HomeMy WebLinkAboutHR Compensation for Elected City Clerk and Elected Part-Time City Attorney Compensation____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: July 15, 2024
Disposition: Resolution 15333
Agenda Item No: 6.g
Meeting Date: July 15, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by: Angela Robinson Piñon,
Assistant City Manager
Marissa Sanchez, Human Resources
Director
City Manager Approval: ________
TOPIC: COMPENSATION FOR ELECTED CITY CLERK AND ELECTED PART-TIME CITY
ATTORNEY COMPENSATION
SUBJECT: RESOLUTION ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS
FOR THE ELECTED CITY CLERK AND ELECTED PART-TIME CITY ATTORNEY
(JULY 1, 2024 THROUGH JUNE 30, 2027)
RECOMMENDATION: Staff recommends that the City Council adopt the resolution establishing the
compensation and working conditions for the Elected City Clerk and Elected Part-Time City Attorney
(July 1, 2024, through June 30, 2027).
BACKGROUND:
The elected City Clerk and elected part-time City Attorney resolution expired on June 30, 2024. In
keeping with the equity adjustment approach for Unrepresented Mid-Management and Executive
Management employees and represented employees, the proposed salary increases for these
positions depend on the extent to which each position is behind the labor market average. The
proposed base wage increase of three percent (3.0%) and the proposed adjustments to the City’s
contributions to the flex cafeteria plan f are in line with adopted labor agreements by the City Council for
represented employees for the same three-year period.
ANALYSIS:
The following reflects highlights of the recommended changes in the attached salary resolution.
1.Term of the Resolution: July 1, 2024, through June 30, 2027
2.Salary Increase: Both the City Attorney and City Clerk will receive a three percent (3.0%) cost of
living adjustment over the term of the resolution. In addition, City Attorney will receive an equity
adjustment in years 1 and 2 based on a comparison of current compensation and the difference
from the labor market average. The salary schedule included in the attached resolution authorizes
the proposed new salary for each position.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
a. Year 1: A 3.0% cost of living increase for both the City Clerk and the City Attorney, and an
additional 3.0% equity adjustment for the City Attorney
b. Year 2: A 3.0% cost of living increase for both the City Clerk and the City Attorney, and an
additional 3.0% equity adjustment for the City Attorney
c. Year 3: A 3.0% cost of living increase for both the City Clerk and City Attorney, and an
additional 3.0% equity adjustment for the City Attorney.
3. Full Flex Cafeteria Plan: To address rising healthcare costs, the City Clerk will receive an increase
in their monthly Flex Dollar Allowance as noted below. The proposed health insurance contribution
increases to the cafeteria benefit plan are consistent with those being offered to all City of San
Rafael employees in their successor collective bargaining agreements.
Health Tier Current Increase Effective
Dec 2024
Employee Only $ 735.86 $ 214.14 $ 950.00
Employee +1 dependent $ 1,471.71 $ 428.29 $ 1,900.00
Employee + Family $ 1,913.24 $ 486.76 $ 2,400.00
For the term of this resolution, on December 15, 2025, and December 15, 2026, the flex dollar
amount shall increase up to a maximum of 5%, based on the Kaiser Bay Area premium rate
increase. If the Kaiser Bay Area premium rate increase is between 10%-15%, the City and
employee will split the cost of the increase above ten percent (10%) evenly. Upon expiration of the
resolution, the flex dollar amount increase shall revert back to a maximum of 3%, based on the
Kaiser Bay Area premium rate increase.
As codified in Resolution number 12616 adopted by the San Rafael City Council on October 20,
2008, persons elected before January 1, 2009, shall receive an allowance to cover the full cost of
their medical coverage. The City Attorney would continue to receive this benefit under the
proposed resolution.
4. Non-Economic Items: The attached resolution also includes the following changes:
• Gender Neutral Language: Replaces references to “he,” “she,” “his,” and “hers” with “they,”
“them,” and “their.”
• Dental Premiums: Clarifies that the City pays the full cost of dental insurance premiums for
the City Attorney, City Clerk, and their eligible dependents.
• Wellness Benefit: Broadens use of the exiting benefit to include reimbursement for health
and wellness expenses such as wellness counseling, physical therapy, and other health
and wellness related programs.
