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HomeMy WebLinkAboutFD Service Level Agreement; Task Order No. 03 West San Pedro Fire Fuel Reduction ProjectCity of San Rafael SERVICE LEVEL AGREEMENT DATED FEBRUARY 20, 2024 WITH MOUNTAIN F. ENTERPRISES, INC. TASK ORDER NO. 03 Subject title: West San Pedro Fire Fuel Reduction Project Task Order Amount: $100,000 THIS TASK ORDER is entered into on Apr 4, 2024 between the City of San Rafael, a municipal corporation ("City"), and Mountain F. Enterprises, Inc., ("Contractor"). RECITALS A. The City and Contractor have entered into a Service Level Agreement ("Agreement") dated February 20, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT l . Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jim Finney shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Kate Anderson as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Date of coml,lction: Work hours estimate: Cost estimate and budget: Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section l (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. 2 Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL Cristine Alilovich By: Cristine Alilovich(Apr 4, 202420:46 PDT) Cristine Alilovich, City Manager Reviewed By Genevieve Coyle, Assistant City Attorney Exhibits: A Scope of work 3 Rev. March 2024 CONTRACTOR By: Name: JP Gomez Title: CFO (if Contractor is a corporation, add signature of second corporate officer) By: Name: Raul Gomez Title: CEO Clear Form MOUNTA11%*I ENvE NcRISEs Lois, Ca SCLN 842929 / LTON A8657 / ll 1000005328 FROM (CONTRACTOR): Mountain F. Enterprises, Inc. ("MFE") 950 Iron Point Rd. Ste. 210 Folsom, CA 95630 .hone: Office (530) 626-4127 / Fax (530) 626-4120 QUOTATION FOR: ity of San Rafael ttention Calvin PhonC Exhibit A SCOPE OF WORK QUOTATION QUOTE NO.:'VIFE1368 DATE: 2/27/24 Valid Until 30 Days from Above Date PO NO.: JOB NAME: WeSt Sail Pedro ELICS LOCATION WHERE WORK IS TO BE PERFORMED: San Rafael :move trees and broom as shown chipping all material and broadcast on site no deeper than 6", leave stumps in place cut to within 3' high to Ip prevent logs from rolling as needed, stumps to be treated with garlon 4. MFE will need full access from the Northern entrance for all uipment at no cost to MFE. Area is approx. 1 acre of eucalyptus trees, downed wood greater than 10" to be left on ground, material under 1C be chipped. Excludes: traffic/pedestrian control, stripping grass, no parking sign posting, stumps, duff removal, permits, fees, Root picking, sting bird surveys, dust control, erosion control. Payment in 30 days of completion no retention withheld. MFE requires 2 weeks notice before beginning work. All tree workers shall, through related training and on the job experience, be familiar with the technical aspects and hazards of tree maintenance work and equipment used in such operations. All operations shall be conducted in accordance with ANSI Z133.1-2000 Safety Requirements for Pruning, Trimming, Repairing, Maintaining and Removing Trees and Cutting Brush and all federal OSHA, state and local safety requirements. All equipment shall meet all federal OSHA, state and local safety requirements and shall be properly licensed. SCHEDULE ITEM DESCRIPTION OF COST ELEMENTS NO QN UNIT UNIT PRICF. AMOUNT 1 tree work- NTE 1 LS 100000 10000 C C, C C 0 C C TOTAL: 100000 Customer's acceptance of this proposal does not create a binding agreement until both parties sign a written contract. MFE agrees to perform the proposed work in accordance with internationally accepted industry standards and as stated in the above Scope of Work. Customer shall obtain any necessary permits or other approvals from regulatory agencies before work begins. Customer shall investigate any relevant private covenants and property boundaries. MFE is not liable for any violation relating to any such covenant or boundary as a result of work performed. Customer shall provide MFE information showing the location of underground utilities and infrastructure (ex: water lines, sewer lines, septic tanks, septic fields, pipes and culverts) on all areas of property where MFE will work, including areas where MFE's heavy equipment will be entering and exiting property. MFE shall not be liable for damage to any underground utilities or infrastructure that customer failed to disclose. Customer agrees that for MFE to access the property and perform the proposed work, damage may be caused to driveways or roads by heavy equipment or timber. MFE will take all reasonable care to prevent such damage, but will not be liable for any damage caused. Customer shall pay in full the total amount due: within 30 days from the date of MFE's invoice . No retainage. Amounts unpaid after 30 days shall accrue interest, compounded at the maximum legal rate.Subcontractor's liability and/or obligation under this section 17, or any other provision of this agreement shall not exceed $5 Million NAME & TFTLE OF AUTHORIZED MFE EMPLOYEE: TURE OF AUTH RIZED MFE EMPLOYEE / DATE: Jim Finney -PM Quote Received By Customer (Print name): 1 y(inar:.r Date: CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Project Manager: Kate Anderson Extension: 3327 Contractor Name: Mountain F Enterprises Contractor's Contact: Jim Finney Contact's Email: jimf@mountfent.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 2/28/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org X❑ 2 City Attorney a. Review, revise, and comment on draft agreement 3/8/2024 and return to Project Manager 3/8/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 3/8/2024 © OG contractor Forward three (3) originals of final agreement to 3/8/2024 Yj 4 Project Manager contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑x N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 3/27/2024 CS Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager Task Order No. 3 - Mountain F Enterprises - Fuel Reduction Final Audit Report Created: 2024-03-27 By: Nataly Torres (nataly.tor-es@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA680GKRkPPTOnsDFTEjlboa983peyizYl 2024-04-05 "Task Order No. 3 - Mountain F Enterprises - Fuel Reduction" Hi story Document created by Nataly Torres(nataly.torres@cityofsanrafael.org) 2024-03-27 - 4:43:11 PM GMT L-7-. Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-03-27 - 4:45:13 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-04-03 - 9:28:26 PM GMT E'y New document URL requested by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-04-03 - 9:28:31 PM GMT 650 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-04-03 - 9:28:53 PM GMT - Time Source: server E'y Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-04-03 - 9:28:55 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-04-03 - 9:49:17 PM GMT 6© Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-04-03 - 9:49:55 PM GMT - Time Source: server E' Document emailed to city.clerk@cityofsanrafael.org for approval 2024-04-03 - 9:49:56 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-04-03 - 9:50:29 PM GMT (,� SAN RAFAEL I Adobe � � Adobe "'"' S °` Acrobat Sign 6o Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-04-03 - 9:50:39 PM GMT 6o Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-04-03 - 9:50:41 PM GMT - Time Source: server C'y Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-04-03 - 9:50:43 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-04-05 - 3:46:00 AM GMT 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-04-05 - 3:46:23 AM GMT 6o Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-04-05 - 3:46:25 AM GMT - Time Source: server Agreement completed. 2024-04-05 - 3:46:25 AM GMT PowereSAN RAFAEL Adobe ® "L=;ry "'O1?MiS�1OV I Acrobat Sign