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Home My WebLink AboutLR San Rafael Public Library Foundation Donation for Constructing a New Library____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: July 15, 2024 Disposition: Resolution 15320 Agenda Item No: 4.h Meeting Date: July 15, 2024 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Library & Recreation Prepared by: Catherine Quffa, Library & Recreation Director City Manager Approval: ______________ TOPIC: SAN RAFAEL PUBLIC LIBRARY FOUNDATION DONATION FOR CONSTRUCTING A NEW LIBRARY SUBJECT: ADOPT A RESOLUTION ESTABLISHING A SAN RAFAEL PUBLIC LIBRARY FOUNDATION DONATION ACCOUNT RECOMMENDATION: Adopt a resolution establishing a San Rafael Public Library Foundation Donation account. BACKGROUND: Founded in 2003, the San Rafael Public Library Foundation (the Library Foundation) is a 501(c)(3) charitable organization. The Library Foundation’s mission is to build a San Rafael Public Library for the 21st century, to furnish and maintain it, and to secure its future for generations to come. Since 2003, the Library Foundation has worked to raise funds and engage supporters in pursuit of its mission. The Foundation has also supported the City in its efforts to evaluate different options for improving and expanding library facilities. ANALYSIS: On June 25th, 2024, the City of San Rafael received a donation from the Library Foundation of $370,000. The donation was made to the City upon three conditions: (1) it may only be used for the purpose of constructing a new library in the City and for no other purpose; (2) it must be placed into an account restricted solely to use for those purposes; and (3) all of the funds donated must be placed in an interest- bearing account. Those conditions can be found in Attachment 2, which provides the letter from the Library Foundation accompanying the donation. The San Rafael Public Library’s downtown library was built in 1906, and the last major renovation that expanded library space at the facility was in 1976. The City has identified that the current library facilities do not meet the needs of the community and is generally supportive of the goal of building modern, larger library facilities. The City is grateful for this donation, which can support any future City efforts to build a new San Rafael Public Library. COMMUNITY OUTREACH: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 The Library Foundation has conducted various community outreach campaigns in the course of their business to generate support and funding for their efforts. Additionally, community engagement will be a critical component of any future construction of new library facilities. FISCAL IMPACT: By adopting this resolution, the City is accepting $370,000 from the San Rafael Public Library Foundation to be used for the construction of a new library. This resolution will create an account within the City’s Library Fiduciary Fund, to be managed per the conditions set forth by the Library Foundation. OPTIONS: The City Council has the following options to consider on this matter: 1. Adopt a resolution establishing a San Rafael Public Library Foundation Donation account. 2.Adopt resolution with modifications. 3.Direct staff to return with more information. 4.Take no action. RECOMMENDED ACTION: Adopt a resolution establishing a San Rafael Public Library Foundation Donation account. ATTACHMENTS: 1. Resolution 2.Donation Letter from the San Rafael Public Library RESOLUTION NO. 15320 RESOLUTION OF THE CITY OF SAN RAFAEL CITY COUNCIL ESTABLISHING A SAN RAFAEL PUBLIC LIBRARY FOUNDATION DONATION ACCOUNT WHEREAS, in June, 2024 the City of San Rafael received a generous donation of $370,000 from the San Rafael Public Library Foundation; and WHEREAS, the San Rafael Public Library Foundation was established in 2003, with a mission of building a San Rafael Public library for the 21st century, furnishing and maintaining it, and securing its future for generations to come; and WHEREAS, the San Rafael Public Library Foundation made it’s donation upon the conditions that (1) it may only be used for the purpose of constructing a new library in the City and for no other purpose; (2) it must be placed into an account restricted solely to use for the purposes stated herein; and (3) all of the funds donated must be placed in an interest-bearing account. NOW, THEREFORE BE IT RESOLVED, that the City Council hereby gratefully acknowledges receipt of the San Rafael Public Library Foundation’s donation and resolves that the $370,000 San Rafael Public Library Foundation donation be recorded in the Library Fiduciary Fund, where it shall reside until which time the funds are expended per the conditions established by the Foundation. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 15th day of July 2024, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Kertz & Llorens Gulati NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Hill & Llorens Gulati Lindsay Lara, City Clerk Board of Directors Al Boro Pam Dixon Barbara Heller Cheryl A . Lentini Charlie Litchfield Joe O'Hehir Suzie Pollak Gary T. Ragghianti Chuck Stuckey San Rafael Public Library Foundation Established 2004 P.O. Box 151541 San Rafael, CA 94915 www.srplf.org A 50 1 (c)3 non-profit tax ID 75-3118171 Building a Better Library for San Rafael AN AF AE L P IBL <. FOU DATION Catherine Quffa Library & Recreation Director City of San Rafael 618 B Street San Rafael ,CA 94901 Dear Catherine: June 25,2024 Via Hand Delivery The San Rafael Library Foundation Is a non -profit California Public Benefit Corporation , founded in 2003 . The primary objectives and purposes of this non-profit corporation are to raise money to build and furnish a modern new publ ic library for the City of San Rafael and to create an endowment to ensure the library's continued excellence . The Foundat i on has worked in liaison with the City in connection with it s mission since its establ i shment and has raised funds since it was founded for use in carry in g out its stated pu r pose. I am writing to advise you that the Board of the San Rafael Library Foundat ion has determined to make a charitable donation to the city in the amount of$370,000. A check made payable to the City in this amount is included with this letter. The sum transmitted to the City represents a char itable donation to further the Foundation's char itable purpose. This donation is made w ith three express conditions, (l) it may only be used for the purpose of constructing a new library in the City and for no othe r pu r pose ; (2) it must be placed in to an account restricted solely to use for the purposes stated herein , i.e., for use only towa rd construction of a new library in the City., and (3) all of the funds donated must be placed in an interest bearing account , with all interest accruing thereon added to the account into which the rest ri cted funds are depos ited . Board of Directors Al Boro Pam Dixon Barbara Heller Cheryl A . Lentini Charlie Litchfield Joe O'Hehir Suzie Pollak Gary T. Ragghianti Chuck Stuckey San Rafael Public Library Foundation Established 2004 P.O. Box 151541 San Rafael, CA 94915 www .srplf.org A 501 (c)3 non-profit taxlD75-3118171 Building a Better library for San Rafael <;A RAFA fl P L ( l I BRAH FOU DATIO I would appreciate your written acknowledgement of th i s donati on and your agreement to comply with the three conditions attached to it. CC : Asst City Manager John Stepanski via email Joe O'hehir-via email Charles Litchfield -via email Sean Welch -via email