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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 122 On-Call Geotechnical Engineering and Testing ServicesCity of San Rafael SERVICE LEVEL AGREEMENT DATED MAY 8, 2024 WITH MILLER PACIFIC ENGINEERING GROUP TASK ORDER NO. 122 Subject title: On -Call Geotechnical Engineering and Testing Services Task Order Amount: $20,000 THIS TASK ORDER is entered into on 06/07/2024 between the City of San Rafael, a municipal corporation ("City"), and Miller Pacific Engineering Group, ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated May 8, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Scott Stephens shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Date of completion: Work hours estimate: Cost estimate and budget: Fee schedule: Costs are not - Rev March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms, Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order, Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. SiL-nawres. The parties have executed this Task Order, as of the date first written above. 2 Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: n.J: Cristine Alilovich, City Manager Reviewed By CONTRACTOR scoff sted�eh.� By: SCOU StephenS(JUn 6.202411.46 PDT) Name: Scott Stephens Title: President By: � Q '�A (if Contractor is a corporation, add signature Genevieve Coyle, Assistant City Attorney of second corporate officer) Exhibits: A Scope of work Rev. March 2024 By: 4! ' se' Name: Nate Klemin Title: Senior Engineer Exhibit A November 14, 2023 File 2157.345pro City of San Rafael — Department of Public Works Attn: April Miller 111 Morphew Street San Rafael, California 94901 Introduction MILLER PACIFIC fNGINffRIN6 GROUP In response to the City of San Rafael's request, Miller Pacific Engineering Group (MPEG) is pleased to present this proposal to provide on -call geotechnical engineering and testing services for small projects. We believe MPEG is uniquely qualified ' to provide on -call geotechnical services based on our extensive experience in providing similar services to the City of San Rafael and other public agencies throughout the northern Bay Area. Our proposed scope and qualifications in providing these services are detailed herein. Anticipated Scope and Budget We understand the work will include geotechnical consultation and testing on an as -needed basis primarily for short term assignments or small projects. We anticipate the scope of services will include site inspections, consultation, email summaries, brief letters and/or daily field reports with test results. We recommend an annual budget allowance be established so that individual assignments can be billed as needed. We expect individual assignments would range from $500 to $3,000 and would recommend an annual budget of roughly $20,000. As noted above, larger projects, such as; geotechnical feasibility evaluations, geologic hazard studies, soils and foundation investigations, geo-civil design plans, and observation and materials testing for capital improvement projects would have project specific proposals and agreements for geotechnical services. Firm Overview and Organization Miller Pacific provides clients with services in the Geosciences by drawing on its professional expertise in Geology, Civil and Geotechnical Engineering. MPEG is an employee -owned California Corporation, certified Small Business Enterprise and Microbusiness and was founded in 1989 by Eugene Miller. The firm has maintained a staff of about 20 to 25 employees over the past five years. The vast majority of the firm's projects are located in the Bay Area and the firm maintains offices in Petaluma, Novato, and Napa. The firm also maintain a soils testing laboratory in our Petaluma office which is accredited by AASHTO and certified by the California Division of the State Architect under their Laboratory Evaluation and Acceptance program (LEA Certification No. 282). Mailing Address: a Phone Number: (415) 382-3444 2 Physical Address: P.O. Box 2802 ,a Fax Number: (415) 382-3450 M 504 Redwood Blvd., Suite 220 Novato, California 94948-2802 Novato, California 94947 City of San Rafael — DPW Page 2 MILLER PACIFIC ENGINEERING GROUP November 14, 2023 MPEG consults with numerous municipalities and public agencies in Marin County and the greater northern Bay Area with services including Geotechnical Planning, Geological Hazards Analysis, Geotechnical Exploration and Testing, Foundation Engineering, Geotechnical Expert Witness, Construction Monitoring, Materials Testing, and Geo-Civil Engineering. The firm has an active quality control program, regular