HomeMy WebLinkAboutCC Resolution 15330 (Salary and Benefit Plans for Temporary Employees)RESOLUTION NO. 15330
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ESTABLISHING A
SALARYAND BENEFIT PLAN FORUNREPRESENTED EXEMPT FIXED-TERM EMPLOYEES
WHEREAS, it is the intent of the City of San Rafael to compensate Unrepresented Exempt
Fixed-Term Employees at a rate of pay similar to that of regular or comparable employees performing
like work; and
WHEREAS, there is a need to update benefits and apply salary adjustments to the City’s
Unrepresented Exempt Fixed-Term classifications; and adopt an Unrepresented Exempt Fixed-Term
Employees Salary and Benefit Plan; and
WHEREAS, the salary and benefit plan would replace the salary and benefits previously
approved by the City Council pursuant to Resolution No. 15020;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Rafael as follows:
(1)That Resolution No. 15020 is rescinded;
(2)That the salary and benefit information reflected in the Unrepresented Exempt Fixed-Term
Employee Salary and Benefit Plan are effective July 1, 2024;
(3)That the Unrepresented Exempt Fixed-Term Employees Salary and Benefit Plan attached as
Exhibit “A” hereto, including the Salary Schedule effective July 1, 2024, attached hereto as Exhibit “B”,
are adopted for the classifications identified therein;
(4)That FLSA Unrepresented Exempt Fixed-Term Employees covered by the foregoing Salary and
Benefit Plan shall be paid on a salaried basis, at the salary established in the aforementioned salary
schedule; and
(5)The City Manager is hereby authorized to enter into employment agreements in accordance with
the Unrepresented Exempt Fixed-Term Employees Salary and Benefit Plan.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution
was duly and regularly introduced and adopted at a regular meeting of the Council of said City on
Monday, the 15th day of July 2024, by the following vote, to wit:
AYES: Councilmembers: Bushey, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Hill & Llorens Gulati
Lindsay Lara, City Clerk
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EXHIBIT A
UNREPRESENTED EXEMPT FIXED-TERM EMPLOYEES
SALARY AND BENEFIT PLAN
DEFINITION
Unrepresented Exempt Fixed-Term employees serve important roles in supporting City business.
These positions perform job duties and provide city services that are outside of the regular classified
services. All positions covered by this resolution are at-will and as such serve at the pleasure of the
appointing authority and may be removed at any time without cause and without right of appeal.
Unrepresented Exempt Fixed-Term employees who wish to secure a regular position with the City
must compete in the applicable recruitment and examination process for any such regular position.
Unrepresented Exempt Fixed-Term
Unrepresented Exempt Fixed-Term is an appointment of an employee to an allocated and fixed-term
position that will be needed longer than six months and with an expected end date.
Unrepresented Exempt Fixed-Term positions are established due to limits on grant funding or other
known limits to the position’s duration and are not subject to a limit on working hours. Employees
appointed to Unrepresented Exempt Fixed-Term appointments must accept the position with the
understanding that continued appointment is contingent upon grant funds and job performance.
Unrepresented Exempt Fixed-Term appointments may be made for up to a three-year period and may
be extended by approval of the City Manager.
SALARY, BENEFITS, WORK HOURS, AND CLASSIFICATION
Rate of Pay
It is the intent of the City of San Rafael to compensate Unrepresented Exempt Fixed-Term employees
at a rate of pay similar to that of regular employees performing like work. The hourly rate is based upon
the level of duties performed. The attached Unrepresented Exempt Fixed-Term Salary Schedule lists
the rates of pay for each position.
Effective July 1 of each fiscal year, such Salary Schedule may be adjusted by the City Manager to a
rate of pay similar to that of regular or comparable employees performing like work, provided that the
City Manager has made a determination that the salary schedule adjustment will be fiscally prudent
under projected budget conditions. Such compensation may also be adjusted as necessary to comply
with State Minimum Wage requirements.
Benefits for Unrepresented Exempt Fixed-Term employees
Unrepresented Exempt Fixed term employees shall receive the following benefits:
PARS retirement: employer contribution of 3.75% and employee contribution of 3.75% of their
salary to the retirement plan.
Sick Leave: twelve (12) days of paid sick leave per year shall accrue each year. Accrued sick
leave will not be paid out to the employee upon termination.
Vacation: ten (10) days of paid vacation per year. An Unrepresented Exempt Fixed-Term
employee may accrue a maximum of 200 hours of vacation. Unused accrued
vacation leave will be paid out to the employee upon termination.
