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Home My WebLink AboutPW Service Level Agreement; Task Order No. 111 Acting City Traffic Engineer ServicesCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC TASK ORDER NO. 111 Subject title: Acting City Traffic Engineer Services Task Order Amount: $45,000 THIS TASK ORDER is entered into on 3/22/24 a municipal corporation ("City"), and Parametrix, Inc, ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as maybe identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. David Parisi shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Joanna Kwok, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion, Work hours estimate,• Cost estimate and budeer Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. Service Level Agreement terms, Conflicts Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amcndmcn_t_ofTask Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR t 010 payd Tt?1'l.f7 By: Crisnne 4lilovich(Niar22,202414:04 PDT) By: David Parisi (Mar 19, 202408:52 PDT) Cristine Alilovich, City Manager David Parisi Name: Reviewed By ta By: �e4A Genevieve Coyle, Assistant City Attorney Exhibits: A Rev. March 2024 Scope of work Title: Principal Consultant (if Contractor is a corporation, add signature of second corporate officer) vc� By: t Name: Nathan Johnson Title: Senior Vice President Exhibit A Scope of Services Acting City Traffic Engineer Services David Parisi, PE, TE, of Parametrix will serve as the City of San Rafael's Acting Traffic Engineer on an as -needed basis, providing tasks consisting of: • Preparation for and attendance at bi-monthly Traffic Advisory Committee meetings. City staff will assist with agendas and preparation of meeting minutes. • In the case of specific traffic collisions, work with the City's Police Department and other City staff to identify potential improvements. This may include reviewing opinions from independent Traffic Engineers hired bythe City's counsel. • Review applications for the installation of traffic control devices, including traffic signals and stop signs, and of roadway striping and marking. • On occasion, review Encroachment Permits that may include traffic control plans. • Address other miscellaneous traffic engineering -related issues, as appropriate. David will be supported by other Parametrix traffic engineering staff, as appropriate. All work will be completed on a time -and -materials basis based on Parametrix's hourly service rates with a not -to - exceed amount of $45,000 without prior approval by the City of San Rafael. Monthly progress reports and invoices, including budget tracking, will be provided. The duration of this task order will be from March 3, 2024 through February 28, 2025. If additional funds are needed to complete work within this timeframe, Parametrix will request such funds. The services provided by Parametrix will not preclude the firm from providing other consulting services to the City of San Rafael. Parametrix 800 BANCROFT WAY, SUITE 203 1 BERKELEY, CA 94710 1 P 510.343.6400 HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES January 1, 2024— December 31, 2024 Principal Consultant $300.00 - $360.00 Sr Consultant $205.00 — $255.00 Engineer IV $165.00 - $205.00 Engineer III $130.00 - $165.00 Planner III $130.00 - $165.00 Sr Graphic Designer $130.00 - $165.00 Sr Project Accountant $130.00 - $165.00 Sr Project Controls Specialist $130.00 - $165.00 Engineer 1 $105.00 - $135.00 Planner II $105.00 - $135.00 Notes: Hourly service rates are effective through December 31, 2024 Reimbursable charges include, but are not limited to, transportation charges, reproduction services, shipping expenses and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due withing 30 days from the date of the invoice. CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Joanna Kwok) Extension: 3353 Contractor Name: Parametrix Contractor's Contact: David Parisi Contact's Email: dparisi@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to enter a date. b. Email contract (in Word) and attachments to City 3/14/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 3/15/2024 and return to Project Manager 3/15/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Z NT 3 Department Director Approval of final agreement form to send to 3/18/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized City Clerk official Attest signatures, retains original agreement and 10 forwards copies to Project Manager