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HomeMy WebLinkAboutPW Service Level Agreement; Task No. 99.1 Northgate Plan ReviewCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC. TASK ORDER NO.99.1 (Amendment to Task Order No. 99) Northgate Plan Review Amendment Amount: $8,780 THIS AMENDMENT TO TASK ORDER No. 99 is entered into on 05/27/2024 between the City of San Rafael, a municipal corporation ("City"), and Parametrix, Inc., ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023, under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on November 27, 2023, the City and Contractor entered into "Task Order No. 99" under which Contractor agreed to perform contract services in connection with City's Northgate Plan Review (the "Project"), for a total not to exceed $9,940; and D. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 99 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $8,780, changing the total not to exceed to $18,720. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 99 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. Rev. May 2013 City of San Rafael Service Level Agreement Amendment to Task Order CITY OF SAN RAFAEL By: = i U PDT: Cristine Alilovich, City Manager Reviewed By Genevieve Coyle, Assistant City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 CONTRA((C��TOR `C By: Name: Nathan Johnson Title: Senior Vice President (if Contractor is a corporation, add signature of second corporate officer) C-ar4 Sha;mm By: Gail' ShImYon (May?) 202407:33 PDT) Name: Craig Shannon Title: Vice President Exhibit A Northgate Plan Review We are excited for the opportunityto: 1) Peer review the Northgate Plan Review latest Submittal and last set of City Comments (Civil sheets, or C.X, only) 2) Provide a draft comment response letter for the City to send back to the Developer as part of the resubmittal process (Civil sheets, or C.X, only) Parametrix is to complete the two scope items listed above by February 15Y, 2024, for a fee not to exceed $8780. R A F,q�` i 2 F h ail Y WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for April Miller) Extension: 3353 Contractor Name: Parametrix, Inc Contractor's Contact: David Parisi Contact's Email: dparisi@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/8/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 5/14/2024 and return to Project Manager 5/14/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 5/16/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor-siened agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services O Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order Amendment - Plan Review Final Audit Report TO 99.1 - Northgate Created: 2024-05-16 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAALHEcDM3TQIsEYTi5nx0luod5XGgXzzjw 2024-05-27 "Task Order Amendment - TO 99.1 - Northgate Plan Review" Hi story Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-16 - 5:42:38 PM GMT El Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature 2024-05-16 - 5:45:22 PM GMT 15 Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-05-21 - 2:36:12 AM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-05-22 - 2:16:53 PM GMT bo Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2024-05-22 - 2:17:26 PM GMT - Time Source: server C'. Document emailed to Dave Pennington (dpennington@parametrix.com) for signature 2024-05-22 - 2:17:28 PM GMT Email viewed by Dave Pennington (dpennington@parametrix.com) 2024-05-22 - 2:21:39 PM GMT rR Document signing delegated to Craig Shannon (CShannon@parametrix.com) by Dave Pennington (dpennington@parametrix.com) 2024-05-22 - 2:25:13 PM GMT '► Document emailed to Craig Shannon (CShannon@parametrix.com) for signature 2024-05-22 - 2:25:13 PM GMT a Adobe Acrobat Sign t Email viewed by Craig Shannon (CShannon@parametrix.com) 2024-05-22 - 2:31:33 PM GMT 60 Document e-signed by Craig Shannon (CShannon@parametrix.com) Signature Date: 2024-05-22 - 2:33:39 PM GMT - Time Source: server E,7'y Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-22 - 2:33:40 PM GMT f) Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-22 - 3:44:15 PM GMT 60 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-22 - 4:17:27 PM GMT - Time Source: server C'y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-22 - 4:17:29 PM GMT t Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-22 - 4:35:46 PM GMT 60 Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-22 - 4:36:19 PM GMT - Time Source: server C'y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-22 - 4:36:21 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-22 - 4:38:53 PM GMT 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-22 - 4:39:02 PM GMT CS0 Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-05-22 - 4:39:04 PM GMT - Time Source: server E'+ Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-22 - 4:39:06 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-22 - 5:45:59 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-27 - 3:50:27 PM GMT b0 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-27 - 3:50:47 PM GMT ® Adobe Acrobat Sign 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-27 - 3:50:49 PM GMT - Time Source: server Agreement completed. 2024-05-27 - 3:50:49 PM GMT ED Adobe Acrobat Sign