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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 122 On-Call Geotechnical Engineering & Testing ServicesCity of San Rafael SERVICE LEVEL AGREEMENT DATED MAY 8, 2024 WITH MILLER PACIFIC ENGINEERING GROUP TASK ORDER NO. 118 Subject title: Geotechnical Services for Tiscornia Marsh Restoration Task Order Amount: $3,800 THIS TASK ORDER is entered into on 05/22/2024 between the City of San Rafael, a municipal corporation ("City"), and Miller Pacific Engineering Group ("Contractor") RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated May 8, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Nathan Klemin shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Date of completion; Work hours estimate; Cost estimate and budget: Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order, Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: /!+c� AM-4.1 April Miller, Public Works Director Reviewed By By: 110 1�74 Genevieve Coyle, Assistant City Attorney Exhibits: A Scope of work 4 Rev March 2024 CONTRACTOR Scott stwhens By: Scott SteDhenS lddy .1.202a 17:19 PDTI Name: Scott Stephens Title: President (if Contractor is a corporation, add signature of second corporate officer) By: Name: Nate Klemin Title: Senior Engineer Exhibit A MILLER PACIFIC ENGINEERING CROUP April 18, 2024 File: 24-13225pro.doc City of San Rafael 111 Morphew Street San Rafael, California 94901 Attn: Theo Sanchez, P.E., Associate Civil Engineer Re: Proposal for Geotechnical Review Services Tiscornia Marsh Project San Rafael, California Introduction and Project Description Following our recent discussions, we are pleased to propose our geologic and geotechnical services to review the project plans, specifications, and design for the Tiscornia Marsh project adjacent to Pickleweed Community Center in San Rafael, California. The purpose of our current involvement in the project is to perform geotechnical evaluation and provide the City with opinions and comments regarding the proposed development that may impact existing or proposed City improvements and infrastructure. Project Description We understand the project generally consists of construction of a new 575-foot-long, 7-foot tall setback levee along the northern side of Pickleweed Park. Additional tidal and marshland restoration is also planned with additional levees and berms to aid in rehabilitation of the marshland. Trails will connect the new levee to the existing trails at Pickleweed Park. Scope of Geologic & Geotechnical Services We customarily provide our services in phases to correspond with project development. Based on our understanding of the project, we propose the following scope of services: Phase 1 — Geotechnical Review and Evaluation Our Phase 1 services will include review of existing project documentation, published regional geologic mapping, and geotechnical/geologic background information from our in-house library and project information provided by you. We will review this data and perform some analyses on the expected rate and time for levee settlement to occur. We will consult and meet with the City, and, if necessary, the design team to discuss concerns or comments. We will prepare a brief letter summarizing our comments. 504 Redwood Blvd., Suite 220 0 Novato, California 94947 0 T (415) 382-3444 F (415) 382-3450 City of San Rafael Page 2 of 2 Contractual Arrangements MILLER PACIFIC fN61NEfRINC CROUP April 18, 2024 We will provide our Phase 1 services on a time and expense basis in accordance with the attached Schedule of Charges and our current On -Call Agreement. For our Phase 1 services, we propose the following fee arrangement: Phase 1 — Geotechnical Review and Evaluation... . .. Time and Expense, Budget Est. $3,800 We are pleased to have the opportunity to work with you on this project. If you have any questions concerning this proposal, please call us. When you wish us to proceed, please provide a Task Order. We will commence with our services shortly after your authorization. Very truly yours, MILLER PACIFIC ENGINEERING GROUP Nathan Klemin Geotechnical Engineer No. 3168 (Expires 3/31/25) Attachments: Schedule of Charges REVIEWED BY J� Scott Stephens Geotechnical Engineer No. 2398 (Expires 6/30/2025) MILLER PACIFIC ERfiINff81N6 GROUP MILLER PACIFIC ENGINEERING GROUP a California corporation SCHEDULE OF CHARGES PROFESSIONAL ENGINEERING AND TESTING SERVICES Professional and Technical Personnel Hourly Rate Project AssistantlWord Processor.................................................................................................. $100 EngineeringTechnician.................................................................................................................. $130 SeniorTechnician........................................................................................................................... $150 PrevailingWage............................................................................................................................. $170 StaffEngineer/Geologist........................................................................................................................... $170 ProjectEngineer/Geologist............................................................................................................. $200 SeniorEngineer/Geologist.............................................................................................................. $220 Associate Engineer/Geologist........................................................................................................ $260 PrincipalEngineer/Geologist.......................................................................................................... $290 A La Carte Laboratory Testing (Will be charged at the hourly rate above unless otherwise noted in the Agreement and Proposal) Modified 4 in. Compaction Curve/Checkpoint ASTM D 1557...............................