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Home My WebLink AboutPW Service Level Agreement; Task Order No. 133; Boyd Park Play Area DesignCity of San Rafael SERVICE LEVEL AGREEMENT DATED JULY 8, 2024 WITH DAVID L. GATES & ASSOCIATES, INC. TASK ORDER NO. 133 Subject title: Boyd Park Play Area Design Task Order Amount: $5,000 THIS TASK ORDER is entered into on Sep 24, 2024 between the City of San Rafael, a municipal corporation ("City"), and David L. Gates & Associates, Inc., ("Contractor"). RECITALS A. The City and Contractor (as may be identified as "Consultant" in the original Agreement) have entered into a Service Level Agreement ("Agreement") dated July 8, 2024 under which Contractor has agreed to perform certain contract services for the City; and B. Pursuant to the terms of the Agreement, the City wishes Contractor to perform certain tasks as set forth in this Task Order, which constitute the Work; NOW, THEREFORE, City and Contractor agree as follows: AGREEMENT 1. Scope of services. Contractor shall provide any and all of the services set forth in Exhibit A of this Task Order, for an amount not to exceed the Task Order Amount, identified above, as directed by the City. Melonie Reynolds shall be the Project Manager for Contractor for this Task Order. Additional contract services may be performed by other Contractor staff with prior notice and approval by City. a. City's duties. The City will: (1) Determine the scope of services, as set forth in Exhibit A. (2) Make available work plans and specifications and other City data related to the project, including full information as to the City's requirements. (3) Designate Craig Veramay, or their designee as the person at the City responsible for monitoring performance under this Task Order. b.Contractor duties. The Contractor will: (1) Provide and perform tasks identified in Exhibit A, Scope of Services. (2) Provide miscellaneous services related to the Work and not stipulated elsewhere in this Task Order, when requested by the City in writing. A Task Order Amendment is required if these additional services cannot be performed within the Task Order budget. 2. Date of completion. Work hours estimate; Cost estimate and budget; Fee schedule: Costs are not - Rev. March 2024 City of San Rafael Service Level Agreement Task Order to -exceed stated Task Order Amount in this Task Order. See Exhibit A for Work and fee schedule details. Authorization to proceed. The City will give Contractor authorization to proceed with the work specified in this Task Order only after Contractor submits updated insurance certificates and endorsements, in accordance with the Agreement. Service Level Agreement terms; Conflicts. Except as expressly otherwise provided herein, all terms of the Agreement shall apply to Contractor in the performance of work pursuant to this Task Order. If there is a conflict between this Task Order and the Agreement, this Task Order shall control. Amendment of Task Order; Conflicts. Except as provided in Section 1(b)(2) above, this Task Order may not be modified except by an Amended Task Order executed and approved in the same manner as the Task Order. 6. Signatures. The parties have executed this Task Order, as of the date first written above. Rev. March 2024 City of San Rafael Service Level Ao eement Task Order CITY OF SSAN RAFAEL By: -ItW-C� April Miller, Public Works Director Reviewed By Rd-6e'�t P By: Robert F, Epstein !Sep 23, 2024 19:07 PDT? Robert F. Epstein, City Attorney Exhibits: A Scope of work Rev. March 2024 CONTRACTOR By: ca=R9� 11 ,202a1ia5ae-i Name: Casey Case Title: President (if Contractor is a corporation, add signature of second corporate officer) By: Name: Title: GATES +ASSOCIATES LANDSCAPE ARCHITECTURE LAND PLANNING URBAN DESIGN WORK AUTHORIZATION Date: August 15, 2024 Project Title: Boyd Park —Play Area To: Craig Veramay Company: City of San Rafael Craig.veramay@cityofsanrafael.org SCOPE OF WORK: Work with Ross Recreation to select play structure replacement for Boyd Park. FEES FOR WORK: T&M Not to Exceed $5,000 Please return one signed copy of this work authorization to Gates + Associates as soon as possible. If you have questions or comments regarding this matter, please contact us at your earliest convenience. ISSUED: AUTHORIZATION CONFIRMED: BY:......... ................. DATE:. zoza:o8-�s.. BY:.................................................. DATE:..................... _ ONIE R NOLDS, ASSOCIATED PRINCIPAL 1655 N. MAIN STREET STE 365 1 WALNUT CREEK, CALIFORNIA 94596 1 T 925.736.8176 1 WWW. DGATES.COM 1. HOURLY FEES HOURLY FEES FOR SERVICES OF: Partner Principal Associate Principal Senior Associate Job Captain Sr. Irrigation Designer Community Outreach Facilitator Marketing Coordinator Administrative/Drafter e EXPENSES (REIM S L E RATE SCHEDULE z- --EMBE RATE PER HOUR: $235.00 - $250.00 $220.00 - $235.00 $205.00 - $220.00 $185.00 - $205.00 $165.00 - $185.00 $200.00 - $210.00 $185.00 - $210.00 $135.00 - $185.00 $135.00 - $155.00 A. Consultants at approximately the same rates indicated above or on consultant fee schedules. B. Other direct expenses at cost which may include: 1. Printing and reproduction costs. 