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Home My WebLink About2027-01-31 CA Various Files (1972-2016)Date: 1/31/2024 Department: City Attorney RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. • PLEASE REVIEW ATTACHMENTS AND SIGN AS NOTED BELOW (List records here, or attach a list) X Shredding is Required (Records contain private information) DOCUMENTS HA EEN REVIEWE ND APPROVED FOR DESTRUCTION ------ ------ -------- - -- e artm nt He d Division Manager Date p g ------- --------- -------- -- -------------------- lerk Date ity Att y Date ------------------------------------------------------------------------------------------------------------------ (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: _ I C ployee Performing Destruction Date ©1998-2008 Gladwell Governmental Services, Inc a� U N O C O a U in m L] (D L CD m Z d O W V w V O J R CD CO CD w 0) � O N 0 Cp NC L O N C "' U co CD O 0 0 L cm O -0wq C CD N p w C CD N -0 o CD N � O O L Y (n U o T (U ` C `O Z O a)CU N ) N O N cn 3 a)U t m U C CD w Co CD 3 3 >, Z ��( � aZi U) CD o Z'Z� m c �• 75 CD CO C CO > C C L C_ CO ` 'O Cp N cocu N N 3: .> 0 all 1 'Ivy CO 0 s 2) cn c. CCl) n p i cc ^ C N C 04 N � CD LO U X m L.L O CD N Co LO d' CD C O L n. N_ v rn U CD w CO lY C CCf in ti CD O o_ X O m O EL CD CA 0) Q U m cu cu CC1 U) 0 a� O C Q O In O O 0) N U_ 0 0 a U E O N E O y 7 U a U a 0 Date: 1/31/2024 Department: City Attorney ............... RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) # Records Description Miscellaneous Correspondence Start Date 2014 End Date 2014 Box # Retention Retention PeriodFile Accts. Payable 2009 2010 CA-001 5 yrs Accts. Payable 2010 2011 CA-001 5 yrs Accts. Payable 2011 2012 CA-001 5 yrs Accts. Payable 2012 2013 CA-001 5 yrs Accts. Payable 2013 2014 CA-001 5 yrs Accts. Payable 2014 2015 CA-001 5 yrs Accts. Payable 2015 2016 CA-001 5 yrs Accts Payable 2016 2017 CA-001 5 yrs Westlaw Order paperwork 2010 2010 2 vrs English Simplified reference book 1981 1982 CA-052 NLR Timesheets-Personnel Work Schedules 2011 2013 CW-046 2 vrs Advice file (Bernardi investigation) 2013 2013 CA-003 2 vrs Advice file (SR/Larkspur shared services) 2013 2013 CA-003 2 yrs Advice file (SR/Marinwood shared services) 2012 2019 CA-003 2 yrs Advice file (Redflex/prevailin wage) 2014 2015 CA-003 2 yrs Advice file (Solar SEED fund proiect) 2013 2014 CA-003 2 yrs Advice file (P. v. Stuart - camping in park) 2015 2015 CA-003 2 yrs Advice file (CA audit - RBRs) 2015 2015 CA-003 2 yrs P. v. Saldana (business license) 2014 1 2014 1 CA-003 2 yrs SMART (quiet zone -draft agreements) 2014 1 2017 1 CA-003 2 yrs Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION --------------------------- - --- Department Head / Division Manager City Clerk City Attorney .------------ Date Date Date ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/31/2024 Department: City Attorney ............... (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: Employee Performing Destruction Date ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/30/2024 Department: City Attorney RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start End # Retention Retention D .. Film Permits Attorney/Staff/Department Advice 2003 2003 CA-003 2 Years (All subiects) Fire Department Attorney/Staff/Department Advice Contracts & (All subjects) 1982 2005 CA-003 2 Years Agreements Elections: Attorney/Staff/Department Advice Special/General (All subjects) 1978 1999 CA-003 2 Years Municipal Elections: Attorney/Staff/Department Advice Miscellaneous (All subiects) 1974 1997 CA-003 2 Years Elections: Attorney/Staff/Department Advice Campaign (All subjects) 1974 1997 CA-003 2 Years Contributions Elections: