HomeMy WebLinkAboutPickleweed Advisory Committee 2024-08-07 Agenda Packet
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Wednesday, August 7, 2024
7:00 P.M.
Attend and Participate in Person at Albert J. Boro Community Center, Meeting Room 3
50 Canal Street, San Rafael, CA 94901
-OR –
Watch on Zoom Webinar: https://tinyurl.com/PWAC-8-7-2024
Telephone: (669)900-9128
Meeting ID: 933 3089 5431
CALL TO ORDER
MINUTES
1. Approve regular meeting minutes of June 5, 2024
MEETING OPEN TO THE PUBLIC
2. Public Comment from the in-person audience regarding items not listed on the agenda.
Speakers are encouraged to limit comments to 2 minutes.
MATTERS BEFORE THE COMMITTEE
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
3. Co-Sponsorship Application Committee Recommendations:
A. Raíces Del Canal: 2024-2025 Afterschool Program
COMMITTEE REPORTS AND COMMENTS
4. Other brief reports on any meetings or community events attended by the Committee
members.
STAFF COMMENTS
5. Updates and Events of Interest
NEXT MEETING: Special Meeting: September 11, 2024 (In Person- Albert J. Boro Community
Center)
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the
meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda -
related materials on the table in front of the [location prior to the meeting. Sign Language interpreters may be requested
by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications
Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in
accessible formats upon request. To request Spanish language interpretation, please submit an online form at
https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple
chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Miercoles, Agosto 7 2024
7:00 P.M.
Reunion Hibrida:
Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3
50 Canal Street
-OR –
Vea en Zoom: https://tinyurl.com/PWAC-8-7-2024
Telefono: (669)900-9128
ID de reunion: 933 3089 5431
Llamar a Orden
MINUTOS
1. Aprobar los minutos de la reunión ordinara del 5 de Junio, 2024
REUNIÓN ABIERTA AL PÚBLICO
2. Comentarios públicos de la audiencia en persona sobre temas que no figuran en la agenda..
Los comentarios no pueden durar más de 2 minutos
ASUNTOS ANTE EL COMITÉ
Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede
establecer límites de tiempo para las presentaciones de los oradores individuales.
3. Recomendaciones del Comité de Solicitud de Copatrocinio
A. Raíces Del Canal – 2024-2025 Programa después de escuela
INFORMES Y COMENTARIOS DEL COMITÉ
4. Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los
miembros del Comité.
COMENTARIOS DEL PERSONAL
5. Actualizaciones y eventos de interés
PRÓXIMA REUNIÓN ORDINARIA: Septiembre 11, 2024 (En Persona- Centro Comunitario
Albert J Boro)
APLAZAMIENTO
Noticia
Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas
antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con
otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar
intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a
city.clerk@cityofsanrafael.org o utilizando el Servicio de retransmisión de telecomunicaciones de California marcando
"711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponibles en formatos accesibles a
pedido. Para solicitar interpretación en español, envíe un formulario en línea en https://www.cityofsanrafael.org/request -
for-interpretation/. Para permitir que las personas con enfermedades ambientales o sensibilidad química múltiple asistan
a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados.
PICKLEWEED ADVISORY COMMITTEE
June 5, 2024 – 7:00 p.m.
DRAFT MINUTES
Watch on Zoom:https://tinyurl.com/PWAC-6-5-2023
CALL TO ORDER
Telephone: (669) 900-9128
Meeting ID: 933 3089 5431
Chair Mason called the meeting to order at 7:12 p.m.
ROLL CALL
Present: Chair Mason
Member Hau-Guiterrez
Member Sprague
Member Tanchez
Member Vasquez
Park & Recreation Commissioner Pasternak
Absent: Member Ceballos, Member Nguyen, Member Palacios, Member Ruiz,
Member Yost
Also Present: Becky Ordin, Senior Administrative Assistant
AGENDA AMENDMENTS
None.
