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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 129 Traffic Control Plan ReviewCity of San Rafael SERVICE LEVEL AGREEMENT DATED NOVEMBER 3, 2023 WITH PARAMETRIX, INC. TASK ORDER NO. 129 Subject title: Traffic Control Plan Review Task Order Amount: $40,000 THIS TASK ORDER is entered into on Sep 4, 2024 between the City of San Rafael, a municipal corporation ("City"), and Parametrix, Inc., ("Contractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated November 3, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Jimmy Jessup shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. Citv's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Sarah Teplitsky, or their designee as the person at the City responsible for monitoring performance under this Task Order. b. Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is Rev March 2024 City of San Rafael Service Level Agreement Task Order required if these additional services cannot be performed within the Task Order budget. 2. Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. I Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. 4. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev March 2024 City of San Rafael Service Level Agreement Task Order CITY OF SAN RAFAEL CONTRACTOR David TGk& By: cristine Alilovich (Sep 4, 2024 20:30 PDT) By: David Parisi (Aug 13, 202412:18 PDT) Cristine Alilovich, City Manager David Parisi Name: Reviewed By Ra6ert P. f4j&k By: Robert F Epstein (Aug 3 , 202420:39 PDT) Robert F. Epstein, City Attorney Exhibits: A Rev March 2024 Scope of work Title: Principal Consultant (if Contractor is a corporation, add signature of second corporate officer) Name: Nathan Johnson Title: Senior Vice President Exhibit A April Miller From: Jimmy Jessup <JJessup@parametrix.com> Sent: Monday, July 22, 2024 4:45 PM To: April Miller Cc: Joanna Kwok; David Parisi Subject: Proposal for Traffic Control Plan Reviews Hi April, Pursuant to our conversation, Parametrix proposes creating a Traffic Control Plan Reviews task order under our on -call agreement to provide near -term services as identified by the City of San Rafael. Our services under this task order may include review and comment on construction -related traffic control plans, follow-up review of plans previously suggested for revision and resubmittal, coordination with City staff on traffic control matters, and responding to other requests as necessary. All reviews will be performed by a licensed Traffic Engineer in the State of California. The term for this task order will be the same as that for the master consultant services agreement, and the budget for these services will not exceed $40,000 without prior written approval by the City. Services will be charged at applicable hourly rates, and invoices will be sent on a monthly basis. The charges for work performed on service requests related to development application will be noted on each invoice in order to maximize recoverable costs for the City. Please do advise on your agreement with this proposal, and we look forward to serving the City on these important matters! Best regards, Parametri Jimmy Jessup he/him Engineer III 510.343.6512 1 direct Parametrik - TRANSPORTATION CONSULTING HOURLY SERVICE RATES FOR PROFESSIONAL SERVICES October 1, 2023 - September 30, 2024 Principal Consultant $390.00 Sr Consultant $250.00 Sr Planner $240.00 Engineer IV $185.00 Engineer III $160.00 Planner III $160.00 Sr Graphic Designer $160.00 Sr Project Accountant $155.00 Sr Project Controls Specialist $155.00 Engineer 1 $135.00 Planner II $130.00 Planner 1 $125.00 Notes: Hourly service rates are effective through September 30, 2024 Reimbursable charges include, but are not limited to, transportation charges, reproduction services, shipping expenses and subconsultant fees. Mileage charges will be charged at the prevailing IRS rate per mile. Monthly invoices are due withing 30 days from the date of the invoice. 