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HomeMy WebLinkAboutPW Service Level Agreement; Task Order No. 108.1; Canal District Traffic CalmingCity of San Rafael SERVICE LEVEL AGREEMENT DATED AUGUST 29, 2023 WITH FEHR & PEERS TASK ORDER NO. 108.1 (Amendment to Task Order No. 108) Canal District Traffic Calming Amendment Amount: $8,000 n �j THIS AMENDMENT TO TASK ORDER No. 108.1 is entered into on V �U between the City of San Rafael, a municipal corporation ("City"), and Fehr & Peers, ("Co tractor"). RECITALS A. Whereas Master Consultant Services Agreement is hereby renamed Service Level Agreement; and B. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated August 29, 2023 under which Contractor has agreed to perform certain contract services for the City; and C. Pursuant to the Agreement, on March 22, 2024, the City and Contractor entered into "Task Order No. 108" under which Contractor agreed to perform contract services in connection with City's Canal District Traffic Calming (the "Project"), for a total not to exceed $15,000; and D. City now requires additional services for the Project, and the Contractor is willing to provide such services. NOW, THEREFORE, City and Contractor agree to amend Task Order No. 108 as follows: AGREEMENT TO AMEND TASK ORDER 1. Section 1 entitled "Scope of Services," is hereby amended to include the additional services set forth in Exhibit A of this Task Order Amendment. 2. Section 2 entitled "Date of completion; Work hours estimate; Cost estimate and budget; Fee schedule" is hereby amended to include the additional services, work hours estimate, cost estimate and budget set forth in Exhibit A, for an amount not to exceed $8,000, changing the total not to exceed to $23,000. 3. Except as specifically amended herein, all of the other provisions, terms and obligations of Task Order No. 108 shall remain valid and shall be in full force. 4. Signatures. The parties have executed this Amendment as of the date first written above. Rev May 2013 City of San Rafael Service Level Agreement Amendment to Task Order CITY OF SAN RAFAEL By: Cristine Alilovich (Sep 18, 202414:36 PDT) Cristine Alilovich, City Manager Reviewed By Robert it 4g j&fk By: Robert F. Epstein (Sep 14, 2024 1.1:27 PDT) Robert F. Epstein, City Attorney Exhibits: A — Scope of Work 2 Rev Jan 2019 CONTRACTOR �/� By: Name: Geoff Rubendall Title: Principal (if Contractor is a corporation, add signature of second corporate officer) By: Name: Bob Grandy Title: Principal .■ - Scope of Services To finish up the Spinnaker Drive traffic calming improvements, I would request a budget amendment of $8,000 for the following tasks: • Site visits to lay out and measure out design with City streets crew • Develop exhibit for: o Traffic circle at Spinnaker Point Drive/Catalina Blvd o Median and curb extensions at Spinnaker Point Drive/Newport Way o Mid -block speed humps on Spinnaker Point Drive between Kerner Blvd and Catalina Blvd • Develop list of materials for city to procure for above improvements, including signs, rubber bolt down curbs, surface mounted channelizers, and modular rubber speed humps. • Site visit to assist in the place of above materials at three project locations • Coordination with City throughout procurement and installation process • Site visit to observe post installation conditions, provide recommendations to adjust layout if needed FEH R ,� PEERS 2024-2025 (July 2024 through June 2025) Hourly Billing Rates Classification Hourly Rate Principal $280.00 $400.00 Senior Associate $210.00 $325.00 Associate $185.00 $285.00 Senior Engineer/Planner $160.00 $235.00 Engineer/Planner $130.00 $190.00 Senior Engineering Technician $150.00 $240.00 Senior Project Accountant $125.00 $190.00 Senior Project Coordinator $125.00 $185.00 Project Coordinator $125.00 $175.00 Technician $145.00 $190.00 Intern $100.00 $130.00 • Other Direct Costs / Reimbursable expenses are invoiced at cost plus 70% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. Task Order Amendment - 108.1 - F&P Final Audit Report 2024-09-16 Created: 2024-09-12 By: Shannon Mackie (shannon.maclde@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAAWe1RDBxefNztyTwc59rJPaHFAd1Lvziv "Task Order Amendment - 108.1 - F&P" History Document created by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-09-12 - 9:46:59 PM GMT- IP address: 199.88.89.34 L--'► Document emailed to Geoff Rubendall (g.rubendall@fehrandpeers.com) for signature 2024-09-12 - 9:47:49 PM GMT Email viewed by Geoff Rubendall (g.rubendall@fehrandpeers.com) 2024-09-15 - 9:25:40 PM GMT- IP address: 104.47.66.126 &G Document e-signed by Geoff Rubendall (g.rubendall@fehrandpeers.com) Signature Date: 2024-09-15 - 9:26:04 PM GMT - Time Source: server- IP address: 209.180.189.98 E41 Document emailed to Bob Grandy (b.grandy@fehrandpeers.com) for signature 2024-09-15 - 9:26:06 PM GMT Email viewed by Bob Grandy (b.grandy@fehrandpeers.com) 2024-09-16 - 0:14:41 AM GMT- IP address: 104.47.55.254 00, Document e-signed by Bob Grandy (b.grandy@fehrandpeers.com) Signature Date: 2024-09-16 - 0:15:06 AM GMT - Time Source: server- IP address: 23.125.135.75 Agreement completed. 