HomeMy WebLinkAboutPW Cooperative Agreement; CALTRANS 202304-MRN-101-13.7
EA: OK800
Project Number: 0416000141
Agreement 04 - 2892
COOPERATIVE AGREEMENT
Local Contribution Only
This AGREEMENT, effective on February09, 2023 , is between the State of
California, acting through its Department of Transportation, referred to as CALTRANS, and:
City of San Rafael, a body politic and municipal corporation or chartered city of the
State of California, referred to hereinafter as CITY.
RECITALS
PARTIES are authorized to enter into a cooperative agreement for improvements to
the State Highway System (SHS) per the California Streets and Highways Code,
Sections 114 and 130.
The term AGREEMENT, as used herein, includes this document and any associated
attachments, exhibits, and amendments.
3. For the purpose of this AGREEMENT, upgrading curb ramps, sidewalk, and other
facilities to make compliant with Americans with Disabilities Act (ADA) standards,
will be referred to hereinafter as PROJECT. This description only serves to identify
the PROJECT. The project scope of work is defined in the appropriate authorizing
documents per the Project Development Procedures Manual.
4. CITY will contribute an amount of $400,000 to the PROJECT. Contributed funds will
be used for the PROJECT.
5. PARTIES agree that funds will be contributed to the following PROJECT
COMPONENTS:
o PS&E
6. PARTIES hereby set forth the terms, covenants, and conditions for CITY's
contribution toward the PROJECT.
Local Contribution Agreement 2012 08 06 Page 1 of 7
Agreement 04 — 2892
Project Number: 0416000141
INVOICE AND PAYMENT
15. CITY will contribute the funds listed below:
16. CALTRANS will invoice CITY for a $40,000 initial deposit after execution of this
AGREEMENT and forty-five (45) working days prior to the commencement of
PS&E expenditures. This deposit represents two months of estimated support costs or
one month of estimated capital costs.
17. Thereafter, CALTRANS will submit to CITY monthly invoices for the prior month's
expenditures.
18. CITY will pay the invoiced amount within forty-five (45) calendar days of receipt of
the invoice unless CITY is paying with Electronic Funds Transfer (EFT). When
paying with EFT, CITY will pay the invoiced amount within five (5) calendar days of
receipt of the invoice.
19. If CITY has received Electronic Funds Transfer (EFT) certification from
CALTRANS then CITY will use the EFT mechanism and follow all EFT procedures
to pay all invoices issued from CALTRANS.
20. PARTIES agree to sign a CLOSURE STATEMENT to terminate this
AGREEMENT. However, all indemnification articles will remain in effect until
terminated or modified in writing by mutual agreement.
Local Contribution Agreement 2012_08_06 (created 06128122) Page 3 of 7
Agreement 04 — 2892
Project Number: 0416000141
• CONSTRUCTION SUPPORT — The activities required for the administration,
acceptance, and final documentation of the construction contract for the
PROJECT.
• CONSTRUCTION CAPITAL — The construction contract funds for the
PROJECT.
Local Contribution Agreement 2012_08_06 (created 06128122) Page 5 of 7
Agreement 04 — 2892
Project Number: 0416000141
SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the
undersigned the authority to execute this AGREEMENT on behalf of the respective agencies
and hereby covenants to have followed all the necessary legal requirements to validly
execute this AGREEMENT. By signing below, the PARTIES each expressly agree to
execute this AGREEMENT electronically.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged
by facsimile or email and that such copies shall be deemed to be effective as originals.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Helena (Lenka) Culik-Caro
Deputy District Director, Design
Verification of funds and authority:
Jeffrey Kuehnel
District Budget Manager
Certified as to financial terms and policies:
Nadine Karavan
HQ Accounting Supervisor
CITY OF SAN RAFAEL
lbr;V sdw'(z
Jim Schutz (Jan 4, 2023 14:52 PST)
Jim Schutz
City Manager
Attest:
L1nd,jay /-,inz
Lindsay Lae (Jan 5, 2023 08:52 PST)
Lindsay Lara
City Clerk
Approved as to form and procedure:
Rob Epstein
City Attorney
Local Contribution Agreement 201208 06 (created 06/28,22) Page 7 of 7
19 Document approved by Natalie Ho (natalie.ho@dot.ca.gov)
Approval Date: 2023-01-03 - 11:05:27 PM GMT - Time Source: server
i�a Document e-signed by Nadine Karavan (nadine.karavan@dot.ca.gov)
Signature Date: 2023-01-03 - 11:25:52 PM GMT - Time Source: server
Document emailed to Caroline Pineda-Broderick (caroline.pineda-broderick@dot.ca.gov) for approval
2023-01-03 - 11:25:54 PM GMT
Email viewed by Caroline Pineda-Broderick (caroline.pineda-broderick@dot.ca.gov)
2023-01-03 - 11:38:26 PM GMT
10 Document approved by Caroline Pineda-Broderick (caroline.pineda-broderick@dot.ca.gov)
Approval Date: 2023-01-03 - 11:46:52 PM GMT - Time Source: server
Document emailed to Stephen Acker (stephen.acker@cityofsanrafael.org) for approval
2023-01-03 - 11:46:54 PM GMT
i Email viewed by Stephen Acker (stephen.acker@cityofsanrafael.org)
2023-01-03 - 11:47:19 PM GMT
Document approved by Stephen Acker (stephen.acker@cityofsanrafael.org)
Approval Date: 2023-01-03 - 11:47:52 PM GMT - Time Source: server
Document emailed to jim.schutz@cityofsanrafael.org for signature
2023-01-03 - 11:47:54 PM GMT
Email viewed by jim.schutz@cityofsanrafael.org
2023-01-04 - 10:48:05 PM GMT
Signerjim.schutz@cityofsanrafael.org entered name at signing as Jim Schutz
2023-01-04 - 10:52:08 PM GMT
Document e-signed by Jim Schutz Qim.schutz@cityofsanrafael.org)
Signature Date: 2023-01-04 - 10:52:10 PM GMT - Time Source: server
Document emailed to lindsay.lara@cityofsanrafael.org for signature
2023-01-04 - 10:52:12 PM GMT
Email viewed by lindsay.lara@cityofsanrafael.org
2023-01-05 - 4:52:27 PM GMT
Signer lindsay.lara@cityofsanrafael.org entered name at signing as Lindsay Lara
2023-01-05 - 4:52:41 PM GMT
Document e-signed by Lindsay Lara (lindsay.lara@cityofsanrafael.org)
Signature Date: 2023-01-05 - 4:52:43 PM GMT - Time Source: server
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