Attorney/Staff/Department Advice Disclosure (All subjects) 1974 1998 CA-003 2 Years Statements Elections: Attorney/Staff/Department Advice Initiatives (All subiects) 1980 2007 CA-003 2 Years Elections: Ballot Attorney/Staff/Department Advice Measure (All subjects) 1976 1988 CA-003 2 Years Candidates Easements: Terrace Lane Attorney/Staff/Department Advice 1998 1998 CA-003 2 Years (Appraisal Report (All subjects) Pat Semple Easements: Attorney/Staff/Department Advice 1972 2010 CA-003 2 Years Terrace Lane (All subiects) Easements: PG&E Easement - Attorney/Staff/Department Advice 1998 2000 CA-003 2 Years Exchange (All subjects) Agreement Easements: Attorney/Staff/Department Advice Abandonment - (All subjects) 1978 1994 CA-003 2 Years Vacation Easements: GGBTHD Grant of Attorney/Staff/Department Advice 1999 2001 CA-003 2 Years Easement & (All subjects) Agreement Insurance Attorney/Staff/Department Advice Consulting (Ail subjects) 1988 1998 CA-003 2 Years Associates Inc. Initiatives Attorney/Staff/Department Advice 1990 1996 CA-003 2 Years (All subiects) ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/30/2024 Department: City Attorney Information Attorney/Staff/Department Advice 1995 1998 CA-003 2 Years Systems Mission (All subjects) Fire Dept. Attorney/Staff/Department Advice 1959 2005 CA-003 2 Years Miscellaneous (All subjects) Fire: Marinwood Attorney/Staff/Department Advice CSD Agreement (All subjects) 1979 2005 CA-003 2 Years Termination Fire Dept: Attorney/Staff/Department Advice Underground (All subjects) 1986 2000 CA-003 2 Years Storage Tanks GIS Committee Attorney/Staff/Department Advice 2001 2001 CA-003 2 Years (All subjects) Fire Dept. Attorney/Staff/Department Advice 1994 1998 CA-003 2 Years Marinwood JPA (All subjects) Fire Dept. Attorney/Staff/Department Advice Hazardous (All subjects) 1992 2000 CA-003 2 Years Materials Fire Dept. Incident Attorney/Staff/Department Advice Reports & (All subjects) 1994 2000 CA-003 2 Years Requests Fire Dept. Agreements, Fire Attorney/Staff/Department Advice 1998 2003 CA-003 2 Years Dispatch Center - (All subjects) City -County Fire Dept. Emergency Attorney/Staff/Department Advice 1994 2005 CA-003 2 Years Response (All subjects) Recovery Fire Dept. - Deer Attorney/Staff/Department Advice 1998 1999 CA-003 2 Years Park Fire Lane (All subiects) Fire Dept. - Attorney/Staff/Department Advice Ambulance (All subjects) 1991 2000 CA-003 2 Years Service MS: Finance Attorney/Staff/Department Advice 1981 2009 CA-003 2 Years Business License (All subjects) MS: Finance Attorney/Staff/Department Advice 2003 2003 CA-003 2 Years Agreement (All subjects) MS: Finance Attorney/Staff/Department Advice 1981 1998 CA-003 2 Years Collections (All subiects) Marin County Attorney/Staff/Department Advice 1991 2010 CA-003 2 Years Grand Jury (All subjects) Marin Sanitary Service - Attorney/Staff/Department Advice Agreements, (All subjects) 1966 2001 CA-003 2 Years Resolutions, Amendments Library: Attorney/Staff/Department Advice Miscellaneous (All subjects) 1983 2007 CA-003 2 Years Marin Sanitary Attorney/Staff/Department Advice 1987 2006 CA-003 2 Years Service (All subjects) Litigation: Misc. Attorney/Staff/Department Advice 1976 2001 CA-003 2 Years (All subjects) Litigation: Small Attorney/Staff/Department Advice Claims Actions (All subiects) 1976 2004 CA-003 2 Years Litigation: Attorney/Staff/Department Advice 1986 2002 CA-003 2 Years Contracts (All subjects) Litigation: Liability Attorney/Staff/Department Advice 1975 1999 CA-003 2 Years Issues (All subjects) 01998-2008 Gladwell Governmental Services, Inc. Date: 1/30/2024 Department: City Attorney Library: Boyd Park Attorney/Staff/Department Advice 1923 2006 CA-003 2 Years & House (All