No preview available
HomeMy WebLinkAboutFD Service Level Agreement; Task Order No. F2 Trimming Historic Grazing Sites ProjectCity of San Rafael SERVICE LEVEL AGREEMENT DATED FEBRAURY 20, 2024 WITH FORSTER & KROEGER LANDSCAPE MAINTENANCE, INC. TASK ORDER NO. F2 Subject title: String Trimming Historic Grazing Sites Project Task Order Amount: $175,000 THIS TASK ORDER is entered into on Apr 8, 2024 between the City of San Rafael, a municipal corporation ("City"), and Forster and Kroeger Landscape Maintenance, Inc., ("Contractor"). RECITALS A. The City and Contractor have entered into a Service Level Agreement ("Agreement") dated February 20, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this 'bask Order, for an amount not to exceed the Task Order Amount, identificd above, as directed by the City. Raul Garcia shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Calvin Schrader as the person at the City responsible for monitoring performance under this Task Order, b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Rev Match 2024 City gl'San Rglael Serr,ice Level Agreement Task Order 2. Date of completion' Work hours estimate, Cost estimate and budget, Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order, If there is a conflict between this Task Order and the Agreement, this Task Order shall control. 5. Amendment of 'Cask Order, Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Sienatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. March 2024J 00of Sari Rafael Service Let?el Agreement Task Order CITY OF SAN RAFAFL Cristine hii1o✓ioh By: Cristine Ahlovich(Apt8,202420:58 PDT) Cristine Alilovich, City Manager Reviewed By By: Genevieve Coyle, Assistant City Attorney Exhibits: A Scope of work 3 Rev. March 2024 CONtRAC'1 OR 1 By: Name: (if Contractor is a corporation, add signature of second corporate officer) By: A. Qb L+ Name: Title:6ecme 1-t(eike"u'r P-✓ h it Forster & Krueger Landscape Maintenance, Inc. 77 Larkspur Street, San Rafael CA 94901 415-456-6684 phone Proposal Date:3/25/24 Site: String Trimming Historically Grazed Sites Project for Fire Fuels Reduction Submitted To: Contact: Calvin Shrader Company: San Rafael Fire Department Phone: (415) 485-3457 Email: CJlvin.Slll'ader Ocityofsanrafael.oi-g Description of Work: String trimming services. Location of Work: Various locations. Submitted By: Contact: Raul Garcia Company: Forster & Kroeger Phone: (415) 456-6684 Email: raulWorster-kroeger.com Scope of Work: We will provide a crew to perform string trimming services for the historically grazed sites project for fire fuels reduction. Note: All work will be pre -approved by City of San Rafael staff. 1. Supervisor 2. Grounds Person 3. Chipper 4. Chip Truck 5. Dump Rate per 2,000 load 6. Herbicide Applicator 7. Skid Steer w/ Masticator 8. Excavator w/Masticator 9. Tracked Chipper $ 75.00 per hour $ 70.00 per hour $ 40.00 per hour $ 35.00 per hour $ 65.00 per 1000 $ 70.00 per hour $ 60.00 per hour $ 95.00 per hour $ 60.00 per hour Not to Exceed: $175,000.00 Additional Comments: Price includes all labor and equipment. Client Authorization to Proceed: �=-------------------------------------------------------------------------- Signature (Please email back signed copy to indicate approval) Date � RAF` Alo rL �� wiTH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Project Manager: Calvin Schrader Extension: 3457 Contractor Name: Forster and Kroeger Contractor's Contact: Raul Garcia Contact's Email: raul@forster-kroeger.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/28/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X 2 City Attorney a. Review, revise, and comment on draft agreement 3/28/2024 and return to Project Manager 3/28/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NIT 3 Department Director Approval of final agreement form to send to 3/28/2024 ® _QG_ contractor 3/28/2024 >`c 4 Project Manager Forward three (3) originals of final agreement to contractor for their signature 5 Project Manager When necessary, contractor -signed agreement X❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/29/2024 CS Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) Agreement executed by City Council authorized 9 City Manager / Mayor official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Forster & Kroeger - Task Order F2 - String Trimming Final Audit Report Created: 2024-04-02 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA-OpXLQ2BUgnvDHcTCg5rPuY84ek84yxc 2024-04-09 "Forster & Kroeger - Task Order F2 - String Trimming" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-04-02 - 4:46:58 PM GMT 7, + Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-04-02 - 4:50:05 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-04-03 - 6:32:40 PM GMT 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-04-03 - 6:34:17 PM GMT - Time Source: server L`y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-04-03 - 6:34:19 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-04-05 - 5:43:02 PM GMT 60 Document e-signed by Genevieve Coyle(genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-04-05 - 5:43:18 PM GMT - Time Source: server Cry Document emailed to city.clerk@cityofsanrafael.org for approval 2024-04-05 - 5:43:20 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-04-05 - 6:01:47 PM GMT 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-04-05 - 6:01:58 PM GMT �I�a,try SAN RAFAEL Ado b rHe an rocii n r.uu:o+ Acrobat Sign GS0 Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-04-05 - 6:02:00 PM GMT - Time Source: server C'y Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-04-05 - 6:02:01 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-04-09 - 3:57:00 AM GMT 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-04-09 - 3:57:59 AM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-04-09 - 3:58:01 AM GMT - Time Source: server c Agreement completed. 2024-04-09 - 3:58:01 AM GMT I r SIRSAAFAEL Powered by N R` Adobe TF`E '-m"r;in�aMsti;nv I Acrobat Sign