FISCAL IMPACT:
The current total annual salary and benefit cost to the City for the elected City Clerk and elected part-
time City Attorney is $ 547,581. The additional ongoing incremental cost of the recommended salary
resolution beyond the FY 2024-25 budget is:
Incremental
FY 2024-25
Incremental
FY 2025-26
Incremental
FY 2026-27
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Wages:
Salary $14,583 $15,295 $16,045
Other Costs:
Pension* $7,048 $7,391 $7,753
Taxes (Medicare, WC) $373 $392 $411
Benefits $8,411 $2,010 $2,111
Total Annual Incremental Costs: $30,415 $25,088 $26,320
Total Over Term of Contract $91,245 $50,176 $26,320
$167,741
**This incremental pension cost results only from the negotiated wage increase and does not include the cost of associated
MCERA rate changes. The terms and conditions of the pension benefit plan remain unchanged.
While the incremental cost is $30,415 for fiscal year 2024-2025, $25,088 for fiscal year 2025-2026, and
$26,320 for fiscal year 2026-2027, the increases are compounding and therefore the projected
cumulative wages and other costs total $167,741. The increase in compensation included in this
resolution is in line with the City’s current budget projections. Funding for these positions is provided
for in the City’s General Fund.
OPTIONS:
The City Council has the following options to consider in this matter:
• Accept staff’s recommendation to adopt the resolution.
• Adopt resolution with modifications.
• Direct staff to return with more information.
• Take no action.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt the Resolution Establishing the Compensation and
Working Conditions for the Elected City Clerk and Elected Part-Time City Attorney (July 1, 2024,
through June 30, 2027).
ATTACHMENTS:
1. Resolution Establishing the Compensation and Working Conditions for the Elected City Clerk
and Elected Part-Time City Attorney (July 1, 2024, through June 30, 2027), with attachment
2. Resolution with tracked changes
RESOLUTION NO. 15333
AMENDED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING
THE COMPENSATION AND WORKING CONDITIONS FOR THE ELECTED CITY CLERK AND
ELECTED PART TIME CITY ATTORNEY (JULY 1, 2024 THROUGH JUNE 30, 2027)
This Resolution shall constitute the amended compensation and conditions of employment for the
elected City Clerk and elected part-time City Attorney for the period from July 1, 2024, through June 30,
2027.
1.SALARY
a)Salary Increase
Individual classification salary increases depend on the labor market adjustment applied to each
position. The salary schedule, effective July 1, 2024, attached hereto as Exhibit A, is adopted for the
positions identified herein.
b)Car Allowance
An incumbent who holds the City Clerk’s office is eligible to receive a monthly car allowance of
$350.
2.INSURANCE
a)Health Insurance: Effective January 1, 2009, the City implemented a full flex cafeteria plan for
active employees, in accordance with IRS Code Section 125. Active employees participating in the
City’s full flex cafeteria plan, including the City Clerk and City Attorney, shall receive a monthly flex
dollar allowance to purchase benefits under the full flex cafeteria plan.
The monthly flex dollar allowance effective the paycheck of July 1, 2024, shall be:
For employee only: $ 735.86
For employee and one dependent: $1,471.71
For employee and two or more dependents: $1,913.24
The monthly flex dollar allowance effective the paycheck of December 15, 2024, shall be:
For employee only: $ 950.00
For employee and one dependent: $ 1,900.00
For employee and two or more dependents: $ 2,400.00
Effective December 15, 2025, and December 15, 2026, the flex dollar allowances shall increase
on the December 15th paycheck up to a maximum of five percent (5.0%) on an annual basis. If
the Kaiser Bay Area premium rate increase is less than five percent (5.0%), the flex dollar
allowance shall only increase the amount of the Kaiser Bay Area premium increase. In the event
that the Kaiser Bay Area premium rate increase for the upcoming calendar year exceeds ten
percent (10%) and is less than fifteen percent (15%), the City and the employee will split the cost
of the increase above ten percent (10%) evenly; each paying 50% of the dollar value of the
increase between 10-15%.
Upon the expiration of this resolution, the flex dollar allowances shall increase on the December
15th paycheck of each subsequent year up to a maximum of three percent (3%) on an annual
basis, based on but not to exceed the Kaiser Bay Area premium rate increase for the upcoming
calendar year.
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The City shall contribute to the cost of medical coverage for each eligible employee and their
dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care
Act (PEMHCA) contribution, as determined by CalPERS on an annual basis. This portion of the
monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. The
balance of the monthly flex dollar allowance (after the PEMHCA minimum contribution) may be
used in accordance with the terms of the cafeteria plan to purchase health benefits.
