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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 119 Traffic Engineering Services for the 4th Street -Lincoln Street IntersectionCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 119 Subject title: Traffic Engineering Services for the 4th Street - Lincoln Street Intersection Task Order Amount: $24,000 THIS TASK ORDER is entered into on 05/08/2024 between the City of San Rafael, a municipal corporation ("City"), and Fehr & Peers, ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Geoff Rubendall shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate April Miller, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion: Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms: Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section I (b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL Cristine Alilovich By: Cl•%I-p Alilwa.h MaY 3 2U2 * 20.26 PD'- Cristine Alilovich, City Manager Reviewed By Genevieve Coyle, Assistant City Attorney Exhibits: A Rev March 2024 Scope of work CONTRACTOR By: Name: Geoff Rubendall 'title: Principal (if Contractor is a corporation, add signature of second corporate officer) By: Name: Bob Grandy 'title: Principal FEHRt PEERS April 11,2024 Exhibit A April Miller Director of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Proposal to Provide Traffic Engineering Services Related to the 41n Street/Linton Street Intersection Dear April: Fehr & Peers has prepared this proposal to conduct a study of the 4th Street/Lincoln Street intersection. This study was initiated in part to understand the potential travel time effects to Marin Transit Route 35 if it were to be realigned to make the eastbound left turn from 4th Street onto Lincoln Street. Our effort will include leveraging data from the City's traffic count system (Miovision) and the travel operations simulation mode from the Transit Center Relocation effort (Golden Gate Transit and Kimley Horn). The objective of this study is to document the current configuration, identify potential safety and operational improvements, and determine the feasibility and effects of these potential improvements. The following presents our proposed scope of work for this effort. Scope of Work Data Gathering & Review We will request traffic count data from the City via their Miovision Trafficlink system to develop a set of existing peak hour turning movement counts. We will request pertinent data from the VISSIM model developed by Kimley Horn as part of their work supporting Golden Gate Transit's Transit Center Relocation Project (TCRP). We will also review readily available records of documented crashes at this intersection over the past 5 years. We anticipate this data will be available from the City through the recent Local Road Safety Plan (LRSP) process and other readily available sources. We will conduct a site visit during the weekday PM peak commute period to observe peak period operations and note any activities or behaviors that may affect our analysis of traffic control at the intersection. This includes —but is not limited to —observing bicycle and pedestrian crossing activity, noting general operational elements such as vehicle platooning and the presence of gaps for left turn maneuvers, and intersection circulation before during and after a railroad crossing event. WS Calimrn a Street I Suite 45C 1 San "r ancisco, -A 94104 1 ('41 S) 348-0300 I Fax (41 Sl 773- 1 790 w,v,v fenrindpeers com April Miller FTCity of San Rafael 'T April 12 2024 Page ? of 3 Existing Conditions Using data and observations from the above task, we will develop a model of the intersection using the Vistro software. This tool will be used to evaluate the intersection as an isolated intersection, which will allow us to evaluate the relative operational benefits and tradeoffs of changes to the intersection. We will review five years of collision data to identify any trends related to fatalities or severe injuries, referred to as "killed or severely injured" or "KSI" collisions. Alternatives Assessment Based on a review of the results of the above work, we will develop and test up to three alternatives for intersection reconfiguration using the Vistro software. The alternatives we intend to study consist of the following scenarios: 1. Protected left turn phasing for the eastbound left and westbound left turn movements (EB & WB Protected Left Turns) 2. Alternative 1 above with the addition of northbound and southbound protected left turn movements 3. A third alternative developed as a result from Alternative 1 and 2 above (could be a hybrid of the two or an alternative) We will document the operational results of these three alternatives, including the level of service (LOS), average delay, and queuing. These results will be used to inform the geometric changes to the intersection that might be needed to accommodate longer turn pocket storage, improved turning movements, and accommodations for pedestrian and bicycle safety countermeasures. For each alternative, we will estimate the amount of parking that may need to be removed or relocated to accommodate longer turn pockets, provision of adequate sightlines, and consistency with Assembly Bill 413 (AB 413). We will provide our results in a technical memorandum to the City for review with the expectation that the City identifies a preferred alternative to explore further. Conceptual Design Plan