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Home My WebLink AboutPark & Rec Commission 2024-08-08 Agenda Packet (Special)1 PARK AND RECREATION COMMISSION AUGUST 8, 2024 AT 6:00PM In-Person: SAN RAFAEL COMMUNITY CENTER LOUNGE 618 B STREET, SAN RAFAEL, CALIFORNIA Participate Virtually: Watch on Zoom Webinar: https://tinyurl.com/PRC-8-8-2024 Listen by phone: (669) 444-9171 ID: 841 0672 5048# AGENDA CALL TO ORDER MINUTES 1. Approve regular meeting minutes of June 20, 2024 Recommended Action – Approve as submitted OPEN TIME FOR PUBLIC EXPRESSION The public is welcome to address the Commission at this time on matters not on the agenda that are within its jurisdiction. Comments may be no longer than three minutes and should be respectful to the community. SPECIAL PRESENTATIONS 2. Introduction of Daniel Avalos, Assistant Library & Recreation Director, Library Division OTHER AGENDA ITEMS If necessary to ensure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Other Agenda Items: a. Proposed Design for Peacock Gap Park Playground Renovation Project Recommended Action: Receive and Comment STAFF LIAISON REPORT 4. Schedule of Upcoming Events and Staff Liaison Report COMMISSIONER REPORTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. ADJOURNMENT Any records relating to an agenda item, received by a majority or more of the Commission less than 72 hours before the meeting, shall be available for inspection online and in the San Rafael Community Center, 618 B St., San Rafael, CA 94901 placed with other agenda-related materials on the table in front of the San Rafael Community Center prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. Page 1 of 4 PARK AND RECREATION COMMISSION June 20, 2024 – 6:00 p.m. DRAFT MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PRC-6-20-2024 Telephone: (669) 900-9128 Meeting ID: 841 0672 5048 CALL TO ORDER Vice Chair Sandoval called the meeting to order at 6:03 p.m. ROLL CALL Present: Commissioner Emerson (Arrived 6:05) Commissioner Gutierrez Commissioner Pasternak Vice Chair Sandoval Absent: Chair Cabrales Also Present: Craig Veramay, Assistant Library & Recreation Director Becky Ordin, Senior Administrative Assistant Darcie Chellew, Recreation Supervisor AGENDA AMENDMENTS None. MINUTES 1. Approve regular meeting minutes of April 18, 2024 Commissioner Pasternak moved, and Commissioner Gutierrez seconded, to approve the meetings minutes of April 18, 2024. AYES: Commissioners: Gutierrez, Pasternak, Sandoval NOES: Commissioners: None ABSENT: Commissioners: Cabrales, Emerson ABSTAINED: Commissioners: None Minutes approved as submitted. 2 MEETING OPEN FOR PUBLIC EXPRESSION Public Comment from the audience regarding items not listed on the agenda Larry Andow with the Peacock Gap Neighborhood Association addressed the Commission. SPECIAL PRESENTATIONS 2. Introductions/Awards/Recognitions/Presentations Mr. Veramay presented the Pickleweed Park Enhancement Project update. Staff responded to questions from the Commission. Public Comment: None OTHER AGENDA ITEMS If necessary, to ensure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Other Agenda Items a. Tennis Court Access Pilot Program Update Mr. Veramay introduced Darcie Chellew who presented the Tennis Court Access Pilot update. Staff responded to questions from the Commission. Public Comment: None Commissioner Gutierrez moved, and Commissioner Emerson seconded to accept the Tennis Court Access Pilot Program Report. AYES: Commissioners: Emerson, Gutierrez, Pasternak, Sandoval NOES: Commissioners: None ABSENT: Commissioners: Cabrales ABSTAINED: Commissioners: None Motion passes. STAFF LIAISON REPORT 4. Staff Liaison Report. 3 Mr. Veramay shared that the Summer activity guide was mailed out. The Childcare school-year programs have ended and have transitioned to their Summer programs. Per ongoing discussions with the San Rafael City School District, the Coleman Childcare site has closed, and staff have worked with the school to transition students into an alternative on-site program. The Glenwood childcare will be moving into the Multipurpose room this summer as well. Last night there was a retirement party for Kelly Albrecht. Gaby Farias has been promoted into the Senior Recreation Supervisor position, overseeing the Childcare division. The Terra Linda Park and Community Center Enhancement Plan is underway. There were about 20 community members that came to the first outreach meeting. Saturday there will be a pop-up event at Ounces in