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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 115 mapping and Drainage Easement at Rollingwood DrCity of San Rafael SERVICE LEVEL AGREEMENT DATED JUNE 19, 2023 WITH BKF ENGINEERS TASK ORDER NO. 115 Subject title: Mapping and Drainage Easement at Rollingwood Dr Task Order Amount: $6,000 THIS TASK ORDER is entered into on 05/06/2024 a municipal corporation ("City"), and BKF Engineers ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated June 19, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jason Kirchmann shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Theo Sanchez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. 3. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agn,cement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. Signatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: 144-X April Miller, Public Works Director Reviewed By By: 0 Q '�A Genevieve Coyle, Assistant City Attorney Exhibits: A Rev March 2024 Scope of work CONTRACTOR 'yzon lCkhwairh By: Jason Kirchmann ftr30, 202417:26 PDT) Name: Jason Kirchmann Title: Vice President (if Contractor is a corporation, add signature of second corporate officer) 1-3 Name: Jean Chen Title: CFO TASK ORDER Exhibit A San Rafael Master Services Agreement — Shoreline Park Easements BKF Job No. 20230051-51 Date: February 14, 2024 Client: City of San Rafael Dept. of Public Works 111 Morphew Street San Rafael, CA 94901 Contact: Theo Sanchez Consultant: BKF Engineers 4040 Civic Center Drive, Suite 530 San Rafael, CA 94903 Contact: Jason Kirchmann This is a Task Order request associated with the contract between BKF Engineers and the City of San Rafael dated June 19, 2023 and is governed by the terms and conditions therein. DESCRIPTION: 1. Topographic Mapping: BKF will prepare a topographic survey within the area shown on the attached Exhibit A located at 61 Rollingwood Drive in San Rafael. Topography will include features such as fences, concrete hardscape, trees larger than 6-inches in diameter, drainage structures, grade breaks and spot shots to define the terrain. The survey will extend approximately 25-ft into the subject property, the tree line on the TASK(S): South side of the drainage easement, and 50-ft down/upstream of said property limits. If accessible, we will gather shots 5-ft within the adjacent properties. We will utilize a GPS RTN (Real Time Network) to provide the survey in an approximate NAD83 and NAVD88 coordinate system. 2. Record Boundary and Drainage Easement: The subject parcel is shown as Lot 15 on the map entitled Glenwood No. 2, filed in Book 9 of Maps at Page 1, Marin County Records. If sufficient monumentation is recovered to retrace the boundary lines and drainage easement on said map, it will be shown on the topographic mapping. SERVICES TO BEGIN: Upon receipt of written authorization TO BE COMPLETED: Within three weeks of authorization DELIVERABLES: Topographic map and associated digital CAD file CURRENT $6,000 ADDENDUM VALUE: PROJECT MANAGER: Jason Kirchmann, PLS, PE (Signature) CLIENT: City of San Rafael Dept. of Public Works (Signature) DATE: 0211412024 DATE: BKF Engineers 4040 Civic Center Dr, Suite 530 1 San Rafael, CA 194903 1415.930.7960 ' 0; O'lin-gWOOd Ir ft .0 . L� M. RAF,4F� Z 2 F WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Theo Sanchez) Extension: 3353 Contractor Name: BKF Engineers Contractor's Contact: Jason Kirchmann Contact's Email: jkirchmann@bkf.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Click here to Check/Initial ❑ 1 Project Manager a. Email PINS Introductory Notice to Contractor enter a date. b. Email contract (in Word) and attachments to City 4/23/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 4/29/2024 and return to Project Manager 4/29/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 4/30/2024 ❑X AM 1 contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS, and bonds City Manager / Mayor (for Public Works Contracts) 9 Agreement executed by City Council authorized City Clerk official 10 Attest signatures, retains original agreement and forwards copies to Project Manager Task Order 115 - BKF - Rollingwood Final Audit Report 2024-05-06 Created: 2024-04-30 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAABa1DdcKuCcrNlLgYg7dGJ8RgEH0_f6O0 "Task Order 115 - BKF - Rollingwood" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-04-30 - 5:36:26 PM GMT '► Document emailed to jkirchmann@bkf.com for signature 2024-04-30 - 5:39:30 PM GMT iL Document shared with Jonathan Schellin (jonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-04-30 - 5:50:57 PM GMT Email viewed by jkirchmann@bkf.com 2024-05-01 - 0:25:38 AM GMT Cy© Signer jkirchmann@bkf.com entered name at signing as Jason Kirchmann 2024-05-01 - 0:26:11 AM GMT b© Document e-signed by Jason Kirchmann (jkirchmann@bkf.com) Signature Date: 2024-05-01 - 0:26:13 AM GMT - Time Source: server 2* Document emailed to Jean Chen (jchen@bkf.com) for signature 2024-05-01 - 0:26:15 AM GMT Email viewed by Jean Chen Qchen@bkf.com) 2024-05-01 - 2:11:42 AM GMT 6© Document e-signed by Jean Chen Qchen@bkf.com) Signature Date: 2024-05-01 - 2:12:03 AM GMT - Time Source: server Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-01 - 2:12:06 AM GMT Email viewed by Laraine Gittens(laraine.gttens@cityofsanrafael.org) 2024-05-01 - 3:37:50 PM GMT a Adobe Acrobat Sign 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-01 - 3:43:11 PM GMT - Time Source: server F' Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-01 - 3:43:13 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-01-4:43:24 PM GMT 4 Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-01 - 4:43:39 PM GMT - Time Source: server L-7+ Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-01-4:43:41 PM GMT ,5 Email viewed by city.clerk@cityofsanrafael.org 2024-05-01 - 5:12:19 PM GMT 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-01 - 5:12:28 PM GMT 6© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-05-01 - 5:12:30 PM GMT - Time Source: server E'-► Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-05-01 - 5:12:32 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-05-06 - 3:25:17 PM GMT 6e Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-05-06 - 3:25:31 PM GMT - Time Source: server Agreement completed. 2024-05-06 - 3:25:31 PM GMT Q Adobe Acrobat Sign