HomeMy WebLinkAboutPW B Street Culvert Replacement Project____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: September 3, 2024
Disposition: Authorized the City Manager to enter into the First Amendment to the Task Order with
Park Engineering, Inc. for inspection services associated with the B Street Culvert Replacement
Project, in an additional amount of $54,122.34, increasing the total not-to-exceed amount of the
agreement to $127,560.34
Agenda Item: 4.i
Meeting Date: September 3, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Adeel Shaikh, Junior Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: B STREET CULVERT REPLACEMENT PROJECT
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE FIRST AMENDMENT TO
THE TASK ORDER WITH PARK ENGINEERING, INC. FOR INSPECTION SERVICES
ASSOCIATED WITH THE B STREET CULVERT REPLACEMENT PROJECT, IN AN
ADDITIONAL AMOUNT OF $54,122.34, INCREASING THE TOTAL NOT-TO-EXCEED
AMOUNT OF THE AGREEMENT TO $127,560.34
RECOMMENDATION:
Authorize the City Manager to enter into the first amendment to the task order with Park Engineering,
Inc. for inspection services associated with the B Street Culvert Replacement Project, in an additional
amount of $54,122.34, increasing the total not-to-exceed amount of the agreement to $127,560.34.
BACKGROUND:
The B Street Culvert Replacement Project proposes replacing part of the existing concrete box culvert
underneath B Street near the intersection of Woodland Avenue.
On November 29, 2021, the City entered into a task order under the City’s Service Level Agreement for
inspection services associated with the B Street Culvert Replacement Project with Park Engineering, Inc.
for $73,438.
ANALYSIS:
The B Street Culvert Replacement Project was originally expected to start construction in 2021. At that
time, the amount of the task order agreement for Park Engineering, Inc. was below the $75,000 threshold
for City Council approval. However, construction was significantly delayed due to coordination issues
with utility companies to hold joint poles in place. The construction contract was put back out to bid, and
City Council approved the construction contract to Maggiora & Ghilotti, Inc. on April 15, 2024. Due to an
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
increase in rates over the years, increases in expected working days for the project, and the addition of
materials testing to the scope, Park Engineering, Inc. submitted a revised proposal for their services,
prompting the need for City Council approval.
FISCAL IMPACT:
The revised proposal from Park Engineering, Inc. to provide inspection services and materials testing
totals $127,560.34, an increase of $54,122.34 from the original contract amount of $73,438.
The B Street Culvert Replacement Project (City Project Number 11380) is identified in the 2024-25
Capital Improvement Program. Appropriations supporting this project were included in the FY 2024-25
Budget (Gas Tax Fund - #206) approved by the City Council on June 17, 2024.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the first amendment to the agreement as recommended.
2. Do not authorize the City Manager to enter into the first amendment to the agreement and provide
further direction to staff.
RECOMMENDED ACTION:
Authorize the City Manager to enter into the first amendment to the task order with Park Engineering, Inc.
for inspection services associated with the B Street Culvert Replacement Project, in an additional amount
of $54,122.34, increasing the total not-to-exceed amount of the agreement to $127,560.34.
ATTACHMENT:
1. First Amendment to the Task Order with Park Engineering, Inc.
Rev. May 2013
City of San Rafael
SERVICE LEVEL AGREEMENT
DATED DECEMBER 17, 2019
WITH PARK ENGINEERING, INC.
TASK ORDER NO. 61.1
(Amendment to Task Order No. 61)
Construction Inspection and Material Testing Services for the B Street Culvert Repair
Amendment Amount: $54,122.34
THIS AMENDMENT TO TASK ORDER No. 61 is entered into on _________________,
between the City of San Rafael, a municipal corporation ("City"), and Park Engineering, Inc.,
("Contractor").
RECITALS
A. Whereas Master Consultant Services Agreement is hereby renamed Service Level
Agreement; and
B. The City and Contractor (as may be identified as “Consultant” in the original Agreement)
have entered into a Service Level Agreement ("Agreement") dated December 17, 2019 under which
Contractor has agreed to perform certain contract services for the City; and
C. Pursuant to the Agreement, on November 29, 2021, the City and Contractor entered into
“Task Order No. 61” under which Contractor agreed to perform contract services in connection with
City’s Construction Inspection Services for the B Street Culvert Repair (the “Project”), for a total not to
exceed $73,438; and
D. City now requires additional services for the Project, and the Contractor is willing to
provide such services.
NOW, THEREFORE, City and Contractor agree to amend Task Order No. 61 as follows:
AGREEMENT TO AMEND TASK ORDER
1. Section 1 entitled “Scope of Services,” is hereby amended to include the additional services set
forth in Exhibit A of this Task Order Amendment.
2. Section 2 entitled “Date of completion; Work hours estimate; Cost estimate and budget; Fee
schedule” is hereby amended to include the additional services, work hours estimate, cost estimate and
budget set forth in Exhibit A, for an amount not to exceed $54,122.34, changing the total not to exceed to
$127,560.34.
3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task
Order No. 61 shall remain valid and shall be in full force.
City of San Rafael Service Level Agreement
Amendment to Task Order
Rev. Jan 2019
2
4. Signatures. The parties have executed this Amendment as of the date first written above.
CITY OF SAN RAFAEL
By: _____________________________
Cristine Alilovich, City Manager
Reviewed By
By: ______________________________
Robert F. Epstein, City Attorney
CONTRACTOR
By: __________________________
Name: ________________________
Title: _________________________
(if Contractor is a corporation, add
signature of second corporate officer)
By: __________________________
Name: ________________________
Title: _________________________
Exhibits:
A – Scope of Work
May 2, 2024
Adeel Shaikh
City of San Rafael
111 Morphew Street
San Rafael, CA 94901
RE: Construction Inspection Services for B Street Culvert Repair Project
City Project No. 11380
Dear Adeel,
Park Engineering, Inc. is pleased to submit this proposal to provide construction inspection
services for the City’s B Street Culvert Repair Project. We appreciate the opportunity to
continue to work with the City on this project.
Kevin Dickens will be the Construction Inspector for the City. Kevin has spent over 40 years
in the construction industry working for many Bay Area city and county public works
departments and transportation agencies. He has a significant background specific to
underground and rehabilitation projects. Kevin has excellent public relation skills and will
work closely with local business and homeowners.
SCOPE OF SERVICES
Park Engineering will support the City by providing construction inspection for this Culvert
Replacement Project. We will perform all the duties required, including, but not limited to
the following:
•Perform all field inspection activities to monitor compliance with the contract plans and
specifications. Record all items of work, labor, equipment, materials incorporated,
materials tested, traffic control utilized and any other pertinent information in a daily
diary for permanent record.
•Monitor all field work for contract compliance and document with daily reports and
pictures•Coordinating with the contractor for all aspects of the work including traffic control,
utility work, safety, and ensuring contract for acceptance of completed work by the City
•Work closely with City staff on project schedule, field progress and issues
•Prepare supporting quantity calculations for work performed, including any contract
change orders, and progress pay estimates on a monthly basis
•Maintain and enforce safety awareness for the protection of workers and public•Review all necessary sampling and testing of materials for the project, performed by
the Contractor, in accordance with the specifications and ensure that all materials meet
the contract requirements
•Attend any progress or public meetings as requested
•Conduct interviews of field personnel for EEO/Labor Compliance monitoring as requested
•Work closely with City Staff on final punchlist and acceptance of the contract work•Assist City Staff as needed on various project administration tasks
Orinda Office
372 Village Square
Orinda, CA 94563
Tel: 925-257-2508
Fax: 925-401-7030
Emeryville Office
3960 Adeline Street, #3
Emeryville, CA 94608
Tel: 925-257-2508
Fax: 925-401-7030
Exhibit A
As principal in charge, I will provide oversight to the construction inspector as well as provide any other
needed support to the City.
We have enclosed a brief resume for Kevin and a cost proposal with estimated hours and rates.
Please let me know if you have any questions or if any additional information is needed. I am available
on my mobile at 510-701-0319 or e-mail: spatterson@park-eng.com.
Sincerely,
Steve Patterson, P.E.