800 Bancroft Way, Suite 203 • Berkeley, CA 94710 1 510.343.6400 1 Parametrix.com TO 129 - Traffic Control Plan Review Final Audit Report 2024-08-29 Created: 2024-08-13 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA5PYg01zLgtbwQcsZzJjXKyU2zLKmn2VQ "TO 129 - Traffic Control Plan Review" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-08-13 - 6:46:43 PM GMT- IP address: 199.88.89.34 E�y Document emaiied to David Parisi (dparisi@parametrix.com) for signature 2024-08-13 - 6:47:54 PM GMT Email viewed by David Parisi (dparisi@parametrix.com) 2024-08-13 - 7:18:12 PM GMT- IP address: 104.47.74.126 60Document e-signed by David Parisi (dparisi@parametrix.com) Signature Date: 2024-08-13 - 7:18:26 PM GMT - Time Source: server- IP address: 47.209.40.127 E:7+ Document emaiied to Nathan Johnson (njohnson@parametrix.com) for signature 2024-08-13 - 7:18:28 PM GMT Email viewed by Nathan Johnson (njohnson@parametrix.com) 2024-08-29-11:13:08 PM GMT- IP address: 104.47.73.126 6o Document e-signed by Nathan Johnson (njohnson@parametrix.com) Signature Date: 2024-08-29-11:14:22 PM GMT - Time Source: server- IP address: 174.193.195.224 05 Agreement completed. 2024-08-29 - 11:14:22 PM GMT SAN RAFAEL cowered by '1.�Fh Adobe n, i Acrobat Sign CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackie (for Sarah Teplitsky) Extension: 3353 Contractor Name: Parametrix, Inc Contractor's Contact: Jimmy Jessup Contact's Email: jjessup@parametrix.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to J enter a date. b. Email contract (in Word) and attachments to City 7/25/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑XSM 2 City Attorney a. Review, revise, and comment on draft agreement 8/12/2024 and return to Project Manager 8/12/2024 © NIT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NIT 3 Department Director Approval of final agreement form to send to 8/12/2024 ® AM contractor 4 Project Manager Forward three (3) originals of final agreement to 8/13/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ® N/A agendized for City Council approval * *City Council approval required for Professional Services Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 8/30/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official Attest signatures, retains original agreement and 10 City Clerk forwards copies to Project Manager Task Order No. 129 - Parametrix, Inc. - Traffic Control Plan Review Final Audit Report 2024-09-05 Created: 2024-08-30 By: Nataly Torres (nataly.torres@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAomK2zjOHr5QLd9ydOd1CDS-BauRNwxrc "Task Order No. 129 - Parametrix, Inc. - Traffic Control Plan Rev iew" History Document created by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-30 - 7:48:53 PM GMT- IP address: 99.145.194.25 E`'-. Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-08-30 - 7:50:17 PM GMT Document shared with Shannon Mackie(shannon.mackle@cityofsanrafael.org) by Nataly Torres (nataly.torres@cityofsanrafael.org) 2024-08-30 - 7:51:28 PM GMT- IP address: 99.145.194.25 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-08-30 - 9:08:05 PM GMT- IP address: 104.47.64.254 d� Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-08-30 - 9:11:58 PM GMT - Time Source: server- IP address: 199.88.113.8 . Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-08-30 - 9:12:00 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-09-01 - 3:39:31 AM GMT- IP address: 104.28.85.164 b© Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-01 - 3:39:50 AM GMT- IP address: 104.28.85.164 &0 Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-01 - 3:39:52 AM GMT - Time Source: server- IP address: 104.28.85.164 ® Adobe SAN RAFAEL A Adobe `"`'""f.niss°' Acrobat Sign E'► Document emailed to city. clerk@cityofsanrafael.org for approval 2024-09-01 - 3:39:54 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-03 - 2:38:06 PM GMT- IP address: 104.47.64.254 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi (for) 2024-09-03 - 2:38:19 PM GMT- IP address: 199.88.113.8 d© Document approved by Brenna Nurmi (for) (city.clerk@cityofsanrafael.org) Approval Date: 2024-09-03 - 2:38:21 PM GMT - Time Source: server- IP address: 199.88.113.8 P-► Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-09-03 - 2:38:23 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-09-05 - 3:30:06 AM GMT- IP address: 174.249.146.169 GS0 Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-09-05 - 3:30:23 AM GMT- IP address: 174.249.146.169 &G Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-09-05 - 3:30:25 AM GMT - Time Source: server- IP address: 174.249.146.169 �3 Agreement completed. 2024-09-05 - 3:30:25 AM GMT �� SAN RAFAEL Adobe "'T}' WIT """°" I Acrobat Sign