Conditional Opt-Out Payment: An employee may elect to waive the City’s health insurance
coverage and receive the value of the Employee Only contribution as a monthly Opt-Out payment
in accordance with the terms of the cafeteria plan, and the Affordable Care Act, if the employee
complies with the following conditions:
1)The employee certifies that the employee and all individuals in the employee’s tax family for
whom coverage is waived, have alternative Minimum Essential Coverage as defined by the
Patient Protection and Affordable Care Act through a provider other than a federal
marketplace, a state exchange, or an individual policy.
2)During the City’s annual open enrollment period, the employee must complete an annual
written attestation confirming that the employee and the other members of the employee’s tax
family are enrolled in alternative Minimum Essential Coverage. The employee agrees to notify
the City no later than 30 days if the employee or other member(s) of the employee’s tax family
lose coverage under the alternative Minimum Essential Coverage Plan.
3)The employee understands that the City is legally required to immediately stop conditional
opt-out payments if the City learns that the employee and/or members of the employee’s
family do not have the alternative Minimal Essential Coverage.
The City reserves the right to modify at any time, the amount an employee is eligible to receive
under this paragraph, if required by IRS Cafeteria Plan regulations, other legislation or Federal
and/or California agency guidance.
Miscellaneous Allowance for Employees placed into office on or before January 1, 2009:
The City shall pay to employees hired on or before January 1, 2009 a miscellaneous allowance in
an amount equivalent to the difference between the employee’s benefit election for coverage
under PEMHCA and their flex dollar allowance, if their benefit election under PEMHCA exceeds
their flex dollar allowance. The miscellaneous allowance shall be treated as income. An employee
may use the miscellaneous allowance to pay for health coverage on a pre-tax basis as defined
under the City’s Cafeteria plan.
b)Health Insurance for Retirees
i)Elected or Appointed officials placed into office prior to April 1, 2007 and who retire from
the Marin County Employees’ Retirement Association (MCERA) within 120 days of leaving their
City of San Rafael elected position of City Clerk or City Attorney (and who comply with the
appropriate retirement provisions under the MCERA laws and regulations) are eligible to continue
in the City’s group health insurance program and receive the PEMHCA minimum contribution as
determined by CalPERS on an annual basis.
Longevity Payments: The City shall make a longevity payment equivalent to the difference
between the PEMHCA minimum contribution and the premium cost of coverage for the retiree,
the retiree’s spouse/registered domestic partner and/or qualified dependent children (as defined
by PEMHCA) capped at the contribution the City makes towards the health coverage of an active
City Attorney or City Clerk. The City‘s longevity contribution shall remain in effect during the
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lifetime of the retired City Attorney and City Clerk and their spouse/registered domestic partner or
surviving spouse/registered domestic partner.
As described in this subsection, the City shall reimburse retired elected or appointed officials and
their spouses or registered domestic partners the Medicare Part B standard premium amount, as
determined by the Centers of Medicare and Medicaid Services (CMS) on an annual basis. To
initiate reimbursement, retirees must submit proof of payment of the Medicare Part B premiums to
the Human Resources Department. If the Medicare Part B is deducted from social security, the
retiree/spouse/domestic partner may submit a copy of the social security check, the Medicare
Part B bill, or other relevant documentation. Reimbursements will be processed on a quarterly
basis. This reimbursement shall remain in effect for the retired elected or appointed official’s life
and that of the retired elected or appointed officials spouse/registered domestic partner or
surviving spouse/registered domestic partner.
ii) Elected or Appointed officials placed into office on or after April 1, 2007 and who retire
from the Marin County Employees Retirement Association (MCERA) within 120 days of leaving
their City of San Rafael elected position of City Clerk or City Attorney (and comply with the
appropriate retirement provisions under the MCERA laws and regulations) are eligible to continue
in the City’s group health insurance program. The City’s contribution towards the coverage of
retirees under this subsection shall be the PEMHCA minimum contribution as determined by
CalPERS on an annual basis.
