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Home My WebLink AboutPW Service Level Agreement; Task Order No. 108 Canal District Traffic CalmingCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 108 Subject title: Canal District Traffic Calming Task Order Amount: $15,000 THIS TASK ORDER is entered into on 3/22/24 a municipal corporation ("City"), and Fehr & Peers, ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Geoff Rubendall shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Nhat Phan as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev, March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate: Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Atilhorirition to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Si�_,nawres. The parties have executed this Task Order, as of the date first written above. 2 Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: _ri;hnr .4 ii dl,v 11 1::1: 11:0I r-D1 Cristine Alilovich, City Manager Reviewed By By: 4A Genevieve Coyle, Assistant City Attorney Exhibits. A Scope of work 3 Rev. March 2024 CONTRACTOR By. Name: Geoff Rubendall Title: Principal (if Contractor is a corporation, add signature of second corporate officer) F'a By: Name: Bob Grandy Title: Principal FEHR�'PEERS Exhibit A February 12, 2024 April Miller Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Proposal to Provide Traffic Engineering Support related to Canal District Traffic Calming Recommendations Dear April Fehr & Peers appreciates the opportunity to support the City of San Rafael to develop recommendations for quick build traffic calming treatments in response to recent concerns related to speeding along Canal Street and Spinnaker Point Drive in the Canal District of San Rafael. This effort will include providing recommendations for low-cost, easy to implement traffic calming treatments consistent with the types of treatments the City intends to explore in more detail as part of another effort. The following presents our proposed scope of work for this effort Scope of Work Fehr & Peers will identify a few common traffic calming treatments that have proven to be effective at reducing traffic speeds for motorists. We will provide more information about these potential treatments to the City for their review. Information provided to the City will include a description, types of materials that could be used, methods of implementation, approximate cost to implement, and any readily available research related to their efficacy. Fehr & Peers will develop a set of graphics and materials illustrating these options and where along Canal Street and Spinnaker Point Drive these measures would be expected to be effective at slowing down traffic. Our recommendations will be documented in a memorandum with graphics to illustrate our specific recommendations related to short-term traffic calming improvement installation. Fee and Schedule Fehr & Peers will perform the above scope of services on a time and materials basis not to exceed fee of $15,000. We propose to conduct this work according to the terms and conditions of our master consultant service agreement dated August 29, 2023 and current hourly rates from previous task orders. We can begin work upon receipt of this signed proposal or other authorization to proceed. If the above scope of work and fee is agreeable to you, please sign and return this proposal or provide a formal task order authorization for this work. 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773-1790 wwwfehrandpeers.com April Miller City of San Rafael ,� February 12, 2024 Page 2 of 2 Please contact me at g ubendaIIPfehrand peers.com or at 415-426-2522 with questions. Sincerely, ACCEPTED BY FEHR & PEERS Signature: Name: Title: Company: Geoff Rubendall, PE TE RSP, Principal Date: FEHR �' PEERS 2023-2024 (July 2023 through June 2024) Hourly Billing Rates Classification Hourly Rate Principal $250.00 - $380.00 Senior Associate $210.00 - $310.00 Associate $185.00 - $275.00 Senior Engineer/Planner $160.00 - $235.00 Engineer/Planner $130.00 - $200.00 Senior Engineering Technician $150.00 - $225.00 Senior Project Accountant $170.00 - $210.00 Senior Project Coordinator $130.00 - $215.00 Project Coordinator $115.00 - $175.00 Technician $120.00 - $185.00 Intern $100.00 - $135.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. 14191:) ;L1T4ka:1019J<lI►1:HIfe]3ul INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Nhat Phan) Extension: 3353 Contractor Name: Fehr & Peers Contractor's Contact: Geoff Rubendall Contact's Email: g.rubendall@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 3/11/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 3/13/2024 and return to Project Manager 3/13/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® NT 3 Department Director Approval of final agreement form to send to 3/13/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager