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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 127; Engineering & Traffic Survey AB 43 EvaluationCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC. TASK ORDER NO. 127 Subject title: Engineering & Traffic Survey AB 43 Evaluation Task Order Amount: $65,230 THIS TASK ORDER is entered into on Sep 4, 2024 a municipal corporation ("City"), and Parametrix, Inc., ("Contractor") RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. David Parisi shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Eugelyn Lopez, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev. March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order: Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR By: Cristine Alilovich )Sep 4, 2024 20:29 PDT) Cristine Alilovich, City Manager Reviewed By Raderf- F. EarErg;%� By: Robert F Epstein (Aug 3 , 2074 X 43 PDTi Robert F. Epstein, City Attorney Exhibits: A Rev March 2024 Scope of work Davip( Thy tI By: David Parisi (Aug 13, 202411:41 PDT) Name: David Parisi Title: Principal Consultant (if Contractor is a corporation, add signature of second corporate officer) By: Name: Nathan Johnson Title: Senior Vice President Exhibit A Parametrik Scope of Work let's create tomorrow, together City of San Rafael Update of Engineering & Traffic Surveys in Context of AB 43 Introduction Parametrix is pleased to provide a workplan for performing a review and suggesting updates to the City's recent draft Engineering & Traffic Survey (E&TS) report, accounting for recent provisions of California Assembly Bill (AB) 43, which allow for greater local jurisdictional influence in establishment of posted speed limits, as well as provisions of AB 321, which allow for reduced speed limits in school zones when children are present. The draft E&TS, performed by W-Trans, recommends speed limits based on data collected through engineering reviews and speed surveys conducted along non -local roadways in the City. Based on this information, the E&TS recommends speed limits based on an engineering method that utilizes the 85th percentile speed, or the critical speed. However, recent legislation through AB 43 (2021) and AB 321 (2011) increases local jurisdictional ability to establish speed limits that are aligned with the intent and actual use of roadways. In particular, AB 43 directs local jurisdictions to account for the safety of vulnerable road users, including children, seniors, persons with disabilities, and the unhoused, when establishing speed limits. Recognizing the strong relationship between vehicle speeds and crash outcomes for vulnerable road users, this scope of work will study the potential to establish speed limits according to the provisions of AB 43 and AB 321. The work would be comprised of tasks in a stepwise manner, with each task building on the previous task, according to City roadway segments as follows: • Downtown, focused on 4th Street, and a few other streets that may apply Roadways near schools, senior housing facilities, and other high pedestrian -generating land uses • Other collector and arterial roadways, including Point San Pedro Road, Freitas Parkway, etc. Task 1- Project Management and Implementation Strategy Objectives The objective of this task is to provide overall project management of the consultant contract with City of San Rafael Public Works. This task includes general management functions that include the following: • Kick-off meeting - Attend virtual kick-off meeting to discuss scope of work, schedule, and roles and responsibilities. • Project Schedule Tracking - Establish project schedule within one week of project initiation and track progress against schedule milestones throughout the project �1 800 Bancroft Way, Suite 203 • Berkeley, CA 94710 1 510.343.6400 1 Parametrix.com Parametrik Scope of Work • Budget Tracking - Track the project budget using Parametrix in-house tools to verify that progress is keeping pace with spending. • Monthly design team meetings, including additional coordination meetings as necessary. • Monthly invoicing - Prepare a monthly invoice for services performed by Parametrix. • Correspondence - Prepare written correspondence as needed to document and coordinate project management issues and/or concerns throughout the project. As part of this task, Parametrix will develop an implementation strategy for integration of recommended established speed limits as a result of this scope of work. This work will include developing a description of two options for implementing speed limits (typically at once or staged), and detailing strengths and weaknesses of both alternatives. Parametrix will assist the City in liaising with integral stakeholders, including the Police Department, school district, and others, in presenting the methodology and justification of engineering study results in accordance with AB 43 provisions. Parametrix will develop maps with speed limit results that overlay timing of speed limit sign changes and other communication materials that can be used by the City for conveying study results and plan for implementation. Deliverables • Project schedule with key milestones, monthly invoicing • Miscellaneous correspondence to document project management issues. • Implementation strategy option description and strength/weakness table • Implementation strategy maps and timing Assumptions • Budget assumes 12 progress update teleconference meetings after kick-off meeting. Task 2 - Downtown San Rafael The objective of this task is expand on the information contained in the draft E&TS and to explore newly available tools to local jurisdictions when establishing speed limits in contexts applicable to the downtown San Rafael setting. In particular, this task would analyze 4th Street, as well as up to 4 other roadways, and would account for the complexities involved in assessment of stretches of roadways that do not meet the definition of "Business Activity District" but may meet other provisions of AB 43 allowing for reduced speed limits depending on numerous characteristics. This task consists of the following steps: • Alignment with City on roadways for further speed limit analysis. • Documentation of existing signed conditions, and results of the draft E&TS, last recorded E&TS, and prior E&TS before the last. • Identification of discrete roadway segments for conducting additional speed surveys, further crash history analysis, or other further evaluation, and execution of these evaluations. • Identification of roadway characteristics according to AB 43 and the California Vehicle Code (CVC) Sections 22358.7, 22358.8, and 22358.9, to determine if appropriate lengths and City of San Rafael 2 June 2024 Update of Engineering & Traffic Surveys in Context of AB 43 Parametrik Scope of Work sections of the roadway are identified as being on the LRSP High Collision Network, adjacent to high bicycle or pedestrian -generating land uses, have a lower previously -adopted speed limit, or meets the definition of "Business Activity District." • Based on these classifications, the lowest potential recommended speed limit in accordance with AB 43 would be identified and mapped for consideration by the City. • Discussion of roadway speed limit eligibility and results with City and enforcement personnel • Results can be provided either as suggested edits for incorporation into the W-Trans E&TS report, or summarized as updated results within a report for those roadway segments with modified established speed limits. • Presentation of results at a virtual stakeholder group meeting and at two public hearings. • Support for and review of staff reports and associated resolution or ordinance language for adoption of reduced speed limits. Deliverables • Spreadsheet of all collected data for analyzed roadway segments from the existing E&TS, prior E&TS, AB 43-relevant information, and lowest recommended speed limits for downtown roadways • Draft written summary of downtown San Rafael AB 43 speed limit analysis results with maps; final version produced after one set of non -contradictory comments received from City. • Presentation deck of downtown San Rafael AB 43 speed limit analysis results with maps Assumptions • Budget assumes a total of 5 roadways reviewed for the downtown task. • It is assumed that based on the stakeholder group meeting, there may be requests to revise the recommended speed limits, which will be accommodated within the budget. At the public hearings, it is assumed that there would not be requests to the report and recommendations; if any changes are requested at public hearings, an additional fee may be required to address them. Task 3 - Roadways near Schools, Senior Housing Facilities, and High Pedestrian -Generating Land Uses Task Objectives The objective of this task is to conduct a similar analysis as was performed in Task 1, with a focus on land uses that generate high volumes of vulnerable road users. This task will start with identification of relevant roadways for assessment within 1/4 mile of schools, senior housing facilities, and other public -use facilities such as community centers and will also expand on the existing E&TS collected information and assess AB 43 applicability to these roadways. Bulleted discrete work steps for this task would be the same as those listed