$350/$200 Sieve Analysis (w/ -200 wash) ASTM D 422........................................ $200 Minus 200 Sieve Wash ASTM D 1140......................................... $150 Atterberg Limits ASTM D 4318........................................ $300 Expansion Index ASTM D 4829......................................... $350 Moisture Content/Density ASTM D 2937........................................... $75 Unconfined Compression ASTM D 2166......................................... $150 Hydrometer ASTM D4829.......................................... $250 ReportingFee............................................................................................................. $100 per test request Transportation Fee (for samples dropped off at Novato/Napa. Office) ................................................. $50 Rush Testing........................................................................ Add 50% to the Total of all Laboratory Testing Other Inside Charoes Mileage.................................................................................................. ............................... $0.80 per mile Vehicle(Field)............................................................................................................................. $9 per hour NuclearDensity Gauge.............................................................................................................. $10 per test Inclinometer................................................................................................ $160 per day / $90 per half day Laser Level/Floor Level..................................................................................... _ ..... $25 per day Sampling Equipment...........................................................................................$50 per day / $30 half day OutsideServices...................................................................................................................................... Cost + 20% Includes exploration equipment, instrumentation, in -situ monitoring, outside/specialized laboratory testing, per diem, shipping, courier/delivery services, outside reproduction, and other services and supplies not normally provided. "NOTES: 1 Field site visits and travel time are normal hourly rates, portal to portal. 2 Overtime — Weekday add $35 Overtime — Weekend/Holiday/Night add $45* *(4- and 8-hour minimums) 3 Rates are for normal Geotechnical Engineering and Geological services. Rates for depositions and testimony are $580 per hour for Principal; $520 per hour for Associate; and $440 per hour for Senior. All other personnel are $350 per hour. These fees are due and payable at the time of service. 4 Schedule of charges is effective as of September 2023. It is subject to revision annually and at other times without notice. MILLER PACIFIC ENGINEERING AND TESTING SERVICES MPEG SOC September 2023 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: Miller Pacific Engineering Group Contractor's Contact: Scott Stephens Contact's Email: sstephens@millerpac.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor n/a s1 5/9/2024 b. Email contract (in Word) and attachments to City Attorney c/o Laraine.Gittens@cityofsanrafael.org ZSM 2 City Attorney a. Review, revise, and comment on draft agreement 5/21/2024 and return to Project Manager .?Ci NT b. Confirm insurance requirements, create Job on 5/21/2024 PINS, send PINS insurance notice to contractor Z NT 3 Department Director Approval of final agreement form to send to 5/21/2024 ® AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to El contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 118 - Geotech Support for Tiscornia Marsh Final Audit Report 2024-05-22 Created: 2024-05-21 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAATbSdyU_RkuBwa_JTFYEckzM95a2So4Zs "TO 118 - Geotech Support for Tiscornia Marsh" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-21 - 6:00:39 PM GMT Ey Document emailed to Scott Stephens (sstephens@millerpac.com) for signature 2024-05-21 - 6:02:44 PM GMT �L Document shared with Jonathan Schellin oonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-21 - 6:03:00 PM GMT Email viewed by Scott Stephens (sstephens@millerpac.com) 2024-05-22 - 0:19:07 AM GMT &0 Document e-signed by Scott Stephens (sstephens@millerpac.com) Signature Date: 2024-05-22 - 0:19:38 AM GMT - Time Source: server P4 Document emailed to Nate Klemin (nklemin@millerpac.com) for signature 2024-05-22 - 0:19:40 AM GMT Email viewed by Nate Klemin (nklemin@millerpac.com) 2024-05-22 - 1:36:00 PM GMT 6© Document e-signed by Nate Klemin (nklemin@millerpac.com) Signature Date: 2024-05-22-1:36:55 PM GMT - Time Source: server �'-► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-22 - 1:36:57 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-22 - 3:42:06 PM GMT &G Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-22 - 3:43:53 PM GMT - Time Source: server Adobe Acrobat Sign �'4 Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-22 - 3:43:54 PM GMT ,n Email viewed by Genevieve Coyle (genevi eve. coyle@cityofsanrafael.org) 2024-05-22 - 4:37:10 PM GMT 6© Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-22 - 4:38:03 PM GMT - Time Source: server �'. Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-22 - 4:38:05 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-22 - 4:39:30 PM GMT d© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-22 - 4:39:40 PM GMT &9 Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-05-22 - 4:39:42 PM GMT - Time Source: server C'y Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-05-22 - 4:39:49 PM GMT t Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-05-22 - 5:05:21 PM GMT 4t Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-05-22 - 5:05:43 PM GMT - Time Source: server �a Agreement completed. 2024-05-22 - 5:05:43 PM GMT a Adobe Acrobat Sign