19 PM GMT Document shared with Shannon Mackie(shannon.mackle@cityofsanrafael.org) by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-07-18 - 5:43:52 PM GMT- IP address: 199.88.113.8 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-07-18 - 6:15:16 PM GMT- IP address: 104.47.64.254 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-07-18 - 6:32:29 PM GMT - Time Source: server- IP address: 199.88.113.8 F41 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-07-18 - 6:32:31 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-07-20 - 9:45:42 PM GMT- IP address: 73.170.94.56 i:t Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-07-20 - 9:45:59 PM GMT- IP address: 73.170.94.56 6© Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-07-20 - 9:46:01 PM GMT - Time Source: server- IP address: 73.170.94.56 y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-07-20 - 9:46:03 PM GMT SAN RAFAEL Adobe Acrobat Sign Email viewed by city.clerk@cityofsanrafael.org 2024-07-22 - 3:28:53 PM GMT- IP address: 104.47.65.254 d© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-07-22 - 3:29:02 PM GMT- IP address: 199.88.113.8 ,;t Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-07-22 - 3:29:04 PM GMT - Time Source: server- IP address: 199.88.113.8 P-4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-07-22 - 3:29:06 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-07-22-10:58:25 PM GMT- IP address: 104.47.65.254 Ab Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-07-22-10:59:04 PM GMT- IP address: 199.88.113.8 4e Document e-signed by Cristine Alilovich(cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-07-22 - 10:59:06 PM GMT - Time Source: server- IP address: 199.88.113.8 IS Agreement completed. 2024-07-22-10:59:06 PM GMT Powered by Adobe Acrobat Sign