participation in professional activities and has undergone four cycles of peer review inspections and evaluations by ASFE, the National Association of Professional Firms Practicing in the Geosciences. An organization chart for the firm is presented below. MANAGING ENGINEER Petaluma Daniel Caldwell, G E. PROJECT MANAGER PROJECT MANAGER Benjamin Pappas, G E. Eric Dabanian, G E SR. FIELD TECHNICIANS PETALUMA Ben Caldwell Brian Hunter Carly Scherf Emily Carreno Erick Gruber Kaece Zemansky Manny Ochoa Quinn Concannon President and Principal Engineer Novato Scott A. Stephens, G E. STAFF/PROJECT ENGINEERS & GEOLOGISTS NOVATO Rusty Arend Trevor Moore Jeff Overlock Zoe Stephens MANAGING ENGINEER Napa Michael Morisoli, G E. PROJECT MANAGER/GEOLOGIST Michael Jewett, CEG BOOKEEPPER Laura Hansen OFFICE ADMINSTRATOR Shelly Massey OFFICE ASSISTANT Marilyn Terrazas STAFF/PROJECT ENGINEERS & GEOLOGISTS PETALUMA Nate Klemin Monica Thornton Nelson Ramos When you wish us to proceed, please send your Agreement for the City of San Rafael. If there are any questions or if we can be of further assistance, please call. Very truly yours, MILLER PACIFIC ENGINEERING GROUP Scott Stephens Geotechnical Engineer No. 2398 (Expires 6/30/25) Attachments: Schedule of Charges MILLER PACIFIC fN61Nff11N6 GROUP MILLER PACIFIC ENGINEERING GROUP a California corporation SCHEDULE OF CHARGES PROFESSIONAL ENGINEERING AND TESTING SERVICES Professional and Technical Personnel Project Assistant/Word Processor ............................................................................. EngineeringTechnician..................................................................................................... SeniorTechnician.............................................................................................................. PrevailingWage................................................................................................................ StaffEngineer/Geologist.. .......................................................................................................... ProjectEngineer/Geologist................................................................................................ SeniorEngineer/Geologist................................................................................................. Associate Engineer/Geologist........................................................................................... Principal Engineer/Geolo ist A La Carte Laboratory Testing Hourly Rate ............. $100 ............. $130 ............. $150 ............. $170 ............... $170 ............. $200 ............. $220 ............. $260 g.......................................................................................................... $290 (Will be charged at the hourly rate above unless otherwise noted in the Agreement and Proposal) Modified 4 in. Compaction Curve/Checkpoint ASTM D 1557 ............................. $350/$200 Sieve Analysis (w/ -200 wash) ASTM D 422........................................... $200 Minus 200 Sieve Wash ASTM D 1140........................................ $150 Atterberg Limits ASTM D 4318......................................... $300 Expansion Index ASTM D 4829......................................... $350 Moisture Content/Density ASTM D 2937........................................... $75 Unconfined Compression ASTM D 2166........................................ $150 Hydrometer ASTM D4829.......................................... $250 ReportingFee............................................................................................................. $100 per test request Transportation Fee (for samples dropped off at Novato/Napa Office) .................................................. $50 Rush Testing....................................................................... Add 50% to the Total of all Laboratory Testing Other Inside Charges Mileage................................................................................................................................. $0.80 per mile Vehicle(Field)............................................................................................................................. $9 per hour NuclearDensity Gauge.............................................................................................................. $10 per test Inclinometer............................................................................................. $160 per day / $90 per half day LaserLevel/Floor Level...................................................................................... ... $25 per day Sampling Equipment...........................................................................................