Longevity Payments: The City shall make a longevity payment equivalent to the difference
between the PEMHCA minimum contribution and the premium cost of coverage, up to $600, for
the retiree. The City shall not be responsible for making any contributions towards the cost of
coverage of the retiree’s spouse, registered domestic partner or dependents. The City‘s longevity
contribution shall cease upon the retired City Attorney or City Clerk’s death.
iii)Elected or Appointed officials placed into office on or after January 1, 2009
Elected or Appointed officials placed into office on or after January 1, 2009, and who retire from
the Marin County Employees Retirement Association (MCERA) within 120 days of leaving their
City of San Rafael position (and comply with the appropriate retirement provisions under the
MCERS laws and regulations) are eligible to continue in the City’s group health insurance
program. The City’s contribution towards the coverage of retirees under this subsection shall be
the PEMHCA minimum contribution as determined by CalPERS on an annual basis.
c)Life Insurance. The City shall provide a basic group life insurance plan in the amount of $250,000
at no cost to the employee.
d)Long-Term Disability Insurance. The City shall provide long term disability (LTD) insurance, at no
cost to the City Clerk/City Attorney, with a benefit of two-thirds (2/3) of their respective monthly
salaries, up to a maximum benefit of $7,500 (reduced by any deductible benefits).
e)Dental Insurance. The City shall pay dental premiums on behalf of the City Clerk/City Attorney and
eligible dependents.
f)Vision Plan. The City will contract for and pay for a vision plan for “employee plus dependent” vision
benefits.
g)Wellness Benefit. The City Clerk and City Attorney are eligible to receive up to $16.50 per month
reimbursement for all eligible health and wellness expenses as follows: preventative medical
examinations (minus any amount paid by a private insurance plan), paid health or gym club
memberships, licensed weight loss facility memberships, physical therapy sessions, smoking
cessation programs, wellness counseling, acupuncture, or meditation programs.. Such
reimbursement shall be reported as taxable income to the employee.
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3)RETIREMENT
a)Retirement Plan. The City shall provide the Marin County Employee Retirement Association 2.7%
@ 55 retirement program to the City Clerk and City Attorney, subject to Marin County Employee
Retirement Association procedures and regulations and applicable 1937 Act laws. This is based on
an employee’s single highest year of compensation.
Employees hired on or after July 1, 2011, will receive an MCERA retirement benefit at the formula
2% at 55, calculated based on the average of their three highest years of compensation, in
accordance with MCERA regulations. The annual pension adjustment shall be a maximum of 2%
COLA. Minimum retirement age is 55.
Employees hired by the City on or after January 1, 2013, who are defined as “new members” of
MCERA in accordance with the Public Employees’ Pension Reform Act (PEPRA) of 2013, shall be
enrolled in the MCERA 2% @ 62 plan for Miscellaneous members. The employee is responsible
for paying the employee contribution of half of the total normal cost of the plan, as defined by
MCERA, through a payroll deduction. Final compensation will be based upon the highest annual
average compensation earnable during the thirty-six (36) consecutive months of employment
immediately preceding the effective date of their retirement or some other period designated by the
retiring employee.
b)Employer Paid Member Contribution (EPMC). The City Clerk and City Attorney are responsible
for the full cost of their own employee contribution rate as established by MCERA.
Effective September 1, 2013, in accordance with MCERA and City administrative requirements,
the City Attorney and City Clerk will pay an additional contribution of one percent (1%) of
pensionable compensation toward the normal cost of pension provided by the Marin County
Employees Retirement Association, in addition to the current employee contribution towards
pension as determined by MCERA. The only employees excluded from this payment are long-
term City employees with thirty or more years of City service who no longer have to pay any
employee contribution to the Marin County Retirement System.
c)COLA. Participating members in the Marin County Employee Retirement Association will pay their
full share of members’ cost of living rates as allowed under Articles 6 and 6.8 of the 1937 Retirement
Act. Miscellaneous and safety member contribution rates include both the basic and COLA portions
(currently 50% of the COLA is charged to members as defined in the 1937 Act).
d)Management Allowance. As of September 16, 2015, the Management Allowance of 4.59% was
rolled into base pay for the City Clerk and City Attorney.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and
regularly introduced and adopted at a regular meeting of the City Council of said City the 15th day of July,
2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS: Bushey, Kertz & Mayor Kate
COUNCILMEMBERS: None
COUNCILMEMBERS: Hill & Llorens Gulati
________________________
LINDSAY LARA, CITY CLERK
Effective July 1, 2024:
Grade Position ABCDE
1103 City Clerk 14,088$ 14,792$ 15,532$ 16,308$ 17,124$
1104 City Attorney 13,478$
Effective July 1, 2025:
Grade Position ABCDE
1103 City Clerk 14,510$ 15,236$ 15,998$ 16,798$ 17,637$
1104 City Attorney 14,287$
Effective July 1, 2026:
Grade Position ABCDE
1103 City Clerk 14,946$ 15,693$ 16,478$ 17,302$ 18,167$
1104 City Attorney 15,144$
N/A
N/A
N/A
CITY OF SAN RAFAEL
ELECTED EMPLOYEE SALARY SCHEDULE
EXHIBIT A
RESOLUTION NO.
