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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 113 Project Development and Plan Review SupportCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC TASK ORDER NO. 113 Subject title: Project Development and Plan Review Support Task Order Amount: $30,000 THIS TASK ORDER is entered into on 04/16/2024 between the City of San Rafael, a municipal corporation ("City"), and PARAMETRIX, INC, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jimmy Jessup shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate April Miller, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate, Cost estimate and budget, Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR By: 7151ineni( i_-='cr By: A CC Cristine Alilovich, City Manager Name: Nathan Johnson Title: Senior Vice President Reviewed By By: ?�-- '�A (if Contractor is a corporation, add signature Genevieve Coyle, Assistant City Attorney of second corporate officer) Exhibits: A Rev March 2024 Scope of work LIZA Name: David Pennington Title: Vice President Exhibit A April Miller From: Jimmy Jessup <JJessup@parametrix.com> Sent: Monday, April 1, 2024 10:30 AM To: April Miller Cc: David Parisi Subject: Project Development and Plan Review Support task order Hi April, Pursuant to your request, Parametrix proposes creating a Project Development and Plan Review Support task order under our on -call agreement to provide near -term services as identified by the City of San Rafael. Our services under this task order may include review and comment on transportation impact studies, transportation operation studies, or other reports submitted as part of project development applications, civil, striping, and signal engineering design plan set review of transportation projects, providing input to City staff on transportation engineering matters, and responding to other requests. The term for this task order will be the same as that for the master consultant services agreement, and the budget for these services will not exceed $30,000 without prior written approval by the City. Services will be charged at applicable hourly rates, and invoices will be sent on a monthly basis. Please do advise on your agreement with this proposal, and we look forward to serving the City on these important matters! Best regards, Paramotri Jimmy Jessup he/him Engineer III 510.343.6512 1 direct U E ® d Parametrix 800 BANCROFT WAY, SUITE 203 1 BERKELEY, CA 94710 I P 510.343.6400 HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES January 1, 2024 — December 31, 2024 Principal Consultant $300.00 - $360.00 Sr Consultant $205.00 — $255.00 Engineer IV $165.00 - $205.00 Engineer III $130.00 - $165.00 Planner III $130.00 - $165.00 Sr Graphic Designer $130.00 - $165.00 Sr Project Accountant $130.00 - $165.00 Sr Project Controls Specialist $130.00 - $165.00 Engineer 1 $105.00 - $135.00 Planner II $105.00 - $135.00 Notes: Hourly service rates are effective through December 31, 2024 Reimbursable charges include, but are not limited to, transportation charges, reproduction services, shipping expenses and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due withing 30 days from the date of the invoice. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for April Miller) Extension: 3353 Contractor Name: Parametrix, Inc Contractor's Contact: Jimmy Jessup Contact's Email: jjessup@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager DATE Check/Initial 1 a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/8/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 4/9/2024 and return to Project Manager 4/9/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 4/9/2024 ❑X AM contractor Forward three (3) originals of final agreement to 4 Project Manager Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to PRINT Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY enter a date. 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds City Manager / Mayor (for Public Works Contracts) Agreement executed by City Council authorized 9 10 City Clerk _official Attest signatures, retains original agreement and forwards copies to Project Manager TO 113 - Project Development and Plan Review Final Audit Report Created: 2024-04-09 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAC_OYCDzhaXRsWjURkJB-gukFzRN-Isg3 2024-04-16 "TO 113 - Project Development and Plan Review" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-04-09 - 7:17:05 PM GMT E-4' Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature 2024-04-09 - 7:17:14 PM GMT ZL Document shared with Jonathan Schellin (jonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-04-09 - 7:18:05 PM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-04-11-12:05:36 PM GMT iSo Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2024-04-11-12:07:24 PM GMT - Time Source: server 2+ Document emailed to David Pennington (dpennington@parametrix.com) for signature 2024-04-11 - 12:07:25 PM GMT Email viewed by David Pennington (dpennington@parametrix.com) 2024-04-11 - 2:11:34 PM GMT A) Document e-signed by David Pennington (dpennington@parametrix.com) Signature Date: 2024-04-11 - 2:11:58 PM GMT - Time Source: server E-► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-04-11 - 2:11:59 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-04-11 - 4:03:59 PM GMT 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-04-11 - 4:06:34 PM GMT - Time Source: server Q Adobe Acrobat Sign El' Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-04-11 - 4:06:36 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-04-15 - 5:39:29 PM GMT 6© Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-04-15 - 5:40:07 PM GMT - Time Source: server 17"'* Document emailed to city.clerk@cityofsanrafael.org for approval 2024-04-15 - 5:40:09 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-04-15 - 5:46:31 PM GMT 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-04-15 - 5:46:41 PM GMT &0 Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-04-15 - 5:46:43 PM GMT - Time Source: server C'y Document emailed to Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) for signature 2024-04-15 - 5:46:45 PM GMT 'n Email viewed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) 2024-04-16 - 6:26:23 PM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-04-16 - 6:27:19 PM GMT - Time Source: server 0 Agreement completed. 2024-04-16 - 6:27:19 PM GMT Q Adobe Acrobat Sign