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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 120 on-Call Plan Review ServicesCity of San Rafael SERVICE LEVEL AGREEMENT DATED OCTOBER 6, 2023 WITH PAKPOUR CONSULTING GROUP, INC. TASK ORDER NO. 120 Subject title: On -Call Plan Review Services Task Order Amount: $60,000 THIS TASK ORDER is entered into on 05/30/2024 between the City of San Rafael, a municipal corporation ("City"), and Pakpour Consulting Group, Inc., ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated October 6, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scopc 01'scn ices. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Joubin Pakpour shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Sarah Teplitsky, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR By: 39. 202416:01 PDT By: Cristine Alilovich, City Manager Joubin Pakpour Name: Title: President Reviewed By By: �-- 6� (if Contractor is a corporation, add signature Genevieve Coyle, Assistant City Attorney of second corporate officer) Exhibits: A Rev. March 2024 Scope of work By: Gary Ushi (May 20, 2024 15:45 PDT) Name: Gary Ushiro Title: Secretary DocuSign Envelope ID: B2A2E51A-391A-4118-88E9-F75415A90672 PAKPOUR CONSULTING PM GROUP May 9, 2024 Sarah Teplitsky Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Task Order Proposal for On -Call Plan Review Services Dear Sarah, 10040.10 Per your request Pakpour Consulting Group (PCG) has prepared the following proposal for on -call plan review services to assist the City with development review projects or planning applications submitted to the City. This task order will be in addition to the ongoing task orders already executed with the City. Scope of Work 1. Review of building permit or planning application submittals; which require Civil plan review services for on -site and/or off -site improvements. 2. Work collaboratively with Public Works staff and other City departments such as Planning, and Building Department. 3. Prepare memorandum summarizing Civil plan review comments for transmittal to the Building Department or applicant. 4. Attend video conference meetings with City staff, the applicant and their consultants on an as -needed basis. S. It is anticipated the duration of this scope coincides with the Master Consultant Service Agreement, dated August 20, 2021 and work will be performed remotely. 6. Other as needed Civil Plan Review services as requested by the City. Budget We are proposing a budget in an amount not to exceed $60,000.00 and billed on a time and materials basis. We estimated approximately 260 hours through the end of the Master Consultant Service Agreement. Should additional time be required to meet City needs and additional budget is required, PCG will submit a separate task order for additional budget. PAKPOUR CONSULTING GROUP, INC. 6601 Owens Drive, Suite 230, Pleasanton, CA 94688 1 925-224-7717 1 pcgengr.com DocuSign Envelope ID: B2A2E51A-391A-4118-88E9-F75415A90672 May 9, 2024— Page 2 Teplitsky— Task Order Proposal for On -Call Plan Review Services Billing Rates — July 1, 2023 through June 30, 2024 Principal Engineer $250 Senior Engineer $220 Senior Designer $210 Associate Engineer $200 Associate Designer $190 Project Engineer $180 Project Designer $170 Assistant Engineer $155 Assistant Designer $145 Engineering Technician $120 Administrative Assistant $ 85 Public Works Inspector $165 Should you have any questions please do not hesitate to contact me at (925) 224-7717. Very truly yours, Pakpour Consulting Group, Inc. 6A52E332D449452 DocuSigned By: Joubin Pakpour Joubin Pakpour, P.E. President \\pcg-dc\Civil\Projects\San Rafael-10040,00\Task Order Proposal\Task Order 08 -On-Call Plan Checking Services\08-San Rafael-Teplitsky-24,OS,09-On-Call Plan Review Services,docx am wo R CONSULTING o� ouo AA CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Sarah Teplitsky) Extension: 3353 Contractor Name: Pakpour Consulting Group Contractor's Contact: Joubin Pakpour Contact's Email: jpakpour@pcgengr.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/13/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 5/14/2024 and return to Project Manager 5/14/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 5/17/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) City Manager / Mayor Agreement executed by City Council authorized 9 official City Clerk Attest signatures, retains original agreement and r forwards copies to Project Manager Task Order 120 - Pakpour - On -Call Plan Review Final Audit Report 2024-05-30 Created: 2024-05-20 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAwhU6cyIS-1-Z8jBiz2E3EDaCTwCdX5rF "Task Order 120 - Pakpour - On -Call Plan Review" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-20 - 6:17:55 PM GMT E74 Document emailed to Joubin Pakpour Qpakpour@pcgengr.com) for signature 2024-05-20 - 6:20:07 PM GMT �L Document shared with sarah.teplitsky@cityofsanrafael.org by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-20 - 6:20:55 PM GMT 1L Document shared with Jonathan Schellin Qonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-20 - 6:20:55 PM GMT Email viewed by Joubin Pakpour Qpakpour@pcgengr.com) 2024-05-20-10:32:14 PM GMT ZSo Document e-signed by Joubin Pakpour apakpour@pcgengr.com) Signature Date: 2024-05-20 - 10:35:03 PM GMT - Time Source: server P'4 Document emailed to Gary Ushiro (gushiro@pcgengr.com) for signature 2024-05-20 - 10:35:05 PM GMT Email viewed by Gary Ushiro (gushiro@pcgengr.com) 2024-05-20 - 10:45:34 PM GMT b© Document e-signed by Gary Ushiro (gushiro@pcgengr.com) Signature Date: 2024-05-20 - 10:45:48 PM GMT - Time Source: server C'► Document emailed to Laraine Gittens(laraine.gittens@cityofsanrafael.org) for approval 2024-05-20-10:45:49 PM GMT Q Adobe Acrobat Sign Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-20 - 11:46:06 PM GMT bo Document approved by Laraine Gittens(laraine.gttens@cityofsanrafael.org) Approval Date: 2024-05-20-11:47:44 PM GMT - Time Source: server E-; Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-20-11:47:45 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-28 - 4:43:14 PM GMT do Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-28 - 4:43:42 PM GMT - Time Source: server C'► Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-28 - 4:43:44 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-28 - 5:15:10 PM GMT 4t Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-28 - 5:15:19 PM GMT do Document approved by Brenna Nurmi (city. clerk@cityofsanrafael.org) Approval Date: 2024-05-28 - 5:15:21 PM GMT - Time Source: server C', Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-28 - 5:15:23 PM GMT '5 Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-30-11:00:10 PM GMT do Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-30 - 11:01:10 PM GMT 6o Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-30 - 11:01:12 PM GMT - Time Source: server Agreement completed. 2024-05-30 - 11:01:12 PM GMT Q Adobe Acrobat Sign