Vice President
RESUME
KEVIN DICKENS, CONSTRUCTION MANAGER / CONSTRUCTION INSPECTOR
Years of Experience
40+
Education
San Jose City College - San Jose, CA
Gavilan Community College – Gilroy, CA
High School Diploma, Milpitas High School, 1979
Certifications and Training
Public Works-Utilities-Waterworks Management Institute- Management & Leadership Training Program
Key Qualifications
Kevin has over 40 years of experience in the construction of public works and water infrastructure
projects. He has acted in the role of Construction Supervisor and Inspector on behalf of cities and utility
agencies providing clear direction and explaining plans and contract terms in a clear and understandable
way. He is safety conscious and detail oriented, as well as innovative, adept at finding engaging ways to
motivate construction teams to exceed expectations and maintain high standards. Kevin has extensive
experience with underground utilities, storm drain and roadway improvements including failure repairs,
HMA overlay and paving, water systems, pipelines, tanks, mechanical and electrical systems, and
signalized intersections. As a supervisor on construction sites, Kevin collaborated successfully with
engineers, owners, city officials and construction staff to complete multi-million-dollar projects.
Representative Project Experience
• City of Palo Also On-call, Gas Main Replacement
Kevin provided inspection services for the Gas Main Replacement 24B (GMR 24B) project. The GMR-
24B project replaced approximately 18,000 linear feet of new PE gas mains. Various tasks included
pre-CCTV and post-CCTV inspections, installation of new gas main and services, compaction testing,
and pavement restoration of the excavated roadways.
• San Jose Water Company, San Jose
Kevin was working as project manager providing management services for multiple projects – both
new developments and maintenance projects – for funding, overseeing design, coordinating permits
and utilities, reviewing and awarding construction contract, and overseeing the construction
management team. He was also involved with the project funding and close-out procedures.
Projects include: San Jose Mineta, Prospect Road Main Replacement, Lombard Main Replacement,
Entrada Cedros Tract #10319, Hillsdale Main Replacement and Cadillac Drive Main Replacement.
• Poplar Corridor Safety Improvement Project, City of San Mateo
The project constructed a median island on Poplar Ave from Amphlett Blvd to Idaho St, as well as
traffic calming improvements along Humboldt St. from Peninsula Ave to E. Poplar Ave as a result of
the traffic diversion. Traffic calming improvements included: bulbouts at College/ Humboldt
intersection and mid-block in front of the court house, landscaping with new trees, pedestrian level
lighting, radar feedback signs, and signal upgrades at Humboldt/Poplar. Kevin performed
construction inspection and daily documentation of contractor’s activities. He was a backup
inspector to the primary inspector on the project.
• Iron Horse Lane Water Main Replacement Project – Alameda County Water District (ACWD),
Fremont
Kevin was the construction inspector for this $2 million Alameda County Water District, Iron Horse
Lane Water Main Replacement Project. The work included installation of over 1,000-feet of new 6-
RESUME
inch diameter steel pipe and PVC water main, along with a number of service laterals, to meet
current ACWD standards. The work also included rehabilitation of the roadway sections upon
completion of the water main and service lateral replacements. The three-block water main
replacement project is located in Niles Community of Fremont. The items of work included:
o Installation of new 6-inch water main pipe and service laterals
o Potholing of existing utilities
o Trench backfill & HMA paving
o Traffic control – both for vehicles and pedestrians
o Water Pollution Control
o Public relations and outreach
• Saratoga Avenue Water Main Replacement, San Jose Water Company, San Jose CA
The scope of this $650K project included the installation of 1800 LF of 12” Ductile Iron water main
and appurtenances. Kevin was the Project Manager and Inspector representing San Jose Water
Company, responsible for all inquiries from the public, jurisdictional representatives and contractors.
He ensured compliance with state or local guidelines in traffic control, SWPPP and safety regulations
and was also responsible for the notification of all service interruptions to consumers in conjunction
with this project and to resolve any conflicts with residents or businesses. In addition to field duties,
Kevin was responsible for receiving, tracking and approving or negotiating all progress billing and
change orders, as well as review of as-built drawings and submitting RFI’s to the contractor prior to
submittal to the engineer.