in Task 1, except that this task does not include presentation of results at any public hearings. City of San Rafael 3 June 2024 Update of Engineering & Traffic Surveys in Context of AB 43 Parametrik Deliverables Scope of Work • Spreadsheet of all collected data for analyzed roadway segments from the existing E&TS, prior E&TS, AB 43-relevant information, and lowest recommended speed limits for roadways agreed to with the City for Task 2. • Written summary of Task 2 roadway AB 43 speed limit analysis results with maps; final version produced after one set of non -contradictory comments received from City. Assumptions • Budget assumes a total of 10 roadway segments reviewed for Task 2. • Budget does not include presentation of results at hearings, as assumptions is to combine presentation of results from Task 2 and Task 3 within Task 3. • It is assumed that based on the meetings there would be no request to review or revise any of the recommendations in the report. If any changes are requested, an additional fee may be required to address them. Task 4 - Other Collector and Arterial Roadways The objective of this task is to conduct a similar analysis as was performed in Tasks 1 and 2, with a focus on collector and arterial roadways that were not identified for analysis in Tasks 1 and 2. This task will start with identification of other relevant roadways for assessment such as Point San Pedro Road, Manual T. Freitas Parkway, or others and will also expand on the existing E&TS collected information and assess AB 43 applicability to these roadways. Bulleted discrete work steps for this task would be the same as those listed in Task 1. This task includes presentation of both Task 2 and Task 3 results at public hearings. Deliverables • Spreadsheet of all collected data for analyzed roadway segments from the existing E&TS, prior E&TS, AB 43-relevant information, and lowest recommended speed limits for roadways agreed to with the City for Task 3. • Written summary of Task 3 roadway AB 43 speed limit analysis results with maps; final version produced after one set of non -contradictory comments received from City. • Presentation deck of Task 3 roadway AB 43 speed limit analysis results with maps. Assumptions • Budget assumes a total of 5 roadway segments reviewed for Task 3. • It is assumed that based on the meetings there would be no request to review or revise any of the recommendations in the report. If any changes are requested, an additional fee may be required to address them. City of San Rafael 4 June 2024 Update of Engineering & Traffic Surveys in Context of AB 43 Parametrik Scope of Work e�5e,ex,e��mar,ow �ne:A.., Budget and Schedule The tasks proposed in this workplan can be executed in a progressive manner Para metrixwill conduct all work on a time -and -materials basis, with a cost not to exceed the total For each of the four tasks below Para metrixwill invoice monthly in accordance with the City's requirements. Payments are to be received within 30 days of receipt The rates outlined in the table below are effective from October 1, 2023, through September 30, 2024 After September 30, 2024, the remaining contract balance will be subject to an annual escalation increase of either five percent (5%), or an increase equal to actual adjusted labor rates, whichever is lower Parametrik E w s,.rcxm,o„rc Z 7y E 6 �+ E El 3 £ ' San Rafael EUS AB 43 Evaluation e. Ifs L E FEE PROPOSAL and SCHEDULE Iawry R.I. smee Ssmao S2SSw Smw 51550D 1 InW �,. W MI•.,•r.ulYn 4N1•ar 5 10.7Y 1S• a .0 0 0 • 1 Nr wwgwn.n s 1..10 rl } 1) / O! LrIY2rNWNY.n S •.1 )0 ]0 1. 1 Yqp TyN•nm 14.1 .M frw•Yni[•h•nwWWr S 7.1JO 1• I 17 O...a•w•../�Yl• f 22.270 M u •a U 2v .2 1 IY4/vrllw,YfK•Yw •n•N•1IN,u.Y•n S It�10 /• W • } 0} bM Y,wt arxpw.yleon •n/4.sr S S100 N } t• • 01 H JE:wTN•M IW,r rM•., $ 5,220 21 Y 11 6 1►r..rlr..wr.►s•.rrlrYl•.HSL.2.l•/an $ 26,0io % • la u a 2 Of W..ry YY.nY.•Yon•M NI•IlwlY}Yen $ 11,910 IO • $• • } 02 SlMuwt r.a•.,w..en•n•...o, i U70 t. 7 >D fia�rrw..1/a.•...1. S M 1'• 7• Y 12 Y 2 01 •YOMI}Iis &A10 1 }• • 1 t Lw/Y.nl Maw�•.eon.