We will develop a conceptual design plan of the preferred alternative, including the proposed striping, curbs, gutter, ramps, and other features necessary to demonstrate proof of concept for consideration. Our plans will be developed using readily available aerial imagery as a base map. We will submit the plan to the City for review and revise the plan based on City comments up to one (1) revision. We will develop a planning level cost estimate for the preferred alternative to support the City's process to seek funding for final design and construction of these improvements. April Miller FTCity of San Rafael VA April 12, 2024 Page 3 of 3 Fee and Schedule Fehr & Peers will perform the above scope of services on a time and materials basis not to exceed fee of $24,000. The level of effort per task described above is as follows: • Data Gathering & Review......................................................................18 hours $3,500 • Existing Conditions................................................................................24 hours $4,500 • Alternatives Assessment........................................................................ 32 hours $6,000 • Conceptual Design Plan....................................................................... 52 hours 1 $10,000 We propose to conduct this work according to the terms and conditions of our master consultant service agreement dated August 29, 2023 and current hourly rates from previous task orders. We can begin work upon receipt of this signed proposal or other authorization to proceed. If the above scope of work and fee is agreeable to you, please sign and return this proposal or provide a formal task order authorization for this work. Please contact me at g.ruberclall@fehrandpeers com or at 415-426-2522 with questions. Sincerely, ACCEPTED BY: FEHR & PEERS Signature: Name: Title: Geoff Rubendall, PE TE RSPB Company: Principal Date: FEHRtPEERS 2023-2024 (July 2023 through June 2024) Hourly Billing Rates Classification Hourly Rate Principal $250.00 $380.00 Senior Associate $210.00 $310.00 Associate $185.00 $275.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $200.00 Senior Engineering Technician $150.00 $225.00 Senior Project Accountant $170.00 $210.00 Senior Project Coordinator $130.00 $215.00 Project Coordinator $115.00 $175.00 Technician $120.00 $185.00 Intern $100.00 $135.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice- RAF,��` �1 i 2 F, y0 CITY ��y VV I T H P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for April Miller) Extension: 3353 Contractor Name: Fehr & Peers Contractor's Contact: Geoff Rubendall Contact's Email: g.rubendall@fehrandpeers.com ❑ FPPC: Check If Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/23/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ®SM 2 City Attorney a. Review, revise, and comment on draft agreement 4/30/2024 and return to Project Manager 4/30/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 0 NT 3 Department Director Approval of final agreement form to send to 4/30/2024 ❑x AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order 119 - 4th-Lincoin Traffic - F&P Final Audit Report 2024-05-09 Created: 2024-04-30 By: Shannon MacIde (shannon.madde@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAIBLoowc UMvrtDOgugsRd3P-sLwZl4VC "Task Order 119 - 4th-Lincoln Traffic - F&P" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-04-30 - 5:58:48 PM GMT Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-04-30 - 6:00:11 PM GMT ZL Document shared with Jonathan Schellin Oonathans@cityofsanrafael.org) by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-04-30 - 6:00:31 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-04-30 - 6:02:44 PM GMT bo Document e-signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-04-30 - 6:03:27 PM GMT - Time Source: server E41 Document emailed to Bob Grandy (b.grandy@fehrandpeers.com) for signature 2024-04-30 - 6:03:29 PM GMT Email viewed by Bob Grandy (b.grandy@fehrandpeers.com) 2024-04-30 - 6:14:41 PM GMT Oe Document e-signed by Bob Grandy (b.grandy@fehrandpeers.com) Signature Date: 2024-04-30 - 6:15:20 PM GMT - Time Source: server C'-► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-04-30 - 6:15:22 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-04-30 - 9:53:48 PM GMT bQ Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-04-30 - 9:56:55 PM GMT - Time Source: server Q Adobe Acrobat Sign C' Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-04-30 - 9:56:56 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-06 - 4:40:12 PM GMT d© Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-06 - 4:40:56 PM GMT - Time Source: server C'► Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-06 - 4:40:57 PM GMT Email viewed by city. clerk@cityofsanrafael.org 2024-05-06 - 4:43:11 PM GMT &b Signer city. clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-06 - 4:43:21 PM GMT 6S0 Document approved by Brenna Nurmi (city. clerk@cityofsanrafael.org) Approval Date: 2024-05-06 - 4:43:23 PM GMT - Time Source: server C, Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-06-4:43:25 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-09 - 3:27:44 AM GMT 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-09 - 3:28:08 AM GMT A) Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-09 - 3:28:10 AM GMT - Time Source: server Agreement completed. 2024-05-09 - 3:28:10 AM GMT ® Adobe Acrobat Sign