Terra Linda from 4-6pm. Sunday there will be a pop-up event from 11-2pm at the Terra Linda Park. There is an online survey that will be open until July 7th. There will also be an online Zoom meeting on June 26th at 6:30pm. There will be an outreach event for the Peacock Gap Playground play area project at the park on Saturday, June 22nd from 1-3pm. The event is in partnership with the Peacock Gap HOA ice cream social. On Monday, the City Council approved the Measure A budget. We will be looking at temporary playground equipment for Boyd Park. The other large project will be the Peacock Gap playground project. The Assistant Library Director, Daniel Avalos, has been hired and will start in July. Public Comment: None COMMISSIONER REPORTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Commissioner Pasternak attended the Pickleweed Advisory Board meeting, and the board approved all the funding for the Co-Sponsorship programs. Commissioner Guiterrez attended a couple of the baseball games at Albert Park. Commissioner Sandoval will be attending the Peacock Gap Ice Cream social. Commissioner Emerson shared the Marin County’s Fruit and Veggie Fest is coming up on Saturday, June 29th from 11-2pm. The Marin County Fair is also coming up. The first day of the fair is also the free kids day. Public Comment: None 4 ADJOURNMENT Vice Chair Sandoval adjourned the meeting at 7:06 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2024 ___________________________________________ CATHERINE QUFFA, Library & Recreation Director PARK AND RECREATION COMMISSION AGENDA REPORT August 8, 2024 Item #3a TITLE: PROPOSED DESIGN FOR PEACOCK GAP PARK PLAYGROUND RENOVATION PROJECT RECOMMENDATION: That the Park and Recreation Commission review the proposed design and preferred playground equipment for the Peacock Gap Park Play Area renovation project and provide comment. BACKGROUND: Peacock Gap Park is a neighborhood park located on 4.1 acres of land in the San Pedro Peninsula of San Rafael. Park amenities include a playground, restroom, tennis courts, picnic tables and parcourse. The Park is heavily utilized, centrally located in the Peacock Gap neighborhood. The existing playground structures at the Park have been in place for almost 30 years and are experiencing significant wear and tear due to age and the amount of use they receive. The playground equipment at Peacock Gap Park was assessed as part of the Citywide Park and Recreation Master Plan in 2023, which recommended replacement of the equipment as a near-term priority park project. In October 2023, the City released a Request For Proposal (RFP) for play area design services and entered into an agreement with RHAA Landscape Architecture + Design in early 2024 to assist the City with design of the new play area. In Spring 2024, the City and consultants collected topographic surveys and prepared preliminary design options. The City completed community outreach for this project in June 2024 and expects to finalize designs by late 2024 with a goal of beginning construction in early 2025 and completing the project by Spring 2025. DISCUSSION: After evaluating alternatives and community feedback, the consultants have prepared a recommended site concept and preferred alternative playground equipment design. The proposed design will install new play equipment at both the 2-5 and 5-12 play areas. This work will include the removal of the existing accessory structures, swings, slides, and sand. Sand will be replaced by engineered wood chips (FIBAR). The pathways near the south parking area and park entrance will be enhanced to improve accessibility and the pathway through the center of the park will be replaced to improve the path of travel. The circular brick bench seating area and trees located between the two play areas will be retained, and the pathways to and from the play areas and restroom will be replaced to improve accessibility and allow for better pedestrian circulation. Additionally, the project will install new benches near the play areas, a new bike parking rack, and a new drinking fountain near the tennis courts. Page 2 of 3 Attachment 1 provides a visual of the site plan and preferred play equipment. The selected playground equipment was developed based on the community feedback collected in June 2024 via online survey and a community ice crem social event at Peacock Gap Park. Once the project design is finalized, the City will secure a certified contractor to remove the existing