MINUTES
1. Approve regular meeting minutes of April 3, 2024
Member Tanchez moved and Member Sprague seconded, to approve the
meetings minutes of April 3, 2024.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
Page 1 of 4
2
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMITTEE
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
3. Summer Co-Sponsorship Application Committee Recommendations
A. Marin YMCA: YMCA 2024-2025 Afterschool Program
Mr. Mason gave an overview of the Co-Sponsorship application request for the Marin
YMCA 2024-2025 Afterschool Program fee reduction or waiver.
Staff responded to questions from the members.
Public comments: None
Member Tanchez moved and Member Hau-Guiterrez seconded, to approve a
full fee waiver for the Marin YMCA 2024-2025 Afterschool Program.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
B. Tamalpais Adult School: English as a Second Language Classes
Mr. Mason gave an overview of the Co-Sponsorship application request for the
Tamalpais Adult School: English as a Second Language Classes fee reduction or
waiver.
Staff responded to questions from the members.
Public comments: None
Member Sprague moved and Member Vasquez seconded, to approve a full
fee waiver for the Tamalpais Adult School: English as a Second Language
Classes.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
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ABSTAINED: Members: None
C. DrawBridge: Weekly Expressive Arts Groups
Mr. Mason gave an overview of the Co-Sponsorship application for the DrawBridge:
Weekly Expressive Arts Groups fee reduction or waiver.
Staff responded to questions from the members.
Public comments: None
Member Tanchez moved and Member Vasquez seconded, to approve a full fee waiver
for the DrawBridge: Weekly Expressive Arts Group.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
D. Parent Services Project: Aprendiendo Juntos
Mr. Mason gave an overview of the Co-Sponsorship application for the Parent Services
Project: Aprendiendo Jutos fee reduction or waiver.
Staff responded to questions from the members.
Public comments: None
Member Hau-Guiterrez moved and Member Sprague seconded, to approve a full fee
waiver for the Parent Services Project: Aprendiendo Juntos.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
E. Vivalon: Zumba by Vivalon
Mr. Mason gave an overview of the Co-Sponsorship application for the Vivalon: Zumba
by Vivalon fee reduction or waiver.
Staff responded to questions from the members.
Public comments: None
Member Sprague moved and Member Vasquez seconded, to approve a full fee waiver
for the Vivalon: Zumba by Vivalon program.
4
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
F. The Canal Alliance/ACCESS U Foundation: Canal FC
Mr. Mason gave an overview of the Co-Sponsorship application for the Canal
Alliance/ACCESS U Foundation: Canal FC fee reduction or waiver.
Staff responded to questions and concerns from the members regarding the program.
Members are very interested in seeing statistics from this year’s program in the
programs Final Report.
Public comments: None
Member Tanchez moved and Member Sprague seconded, to approve a full
fee waiver for the Canal Alliance/ACCESS U Foundation: Canal FC.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
G. Troop 2000: Scouts BSA
Mr. Mason gave an overview of the Co-Sponsorship application for the Troop 2000:
Scouts BSA fee reduction or waiver.
Staff responded to questions from the members.
Public comments: None
Member Vasquez moved and Member Tanchez seconded, to approve a full scholarship
for Troop 2000: Scouts BSA.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
H. The Canal Arts: Canal Family Arts
Mr. Mason gave an overview of the Co-Sponsorship application for The Canal Arts:
Canal Family Arts fee reduction or waiver.
Staff responded to questions from the members.
5
Public comments: None
Member Sprague moved and Member Vasquez seconded, to approve a full fee waiver
for The Canal Arts: Canal Family Arts.
AYES: Members: Hau-Guiterrez, Sprague, Tanchez, Vasquez
NOES: Members: None
ABSENT: Members: Ceballos, Nguyen, Palacios, Ruiz, Yost
ABSTAINED: Members: None
4. New Co-Sponsorship Application and Final Report Presentations:
A. Raíces Del Canal: 2024-2025 Afterschool Program
Mr. Mason gave an overview of the Co-Sponsorship application for the Raíces Del
Canal: 2024-2025 Afterschool Program fee reduction or waiver. Mr. Mason introduced
Maite Duran with Raíces Del Canal who gave a presentation.
