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Home My WebLink AboutPW Caltrans Property Relinquishment____________________________________________________________________________________ FOR CITY CLERK ONLY Council Meeting: August 19, 2024 Disposition: Resolution 15335 Agenda Item No: 4.c Meeting Date: August 19, 2024 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: April Miller, Public Works Director City Manager Approval: ______________ TOPIC: CALTRANS PROPERTY RELINQUISHMENT SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO SEND A LETTER TO REQUEST THAT CALTRANS RELINQUISHES THE PROPERTY EAST OF REDWOOD HIGHWAY AND CIVIC CENTER DRIVE. RECOMMENDATION: Adopt a resolution approving and authorizing the City Manager to send a letter to request that the State Department of Transportation (Caltrans) relinquishes the property east of Redwood Highway and Civic Center Drive as delineated in Exhibit A (Relinquishment No. 56162). BACKGROUND: The Caltrans-owned intersections of Manuel T. Freitas Parkway (Freitas Parkway) and US 101 North ramp is currently uncontrolled. Caltrans has proposed improvements to the intersections, including a new roundabout and a relocated bus stop. At the August 1, 2022 meeting, City Council approved a Cooperative Agreement to contribute funding for the project delivery in the amount not to exceed $400,000. As part of the community outreach process in 2021 and 2022, the City and community pushed Caltrans to modify the design to create wider bicycle and pedestrian facilities around the roundabout. In order to achieve this, Caltrans needed to procure additional public right of way. Since this request to expand improvements was made by the City, the City informally agreed to maintain the additional right of way if Caltrans purchased and built the improvements. In 2024 Caltrans purchased additional public right of way from 4040 Civic Center Drive in San Rafael for the purpose of constructing the project along Redwood Highway and Civic Center Drive. The acquired public right of way property (as shown in Attachment 2) is not continuous with the State right of way and is adjacent to the City maintained public right of way. ANALYSIS: After the construction of the project, Caltrans will have no further interest in the right of way not continuous with the State right of way. California Streets and Highway Code, Section 73 et seq authorizes the California Transportation Commission (CTC) to relinquish a portion of the State highway to a city or county, provided that certain steps are followed. This includes the City issuing a letter to the Caltrans SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 District Director requesting the relinquishment of a portion the property purchased for the project. The additional public right of way will include retaining walls, sidewalk, and bicycle path around the roundabout that serve the community. These improvements are similar to what the City will maintain adjacent to these new areas. COMMUNITY OUTREACH: This project was presented to the City Council on November 1, 2021, and on August 1, 2022. In addition to the City Council presentations, this project has also been presented to the City’s Bicycle and Pedestrian Committee (BPAC) in 2021 and 2022. In addition, Caltrans held a virtual community meeting in March 2022. The project has undergone several iterations of design in response to community comments. The current design was shared with key stakeholders before being completed. The City has also maintained a webpage with relevant project material and recorded meetings. FISCAL IMPACT: There is no fiscal impact for the adoption of this resolution. OPTIONS: The City Council has the following options to consider on this matter: 1.Adopt the resolution approving and authorizing the City Manager to send a letter to Caltrans 2.Reject the resolution and provide further direction to staff RECOMMENDED ACTION: Adopt a resolution approving and authorizing the City Manager to send a letter to request that the State Department of Transportation (Caltrans) relinquishes the property east of Redwood Highway and Civic Center Drive as delineated in Exhibit A (Relinquishment No. 56162). ATTACHMENTS: 1. Resolution 2.Exhibit A (Relinquishment No. 56162) from Caltrans 3.Draft Letter for Request for Relinquishment RESOLUTION NO. 15335 RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING AND AUTHORIZING THE CITY MANAGER TO SEND A LETTER TO REQUEST THAT CALTRANS RELINQUISHES THE PROPERTY EAST OF REDWOOD HIGHWAY AND CIVIC CENTER DRIVE AS DELINEATED IN EXHIBIT A (RELINQUISHMENT NO. 56162). WHEREAS, in 2024 the State Department of Transportation (Caltrans) purchased additional public right of way from 4040 Civic Center Drive in San Rafael for the purpose of constructing a roundabout, sidewalk, and bicycle path (the “Project”) along Redwood Highway and Civic Center Drive; and WHEREAS, the newly acquired public right of way property is not continuous with the State right of way and is adjacent to the City maintained public right of way; and WHEREAS, during the design process the City and community requested additional bicycle and pedestrian improvements that extended the improvements further outside the existing right of way; and WHEREAS, after the construction of the Project, Caltrans has no further interest in the right of way not continuous