Holidays: twelve (12) designated holidays and one (1) floating holidays per calendar year. The
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hours for the floating holidays are automatically added to an employees’ vacation accrual
on a semi-annual basis.
Administrative Leave: ten (10) Administrative Leave days (75 hours) each calendar year subject to
the approval of the Department Director and the City Manager. Unused
Administrative Leave shall not carry over from one calendar year to the next,
nor shall unused Administrative Leave balances be paid upon termination.
Full-flex cafeteria plan: Unrepresented Exempt Fixed-Term employees are eligible to participate in
the City’s full flex cafeteria plan and shall receive a monthly flex dollar
allowance to purchase benefits under the full flex cafeteria plan. The
monthly flex dollar allowance effective the paycheck of December 15, 2024,
shall be::
For employee only: $950.00
For employee and one dependent: $1,900.00
For employee and two or more dependents: $2,400.00
Dental Insurance: The City shall pay dental premiums on behalf of the employee and eligible
dependents.
Vision Plan: The City will pay for a vision plan for “employee plus dependent” vision benefits.
Car Allowance: A monthly car allowance of $350 or use of a city car in lieu of a monthly car
allowance may be authorized at the discretion of the City Manager.
In recognition of exempt status under FLSA, time off for Vacation, Sick Leave, and Administrative
leave purposes shall not be deducted from an Unrepresented Exempt Fixed-Term employee leave
accrual unless the employee is absent for the full work day.
Additional Leave Benefits
Bereavement Leave
Employees are eligible for statutory bereavement leave if they have been employed for at least thirty (30)
days before the leave commences. Up to five (5) days of bereavement leave may be taken for the death
of a family member, which means a spouse, child, parent, sibling, grandparent, grandchild, domestic
partner, or parent-in-law. The bereavement leave must be completed within three (3) months of the date
of death, but need not be taken consecutively. Employees with accrued leave balances may use that
time for bereavement leave. The above bereavement clause shall also apply in the event of a
reproductive loss for an employee. The City agrees to maintain employee confidentiality related to the
reproductive loss leave.
Work Week and Overtime
The work week period is defined as Sunday at 12:01am to the following Saturday at 11:59pm. The
regular work week for full-time Unrepresented Exempt Fixed-Term positions is thirty-seven and one-
half (37.5) hours. For full-time Unrepresented Exempt Fixed-Term positions in the Police department,
the regular work week is forty (40) hours.
Unrepresented Exempt Fixed-Term employees are not eligible for overtime pay.
Classification
Following is a list of the positions covered by this resolution. Department Directors may appoint from
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one of these positions at any point in the salary range based on the qualifications of the person filling
the Unrepresented Exempt Fixed-Term position.
Unrepresented Exempt Fixed-Term Job Descriptions
Advanced Professional Fixed -Term (exempt)
Typically performs specialized professional work of greater complexity and more autonomy than
the Professional Temp position. Responsibilities of an advanced professional temp are similar to
those of a management position and may involve supervision. The terms of this resolution shall
only apply to the Senior Human Resources Analyst (Advanced Professional Fixed-Term).
Executive Professional Fixed Term (Exempt)
Directs, plans, and coordinates City activities and are responsible for devising policies and
strategies to meet the goals and objectives of the City. Oversee budgetary activities. Consult,
interact with other high-level staff, City Council, and various local agencies. Negotiate or
approve contracts and agreements. May have direct supervision over staff. Ability to travel to
attend meetings and conferences.
Project Manager Fixed Term (exempt)
Performs highly responsible, complex, and varied professional administrative and analytical
work in the planning, organization, implementation and oversight of City projects of defined
duration, physical scale, budget, and community impact; conducts analysis of operational
needs and strategic planning, productivity studies, and other complex analyses; participates in
the review of plans for city facilities, municipal building construction or public works projects;
escalates issues as required, facilitates higher level decision making, and authorizes change
orders to keep construction moving; and serves as liaison with the department heads,
community organizations, and other agencies.
Exempt Fixed-Term Salary Schedule
Effective July 1, 2024
Grade Job Title A B C D E F G H I J
9917
Advanced Professional
Temp 8,250$ 8,662$ 9,096$ 9,550$ 10,028$ 10,529$ 11,056$ 11,609$ 12,189$ 12,798$
9919
Executive Professional
Temp 11,137$ 11,694$ 12,279$ 12,893$ 13,538$ 14,215$ 14,925$ 15,672$ 16,455$ 17,278$
2133 Project Manager 6,498$ 6,823$ 7,164$ 7,523$ 7,899$ 8,294$ 8,708$ 9,144$ 9,601$ 10,081$
EXHIBIT B