AMENDED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING
THE COMPENSATION AND WORKING CONDITIONS FOR THE ELECTED CITY CLERK AND
ELECTED PART TIME CITY ATTORNEY (JULY 1, 2021 2024 THROUGH JUNE 30, 20242027)
This Resolution shall constitute the amended compensation and conditions of employment for the
elected City Clerk and elected part-time City Attorney for the period from July 1, 2021 2024, through
June 30, 20242027.
1. SALARY
a) Salary Increase
Prior year contract extension – restoration of 3% base wage: For FY 20-21, all bargaining groups
(except WCE, Local 1, Mid-Management and Executive Management) received a 3% base wage
increase for the 1-year contract extension which was implemented for FY 20/21. The timing of the
COVID-19 pandemic and the associated financial losses which were projected at that time, resulted
in an unintended disparate treatment of the bargaining groups. WCE, Local 1, Mid-Management and
Executive Management did not receive this same 3% base wage increase for FY 20-21. However,
the City is now in a financial position to “restore” the 3% base wage increase to those groups. The
3% base wage increase will apply to the Elected City Clerk and Elected City attorney positions and is
reflected in the salaries listed below.
Individual classification salary increaseincreases percentages depend on the labor market
adjustment applied to each position. The salary schedule, effective July 1, 2024, attached hereto as
Exhibit A, is adopted for the positions identified herein.The proposed new salary for each position is
as follows:
The proposed new salary for each position is as follows:
Year 1:
Step A B C D E
City Clerk 9,326$ 9,792$ 10,282$ 10,796$ 11,335$
City Attorney N/A N/A N/A N/A 11,755$
Year 2:
Step A B C D E
City Clerk 9,699$ 10,184$ 10,693$ 11,227$ 11,789$
City Attorney N/A N/A N/A N/A 12,226$
Year 3:
Step A B C D E
City Clerk 10,087$ 10,591$ 11,121$ 11,677$ 12,260$
City Attorney N/A N/A N/A N/A 12,715$
2
b) Car Allowance
An incumbent who holds the City Clerk’s office is eligible to receive a monthly car allowance of
$350.
2. INSURANCE
a) Health Insurance: Effective January 1, 2009, the City implemented a full flex cafeteria plan for
active employees, in accordance with IRS Code Section 125. Active employees participating in the
City’s full flex cafeteria plan, including the City Clerk and City Attorney, shall receive a monthly flex
dollar allowance to purchase benefits under the full flex cafeteria plan.
The monthly flex dollar allowance effective the paycheck of December 15, 2020July 1, 2024, shall
be:
For employee only: $ 673.42735.86
For employee and one dependent: $1,346.82471.71
For employee and two or more dependents: $1,750.88913.24
The monthly flex dollar allowance effective the paycheck of December 15, 2024, shall be:
For employee only: $ 950.00
For employee and one dependent: $ 1,900.00
For employee and two or more dependents: $ 2,400.00
Effective December 15, 2025, and December 15, 2026, the flex dollar allowances shall increase
on the December 15th paycheck up to a maximum of five percent (5.0%) on an annual basis. If
the Kaiser Bay Area premium rate increase is less than five percent (5.0%), the flex dollar
allowance shall only increase the amount of the Kaiser Bay Area premium increase. In the event
that the Kaiser Bay Area premium rate increase for the upcoming calendar year exceeds ten
percent (10%) and is less than fifteen percent (15%), the City and the employee will split the cost
of the increase above ten percent (10%) evenly; each paying 50% of the dollar value of the
increase between 10-15%.
Flex Upon the expiration of this resolution, the flex dollar allowances shall increase on the
December 15th paycheck of each subsequent year by up to a maximum of three percent (3%) on
an annual basis, based on but not to exceed the Kaiser Bay Area premium rate increase for the
upcoming calendar year.
