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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. J1 Routine Vegetation Management ServicesCity of San Rafael SERVICE LEVEL AGREEMENT DATED APRIL 9, 2024 WITH JORGE'S TREE SERVICE LLC TASK ORDER NO. J1 Subject title: Routine Vegetation Management Services Task Order Amount: $250,000 THIS TASK ORDER is entered into on Aug 14, 2024 between the City of San Rafael, a municipal corporation ("City"), and Jorge's Tree Service LLC, ("Contractor"). RECITALS A. The City and Contractor have entered into a Service Level Agreement ("Agreement") dated April 9, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scone of';cry ices. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jorge Calderon shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Kate Anderson as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL By: Cristine01omh(Aug 14, 202420:28 POT) Cristine Alilovich, City Manager Reviewed By RdGH,t P fAjt rz By: Robert F Epstein (Aug l , 2024 05:13 PDT) Robert F. Epstein, City Attorney Exhibits: A Scope of work 3 Rev. March 2024 CONTRACTOR By: o ru CA Name: 3D-e�u ''h^a "Sewu t", Title: D 0-0 W (if Contractor is a corporation, add signature of second corporate officer) LN Name: Title: RAP A i 2 o ail y WITH 9' c�`y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Fire Project Manager: Simon Wright Extension: 5020 Contractor Name: Jorge's Tree Service Contractor's Contact: Jorge Calderon Contact's Email: jorgecalderon72@live.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to C. enter a date. b. Email contract (in Word) and attachments to City 5/13/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org 2 City Attorney a. Review, revise, and comment on draft agreement 7/24/2024 and return to Project Manager 7/24/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor © NT 3 Department Director Approval of final agreement form to send to 8/5/2024 ® 013 contractor 4 Project Manager Forward three (3) originals of final agreement to 8/5/2024 ❑ contractor for their signature When necessary, contractor -signed agreement ❑ N/A 5 Project Manager agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 8/5/2024 SW Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS, and bonds (for Public Works Contracts) 9 City Manager/ Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-08-14 - 3:14:27 PM GMT- IP address: 199.88.113.8 6© Document approved by Brenna Nurmi(city.clerk@cityofsanrafael.org) Approval Date: 2024-08-14 - 3:14:29 PM GMT - Time Source: server- IP address: 199.88.113.8 El. Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-08-14 - 3:14:31 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-08-15 - 3:27:51 AM GMT- IP address: 76.103.109.159 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-08-15 - 3:28:18 AM GMT- IP address: 76.103.109.159 00' Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-08-15 - 3:28:20 AM GMT - Time Source: server- IP address: 76.103.109.159 Sc� Agreement completed. 2024-08-15 - 3:28:20 AM GMT 4;- red by SAN RAFAEL PO1N1e Adobe Acrobat Sign