• Johansen Avenue Water Main Replacement, San Jose Water Company, Cupertino CA
Kevin provided construction oversight for this $375K project that included the installation of 2200 LF
of 6” Ductile Iron water main and appurtenances, 6” zone separation valve and pressure reducing
valves on high pressure service laterals. One in-home Child Care facility and one special needs
resident were within the project parameters. Kevin’s responsibilities were to ensure project timelines
were kept intact while accommodating the needs of the residents. This project required field changes
to be made to remedy unforeseen conflicts and obstructions and to document and submit changes to
the Engineer. Kevin also insured all State, Local and Federal conditions were met and maintained
throughout the project.
• Water Main Developer Installation, San Jose Water Company, San Jose CA0
Kevin trained and supervised consultant inspectors for this $1.25 million project that installed daily
water main throughout a new housing tract. Kevin ensured SJWC material standards were met
through submittals and visual inspection, checked grade staking by engineer’s surveyors to ensure
proper depth and layout, coordinated start dates with developer’s contractor, made sure all safety
protocols were in place, and conducted daily site visits to check on progress and answer any
questions from the inspector or developer’s contractor. Kevin also supervised the disinfection and
testing of the new water main to ensure the water quality meets state standards. Kevin was
responsible for reviewing and correcting the contractors and inspectors as-built drawings. He also
coordinated all off site water main installations by SJWC’s contractor, met with permitting agency or
agencies to insure compliance with permit conditions, inspected off site installations, coordinated
service interruptions and notified consumers affected, and reviewed and approved SJWC contractor
billing for processing.
Regular
Loaded Rate
Overtime
Rate Construction Close-out
Kevin Dickens
Construction Inspector 168.13$ 252.20$ 560 20 580 20 102,560.34$
Applied Materials & Engineering
Materials Testing 25,000.00$
127,560.34$
2. Based on full-time inspection for 70 Working Days per Contract Documents - only one inspector.
1. Rate includes vehicle, mobile phone, laptop and all equipment required to perform required duties.
City of San Rafael
B Street Culvert Replacement Project
Cost Proposal for Inspection Services
Name / Classification
Rates Hours Total
Regular
Hours
Total
Overtime
Hours
Cost
Total =
City Project No. 11380
As-needed (see attached Rate Schedule)
Per Hour
1 HMA Sampling, Group 3 $125.00
2 Compaction Testing, Group 3 $125.00
UNIT TEST COSTS Per Set
1 Concrete Compression, per set of 5 (includes pick-up)$450.00
2 Sieve Analysis, each $240.00
3 Sand Equivalent, each $125.00
4 Cleanness Value, each $280.00
5 Moisture Content, each $55.00
6 Durability Index, each $280.00
7 LA Abrasion $750.00
8 Concrete Aggregate Tests (2 Sieves, 1 Cleanness value, 2 moisture content, 1 sand eq.)$995.00
9 HMA JMF Verification or Production Startup, each $8,000.00
10 HMA Production Testing, each $4,500.00
11 Moisture-Density Curve or Cal Impact Test, each $650.00
12 Core Density, each $120.00
13 CIR IDT $800.00
OTHER COSTS
1 Project Management, per hour $195.00
2 Final Affidavit, each $400.00
BASIS OF CHARGES
Minimum charge per call-out, show-up:4 Hours
Work from 4-8 hours:Actual Time
Travel to job site:Portal-to-Portal
Mileage to shop & jobsite:$0.75 per mile
Parking:To be provided
Work over 8 and up to 12 hours per day, or on Saturday, per hour Time & One Half
Work over 12 hours per day, or on Sundays and Holidays, per hour Double Time
INSPECTION RATES
The estimated fees are based on the following State and Federally mandated prevailing hourly inspection
rates and unit tests costs. Rates will be adjusted in accordance with DIR prevailing wage adjustments;
certified payroll, if required, will be billed at higher rates.
2024 RATE SHEET -
Various Improvement Projects
MATERIAL TESTING FEES - QUALITY ASSURANCE
A.HOURLY AND UNIT COSTS & BASIS OF CHARGES