play equipment and install the new facilities. While the final schedule has not yet been determined, we anticipate this work commencing in Winter of 2024-25, and project completion by Spring 2025. COMMUNITY OUTREACH: Public Works and the Library and Recreation Departments collected community input via an online survey and a community ice cream social outreach event, held in partnership with the Peacock Gap Homeowners Association, at Peacock Gap Park on June 22nd, 2024. The surrounding community was notified about these opportunities through a postcard that was mailed to households within approximately 1,500ft of the park. Additionally, notices were posted at the park and the City shared the survey link via social media pages, e-newsletters, and through the local neighborhood and homeowners associations. The flyers that were distributed are included in Attachment 2. The survey gathered opinions about four (4) alternative playground equipment options, as well as the community’s opinions about whether the City should continue to have a fence around the 2–5-year-old play area and opinions about two trees located in the 2–5-year-old play area. The online survey had 102 respondents, and more than 89 people participated at the outreach event at the park on June 22nd. The community feedback favored the playground structures and supplemental elements that have been incorporated into the proposed design. The community also expressed a strong preference to retain the fence at the 2–5-year-old play area, which is also included in the design. The proposal recommends removal of one of two trees currently located within the 2–5- year-old play area. The community had mixed opinions about the two trees. Approximately 40% of respondents were in favor of removing the trees if required. The City’s arborist assessed both trees and determined the tree proposed for removal had indicators of poor health. Additionally, the tree is leaning significantly, and would limit the design of the new play area. FISCAL IMPACT: The City has encumbered $880,000 in Measure A funds for the design and construction of this project as part of the Fiscal Year 2024-25 budget. This funding is expected to cover all direct expenditures associated with the project. Submitted by: Craig Veramay Assistant Library and Recreation Director Attachments: 1. Site Map; Preferred play equipment as chosen by the community 2. Peacock Gap Park Public Meeting Poster and Postcard Page 3 of 3 /5 Site Plan Peacock Gap Park Playground Improvements Map Legend 01 / ADA-accessible Parking Stall 02 / New Bollards 03 / Drinking Fountain 04 / New AC Paving 05 / New Concrete Paving 06 / New Play Equipment 07 / New Furnishings 01 05 04 06 02 07 04 06 07 03 Attachment 1 /6 Playground Area Improvements 01 04 02 01 06 03 05 Map Legend 01 / Updated Play Equipment and Fibar Surfacing 02 / Accessible Ramp to Play Areas 03 / Accessible Pathway to Restroom 04 / Existing Brick Paving 05 / New Furnishings 06 / Re-paved AC Path 07 / New Concrete Paving Peacock Gap Park Playground Improvements 02 06 05 07 /7 Preferred Playground Structures Proposed Improvements /8 Preferred Playground Structures Proposed Improvements 2 to 5-year-old playground /9 Preferred Playground Structures Proposed Improvements 2 to 5-year-old playground /10 Preferred Playground Structures Proposed Improvements 5 to 12-year-old playground /11 Preferred Playground Structures Proposed Improvements 5 to 12-year-old playground Peacock Drive, San Rafael Saturday, June 22 recreation@cityofsanrafael.org 1:00PM-3:00PM AND COMMUNITY OUTREACH POP UP EVENT ICE CREAM SOCIAL PEACOCK GAP PARK We want to hear from you! Join the City of San Rafael and Peacock Gap HOA to get the “scoop” on play area improvements and help us design your park! Scan the QR code to take a survey on play area options! 2 to 5-year old playground 5 to 12-year old playground Playground Improvements - Alternative 4 2 to 5-year old playground 5 to 12-year old playground Playground Improvements - Alternative 3 2 to 5-year old playground 5 to 12-year old playground Playground Improvements - Alternative 2 2 to 5-year old playground 5 to 12-year old playground Playground Improvements - Alternative 1 P e a c o c k G a p P a r k P l a y A r e a S u r v e y We want to hear from you! It’s time to update the Peacock Gap Park play area. Use the QR code below to take our survey, provide your feedback, and help us design your park! Scan the QR code Questions? recreation@cityofsanrafael.org