No preview available
HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 124 Traffic Assessment 930 Irwin Street Project ReviewCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 124 Subject title: Traffic Assessment Review for 930 Irwin Street Project Task Order Amount: $11,000 THIS TASK ORDER is entered into on i between the City of San Rafael, a municipal corporation ("City"), and Fehr & Peers, (" ontr ctor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Bob Grandy shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Sarah Teplitsky, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of Sala Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion: Work hours estimate: Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR By: By: Cristi i ovic , City 5an re . Bob Grandy Name: Title: P r i n c i p a l Rev (if Contractor is a corporation, add signature of second corporate officer) Name: Geoff Rubendall Title: Principal Exhibits: A Scope of work Rev. March 2024 Exhibit A FEH R PEERS June 20, 2024 Sarah Teplitsky, P.E. Department of Public Works City of San Rafael 111 Morphew Street San Rafael, CA 94901 Subject: Proposal to Provide Traffic Assessment Review for 930 Irwin Street Project Dear Sarah: Fehr & Peers appreciates the opportunity to submit this proposal to provide a review of the project site plan and a transportation assessment for the Modera San Rafael Housing project located at the intersection of 41" Street and Irwin Street in Downtown San Rafael. The Transportation Assessment (TA) scope and report review will be conducted in accordance with the City's TA Guidelines. It is our understanding that the project would include 213 multi -family residential units with 232 vehicle parking spaces and 342 bike parking spaces. WORK PLAN Fehr & Peers will provide a site plan review focused on traffic/circulation elements with a focus on elements such as driveway location, pedestrian access, and bicycle access. We will provide three rounds of review and comment on the site plan. Fehr & Peers will review the proposed work plan for the Transportation Assessment prepared by the applicant's traffic consultant and provide comments on both key assumptions and the work scope in accordance with the City's TA Guidelines. This work plan includes an initial consultation with City staff on the work scope for the TA based on submittal by the applicant of Attachment B (initial assessment form) information as shown in the TA Guidelines. Upon receipt of the Transportation Assessment, Fehr & Peers will conduct a peer review that will include an initial round of review and two resubmittal reviews. This work plan does not include conducting any technical analysis or providing support related to preparing any needed VMT and/or road network volume forecasts using the Marin travel demand model developed and maintained by the Transportation Authority of Marin (TAM). It also does not include attending any meetings or public hearings. FEE AND SCHEDULE Fehr & Peers will conduct the site plan and TA peer reviews as described in the above work plan on a time -and -materials basis up to a maximum budget of $11,000. This includes approximately 32 hours of staff time. Invoices will be submitted monthly on a time -and -materials basis. 345 California Street I Suite 450 1 San Francisco, CA 94104 1 (415) 348-0300 1 Fax (415) 773- 1790 ww,v fehrandpeers.com Sarah Teplitsky, P E. City of San Rafael June 20, 2024 Page 2 of 2 This work would be conducted as a new task order under the Master Consultant Service Level Agreement by and between the City of San Rafael and Fehr & Peers dated August 29, 2023. We will complete the initial site plan review within one week and the TA peer review within two weeks of receipt of the Transportation Assessment, and subsequent reviews of resubmittals within one to two weeks of receipt of subsequent reports. The study budget assumes all work would be completed within a six-month period. We appreciate the opportunity to submit this proposal. Please call me at (41 S) 426-2520 if you have any questions. Sincerely, FEHR & PEERS Bob Grandy, TE Principal SF23-7332.05 FEH R i' PEERS 2024-2025 (July 2024 through June 2025) Hourly Billing Rates Classification Hourly Rate Principal $280.00 $400.00 Senior Associate $210.00 $325.00 Associate $185.00 $285.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $190.00 Senior Engineering Technician $150.00 $240.00 Senior Project Accountant $125.00 $190.00 Senior Project Coordinator $125.00 $185.00 Project Coordinator $125.00 $175.00 Technician $145.00 $190.00 Intern $100.00 $130.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 70% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. Task Order 124 - Traffic Assessment Review for 930 Irwin St Final Audit Report Created: 2024-07-18 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAjfgByYLOelc5vJGYASRlid5pd81htmQO 2024-07-23 "Task Order 124 - Traffic Assessment Review for 930 Irwin St" H istory Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-07-18 - 4:36:42 PM GMT- IP address: 199.88.113.8 E'y Document emailed to Bob Grandy (b.grandy@fehrandpeers.com) for signature 2024-07-18 - 4:38:04 PM GMT n Email viewed by Bob Grandy (b.grandy@fehrandpeers.com) 2024-07-18 - 6:47:25 PM GMT- IP address: 104.47.66.126 Document e-signed by Bob Grandy (b.grandy@fehrandpeers.com) Signature Date: 2024-07-18 - 6:48:51 PM GMT - Time Source: server- IP address: 68.65.68.25 Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-07-18 - 6:48:54 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-07-23 - 8:59:33 PM GMT- IP address: 104.47.59.254 6e Document e-signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-07-23 - 8:59:57 PM GMT - Time Source: server- IP address: 68.65.68.25 Q Agreement completed. 2024-07-23 - 8:59:57 PM GMT & by SAN RAFAEL Powered THE on W(TH n WSSiCN Acrobat Sign XA RAF,q�` 1 i 2 WITH P' 1= 1 41 CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Sarah Teplitsky) Extension: 33S3 Contractor Name: Fehr & Peers Contractor's Contact: Bob Grandy Contact's Email: b.grandy@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial _ 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date b. Email contract (in Word) and attachments to City 6/20/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X SM 2 City Attorney a. Review, revise, and comment on draft agreement 7/17/2024 and return to Project Manager 7/17/2024 ® NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 7/17/2024 0 AM contractor 4 Project Manager Forward three (3) originals of final agreement to 7/18/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement [1 N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click Here to Date of City Council approval enter a date PRINT Project Manager CONTINUE ROUTING PROCESS WITH HARD COPY 6 Forward signed original agreements to City 7/23/24 SM City Attorney Attorney with printed copy of this routing form rZ y 7 Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) City Manager / Mayor Agreement executed by City Council authorized 9 official ' A- 10 City Clerk Attest signatures, retains original agreement and �/ forwards copies to Project Manager