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HomeMy WebLinkAboutPW San Quentin Pump Station Reconstruction; Amendment 3THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE SAN QUENTIN PUMP STATION RECONSTRUCTION PROJECT THIS THIRD AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and CSW/STUBER-STROEH ENGINEERING GROUP, INC. (hereinafter "CONSULTANT"), is made and entered into as of 05/02/2024 RECITALS WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated December 26, 2017 to perform professional services in connection with CITY'S San Quentin Pump Station Reconstruction Project, for an amount not to exceed $128,038 (the "Agreement"); and WHEREAS, the CITY and CONSULTANT entered into a First Amendment to the Professional Services Agreement dated October 1, 2018 to perform additional professional services for an amount not to exceed $245,979, and increasing the total not to exceed amount under the Agreement to $374,017; and WHEREAS, the CITY and CONSULTANT entered into a Second Amendment to the Professional Services Agreement dated November 5, 2022 to perform additional professional services for an amount not to exceed $130,550, and increasing the total not to exceed amount under the Agreement to $504,567; and WHEREAS, CITY requires additional professional services from the CONSULTANT, and the CONSULTANT is willing to provide such services. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: Paragraph 2 of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposal dated December 1, 2023, attached to this Third Amendment as Exhibit A and incorporated herein by reference. 2. Paragraph 4 of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULTANT for the services described in Exhibit A to this Third Amendment, on a time and materials basis in accordance with the Exhibit A, in a not -to -exceed amount of $19,313, and to change the total not -to -exceed amount under the Agreement to $523,880. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this Third Amendment on the day, month, and year first above written. CITY OF SAN RAFAEL Cr sunr Ahlovich (May 2.202415:26 POT► CRISTINE ALILOVICH, City Manager ATTEST: &-ehna Nwwti (i- Brenna Nurmi (for) (May 2.2024 1530 POT) LINDSAY LARA, City Clerk APPROVED AS TO FORM: GENEVIEVE COYLE, Assistant City Attorney 2 CONSULTANT 20bel-t Stevens By: Robert Stevens (May 2, 202410:55 PDT) Name: Robert Stevens Title: President/CEO [If Contractor is a corporation, add signature of second corporate officer] L4YA41 Sclfryur) By:linda Schmid (May 1. 2024 10:59 PDT) Name: Linda Schmid Title: C F O Exhibit A CITY OF SAN RAFAEL ADDITIONAL SERVICES FOR CONSTRUCTION ADMIN SUPPORT C S W S T 2 Fee Proposal - 12-01-2023 Tasks CSWIST2 Labor Task # Task Description Project Manager Resident Engineer Field Engineer Admin Total Hours Total Labor Costs $259 $231 $187 $100 Task 1 Final Bid Phase and Bid Phase Support 1.1 Attend Pre -Bid Meeting Complete 1.2 Respond to Contractor Inquiries Complete 1.3 Tabulate Bid Results Complete Task 2 Construction Support Services 2.1a Construction Coordination 50 50 $11,550 2.1b DLF (Structural) $5,000 2.1c K&W (Electrical) $20,000 2.2 On -Site Meetings 40 $9,240 2.3 Startup Testing Coordination 20 20 $4,620 2.4 Status Meetings 10 10 $2,310 Task 3 Project Closeout 3.1 Compile Project Records 8 16 24 $4,840 3.2 Punch List 4 8 12 $2,420 SubTotal, Task 1-3 = 0 132 24 0 116 $59,980 Reimbursibles $500 Total Cost = $60,480 Remaining Budget = $41,167 Additional Service Request = $19,313 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Theo Sanchez) Extension: 3353 Contractor Name: CSW / Stuber-Stroeh Engineering Group Contractors Contact: Rich Souza Contact's Email: richs@cswst2.