2024-09-16 - 0:15:06 AM GMT g('. by SAN RAFAEL Adobe 1_ 11" c"°•:,' 1116%,0" 1 Acrobat Sign XA RAF,q�` 2 2 y0 riT y ��ti WITH P CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER: Contracting Department: Public Works Project Manager: Shannon Mackle (for Joanna Kwok) Extension: 3353 Contractor Name: Fehr & Peers Contractors Contact: Geoff Rubendall Contact's Email: G.Rubendall@fehrandpeers.com ❑ FPPC: Check if Contractor/Consultant must file Form 700 Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click here to ❑ enter a date. b. Email contract (in Word) and attachments to City 8/2/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org a. Review, revise, and comment on draft agreement ❑X SM 2 City Attorney 9/10/2024 and return to Project Manager 9/10/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 9/11/2024 ❑X AM contractor 4 Project Manager Forward three (3) originals of final agreement to 9/12/2024 Z contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click here to Date of City Council approval enter a date. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/16/24 SM Attorney with printed copy of this routing form Review and approve hard copy of signed 7 City Attorney agreement Review and approve insurance in PINS, and bonds 8 City Attorney (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized City Clerk official E Attest signatures, retains original agreement and forwards copies to Project Manager TO Amendment - 108.1 Canal Traffic Calming Final Audit Report Created: 2024-09-18 By: Shannon Mackle (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA7a8_E7kK7x3veUuorF1dAgwmem2JTaXo i���YZQ��'ailfj "TO Amendment - 108.1 Canal Traffic Calming" History Document created by Shannon Mackle (shannon. mackle@cityofsanrafael.org) 2024-09-18 - 9:08:51 PM GMT- IP address: 69.181.69.46 P+ Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-09-18 - 9:13:10 PM GMT $. Document shared with Nataly Torres(nataly.torres@cityofsanrafael.org) by Shannon Mackle (shannon.mackle@cityofsanrafael.org) 2024-09-18 - 9:13:34 PM GMT- IP address: 69.181.69.46 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-09-18 - 9:24:18 PM GMT- IP address: 104.47.64.254 G30 Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-09-18 - 9:26:01 PM GMT - Time Source: server- IP address: 199.88.113.8 P4 Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-09-18 - 9:26:04 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-09-18 - 9:27:29 PM GMT- IP address: 104.28.123.178 &a Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-18 - 9:27:51 PM GMT- IP address: 104.28.123.178 6© Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-18 - 9:27:53 PM GMT - Time Source: server- IP address: 104.28.123.178 C'y Document emailed to city.clerk@cityofsanrafael.org for approval 2024-09-18 - 9:27:55 PM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-18 - 9:28:19 PM GMT- IP address: 104.47.65.254 SAN RAFAEL I Adobe "s Acrobat Sign 6© Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-09-18 - 9:28:27 PM GMT- IP address: 199.88.113.8 b© Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-09-18 - 9:28:29 PM GMT - Time Source: server- IP address: 199.88.113.8 P-4 Document emailed to cristine.alilovich@cityofsanrafael.org for signature 2024-09-18 - 9:28:31 PM GMT Email viewed by cristine.alilovich@cityofsanrafael.org 2024-09-18 - 9:35:46 PM GMT- IP address: 104.47.65.254 bo Signer cristine.alilovich@cityofsanrafael.org entered name at signing as Cristine Alilovich 2024-09-18 - 9:35:59 PM GMT- IP address: 199.88.113.8 t'Sb Document e-signed by Cristine Alilovich (cristine.alilovich@cityofsanrafael.org) Signature Date: 2024-09-18 - 9:36:01 PM GMT -Time Source: server- IP address: 199.88.113.8 d Agreement completed. 2024-09-18 - 9:36:01 PM GMT PowereSAN RAFAEL Adobe Acrobat Sign