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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 74.3 Pickleweed Park Field RenovationCity of San Rafael SERVICE LEVEL AGREEMENT DATED JANUARY 30, 2020 WITH WRA, INC. TASK ORDER NO.74.3 (Amendment to Task Order No. 74) Pickleweed Park Field Renovation Amendment Amount: $21,500 THIS AMENDMENT TO TASK ORDER No. 74 is entered into on 05/06/2024 between the City of San Rafael, a municipal corporation ("City"), and WRA, Inc., ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated January 30, 2020, under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on April 14, 2022, the City and Contractor entered into "Task Order No. 74" under which Contractor agreed to perform contract services in connection with City's Pickleweed Park Field Renovation (the "Project"), for a total not to exceed $11,200; and D. Pursuant to the Agreement, on October 6, 2022, the City and Contractor entered into "Task Order No. 74.1" under which Contractor agreed to perform additional services in connection with the Project, for a total not to exceed $28,960, changing the total not to exceed amount under Task Order No. 74 to $40,160 and E. Pursuant to the Agreement, on June 20, 2023, the City and Contractor entered into "Task Order No. 74.2" under which Contractor agreed to perform additional services in connection with the Project, for a total not to exceed $10,000, changing the total not to exceed amount under Task Order No. 74 to $50,160 and F. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 74 as follows. AGREEMENT TO AMEND TASK ORDER I. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. Rev May 2013 City of San Rafael Service Level Agreemenl Amendment to Task Order 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $21,500, changing the total not to exceed amount under Task Order No. 74 to to $71,660. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 74 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. CITY OF SAN RAFAEL CONTRACTOR By: Cn;line Aldo.ch(May 6,202412:27 PDn By: Geoff Smcckl t•ay 4.702411.12 a9, Cristine Alilovich, City Manager Name: Geoff Smick Reviewed By By: �� Genevieve Coyle, Assistant City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 Title: CEO (if Contractor is a corporation, add signature of second corporate officer) By: K" u,�.� Name: Kirk Uhrlaub Title: Corporate Secretary Exhibit A wra NEnvironmental '> Consultants Pickleweed Field Improvements Project Change Order #3 - BCDC Permitting Prepared for: Theo Sanchez City of San Rafael Public Works Department 3.11 Morphew Street Theo.sanchez@cityofsanrafael.org February 6, 2024 WRA PROJECT NO. 30112-3 PURPOSE The purpose of this Change Order (CO) is to authorize additional budget for WRA, Inc. (WRA) to continue to provide permitting support to the City of San Rafael Public Works Department (City; Client) for the proposed Pickleweed Field Improvements Project (Project) located in the City of San Rafael, Morin County, California. Specifically, the budget authorized in this change order will allow WRA to continue assisting the City in responding to comments from the San Francisco Bay Conservation and Development Commission (BCDC; Task 1) and to continue to provide strategic support services as needed, such as meeting attendance and input on species avoidance and minimization measures (Task 2). No new tasks are included in this change order proposal. SCOPE OF WORK TASK 1: BCDC PERMITTING WRA requests additional funds for this existing task to support the Project's BCDC permitting process, including preparation of responses to permit application comments from BCDC and attendance of meetings with BCDC or the City regarding the project's BCDC permit. The budget requested herein also includes the $6,000 BCDC application fee WRA paid on the City's behalf in January 2024. WRA's effort under this task will be billed on a time and materials basis. TADK 2: Strategic Support WRA requests additional funds for this existing task to continue to provide strategic support to the City for items such as general design input, meeting attendance, and input on species 2169-G cast Francisco Blvd, San Rafael, CA, 94901 F'h: 115 15.t,3363 1 wra-ca.com avoidance and minimization measures. WRA's effort under this task will be billed on a time and materials basis. SCHEDULE Work can continue upon execution of this Change Order. STAFFING Justin Semion will be the principal in charge of the Project. Liz Allen will be the Project manager. Other staff will be assigned to the project as necessary. ESTIMATED COST The estimated cost for the services described in this Scope of Work is provided below. This cost is based on the assumptions above and normal working conditions. Costs may be reallocated between tasks, but the total cost will not be exceeded without authorization. 1. BCDC Permitting 2. Strategic Support l Pick:e,,veed Field improvements Project I 'VNRA 430112-3 $15,000 $6, 500 TOTAL: $21,500 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Theo Sanchez) Extension: 3353 Contractor Name: WRA, Inc Contractor's Contact: Liz Allen Contact's Email: liz.allen@wra-ca.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 5/1/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org 1ZSM 2 City Attorney a. Review, revise, and comment on draft agreement 5/1/2024 and return to Project Manager 5/1/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ® NT 3 Department Director Approval of final agreement form to send to 5/2/2024 Z AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * "City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click Mere to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order Amendment #3 - WRA Final Audit Report 2024-05-06 Created: 2024-05-02 By: Shannon MacIde (shannon.mackle@atyofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAs_52dM7k4rIP3Pq-vkPpbR-6muOyBxRa "Task Order Amendment #3 - WRA" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-05-02-10:40:55 PM GMT P- 4 Document emailed to Geoff Smick (smick@wra-ca.com) for signature 2024-05-02 - 10:42:20 PM GMT Email viewed by Gecff Smick (smick@wra-ca.com) 2024-05-02-10:44:44 PM GMT Email viewed by Geoff Smick (smick@wra-ca.com) 2024-05-06 - 6:12:05 PM GMT 60 Document e-signed by Geoff Smick (smick@wra-ca.com) Signature Date: 2024-05-06 - 6:12:16 PM GMT - Time Source: server 124 Document emailed to Kirk Uhrlaub (uhrlaub@wra-ca.com) for signature 2024-05-06 - 6:12:18 PM GMT Email viewed by Kirk Uhrlaub (uhrlaub@wra-ca.com) 2024-05-06 - 6:19:35 PM GMT b© Document e-signed by Kirk Uhrlaub (uhrlaub@wra-Ca.Com) Signature Date: 2024-05-06 - 6:20:00 PM GMT -Time Source: server P4 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-06 - 6:20:02 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-06 - 6:21:36 PM GMT b© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-06 - 6:24:51 PM GMT - Time Source: server ES Adobe Acrobat Sign E'- Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-06 - 6,24:52 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-06 - 6:37:57 PM GMT 66 Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-06 - 6:39:01 PM GMT - Time Source: server cy Document emailed to city. clerk@cityofsanrafael.org for approval 2024-05-06 - 6:39:03 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-06 - 6:50:42 PM GMT 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-06 - 6:50:49 PM GMT 6© Document approved by Brenna Nurmi (city. clerk@cityofsanrafael.org) Approval Date: 2024-05-06 - 6:50:51 PM GMT -Time Source: server 7P Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-05-06 - 6:50:53 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-05-06 - 7:26:51 PM GMT 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-05-06 - 7:27:09 PM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-06 - 7:27:11 PM GMT - Time Source: server 49 Agreement completed. 2024-05-06 - 7:27:11 PM GMT Ea Adobe Acrobat Sign