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT Project Manager a. Email PINS Introductory Notice to Contractor DATE Check/Initial 1 Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 4/15/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org City Attorney a. Review, revise, and comment on draft agreement ®SM 2 4/17/2024 and return to Project Manager 4/17/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 4/18/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to Click here to ❑ contractor for their signature enter a date. 5 Project Manager When necessary, contractor -signed agreement ❑ N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 1/18/2024 Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY PRINT 6 Project Manager Forward signed original agreements to City Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) Agreement executed by City Council authorized 9 City Manager / Mayor official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager 3rd Amendment-PSA-CSW-San Quentin Pump Station Final Audit Report Created: 2024-04-19 By: Shannon Mackie (shannon.mackie@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAHyiuMlyxnuHbFPPw4Vsd3bOGY H6QULn 2024-05-02 "3rd Amendment-PSA-CSW-San Quentin Pump Station" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-04-19 - 5:02:43 PM GMT El Document emailed to Robert Stevens (rstevens@cswst2.com) for signature 2024-04-19 - 5:02:48 PM GMT X Document shared with Jonathan Schellin Oonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackie@cityofsanrafael.org) 2024-04-19 - 5:03:39 PM GMT 1Z Document shared with Tamra Swipes (dhartman@cswst2.com) by Shannon Mackie (shannon.mackie@cityofsanrafael.org) 2024-04-19 - 5:03:40 PM GMT lk Document shared with Theo Sanchez (Theo.Sanchez@cityofsanrafael.org) by Shannon Mackie (shannon.mackie@cityofsanrafael.org) 2024-04-19 - 5:03:40 PM GMT Email viewed by Robert Stevens (rstevens@cswst2.com) 2024-05-02 - 5:42:12 PM GMT i:t Document e-signed by Robert Stevens (rstevens@cswst2.com) Signature Date: 2024-05-02 - 5:55:41 PM GMT - Time Source: server C'y Document emaiied to Linda Schmid (Ischmid@cswst2.com) for signature 2024-05-02 - 5:55:43 PM GMT C'y New document URL requested by Tamra Swipes (dhartman@cswst2.com) 2024-05-02 - 5:59:01 PM GMT 10 Adobe Acrobat Sign Email viewed by Linda Schmid (Ischmid@cswst2.com) 2024-05-02 - 5:59:37 PM GMT d0 Document e-signed by Linda Schmid (Ischmid@cswst2.com) Signature Date: 2024-05-02 - 5:59:55 PM GMT - Time Source: server E'1 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-05-02 - 5:59:57 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-05-02 - 6:01:33 PM GMT 00 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-05-02 - 6:07:06 PM GMT - Time Source: server E'1 Document emailed to Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) for signature 2024-05-02 - 6:07:08 PM GMT Email viewed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) 2024-05-02 - 9:21:09 PM GMT d0 Document e-signed by Genevieve Coyle (genevieve.coyle@cityofsanrafael.org) Signature Date: 2024-05-02 - 9:25:59 PM GMT - Time Source: server E'y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-05-02 - 9:26:01 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-05-02 - 9:52:21 PM GMT 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-05-02 - 9:52:30 PM GMT d0 Document approved by Brenna Nurmi (city. clerk@cityofsanrafael.org) Approval Date: 2024-05-02 - 9:52:32 PM GMT - Time Source: server P-4 Document emailed to Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) for signature 2024-05-02 - 9:52:34 PM GMT Email viewed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) 2024-05-02 - 10:26:21 PM GMT 60 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-05-02-10:26:34 PM GMT - Time Source: server E'. Document emailed to city.clerk@cityofsanrafael.org for signature 2024-05-02-10:26:35 PM GMT Q Adobe Acrobat Sign ,t Email viewed by city.clerk@cityofsanrafael.org 2024-05-02 - 10:30:26 PM GMT b© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-05-02 - 10:30:43 PM GMT b© Document e-signed by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org) Signature Date: 2024-05-02 - 10:30:45 PM GMT - Time Source: server -) Agreement completed. 2024-05-02 - 10:30:45 PM GMT Q Adobe Acrobat Sign