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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 110 Shoreline Testroom Utility EasementsCity of San Rafael SERVICE LEVEL AGREEMENT DATED JUNE 19, 2023 WITH BKF ENGINEERS TASK ORDER NO. 110 Subject title: Shoreline Restroom Utility Easements Task Order Amount: $8,800 THIS TASK ORDER is entered into on 03/22/2024 a municipal corporation ("City"), and BKF Engineers, ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated June 19, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jason Kirchmann shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Fabiola Guillen-Urfer as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. :Authorization to pwceecl. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Sk_'Mlture�. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR i7q. og WWI By: -4� By: Jason Kirchmann (Mar20, 202411:11 PDT) April Miller, Public Works Director Name: Jason Kirchmann Title. Vice President Reviewed By By: 0 Q'� (if Contractor is a corporation, add signature Genevieve Coyle, Assistant City Attorney of second corporate officer) Exhibits: A Rev. March 2024 Scope of work By: Name: Jean Chen Title.. C F O TASK ORDER Exhibit A San Rafael Master Services Agreement — Shoreline Park Easements BKF Job No. 20230051-52 Date: February 7, 2024 Client: City of San Rafael Dept. of Public Works Consultant: BKF Engineers 111 Morphew Street 4040 Civic Center Drive, Suite 530 San Rafael, CA 94901 San Rafael, CA 94903 Contact: Fabiola Guillen-Urfer Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated June 19, 2023 and is governed by the terms and conditions therein. DESCRIPTION. 1. Survey Existing Power, Sewer, and Water Lines: BKF will field survey the location of the aforementioned existing facilities from visible, surface evidence from the subject bathroom to the public ROW. BKF will contact Marin Municipal Water District for available improvement drawings to aid in locating the water line. Upon completion of the field work associated with the line routing, BKF will compile the data into previously mapped boundary work performed on the project site by our firm. BKF is not proposing underground utility locating in this task but can provide a separate task order if TASK(S): requested. 2. Legal Descriptions and Plats: BKF will prepare one (1) legal description with accompanying graphical plat in accordance with PG&E standards for the power routing along with two (2) legal descriptions and plats to the City of San Rafael for the sewer and water facilities. 3. Stake PG&E Easement: PG&E Typically requests that their easements are staked in the field or facilities are as -built prior to approval of the facilities. Our understanding is that the power facilities have already been installed and trenches backfilled, therefore at this time we are not including any services associated with locating the easement or facilities on the field. Upon receipt of written authorization SERVICES TO BEGIN: TO BE COMPLETED: Within two weeks of authorization (subject to PG&E review/redline schedule) DELIVERABLES: Legal Descriptions and Plats signed and sealed by professional in charge. CURRENT $8,800 ADDENDUM VALUE: PROJECT MANAGER: Jason Kirchnnann, PLS, PE � --- - DATE: 02/08/2024 (Signature) CLIENT: City of San Rafael Dept. of Public Works DATE: (Signature) BKF Engineers 4040 Civic Center Dr, Suite 530 San Rafael, CA 94903 1415.930.7960 _�; �rAl9 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Fabiola Guillen-Urfer) Extension: 3353 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/12/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 3/15/2024 and return to Project Manager 3/15/2024 21 NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor Z' NT 3 Department Director Approval of final agreement form to send to 3/15/2024 © AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 110 - BKF - Shoreline Restroom Utility Easements Final Audit Report Created: 2024-03-18 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAOEemEpfHdzL7gjycTsKFr1HRrUyBZxLk 2024-03-22 "TO 110 - BKF - Shoreline Restroom Utility Easements" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-03-18 - 6:42:14 PM GMT E-► Document emailed to Jason Kirchmann akirchmann@bkf.com) for signature 2024-03-18 - 6:42:20 PM GMT �. Document shared with Jonathan Schellin Conathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-03-19 - 4:52:19 PM GMT Email viewed by Jason Kirchmann akirchmann@bkf.com) 2024-03-20 - 6:11:00 PM GMT b© Document e-signed by Jason Kirchmann Okirchmann@bkf.com) Signature Date: 2024-03-20 - 6:11:57 PM GMT - Time Source: server P-► Document emailed to Jean Chen Ochen@bkf.com) for signature 2024-03-20 - 6:11:59 PM GMT Email viewed by Jean Chen Ochen@bkf.com) 2024-03-20 - 9:51:45 PM GMT Jo Document e-signed by Jean Chen Qchen@bkf.com) Signature Date: 2024-03-20 - 9:52:15 PM GMT - Time Source: server C'. Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-03-20 - 9:52:17 PM GMT Email viewed by Laraine Gittens(laraine.gittens@cityofsanrafael.org) 2024-03-20 - 9:56:04 PM GMT Q Adobe Acrobat Sign b© Document approved by Laraine Gittens(laraine.gittens@cityofsanrafael.org) Approval Date: 2024-03-20 - 10:50:12 PM GMT - Time Source: server 17y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-03-20-10:50:14 PM GMT ,n Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-03-20 - 10:56:07 PM GMT 4e Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-03-22 - 8:51:29 PM GMT - Time Source: server �'-. Document emailed to City Clerk (city.clerk@cityofsanrafael.org) for approval 2024-03-22 - 8:51:31 PM GMT Email viewed by City Clerk (city.clerk@cityofsanrafael.org) 2024-03-22 - 8:51:52 PM GMT b© Document approved by City Clerk(city.clerk@cityofsanrafael.org) Approval Date: 2024-03-22 - 8:51:58 PM GMT - Time Source: server Cy Document emailed to April Miller (April. M iller@cityofsanrafael.org) for signature 2024-03-22 - 8:52:00 PM GMT Email viewed by April Miller (April.Miller@cityofsanrafael.org) 2024-03-22 - 9:00:15 PM GMT b© Document e-signed by April Miller (April.Miller@cityofsanrafael.org) Signature Date: 2024-03-22 - 9:00:31 PM GMT - Time Source: server ® Agreement completed. 2024-03-22 - 9:00:31 PM GMT Q Adobe Acrobat Sign