subiects) Library: Menzies Parking Lot & Attorney/Staff/Department Advice MCF (All subjects) 1977 2001 CA-003 2 Years Development Proiect Library: Falkirk Attorney/Staff/Department Advice 1974 2004 CA-003 2 Years Cultural Center (All subiects) MS: Human Attorney/Staff/Department Advice Resources - (All subjects) 1989 2000 CA-003 2 Years Employees (Misc) MS: Human Resources - Attorney/Staff/Department Advice Management/Mid- (All subjects) 1983 2004 CA-003 2 Years Management MS: Human Attorney/Staff/Department Advice Resources - Fire (All subjects) 1973 2008 CA-003 2 Years Dept. MS: Human Attorney/Staff/Department Advice Resources - (All subjects) 1975 2003 CA-003 2 Years M.A.P.E. MS: Human Attorney/Staff/Department Advice Resources -Meet (All subjects) 1987 1996 CA-003 2 Years & Confer Issues MS: Human Resources - Attorney/Staff/Department Advice 1986 2005 CA-003 2 Years FMLA/Vacation (All subjects) Leave MS: Human Attorney/Staff/Department Advice Resources - FLSA (All subjects) 1999 2003 CA-003 2 Years Issues s Human Attorney/Staff/Department Advice Re Resources - Labor (All subjects) 2001 2002 CA-003 2 Years Negotiations MS: Human Resources - Attorney/Staff/Department Advice 1989 2009 CA-003 2 Years Contract (All subjects) Employees MS: Human Attorney/Staff/Department Advice Resources - (All subjects) 1989 1999 CA-003 2 Years Discipline (Misc.) MS: Finance - Attorney/Staff/Department Advice 1990 2002 CA-003 2 Years Taxes (All subiects) MS: Risk Attorney/Staff/Department Advice Management - (All subjects) 2001 2011 CA-003 2 Years George Hills Co. MS: Finance - Attorney/Staff/Department Advice 1984 2005 CA-003 2 Years Parking Violations (All subiects) MS: Finance - Attorney/Staff/Department Advice 1988 2001 CA-003 2 Years Proposition 218 (All subjects) MS: Finance - Attorney/Staff/Department Advice Software License (All subjects) 2000 2001 CA-003 2 Years Agreement MS: Finance - Attorney/Staff/Department Advice Municipal Services (All subjects) 1992 1993 CA-003 2 Years Tax'93 ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/30/2024 Department: City Attorney Bankruptcy (misc.) Attorney/Staff/Department Advice 1993 2004 CA-003 2 Years (All subjects) MS: Finance - Attorney/Staff/Department Advice Miscellaneous (All subiects) 1978 2005 CA-003 2 Years MS: Finance - Attorney/Staff/Department Advice 1975 2002 CA-003 2 Years Municipal Bonds (All subiects) X Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION --------------------------- Department Head / Division Manager --------------------------- City Clerk --------------------------- City Attorney Date ---------- - ._..__._.. ...... --- Date ----------- - -- Date ---------------------------------------------------------------------------- - ---- - - -- - - - - - - ---------------------------------------- ---- (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: Employee Performing Destruction Date ©1998-2008 Gladwell Governmental Services. Inc. Date: 1/26/2024 Department: City Attorney RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start End Retention Retention .- .. .. Contracts: Lease Attorney/Staff/Department Advice (All Agreements subiects) 1975 2009 CA-003 2 Years Contracts: Attorney/Staff/Department Advice (All License subjects) 1980 2004 CA-003 2 Years Agreements J.P.A. - MERA Attorney/Staff/Department Advice (All Agreement subjects) 2001 2003 CA-003 2 Years Contracts: Professional Attorney/Staff/Department Advice (All Services subjects) 1990 2007 CA-003 2 Years Agreements Contracts: Attorney/Staff/Department Advice (All Miscellaneous subjects) 1991 1999 CA-003 2 Years Contracts: Attorney/Staff/Department Advice (All Police (Misc.) subiects) 1996 2006 CA-003 2 Years Contracts: Attorney/Staff/Department Advice (All Private Parties subiects) 1974 1996 CA-003 2 Years Contracts: Attorney/Staff/Department Advice (All YMCA subjects) 1991 1998 CA-003 2 Years Agreement Development: Assessment Attorney/Staff/Department Advice (All Districts/Open subjects) 1984 1994 CA-003 2 Years Space Development: Attorney/Staff/Department Advice (All Canal Ways subiects) 1984 1993 CA-003 2 Years Development: Attorney/Staff/Department Advice (All Oakwood subjects) 1983 1993 CA-003 2 Years Subdivision Development: Smith Ranch Attorney/Staff/Department Advice (All Homes subjects) 1985 1999 CA-003 2 Years (Compliance - annual) CD: Zoning - Smith Ranch Attorney/Staff/Department Advice (All Airport (Pre- subjects) 1984 2010 CA-003 2 Years emption) Development Attorney/Staff/Department Advice (All Shoreline subjects) 1977 1994 CA-003 2 Years Industrial Park Development Attorney/Staff/Department Advice (All Miscellaneous subiects) 1980 2001 CA-003 2 Years ©1998-2008 Gladwell Governmental Services, Inc Date: 1/26/2024 Department: City Attorney Districts: Del Ganado Attorney/Staff/Department Advice (All Assessment subjects) 1997 1997 CA-003 2 Years District Districts: Attorney/Staff/Department Advice (All Municipal subjects) 1974 1980 CA-003 2 Years Water Dist. Attorney/Staff/Department Advice (All Districts: Misc. subiects) 1999 1999 CA-003 2 Years Districts: Parking & Attorney/Staff/Department Advice (All Business subjects) 1979 1993 CA-003 2 Years Improvement District Districts: Attorney/Staff/Department Advice (All Assessment/Sun subjects) 1984 1992 CA-003 2 Years Vallev Districts: Attorney/Staff/Department Advice (All Sanitary District subjects) 1969 2002 CA-003 2 Years Contracts - License Attorney/Staff/Department Advice (All Agreements - subjects) 1979 2004 CA-003 2 Years MERA - (Dollar Hill) Easements: Attorney/Staff/Department Advice (All Miscellaneous subiects) 1974 2003 CA-003 2 Years Easements: Attorney/Staff/Department Advice (All License subjects) 1979 2000 CA-003 2 Years Agreements Easements: 2 Belle Ave -Jewell Attorney/Staff/Department Advice (All Sts - subjects) 1979 2000 CA-003 2 Years Abandonment greenbelt Easements: Attorney/Staff/Department Advice (All Spring Grove subjects) 1998 1998 CA-003 2 Years Lane Easements: Attorney/Staff/Department Advice (All Agreements subiects) 1979 2000 CA-003 2 Years Easements: 729 Attorney/Staff/Department Advice (All Fourth St subiects) 1997 1998 CA-003 2 Years Easements: 163 Attorney/Staff/Department Advice (AII 1995 1997 CA-003 2 Years McNear Drive subjects) PLEASE SEE NEXT PAGE X Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION --------------------------- Department Head / Division Manager ------------------------ - - City Clerk Date Date ©1998-2008 Gladwell Governmental Services, Inc • 't Date: 1/26/2024 Department: City Attorney City Attorney Date --------------------------------------------------------------------------------------------------------------------------------------- (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: ------ ------ ----------------- ------- Employee Performing Destruction Date ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/25/2024 Department: City Attorney RECORDS DESTRUCTION AUTHORIZATION FORM The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule. The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list) File # Records Description Start # Retention Retention .. .. CD: Planning Cert. of Attorney/Staff/Department Advice (All Compl. - subjects) 1999 1999 CA-003 2 Years Glenwood Subdivision CD: Planning Environmental Attorney/Staff/Department Advice (All Impact subjects) 1978 2000 CA-003 2 Years Reports CD: Planning Attorney/Staff/Department