The City shall contribute to the cost of medical coverage for each eligible employee and his/hertheir
dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care
Act (PEMHCA) contribution, as determined by CalPERS on an annual basis. This portion of the
monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA. The
balance of the monthly flex dollar allowance (after the PEMHCA minimum contribution) may be
used in accordance with the terms of the cafeteria plan to purchase health benefits or may be
converted to taxable income.
Conditional Opt-Out Payment: An employee may elect to waive the City’s health insurance
coverage and receive the value of the Employee Only contribution as a monthly Opt -Out payment
in accordance with the terms of the cafeteria plan, and the Affordable Care Act, if the employee
complies with the following conditions:
1) The employee certifies that the employee and all individuals in the employee’s tax family for
whom coverage is waived, have alternative Minimum Essential Coverage as defined by the
Patient Protection and Affordable Care Act through a provider other than a federal
marketplace, a state exchange, or an individual policy.
3
2) During the City’s annual open enrollment period, the employee must complete an annual
written attestation confirming that the employee and the other members of the employee’s tax
family are enrolled in alternative Minimum Essential Coverage. The employee agrees to notify
the City no later than 30 days if the employee or other member(s) of the employee’s tax family
lose coverage under the alternative Minimum Essential Coverage Plan.
3) The employee understands that the City is legally required to immediately stop conditional
opt-out payments if the City learns that the employee and/or members of the employee’s
family do not have the alternative Minimal Essential Coverage.
The City reserves the right to modify at any time, the amount an employee is eligible to receive
under this paragraph, if required by IRS Cafeteria Plan regulations, other legislation or Federal
and/or California agency guidance.
Miscellaneous Allowance for Employees placed into office hired on or before January 1,
2009:
The City shall pay to employees hired on or before January 1, 2009 a miscellaneous allowance in
an amount equivalent to the difference between the employee’s benefit election for coverage
under PEMHCA and their flex dollar allowance, if their benefit election under PEMHCA exceeds
their flex dollar allowance. The miscellaneous allowance shall be treated as income. An employee
may use the miscellaneous allowance to pay for health coverage on a pre-tax basis as defined
under the City’s Cafeteria plan.
b) Health Insurance for Retirees
i) Elected or Appointed officials placed into office prior to April 1, 2007 and who retire from
the Marin County Employees’ Retirement Association (MCERA) within 120 days of leaving their
City of San Rafael elected position of City Clerk or City Attorney (and who comply with the
appropriate retirement provisions under the MCERA laws and regulations) are eligible to continue
in the City’s group health insurance program and receive the PEMHCA minimum contribution as
determined by CalPERS on an annual basis.
Longevity Payments: The City shall make a longevity payment equivalent to the difference
between the PEMHCA minimum contribution and the premium cost of coverage for the retiree,
the retiree’s spouse/registered domestic partner and/or qualified dependent children (as defined
by PEMHCA) capped at the contribution the City makes towards the health coverage of an active
City Attorney or City Clerk. The City‘s longevity contribution shall remain in effect during the
lifetime of the retired City Attorney and City Clerk and their spouse/registered domestic partner or
surviving spouse/registered domestic partner.
As described in this subsection, the City shall reimburse retired elected or appointed officials and
their spouses or registered domestic partners the Medicare Part B standard premium amount, as
determined by the Centers of Medicare and Medicaid Services (CMS) on an annual basis. To
initiate reimbursement, retirees must submit proof of payment of the Medicare Part B premiums to
the Human Resources Department. If the Medicare Part B is deducted from s ocial security, the
retiree/spouse/domestic partner may submit a copy of the social security check, the Medicare
Part B bill, or other relevant documentation. Reimbursements will be processed on a quarterly
basis. This reimbursement shall remain in effect for the retired elected or appointed official’s life
and that of the retired elected or appointed officials spouse/registered domestic partner or
surviving spouse/registered domestic partner.
ii) Elected or Appointed officials placed into office on or after April 1, 2007 and who retire
from the Marin County Employees Retirement Association (MCERA) within 120 days of leaving
their City of San Rafael elected position of City Clerk or City Attorney (and comply with the
4
appropriate retirement provisions under the MCERA laws and regulations) are eligible to continue
in the City’s group health insurance program. The City’s contribution towards the coverage of
retirees under this subsection shall be the PEMHCA minimum contribution as determined by
CalPERS on an annual basis.
