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HomeMy WebLinkAboutPW Center Street Pavement Rehab Project; First AmendmentFIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH COASTLAND CIVIL ENGINEERING LLP. FOR CENTER STREET PAVEMENT REHABILITATION PROJECT THIS FIRST AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and COASTLAND CIVIL ENGINEERING LLP (hereinafter "CONSULTANT"), is made and entered into as of Aug 20, 2024 RUCITAi.0 WHEREAS, the CITY and CONSULTANT entered into a Professional Services Agreement dated April 15, 2021 to perform professional services in connection with CITY'S Center Street Pavement Rehabilitation Project, for an amount not to exceed $60,000 (the "Agreement"); and WHEREAS, under the terms of the Agreement, the Term of the Agreement was to expire on April 15, 2022; however CITY and CONSULTANT, agreed informally that the Term of the Agreement would be extended, and now wish to ratify and memorialize that extension. AMENDMENT TO AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows: 1. Article V of the Agreement, entitled "TERM OF AGREEMENT" is hereby amended, effective as of April 15, 2022, to extend the Agreement term to August 10, 2025. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written. 1 CITY OF SAN RAFAEL rC e Cristine Alilovich (Aug 20, 202411:39 PDT) CRISTINE ALILOVICH, City Manager ATTEST: r3""1:71 lelee Z/ 2 Brenna Nurmi (for) (Aug 20, 202 :42 PDT) CONSULTANT Name:Heidi Utterback Title: Corp Secretary [If Consultant is a corporation, add signature of second corporate officer] LINDSAY LARA, City Clerk By: APPROVED AS TO FORM: Name: R04ari- it 4aLZ' � Robert F. Epstein (Aug A, 2024 01:37 PDT) ROBERT F. EPSTEIN, City Attorney 2 Title: Amendment - PSA Center St Pavement Rehab Final Audit Report 2024-08-09 Created: 2024-08-09 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAo7AH5vNhzwgOX1HkFe8Cp-xv3PC5Skw7 "Amendment - PSA Center St Pavement Rehab" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-08-09 - 10:29:49 PM GMT- IP address: 199.88.113.8 P- 4 Document emailed to Heidi Utterback (utterback@coastlandcivil.com) for signature 2024-08-09 - 10:30:13 PM GMT ii Email viewed by Heidi Utterback (utterback@coastlandcivil.com) 2024-08-09 - 10:40:34 PM GMT- IP address: 104.47.59.254 GS0 Document e-signed by Heidi Utterback (utterback@coastlandcivil.com) Signature Date: 2024-08-09 - 10:41:26 PM GMT - Time Source: server- IP address: 184.23.240.226 ® Agreement completed. 2024-08-09 - 10:41:26 PM GMT SAN RAFAEL I Adobe ""`' Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Megan Kelly) Extension: 3353 Contractor Name: Coastland Civil Engineering, Inc Contractor's Contact: Heidi Utterback Contact's Email: utterback@coastlandcivil.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 8/9/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X SM 2 City Attorney a. Review, revise, and comment on draft agreement 8/9/2024 and return to Project Manager 8/9/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor i� NT 3 Department Director Approval of final agreement form to send to 8/9/2024 ® AM contractor 4 Project Manager Forward three (3) originals of final agreement to 8/9/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY enter a date. PRINT 6 Project Manager Forward signed original agreements to City 8/9/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) City Manager / Mayor Agreement executed by City Council authorized 9 official City Clerk Attest signatures, retains original agreement and 10 forwards copies to Project Manager First Amendment - Coastland Civil Engineering - Center Street Pavement Rehabilitation Project Final Audit Report Created: 2024-08-09 By: Nataly Torres (nataly.tones@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAuZEoS3kSJJB—gsCGwDcVKGjoAsuHLaH_ 2024-08-20 "First Amendment - Coastland Civil Engineering - Center Street Pavement Rehabilitation Project" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-09 - 11:14:06 PM GMT- IP address: 99.145.194.25 P- 4 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-08-09 - 11:17:18 PM GMT X. Document shared with Shannon Mackle(shannon.mackle@cityofsanrafael.org) by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-09 - 11:18:37 PM GMT- IP address: 99.145.194.25 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-08-09 - 11:20:04 PM GMT- IP address: 104.47.64.254 &0 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-08-09 - 11:21:56 PM GMT - Time Source: server- IP address: 199.88.113.8 P:* Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-08-09 - 11:21:58 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-08-11 - 8:37:20 AM GMT- IP address: 104.28.40.174 6© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-08-11 - 8:37:56 AM GMT- IP address: 104.28.40.174 &Q Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-08-11 - 8:37:58 AM GMT - Time Source: server- IP address: 104.28.40.174 g �, SAN RAFAEL Adobe Acrobat Sign P+ Document emailed to city.clerk@cityofsanrafael.org for approval 2024-08-11 - 8:37:59 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-08-12 - 2:32:20 PM GMT- IP address: 104.47.65.254 CSm Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-08-12 - 2:32:34 PM GMT- IP address: 199.88.113.8 GS© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-08-12 - 2:32:36 PM GMT - Time Source: server- IP address: 199.88.113.8 P-4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-08-12 - 2:32:39 PM GMT lL Document shared with Megan Kelly(megan.kelly@cityofsanrafael.org) by Shannon Mackle (shannon. mackle@cityofsanrafael.org) 2024-08-15 - 3:35:59 PM GMT- IP address: 199.88.113.8 Email viewed by cristine.alilovich@cityofsanrafael.org 2024-08-20 - 6:38:31 PM GMT- IP address: 174.249.147.23 6© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-08-20 - 6:39:03 PM GMT- IP address: 174.249.147.23 &0 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-08-20 - 6:39:05 PM GMT - Time Source: server- IP address: 174.249.147.23 P-. Document emailed to city.clerk@cityofsanrafael.org for signature 2024-08-20 - 6:39:07 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-08-20 - 6:42:20 PM GMT- IP address: 104.47.65.254 60 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-08-20 - 6:42:34 PM GMT- IP address: 199.88.113.8 6o Document e-signed by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org) Signature Date: 2024-08-20 - 6:42:36 PM GMT - Time Source: server- IP address: 199.88.113.8 Agreement completed. 2024-08-20 - 6:42:36 PM GMT 6 6SAN RAFAEL I Adobe Acrobat Sign