Advice (All CEQA Issues subjects) 1997 2002 CA-003 2 Years CD: Housing Attorney/Staff/Department Advice (All Preferences subjects) 2001 2001 CA-003 2 Years CD: Planning Attorney/Staff/Department Advice (All 1984 2005 CA-003 2 Years Permits-Misc. subjects) CD: Planning Fair Housing Attorney/Staff/Department Advice (All Group Homes subjects) 1989 2002 CA-003 2 Years Residential Care Facilities CD: Planning Attorney/Staff/Department Advice (All General Plan subjects) 1986 2004 CA-003 2 Years Issues AB1234 - Ethics training Attorney/Staff/Department Advice (All 2005 2007 CA-003 2 Years for local subjects) officials Contracts: Attorney/Staff/Department Advice (All Animals (JPA) subjects) 1979 2005 CA-003 2 Years Conflict of Attorney/Staff/Department Advice (All 1995 2007 CA-003 2 Years Interest: Misc. subjects) CD: 875 Attorney/Staff/Department Advice (All Patricia (2n, subjects) 1996 1997 CA-003 2 Years unit) CD: St. Attorney/Staff/Department Advice (All Vincent's subjects) 1981 2001 CA-003 2 Years Dining Hall Conflict of Interest: Attorney/Staff/Department Advice (All Council & City subjects) 1994 2010 CA-003 2 Years Officers CD: Vista Attorney/Staff/Department Advice (All Marin subjects) 1997 1998 CA-003 2 Years Subdivision ©1998-2008 Gladwell Governmental Services, Inc Date: 1/25/2024 Department: City Attorney CD: Planning Attorney/Staff/Department Advice (All 65 Mitchell subjects) 1995 1999 CA-003 2 Years (Oun oulian) CD: San Rafael Airport Attorney/Staff/Department Advice (All indoor subjects) 2005 2005 CA-003 2 Years soccer/rec bldg. CD: Planning Attorney/Staff/Department Advice (All Shoreline subjects) 2000 2000 CA-003 2 Years Center CD: Oakview Attorney/Staff/Department Advice (All Project subjects) 1989 2004 CA-003 2 Years CD: 523 D Attorney/Staff/Department Advice (All Street (Miwok subjects) 1994 2000 CA-003 2 Years site) CD: Marin Attorney/Staff/Department Advice (All Community subjects) 1997 1999 CA-003 2 Years Foundation CD: Planning Attorney/Staff/Department Advice (All Homeward subjects) 1992 2000 CA-003 2 Years Bound CD: Zoning / Unpermitted Attorney/Staff/Department Advice (All Antennae subjects) 1997 2003 CA-003 2 Years MERA Site CD: Planning Attorney/Staff/Department Advice (All Academy subjects) 1997 2001 CA-003 2 Years Heights CD: Gold Hill Attorney/Staff/Department Advice (All Estates subjects) 1997 1998 CA-003 2 Years Contracts: Attorney/Staff/Department Advice (All Consultant subjects) 1991 2010 CA-003 2 Years Agreements Contracts: Attorney/Staff/Department Advice (All Insurance subjects) 1996 2012 CA-003 2 Years Certificates Contracts: Attorney/Staff/Department Advice (All Joint Powers subjects) 1973 2001 CA-003 2 Years Agreements Contracts: Attorney/Staff/Department Advice (AII Development subjects) 1976 2002 CA-003 2 Years Agreement Contracts: Hold Attorney/Staff/Department Advice (All Harmless subjects) 1975 2002 CA-003 2 Years Agreements Contracts: FBI License Attorney/Staff/Department Advice (All Agreement subjects) 2000 2006 CA-003 2 Years (Dollar Hill) Conflict of Interest: Attorney/Staff/Department Advice (All Planning subjects) 1987 2008 CA-003 2 Years Commission PLEASE SEE NEXT PAGE ©1998-2008 Gladwell Governmental Services, Inc. Date: 1/25/2024 Department: City Attorney X Shredding is Required (Records contain private information) DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION ----- ---------------------- ---- - -- -- ---- - Department Head / Division Manager Date City Clerk City Attorney Date Date (Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) I HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures: Employee Performing Destruction Date ©1998-2008 Gladwell Governmental Services, Inc.