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HomeMy WebLinkAboutPW Inspection Services for Spinnaker Point Parking Modifications; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI ASSOCIATES, INC. FOR INSPECTION SERVICES — SPINNAKER POINT PARKING MODIFICATIONS THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and GHIRARDELLI ASSOCIATES, INC. (hereinafter "CONSULTANT"), is made and entered into as of the day of Oct ll, 2023 202 RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated September 22, 2022 to perform professional services in connection with CITY'S Spinnaker Point Parking Modifications project, for an amount not to exceed $59,696.20 (the "Agreement"); and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article II of the Agreement, entitled "DUTIES OF CONSULTANT" is hereby amended to include the additional services set forth in CONSULTANT's proposal dated January 31, 2023, attached to this First Amendment as Exhibit A and incorporated herein by reference. 2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this First Amendment, on an hourly rates basis in accordance with the Exhibit A, in a not -to -exceed amount of $65,495.04, and to change the total not -to -exceed amount under the Agreement to $125,191.24. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL Cristine A(ilovich (Oct 11, 2023 20:50 PDT) CRISTINE ALILOVICH, City Manager ATTEST: Xnem N wi &) Brenna Nurmi (For) (Oct 12, 2023 J 58 P T( LINDSAY LARA, City Clerk APPROVED AS TO FORM: i ROBERT F. EPSTEIN, City Attorney 2 CONSULTANT wow &GU?2f; ? E. By: Randall Bruner, P.E. (Sep 6, 2023 15:52 PDT) Name: Randall Bruner, P.E. Title: President/CEO [If Contractor is a corporation, add signature of second corporate officer] By: Raewyn Swrher:Sep 5. 2t)23 tfi.21 POTI Name: Raewyn Butcher Title: Executive Vice President/Secretary Ghirardelli A S S O C I A T E S File No. 22131 January 31, 2023 John "JC" Agcaoili Exhibit A Assistant Engineer City of San Rafael Public Works Department 111 Morphew Street San Rafael, CA 94901 Via Email: John.agcaoili@cityofsanrafael.or� RE: Cost Proposal - Spinnaker Point Parking Modifications Project, City Project No. 11363 Dear Mr. Agcaoili, Ghirardelli Associates, Inc. (Ghirardelli) is pleased to submit this cost proposal to extend our Construction Inspection Services for the City of San Rafael (City) on the Spinnaker Point Parking Modifications Project. This proposal will allow our Construction Inspector (Michael Williams) to continue providing inspection on the project through February 2023. As a principal of the firm, I have the authority to bind the firm. Our Project Manager, Charlie Krueger, PE, QSD, may be contacted directly via email at charlie@ghirardelliassoc.com or via mobile at 510.867.4452. Sincerely, Ghirardelli Associates, Inc. r Ra yn Lelo-Bu ct he Executive Vice -President M 1 510.708.7442 El raewvn@ghirardelliassoc.com Ghirardelli A S S O C I A T E S FEE PROPOSAL Below is the estimated fee to extend our Construction Inspection Services for the Spinnaker Point Parking Modifications Project. Ghirardelli estimates that our fee will be $65,495.04. The fee is based on full time inspection hours through the end of February 2023. Hourly Rates Prevailing Wage Bill Rate First Shift Second Shift Name ST OT 1 DT ST OT I DT Michael Williams (Inspector) $170.56 $255.85 $341.14 $177.14 1 $255.85 1 $341.14 Fee Breakdown Michael Williams 384 hours x $170.56/hour Total Fee Estimate Fee Assumptions 1. Inspector hours based on: $65,495.04 $65,495.04 a. 48 working days (8 hours/day — Full Time) of work conducted during the First Shift at the Standard Rate. RAP 2 r• r STY WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Nataly Torres (for Joanna Kwok) Extension: 3353 Contractor Name: Ghirardelli Associates, Inc. Contractoes Contact: Charlie Krueger Contact's Email: charlie@ghirardelliassoc.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Project Manager Click here to ::1 enter a date. b. Email contract (in Word) and attachments to City 8/17/2023 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X NT 2 City Attorney a. Review, revise, and comment on draft agreement 8/17/2023 and return to Project Manager 8/17/2023 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor [] NT 3 Department Director Approval of final agreement form to send to 8/18/2023 ® AM contractor Forward three (3) originals of final agreement to 9/1/2023 X] 4 Project Manager contractor for their signature When necessary, contractor -signed agreement ® N/A 5 Project Manager agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized City Clerk official Attest signatures, retains original agreement and 10 forwards copies to Project Manager First Amendment - Ghirardelli Associates - Inspection Services Spinnaker Point Parking Final Audit Report 2023-10-12 Created: 2023-09-01 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAuLXHzgjrBzM4VSGUdv5GKn9EeavgF2o "First Amendment - Ghirardelli Associates - Inspection Services Spinnaker Point Parking" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2023-09-01 - 6:20:44 PM GMT El Document emailed to randy@ghirardelliassoc.com for signature 2023-09-01 - 6:26:27 PM GMT Email viewed by randy@ghirardelliassoc.com 2023-09-04 - 6:48:31 AM GMT 6o Signer randy@ghirardelliassoc.com entered name at signing as Randall Bruner, P.E. 2023-09-06-10:52:54 PM GMT 6o Document e-signed by Randall Bruner, P.E. (randy@ghirardelliassoc.com) Signature Date: 2023-09-06 - 10:52:56 PM GMT - Time Source: server E'er Document emailed to Raewyn Butcher (raewyn@ghirardelliassoc.com) for signature 2023-09-06 - 10:52:57 PM GMT Email viewed by Raewyn Butcher (raewyn@ghirardelliassoc.com) 2023-09-06 - 11:19:50 PM GMT do Document e-signed by Raewyn Butcher (raewyn@ghirardelliassoc.com) Signature Date: 2023-09-06-11:21:16 PM GMT - Time Source: server '► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2023-09-06-11:21:18 PM GMT Email viewed by Laraine Gittens(laraine.gittens@cityofsanrafael.org) 2023-09-07 - 11:35:17 PM GMT �1rrSAN RAFAEL Adobe - Adobe "°" Acrobat Sign 6© Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2023-09-13 - 6:49:39 PM GMT - Time Source: server E7- Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2023-09-13 - 6:49:41 PM GMT It Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2023-09-29 - 6:14:16 PM GMT b0 Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2023-09-29 - 6:14:44 PM GMT - Time Source: server L-,-'► Document emailed to city.clerk@cityofsanrafael.org for approval 2023-09-29 - 6:14:46 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-10-02 - 2:59:27 PM GMT &0 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2023-10-02 - 2:59:48 PM GMT b© Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2023-10-02 - 2:59:50 PM GMT - Time Source: server E'' ► Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2023-10-02 - 2:59:51 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2023-10-03 - 2:17:36 AM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2023-10-12 - 3:46:59 AM GMT &e Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2023-10-12 - 3:50:05 AM GMT 6© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2023-10-12 - 3:50:07 AM GMT - Time Source: server 'y Document emailed to city.clerk@cityofsanrafael.org for signature 2023-10-12 - 3:50:09 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2023-10-12 - 2:58:12 PM GMT 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2023-10-12 - 2:58:30 PM GMT SAN RAFAEL by Adobe [ITy 0. IT „"MISSION Acrobat Sign 6o Document e-signed by Brenna Nurmi (for)(city.clerk@cityofsanrafael.org) Signature Date: 2023-10-12 - 2:58:32 PM GMT - Time Source: server Agreement completed. 2023-10-12 - 2:58:32 PM GMT gl SAN RAFAEL I A'dob by "'s'°" Acrobat Sign