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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 94.1 Lincoln Ave Bridge HBP SubmittalCity of San Rafael SERVICE LEVEL AGREEMENT DATED JUNE 20, 2023 WITH MARK THOMAS & COMPANY, INC. TASK ORDER NO. 94.1 (Amendment to Task Order No. 94) Lincoln Ave Bridge HBP Submittal Amendment Amount: $3,500 THIS AMENDMENT TO TASK ORDER No. 94 is entered into on J U [ 22, 2024 between the City of San Rafael, a municipal corporation ("City"), and Mark Thomas & Company, Inc, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated June 20, 2023, under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on July 13, 2023, the City and Contractor entered into "Task Order No. 94" under which Contractor agreed to perform contract services in connection with City's Lincoln Ave Bridge HBP Submittal (the "Project"), for a total not to exceed $6,634; and D. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 94 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $3,500, changing the total not to exceed to $10,134. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 94 shall remain valid and shall be in full force. Rev. May 2013 City of San Rafael Service Level Agreement Amendment to Task Order 4. Signatures. The parties have executed this Amendment as of the date first written above. CITY OF SAN RAFAEL CONTRACTOR 1111 .A"11--e By: Cristine Alilovich (Jul 22, 202415:50 PDT) Cristine Alilovich, City Manager Reviewed By Rabe�t -. C-Aaft�f' By: Robert F. Epstein (Jul 16, 202413:31 PDT) Robert F. Epstein, City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 By: Name: Sasha Dansky Title: Principal+Vice President (if Contractor is a corporation, add signature of second corporate officer) Aet By: Matt Brogan (Jul 15, 2024 08:40 PDT) Name. Matt Brogan Title: Secretary Exhibit A ►/ MARK THOMAS June 12, 2024 Mr. Theo Sanchez Public Works Department City of San Rafael 111 Morphew Street San Rafael, CA 94901 US RE: LINCOLN AVE BRIDGE HBP SUBMITTAL (TASK ORDER 94), REQUEST FOR AMENDMENT Dear Mr. Sanchez: 23-00182 Mark Thomas would like to submit an amendment request for the Lincoln Ave Bridge project. The scope is as follows: • Update HBP application and provide cost comparisons between rehabilitation and replacement. The fee for this work will be charged on a lump sum basis, with a total cost for our services of $3,500. Please let me know if this amendment is acceptable to you. In the meantime, if you have any questions, please feel free to give me a call (916) 595-7025. Sincerely, MARK THOMAS Jason Hickey Division Manager MARKTHOMAS COM hp,xA RAF,q�I i 2 yo C/ry WITH p CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: Mark Thomas & Company, Inc. Contractor's Contact: Jason Hickey Contact's Email: jhickey@markthomas.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 6/14/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 6/17/2024 and return to Project Manager 6/17/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 6/18/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 6/20/24 ® SM contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order Interim Agreement Report Amendment 94.1 Created: 2024-06-20 By: Shannon Mackie (shannon.maclde@cityofsanrafael.org) Status: Out for Approval Transaction ID: CBJCHBCAABAA2INJAInFknx v-IfFPsLsoels7JVK3c Agreement History P401ZQIYQil.7 Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will be generated when the agreement is complete. "Task Order Amendment 94.1" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-06-20-10:18:54 PM GMT- IP address: 199.88.113.8 P"-► Document emailed to Sasha Dansky (sdansky@markthomas.com) for signature 2024-06-20 - 10:21:13 PM GMT Email viewed by Sasha Dansky (sdansky@markthomas.com) 2024-07-10-11:09:58 PM GMT- IP address: 71.6.35.186 b© Document e-signed by Sasha Dansky (sdansky@markthomas.com) Signature Date: 2024-07-11 - 5:36:36 PM GMT - Time Source: server- IP address: 71.6.35.186 E7* Document emailed to Matt Brogan (mbrogan@markthomas.com) for signature 2024-07-11 - 5:36:38 PM GMT Email viewed by Matt Brogan (mbrogan@markthomas.com) 2024-07-11 - 5:43:24 PM GMT- IP address: 68.233.192.146 &G Document e-signed by Matt Brogan (mbrogan@markthomas.com) Signature Date: 2024-07-15 - 3:40:52 PM GMT - Time Source: server- IP address: 68.233.192.146 c'. Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-07-15 - 3:40:54 PM GMT SAN RAFAEL I Adobe 111, -vv:rrurAISYcu Acrobat Sign Task Order Amendment 94.1 - Mark Thomas & Company - Lincoln Ave Bridge Final Audit Report 2024-07-22 Created: 2024-07-16 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA3JFjLGspr ngJXeeNVWWYTGM_dgv_d6m "Task Order Amendment 94.1 - Mark Thomas & Company - Linc oln Ave Bridge" History in Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-07-16 - 4:39:10 PM GMT- IP address: 199.88.113.8 P+ Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-07-16 - 4:40:37 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-07-16 - 4:40:59 PM GMT- IP address: 104.47.65.254 X. Document shared with Shannon Mackie (shannon.mackle@cityofsanrafael.org) by Nataly Torres (nataly.torres@cityofsan rafael. org) 2024-07-16 - 4:41:17 PM GMT- IP address: 199.88.113.8 &0 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-07-16 - 4:44:00 PM GMT - Time Source: server- IP address: 199.88.113.8 Py Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-07-16 - 4:44:02 PM GMT ii Email viewed by rob.epstein@cityofsanrafael.org 2024-07-16 - 8:31:21 PM GMT- IP address: 104.28.123.171 b© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-07-16 - 8:31:41 PM GMT- IP address: 104.28.123.171 &o Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-07-16 - 8:31:43 PM GMT - Time Source: server- IP address: 104.28.123.171 SAN PAFAEL Powered by Adobe '"` - '; ''°"S`:" Acrobat Sign El Document emailed to city.clerk@cityofsanrafael.org for approval 2024-07-16 - 8:31:45 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-07-16 - 8:43:25 PM GMT- IP address: 104.47.64.254 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-07-16 - 8:43:33 PM GMT- IP address: 199.88.113.8 rSm Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-07-16 - 8:43:35 PM GMT - Time Source: server- IP address: 199.88.113.8 P4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-07-16 - 8:43:40 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-07-16 - 8:56:43 PM GMT- IP address: 174.195.80.156 Email viewed by cristine.alilovich@cityofsanrafael.org 2024-07-22 - 10:49:39 PM GMT- IP address: 104.47.65.254 b© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-07-22-10:50:44 PM GMT- IP address: 199.88.113.8 d© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-07-22 - 10:50:46 PM GMT - Time Source: server- IP address: 199.88.113.8 ® Agreement completed. 2024-07-22-10:50:46 PM GMT SAN RAFAEL I 'by Adobe 112 I --YON Acrobat Sign