Longevity Payments: The City shall make a longevity payment equivalent to the difference
between the PEMHCA minimum contribution and the premium cost of coverage, up to $600, for
the retiree. The City shall not be responsible for making any contributions towards the cost of
coverage of the retiree’s spouse, registered domestic partner or dependents. The City‘s longevity
contribution shall cease upon the retired City Attorney or City Clerk’s death.
iii) Elected or Appointed officials placed into office on or after January 1, 2009
Elected or Appointed officials placed into office on or after January 1, 2009, and who retire from
the Marin County Employees Retirement Association (MCERA) within 120 days of leaving their
City of San Rafael position (and comply with the appropriate retirement provisions under the
MCERS laws and regulations) are eligible to continue in the City’s group health insurance
program. The City’s contribution towards the coverage of retirees under this subsection shall be
the PEMHCA minimum contribution as determined by CalPERS on an annual basis.
c) Life Insurance. The City shall provide a basic group life insurance plan in the amount of $250,000
at no cost to the employee.
d) Long-Term Disability Insurance. The City shall provide long term disability (LTD) insurance, at no
cost to the City Clerk/City Attorney, with a benefit of two-thirds (2/3) of their respective monthly
salaries, up to a maximum benefit of $7,500 (reduced by any deductible benefits).
e) Dental Insurance. The City shall make available to all employees an additional flex dollar
allowance equal to $113 per month to purchase dental coverage under the City’s dental plan. The
City shall pay dental premiums on behalf of the City Clerk/City Attorney and eligible dependents.
f) Vision Plan. The City will contract for and pay for a vision plan for “employee plus dependent” vision
benefits.
g) Wellness BenefitGym Reimbursement. The City Clerk and City Attorney are eligible to receive
up to $16.50 per month reimbursement for all eligible health and wellness expenses as follows:
preventative medical examinations (minus any amount paid by a private insurance plan), paid
health or gym club memberships, licensed weight loss facility memberships, physical therapy
sessions, smoking cessation programs, wellness counseling, acupuncture, or meditation
programs.for paid gym memberships. Such reimbursement shall be reported as taxable income to
the employee.
3) RETIREMENT
a) Retirement Plan. The City shall provide the Marin County Employee Retirement Association 2.7%
@ 55 retirement program to the City Clerk and City Attorney, subject to Marin County Employee
Retirement Association procedures and regulations and applicable 1937 Act laws. This is based on
an employee’s single highest year of compensation.
Employees hired on or after July 1, 2011, will receive an MCERA retirement benefit at the formula
2% at 55, calculated based on the average of their three highest years of compensation, in
accordance with MCERA regulations. The annual pension adjustment shall be a maximum of 2%
COLA. Minimum retirement age is 55.
5
Employees hired by the City on or after January 1, 2013, who are defined as “new members” of
MCERA in accordance with the Public Employees’ Pension Reform Act (PEPRA) of 2013, shall be
enrolled in the MCERA 2% @ 62 plan for Miscellaneous members. The employee is responsible
for paying the employee contribution of half of the total normal cost of the plan, as defined by
MCERA, through a payroll deduction. Final compensation will be based upon the highest annual
average compensation earnable during the thirty-six (36) consecutive months of employment
immediately preceding the effective date of his or hertheir retirement or some other period
designated by the retiring employee.
b) Employer Paid Member Contribution (EPMC). The City Clerk and City Attorney are responsible
for the full cost of their own employee contribution rate as established by MCERA.
Effective September 1, 2013, in accordance with MCERA and City administrative requirements,
the City Attorney and City Clerk will pay an additional contribution of one percent (1%) of
pensionable compensation toward the normal cost of pension provided by the Marin County
Employees Retirement Association, in addition to the current employee contribution towards
pension as determined by MCERA. The only employees excluded from this payment are long-
term City employees with thirty or more years of City service who no longer have to pay any
employee contribution to the Marin County Retirement System.
c) COLA. Participating members in the Marin County Employee Retirement Association will pay their
full share of members’ cost of living rates as allowed under Articles 6 and 6.8 of the 1937 Retirement
Act. Miscellaneous and safety member contribution rates include both the basic and COLA portions
(currently 50% of the COLA is charged to members as defined in the 1937 Act).
d) Management Allowance. As of September 16, 2015, the Management Allowance of 4.59% was
rolled into base pay for the City Clerk and City Attorney.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and
regularly introduced and adopted at a regular meeting of the City Council of said City the 19th 15th day of
July, ly 2021 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
________________________
LINDSAY LARA, CITY CLERK