�a+•ae.,I S 1I r} 1 r I Il J wrcw.., s -y w anmeu.u•i. [we,ael Pa}amctri2 Base Faa NOPOW Total S 65,?30 ■ k 900 Bancroft Way Suite 203 • 13-0ey CA 94710 1 510363 6E00 IParametrix com Parametrik Scope of Work let's create tomorrow, together In Closing We look forward to serving the City of San Rafael on this important project. If you have any questions, please do not hesitate to contact me. Sincerely, David Parisi, PE, TE Principal Consultant 800 Bancroft Way, Suite 203 • Berkeley, CA 94710 1 510.343.6400 1 Parametrix.com Parametrik TRANSPORTATION(ONSUITING HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES October 1, 2023 - September 30, 2024 Principal Consultant $390.00 Sr Consultant $250.00 Sr Planner $240.00 Engineer IV $185.00 Engineer III $160.00 Planner III $160.00 Sr Graphic Designer $160.00 Sr Project Accountant $155.00 Sr Project Controls Specialist $155.00 Engineer I $135.00 Planner II $130.00 Planner 1 $125.00 Notes: Hourly service rates are effective through September 30, 2024 Reimbursable charges include, but are not limited to, transportation charges, reproduction services, shipping expenses and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due withing 30 days from the date of the invoice. 800 Bancroft Way, Suite 203 • Berkeley, CA 94710 1 510.343.6400 1 Parametrix.com TO 127 Final Audit Report - ETS AB43 Evaluation Created: 2024-08-13 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAARn8kkGgYusnT2XyKMTTo37NkORB02y_v "TO 127 - ETS AB43 Evaluation" History 2024-08-29 Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-08-13 - 6:30:03 PM GMT- IP address: 199.88.113.8 E'., Document emailed to David Parisi (dparisi@parametrix.com) for signature 2024-08-13 - 6:31:57 PM GMT Email viewed by David Parisi (dparisi@parametrix.com) 2024-08-13 - 6:41:38 PM GMT- IP address: 104.47.74.126 d0 Document e-signed by David Parisi (dparisi@parametrix.com) Signature Date: 2024-08-13 - 6:41:52 PM GMT - Time Source: server- IP address: 47.209.40.127 P--+ Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature 2024-08-13 - 6:41:54 PM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-08-29 - 11:30:10 PM GMT- IP address: 104.47.74.126 b0 Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2024-08-29-11:30:48 PM GMT - Time Source: server- IP address: 174.193.195.224 Agreement completed. 2024-08-29 - 11:30:48 PM GMT a, SAN RAFAEL Adobe Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Eugelyn Lopez) Extension: 3353 Contractor Name: Parametrix, Inc Contractor's Contact: David Parisi Contact's Email: dparisi@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/25/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ©SM 2 City Attorney a. Review, revise, and comment on draft agreement 8/9/2024 and return to Project Manager 8/9/2024 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 8/12/2024 M AM contractor 4 Project Manager Forward three (3) originals of final agreement to 8/13/2024 �XI contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services FZ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 8/30/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 1 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager Task Order No. 127 - Parametrix, Inc. - Engineering & Traffic Survey AB 43 Evaluation Final Audit Report 2024-09-05 Created: 2024-08-30 By: Nataly Torres (nataly.tor-es@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHSCAABAADzf2GQib2o2Bytxvb3l7vllQXEBVLmVn "Task Order No. 127 - Parametrix, Inc. - Engineering & Traffic S urvey AB 43 Evaluation" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-30 - 5:30:58 PM GMT- IP address: 99.145.194.25 `'► Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-08-30 - 5:34:26 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-08-30 - 6:34:31 PM GMT- IP address: 104.47.65.254 6o Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-08-30 - 6:36:21 PM GMT - Time Source: server- IP address: 199.88.113.8 '=► Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-08-30 - 6:36:23 PM GMT 'n Email viewed by rob.epstein@cityofsanrafael.org 2024-09-01 - 3:43:29 AM GMT- IP address: 104.28.85.164 6© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-01 - 3:43:46 AM GMT- IP address: 104.28.85.164 &o Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-01 - 3:43:48 AM GMT - Time Source: server- IP address: 104.28.85.164 17y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-09-01 - 3:43:50 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-03 - 2:39:02 PM GMT- IP address: 104.47.64.254 /' SAN RAFAEL 'by Adobe �`� N 11 ,,` - "., 5 °" Acrobat Sign d0 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-09-03 - 2:39:17 PM GMT- IP address: 199.88.113.8 6© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-09-03 - 2:39:19 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-09-03 - 2:39:21 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-09-05 - 3:29:31 AM GMT- IP address: 174.249.146.169 b© Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-09-05 - 3:29:52 AM GMT- IP address: 174.249.146.169 d© Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-09-05 - 3:29:54 AM GMT - Time Source: server- IP address: 174.249.146.169 Agreement completed. 2024-09-05 - 3:29:54 AM GMT Powered by Adobe a SAN RAFAEL Adobe Acrobat Sign