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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 128; SeeClickFix SupportCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC. TASK ORDER NO. 128 Subject title: SeeClickFix Support Task Order Amount: $35,000 THIS TASK ORDER is entered into on Sep 4, 2024 a municipal corporation ("City"), and Parametrix, Inc., ("Contractor"). RECITALS between the City of San Rafael, A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jimmy Jessup shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Kelly Abbey, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL 49:::Qz By: Uimia�4. M0 2520 PDT, Cristine Alilovich, City Manager Reviewed By Robert �. EnsEers� By: Rohnt F. Epstein (Aug 3 , 2024 20.44 PDT) Robert F. Epstein, City Attorney Exhibits: A Rev March 2024 Scope of work CONTRACTOR By: David Parisi (Aug 13, 202412:18 PDT) Name: avid Parisi Title: Principal Consultant (if Contractor is a corporation, add signature of second corporate officer) By: Name: Nathan Johnson Title: Senior Vice President 7/17/24, 4:07 PM FW: SeeClickFix Task Order Proposal - Kelly Abey - Outlook FW: SeeClickFix Task Order Proposal Joanna Kwok <Joanna.Kwok@cityofsanrafael.org> Exhibit A Wed 7/17/2024 4:06 PM To:Shannon Mackle <Shannon.Mackie@cityofsanrafael.org> Cc:Kelly Abey<Kelly.Abey@cityofsanrafael.org> From: Jimmy Jessup <Jeessup@parametrix.com> Sent: Friday, June 28, 2024 2:11 PM To: April Miller <April.Miller@cityofsanrafael.org>; Joanna Kwok <Joanna.Kwok@cityofsanrafael.org> Cc: David Parisi <DParisi@parametrix.com>; David Hoffman <DHoffman@parametrix.com> Subject: SeeClickFix Task Order Proposal Hi April and Joanna, Pursuant to your request, Parametrix proposes creating a SeeClickFix Support task order under our on - call agreement to provide near -term services as identified by the City of San Rafael. Our services under this task order may include the following: • Periodically review and prioritize submissions to San Rafael's SeeClickFix system • Communicate with City staff through regular updates of open items and status • Perform on -site observations or research as necessary and provide documentation to the City as requested • Communicate with SeeClickFix submitters and keep a record for the City of these communications • Receive direction from and provide input to City staff in response to SeeClickFix requests • Respond to other SeeClickFix requests as the City sees fit The term for this task order will be the same as that for the master consultant services agreement, and the budget for these services will not exceed $35,000 without prior written approval by the City. Services will be charged at applicable hourly rates, and invoices will be sent on a monthly basis. Please do advise on your agreement with this proposal, and we look forward to serving the City on these important matters! Regards, Parametrik Jimmy Jessup he/him Engineer III 510.343.6512 1 direct 001110 about: blank?windowld=SecondaryReading Pane2 1/1 Parametrik - - TRANSPORTATION CONSULTING HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES October 1, 2023 - September 30, 2024 Principal Consultant $390.00 Sr Consultant $250.00 Sr Planner $240.00 Engineer IV $185.00 Engineer III $160.00 Planner III $160.00 Sr Graphic Designer $160.00 Sr Project Accountant $155.00 Sr Project Controls Specialist $155.00 Engineer 1 $135.00 Planner 11 $130.00 Planner 1 $125.00 Notes: Hourly service rates are effective through September 30, 2024 Reimbursable charges include, but are not limited to, transportation charges, reproduction services, shipping expenses and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due withing 30 days from the date of the invoice. 800 Bancroft Way, Suite 203 • Berkeley, CA 94710 1 510.343.6400 1 Parametrix.com TO 128 - SeeClickFix Support Final Audit Report 2024-08-29 Created: 2024-08-13 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAzBXzNugEmTZSgginauVEgjlyFl6DHTld "TO 128 - SeeClickFix Support" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-08-13 - 6:41:35 PM GMT- IP address: 199.88.113.8 E7+ Document emailed to David Parisi (dparisi@parametrix.com) for signature 2024-08-13 - 6:43:15 PM GMT Email viewed by David Parisi (dparisi@parametrix.com) 2024-08-13 - 7:17:45 PM GMT- IP address: 104.47.74.126 d© Document e-signed by David Parisi (dparisi@parametrix.com) Signature Date: 2024-08-13 - 7:18:03 PM GMT - Time Source: server- IP address: 47.209.40.127 E7- Document emailed to Nathan Johnson (njohnson@parametrix.com) for signature 2024-08-13 - 7:18:05 PM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-08-29-11:28:57 PM GMT- IP address: 104.47.73.254 6Q Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2024-08-29 - 11:29:56 PM GMT - Time Source: server- IP address: 174.193.195.224 ® Agreement completed. 2024-08-29 - 11:29:56 PM GMT ®SAN PAFAEL P--dby I Adobe rFIe un•wIT' I Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Kelly Abbey) Extension: 3353 Contractor Name: Parametrix, Inc Contractors Contact: Jimmy Jessup Contact's Email: jjessup@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 7/25/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X SM 2 City Attorney a. Review, revise, and comment on draft agreement 8/9/2024 and return to Project Manager 8/9/2024 © NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor 1 ❑X NT 3 Department Director Approval of final agreement form to send to 8/12/2024 M AM contractor 4 Project Manager Forward three (3) originals of final agreement to 8/13/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval CONTINUE ROUTING PROCESS WITH HARD COPY enter a date. PRINT 6 Project Manager Forward signed original agreements to City 8/30/24 SM Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager Task Order No. 128 - Parametrix, Inc. - SeeClickFix Support services Final Audit Report 2024-09-05 Created: 2024-08-30 By: Nataly Torres (nataly.tomes@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAdLME04jRWdVFnLtzTbA-n9pNFjzzrZWL "Task Order No. 128 - Parametrix, Inc. - SeeClickFix Support ser vices" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-30 - 5:40:25 PM GMT- IP address: 99.145.194.25 E-. Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-08-30 - 5:41:58 PM GMT Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-08-30 - 6:32:30 PM GMT- IP address: 104.47.65.254 6o Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-08-30 - 6:34:04 PM GMT -Time Source: server- IP address: 199.88.113.8 El Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-08-30 - 6:34:07 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-09-01 - 3:43:53 AM GMT- IP address: 104.28.85.164 d© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-01 - 3:44:12 AM GMT- IP address: 104.28.85.164 b© Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-01 - 3:44:14 AM GMT - Time Source: server- IP address: 104.28.85.164 E"41 Document emailed to city.clerk@cityofsanrafael.org for approval 2024-09-01 - 3:44:16 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-03 - 2:39:31 PM GMT- IP address: 104.47.64.254 SAN RAFAEL I Adobe � Adobe Acrobat Sign 6m Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-09-03 - 2:39:38 PM GMT- IP address: 199.88.113.8 be Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-09-03 - 2:39:40 PM GMT - Time Source: server- IP address: 199.88.113.8 P- 4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-09-03 - 2:39:42 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-09-05 - 3:28:39 AM GMT- IP address: 174.249.146.169 iA) Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-09-05 - 3:29:24 AM GMT- IP address: 174.249.146.169 46 Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-09-05 - 3:29:26 AM GMT - Time Source: server- IP address: 174.249.146.169 Agreement completed. 2024-09-05 - 3:29:26 AM GMT ���; """ by SAN RAFAEL I Ado Pe -° """ Acrobat Sign