with State right of way and adjacent to the local street; and WHEREAS, the City agrees that the relinquishment will be used for public multi-modal transportation uses; and WHEREAS, California Streets and Highway Code, Section 73 et esq authorizes the California Transportation Commission (CTC) to relinquish a portion of the State highway to a city or county, provided certain steps are followed; and WHEREAS, the City needs to issue a letter to the Caltrans District Director requesting the relinquishment of the property east of Redwood Highway and Civic Center Drive as delineated in Exhibit A (Relinquishment No. 56162) to the City; and WHEREAS, the City Council must also consent to the relinquishment by resolution before the CTC may relinquish a portion of any State highway or property to the City; and WHEREAS, Caltrans must perform a cost-benefit analysis and then, if deemed a benefit, negotiate terms of the relinquishment that are presented to the CTC for consideration; and WHEREAS, the City agrees to only accept the proposed relinquishment as delineated in Exhibit A (Relinquishment No. 56162) at a zero-fee cost established by the Caltrans cost- benefit analysis; and WHEREAS, the City will maintain and continue transportation use of the facilities; and WHEREAS, this action by the City Council is not a project under the California Environmental Quality Act because the action is an administrative activity that will not have final authority over the relinquishment, and future actions by the state are required to relinquish the highway segment. NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND that the City Council of the City of San Rafael, State of California, does hereby resolve as follows: 1. Requests and consents to the relinquishment of Segments 1 and 2 along Redwood Highway and Civic Center Drive as delineated in Exhibit A (Relinquishment No. 56162) to the City after the completion of the Project, as allowed under Section 73 et seq. of the California Streets and Highways Code; and 2. Authorizes the City Manager to send a letter, in substantially the form attached, to request Caltrans to initiate the relinquishment process for the property east of Redwood Highway and Civic Center Drive as delineated in Exhibit A (Relinquishment No. 56162) and take any further action as necessary to facilitate the relinquishment. I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of August 2024, by the following vote, to wit: AYES: Councilmembers: Bushey, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None ABSENT: Councilmembers: Hill Lindsay Lara, City Clerk TO CITY OF SAN RAFAEL STATE OF CALIFORNIA CALIFORNIA STATE TRANSPORTATION AGENCY DEPARTMENT OF TRANSPORTATION EXHIBIT A D LEGEND ~ Area to be re Ii nqu i shed M-1631 COUNTY OF MARIN CITY OF SAN RAFAEL NOTE: The State of California or its officers or agents shall not be responsible for the accuracy or completeness of digital images of this map. PM 13.2 TO CITY OF MARIN • ~~~___r,=:L,----=::=---=;=;::I ~, ::::;::=I ~II,_,____ ~~ Drnnnl I 11 11 '--------"------------------. --,_,:e.:.:;:..:..;'--'-,!-"';----==---.: D~,-,-r--,----~~~ ,------.-~~~~~ NO SCALE ~~ ~ U@ NOT£: The State's rights are not extinguished until rec rdation of related California Transportation Commission resolut on. RELINQUISHMENT REL. NO. 56162 DATE: 03/2024 EA(s): OK8002 CONTRACT NO.: DRAWN BY:A. ZHONG, PLS #7437 CHECKED BY: DISTRICT COUNTY ROUTE SHEET PM SHEET NO.TOTAL SHEETS 04 MRN 101 13. 7 2 PROJECT ID:0416000141 TO CITY OF SAN RAFAEL STATE OF CALIFORNIA CALIFORNIA STATE TRANSPORTATION AGENCY DEPARTMENT OF TRANSPORTATION EXHIBIT A Coordinates and bearings are on CC5 1983, Zone 3, otherwise noted. COUNTY OF MARIN CITY OF SAN RAFAEL Epoch 1991.35. Distances and stationing are grid distances. Multiply by 0.9999363 to obtain ground / distances. All distances are in feet unless ' SEGMENT 2 ~ SEGMENT 1 ' ~ ~ - _ '3~ '28" \'"' --I 1// 1// / 1/ 1/ L~16.96 1/ M-1631 PKWY - --- ---·- ------:::--:;-:;;;;;;.;;;:::;::-;;::;~;;;;;::::::-==-====-~-~=-===-==::::;-,:::;;-::.;;~=-=--- ------- - ---, ------' ' ' ~ ~ ' ' ' ~ ' SCALE IN FEET ----~-0 50 SCALE: 111 = 100 50' 150 I) '' I I I I I I I I 0 ' ' ' ~ ', ~'\ LEGEND Access Prohibited Area to be relinquished Indicates calculated point. (Does not imply monument set) NO. C1 C2 C3 C4 C5 C6 C7 8 NOTE: The State of California or its officers or agents shall not be responsible for the accuracy or completeness of digital images of this map. CURVE TABLE LINE TABLE RADIUS DELTA LENGTH No. BEARING DISTANCE 487.00' 5° 19'57" 45.32' L1 N59° 1 5'11 "W 62.00' 492.00' 5° 1 9'57" 45. 79' L2 N30° 13'29"E 4.43' 452.03' 11°43'53" 92.55' L3 559° 46'31 "E 62.00' 487.00' 12°00'14" 102.03' L4 535° 33'26"W(R) 5.00' 495.00' 2°33'29" L5 N46°23'01 "E(R) 8.00' 22.10' 566° 56' 47"E 48.20' L6 87.00' 50° 11 '06" 76.20' L7 516°45'42"E 48.36' 24.00' 84 ° 44 '25" 35.50' LB 549°34'19"W 3.65' L9 N85° 31 '38"W 3.25' L10 570° 16'57"W 7.81' L 11 575° 32'31 "W 1. 76' NOTE: The State's rights are not extinguished until recordation of related California Transportation Commission resolution. RELINQUISHMENT REL. NO. 56162 FOR PREVIOUS R/W JNFORMA T/ON SEE MAP(S) R-68.34 & 36, A-11036.1 DATE: 03/2024 EA(s): OK8002 CONTRACT NO.: DRAWN BY:A. ZHONG, PLS #7437 CHECKED BY: DISTRICT COUNTY ROUTE SHEET PM SHEET NO.TOTAL SHEETS 04 MRN 101 13.7 2 2 PROJECT ID:0416000141