2. Mileage and travel costs. 3. Miscellaneous Hourly rates may be adjusted annually and shall apply for any services rendered after that date. These adjustments are not limited to the rate per hour ranges listed above, and will not affect the total amount of compensation for services. GATES ASSOCIATES RAP 5 2 �O WtTH P'�y CONTRACT ROUTING FORM INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below. Step RESPONSIBLE DESCRIPTION COMPLETED REVIEWER DEPARTMENT DATE Check/Initial 1 Project Manager a. Email PINS Introductory Notice to Contractor Click ,ere to ❑ enter a date. b. Email contract (in Word) and attachments to City 8/29/2024 Attorney c/o Laraine.Gittens@cityofsanrafael.org ❑X SM 2 City Attorney a. Review, revise, and comment on draft agreement 9/10/2024 and return to Project Manager 9/10/2024 ❑X NT b. Confirm insurance requirements, create Job on PINS, send PINS insurance notice to contractor ❑X NT 3 Department Director Approval of final agreement form to send to 9/11/2024 ❑x AM contractor 4 Project Manager Forward three (3) originals of final agreement to 9/12/2024 contractor for their signature 5 Project Manager When necessary, contractor -signed agreement ❑X N/A agendized for City Council approval * *City Council approval required for Professional Services ❑ Agreements and purchases of goods and services that exceed Or $75,000; and for Public Works Contracts that exceed $175,000 Click mere to Date of City Council approval ester a da`e. PRINT CONTINUE ROUTING PROCESS WITH HARD COPY 6 Project Manager Forward signed original agreements to City 9/12/24 SM Attorney with printed copy of this routing form 7 City Attorney Review and approve hard copy of signed agreement 8 City Attorney Review and approve insurance in PINS , and bonds (for Public Works Contracts) 9 City Manager / Mayor Agreement executed by City Council authorized official 10 City Clerk Attest signatures, retains original agreement and forwards copies to Project Manager TO 133 - Boyd Park Play Final Audit Report Area Design 2024-09-24 Created: 2024-09-23 By: Shannon Mackie (shannon.mackle@cityofsanrafael.org) Status: Signed Transaction ID: CBJCHBCAABAA_7wiW8hAWTifL6p2dSsYQscRNH5usvl "TO 133 - Boyd Park Play Area Design" History Document created by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-09-23 - 8:37:02 PM GMT- IP address: 199.88.89.34 Document emailed to Laraine Gittens (laraine.gittens@cityofsanrafael.org) for approval 2024-09-23 - 8:37:51 PM GMT Document shared with Jonathan Schellin Qonathans@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-09-23 - 8:55:41 PM GMT- IP address: 199.88.89.34 Document shared with Nataly Torres(nataly.torres@cityofsanrafael.org) by Shannon Mackie (shannon.mackle@cityofsanrafael.org) 2024-09-23 - 8:55:41 PM GMT- IP address: 199.88.89.34 Email viewed by Laraine Gittens (laraine.gittens@cityofsanrafael.org) 2024-09-23 - 9:07:20 PM GMT- IP address: 104.47.64.254 Jo Document approved by Laraine Gittens (laraine.gittens@cityofsanrafael.org) Approval Date: 2024-09-23 - 9:11:10 PM GMT - Time Source: server- IP address: 199.88.113.8 E-+ Document emailed to rob.epstein@cityofsanrafael.org for signature 2024-09-23 - 9:11:12 PM GMT Email viewed by rob.epstein@cityofsanrafael.org 2024-09-24 - 2:07:33 AM GMT- IP address: 104.28.123.163 Signer rob.epstein@cityofsanrafael.org entered name at signing as Robert F. Epstein 2024-09-24 - 2:07:49 AM GMT- IP address: 104.28.123.163 ""' Document e-signed by Robert F. Epstein (rob.epstein@cityofsanrafael.org) Signature Date: 2024-09-24 - 2:07:51 AM GMT - Time Source: server- IP address: 104.28.123.163 Powered . SAN RAFAEL i Adobesr Acrobat Sign Document emailed to city.clerk@cityofsanrafael.org for approval 2024-09-24 - 2:07:53 AM GMT Email viewed by city.clerk@cityofsanrafael.org 2024-09-24 - 2:33:51 PM GMT- IP address: 104.47.64.254 Signer city.clerk@cityofsanrafael.org entered name at signing as Brenna Nurmi 2024-09-24 - 2:34:00 PM GMT- IP address: 199.88.113.8 Document approved by Brenna Nurmi (city.clerk@cityofsanrafael.org) Approval Date: 2024-09-24 - 2:34:02 PM GMT - Time Source: server- IP address: 199.88.113.8 Document emailed to APRIL MILLER (april.miller@cityofsanrafael.org) for signature 2024-09-24 - 2:34:05 PM GMT Email viewed by APRIL MILLER (april.miller@cityofsanrafael.org) 2024-09-24 - 3:25:47 PM GMT- IP address: 104.47.65.254 t�'o Document e-signed by APRIL MILLER (april.miller@cityofsanrafael.org) Signature Date: 2024-09-24 - 3:26:13 PM GMT - Time Source: server- IP address: 199.88.89.34 Agreement completed. 2024-09-24 - 3:26:13 PM GMT P l � AN RAPA,EL Adobe Powered MJ S' ,Adobe Acrobat Sign