Staff and Maite Duran responded to questions from the members.
Public comments: None
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Park and Recreation Commissioner Pasternak attended the last Park and Recreation
Commission meeting, which was a park tour focusing on the tennis courts.
Member Sprague and Chair Mason had a meeting with the Parking Manager Jim
Myhers about parking in the Canal. Mr. Myhers confirmed the plans to do T’s and L’s in
the Canal neighborhood starting in the fall.
Member Sprague was hoping to attend the 580-connector meeting but was not able to.
She is on the list to receive project email updates but has yet to hear anything. She is
concerned about the lack of community engagement for that project.
Member Sprague also learned San Rafael Youth Soccer is having trouble finding field
space due to the closure of several school fields due to upgrade projects. As a result,
the league is not sure if they will be able to have a season due to the closures.
Member Sprague announced the San Rafael City School Board has an opening for a
board member from the Canal area.
Member Hau-Guiterrez shared that he is looking forward to the summer when the
soccer clubs start, and the kids will be coming out. He has contacted the person
running the club and is hoping to volunteer with the program.
6
Member Vasquez attended the meeting regarding the sea level rising, which was very
informative.
STAFF COMMENTS
6. Updates and Events of Interest:
Chair Mason provided the following updates:
We are still hoping to go out to bid later this month for the Pickleweed Park project and
start construction of the all-weather turf soccer fields on September 1, 2024.
Carlos Aguilar was hired as the new Custodian who started May 16 and is doing a
fantastic job.
There has been an increase in gang tagging on the sheds and around the neighborhood.
San Rafael Police Department is aware and there recently has been a decline.
Public Works states that the replacement of the Art and Teen Room windows should
happen this month and hopefully The Canal Arts can start the mural in July.
Summer Programs:
Canal Karate
Canal Mini Soccer League
Two sessions of Dance Music Theater, Arts & Fitness Summer Camp has a combined
enrollment of 39
Junior Giants Baseball/Softball, which is led by our own Program Coordinator Stephen
Rogers. There are over 95 kids enrolled.
Multicultural Older Adult Program and Congregate Meal
National Academy of Athletics Basketball Camps
National Academy of Athletics All Sports Camp
San Rafael Basketball Academy Camp that is taught by our own Program Coordinator
Stephen Rogers. From parental input, we are trying a weeklong camp rather than clinics.
There are 15 kids enrolled.
Yoga for Adults
There was a meeting yesterday for the Pickleweed Library Renovation on basic ideas
and design options within the current footprint. Later this year there will most likely be a
presentation to the Pickleweed Advisory Committee.
ADJOURNMENT
Chair Mason adjourned the meeting at 8:13 p.m.
7
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS DAY OF , 2024
Catherine Quffa, Library & Recreation Director
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
August 7, 2024
Item #3.A.
TITLE: Raíces Del Canal: Afterschool Program
RECOMMENDATION
Staff recommends that the Pickleweed Advisory Committee consider granting a fee
reduction or waiver for use of the Albert J. Boro Community Center Teen Room Monday
through Friday afternoons from September 3, 2024 through June 14, 2025, excluding
holidays and closures.
BACKGROUND
At the June 5, 2024 regular meeting, the Pickleweed Advisory Committee received an
application and presentation from Raíces Del Canal requesting a full fee-waiver, valued
at $10,360.00, for use of the Teen Room afterschool from 3:00 pm to 6:30 pm,
excluding holidays, September 3, 2024 through June 14, 2025.
DISCUSSION
As the Pickleweed Advisory Committee has had time to review the co -sponsorship
application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or
other), grant a full fee-waiver, reject the application and ask applicant to resubmit with
additional information, or reject the co-sponsorship application all together. Members
must also consider the Committee’s total annual allocation of $144,200 in fees that can
be waived.