$50 per day / $30 half day OutsideServices...................................................................................................................................... Cost + 20% Includes exploration equipment, instrumentation, in -situ monitoring, outside/specialized laboratory testing, per diem, shipping, courier/delivery services, outside reproduction, and other services and supplies not normally provided. *NOTES: 1. Field site visits and travel time are normal hourly rates, portal to portal. 2. Overtime — Weekday add $35 Overtime — Weekend/Holiday/Night add $45" *(4- and 8-hour minimums) 3. Rates are for normal Geotechnical Engineering and Geological services. Rates for depositions and testimony are $580 per hour for Principal; $520 per hour for Associate; and $440 per hour for Senior. All other personnel are $350 per hour. These fees are due and payable at the time of service. 4. Schedule of charges is effective as of September 2023. It is subject to revision annually and at other times without notice. MILLER PACIFIC ENGINEERING AND TESTING SERVICES MPEG SOC September 2023 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: Miller Pacific Engineering Group Contractor's Contact: Scott Stephens Contact's Email: sstephens@millerpac.com ❑ FPPC: Check If Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/28/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 6/5/2024 and return to Project Manager 6/5/2024 ® NT b. Confirm insurance requirements, create Job on Department Director PINS, send PINS insurance notice to contractor ® NT 3 Approval of final agreement form to send to 6/6/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement Review and approve insurance in PINS , and bonds 8 City Attorney (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order 122 - On -Call Geotech & Testing Services Final Audit Report Created: 2024-06-06 By: Shannon Mackie (Shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAaB504ZJPComJBft4cNOciWxSCBxRXc5K 2024-06-07 "Task Order 122 - On -Call Geotech & Testing Services" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-06-06 - 4:55:16 PM GMT- IP address: 199.88.113.8 E-4' Document emailed to Scott Stephens (sstephens@millerpac.com) for signature 2024-06-06 - 4:58:37 PM GMT Email viewed by Scott Stephens (sstephens@millerpac.com) 2024-06-06 - 6:47:12 PM GMT- IP address: 50.79.212.73 G�© Document e-signed by Scott Stephens (sstephens@millerpac.com) Signature Date: 2024-06-06 - 6:48:07 PM GMT - Time Source: server- IP address: 50.79.212.73 E'. Document emailed to Nate Klemin (nklemin@millerpac.com) for signature 2024-06-06 - 6:48:09 PM GMT Email viewed by Nate Klemin (nklemin@millerpac.com) 2024-06-06 - 6:50:33 PM GMT- IP address: 157.131.57.210 d© Document e-signed by Nate Klemin (nklemin@millerpac.com) Signature Date: 2024-06-06 - 6:51:35 PM GMT - Time Source: server- IP address: 157.131.57.210 Gay Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-06-06 - 6:51:37 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-06-06 - 7:16:55 PM GMT- IP address: 104.47.65.254 b© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-06-06 - 7:19:39 PM GMT - Time Source: server- IP address: 199.88.113.8 SAN RAFAEL I P' by Adobe '"` " ` °s`'°" Acrobat Sign C'- Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-06-06 - 7:19:41 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-06-06 - 7:27:18 PM GMT- IP address: 104.47.64.254 do Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-06-06 - 7:27:27 PM GMT - Time Source: server- IP address: 199.88.113.8 Ey Document emailed to city.clerk@cityofsanrafael.org for approval 2024-06-06 - 7:27:28 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-06-06 - 8:58:22 PM GMT- IP address: 104.47.65.254 bo Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-06-06 - 8:58:33 PM GMT- IP address: 199.88.113.8 &0 Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-06-06 - 8:58:35 PM GMT - Time Source: server- IP address: 199.88.113.8 C-7y Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-06-06 - 8:58:37 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-06-07 - 5:42:56 PM GMT- IP address: 174.249.147.132 4 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-06-07 - 5:43:33 PM GMT- IP address: 174.249.147.132 6o Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-06-07 - 5:43:35 PM GMT - Time Source: server- IP address: 174.249.147.132 Agreement completed. 2024-06-07 - 5:43:35 PM GMT eta ` SAN RAFAEL Adobe """' ' Acrobat Sign