FISCAL IMPACT
The resident/non-profit value of the rental totals $10,360.00. A fee reduction or waiver
would potentially result in lost revenue to the City should a paying program be
interested in using the Teen Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Page 2 of 2
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Use Agreement Application
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
4/26/24
Date Submitted: Revision Dates (if applicable)
Raíces Del Canal
Title of Program:
Marin Link
Co-sponsoring agency or individual:
5800 Northgate Dr # 250
Address: San Rafael CA 94903
Telephone: Ext.
maited@raicesdelcanal.org
Email:
raicesdelcanal.org
Website:
Non-Profit 501c3 Number:
Principal contacts:
Maite Durán (415) 717-1099 maited@raicesdelcanal.org
Name: Phone: Email:
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: Location:
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
11/15/2023 Page 9 of 16
At Raices Del Canal we are dedicated to building an equitable future in the Canal neighborhood and Marin County by providing Latino
youth and families access to the community programs they need to overcome barriers and thrive. We envision a Canal neighborh ood,
San Rafael, and Marin County where Latino youth and families live in dignity and are empowered to realize their full potentia l as
residents of Marin County. Through this funding opportunity we will be able to establish ourselves and build our capacity to deliver
important culturally sensitive programs for the Latino community of the Canal, San Rafael, and Marin County in our areas of f ocus
including environmental Justice, Mental Health, Restorative Justice, Literacy and Academic Support, and Community art. We have
assembled a diverse and dedicated team led by Maite Durán. Raíces Del Canal is the latest iteration of the community programs and
services that she has developed and implemented with the Latino community in the Canal, San Rafael, and Marin Cou nty over her
twenty years of service and commitment to delivering culturally competent community programs. We are a new fiscally sponsored
project of 501c3 Marin Link. We are currently operating and delivering our community programs and we are excited to b egin our new
fiscal year on July 1st!
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
11/15/2023 Page 11 of 16
1. We will conduct before, during, and after assessments/surveys of program
participants to check for understanding, growth, satisfaction, and motivation to continue
implementing sustainable solutions in their lives. Attendance will be tracked.
2. We will conduct before, during, and after assessments/surveys of program participants to
check for understanding of the art curriculum, art skills and knowledge gained, growth, and
satisfaction. Attendance will be tracked.
3. We will conduct before, during, and after assessments/surveys of program
participants to check for understanding of mental health education topics related to Latino
Women, healing from trauma, satisfaction, and motivation to continue learning about and
improving their mental health. Attendance will be tracked.
4. We will conduct before, during, and after assessments/surveys of program participants to
receive feedback on cultural competency, representation of participants cultures, and satisfaction with
the program. Attendance will be tracked.
We track attendance through a sign-in sheet that is then entered into a data management
software that records the attendance of all program participants.
1. Our goal is that 100% of program participants will increase their knowledge and
understanding of environmentalism, climate change, and conservation issues.
2. Another outcome is that 100% of program participants including youth and families
will have access to a weekly community art program that will educate them on the topics of
environmentalism and mental health and learn art skills and knowledge.
3. 100% percent of participants in our Latino Women’s Mental Health program will
receive important mental health education that discusses culturally sensitive topics related to
immigration, trauma, motherhood and navigating life in Marin County as a Latina immigrant.
4. 100% of program participants will have access to culturally sensitive community
programs where they will interact with culturally competent staff and a program curriculum that
includes an emphasis on the cultural knowledge and ancestral wisdom of the Latino/Indigenous
community.
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Pickleweed Library
TeamWorks Art
11/15/2023 Page 12 of 16
Community Feedback Form Attached
See Above
Maite Durán, Director,
Yavar Amidi, Director,
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
11/15/2023 Page 13 of 16
Community Feedback Form
Attendance Sheet
